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Home My WebLink AboutP.R. NO. 25158 PROFESSINAL SERVICES AGREEMENT WITH LABICHE ARCHITECTURAL GROUP FOR PHASE V RESTORATION AND REPAIR WORK AT ROSEHILL MANOR. P.R. No. 25158 9/28/2026 AJS-TNR PAGE 1 of 3 Memorandum City of Port Arthur, Texas Robert A. "Bob"Bowers Civic Center To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Adam J Saunders, Civic Center Dir RE: Proposed Resolution No. 25158 REQUEST: It is requested that the City Council authorize the City Manager to enter into a Professional Services Agreement with LaBiche Architectural Group, Inc. of Beaumont, Texas, for the development of professional plans and related documentation for Phase V restoration and repair work at Rosehill Manor, including submission of the plans to the Texas Historical Commission and coordination with the Commission through its review and approval process. ANALYSIS/CONSIDERATION: Rosehill Manor is a historic City-owned property that has undergone restoration and repair work through Phases I, II, III, and IV. Additional restoration and repair work is needed and is designated as Phase V. The City intends to use Rosehill Manor as the offices of the Port Arthur Convention and Visitors Bureau and as the City's official Visitor Center. The anticipated Phase V work includes restoration and repairs to the building's interior and exterior, together with associated walkways, driveways, and grounds. Due to the historic character of Rosehill Manor, the City desires to develop comprehensive professional plans and related documentation for the proposed Phase V work and submit those materials to the Texas Historical Commission for review and approval. LaBiche Architectural Group, Inc. has previously provided architectural services for Rosehill Manor and is familiar with the property's existing conditions, historic characteristics, and prior restoration efforts. The firm also has experience with historic restoration projects and coordination with the Texas Historical Commission. RECOMMENDATION It is recommended that the City Council authorize the City Manager to enter into a Professional Services Agreement with LaBiche Architectural Group, Inc. of Beaumont, for the development of professional plans and related documentation for Phase V restoration and repair work at Rosehill Manor, submission of the plans to the Texas Historical Commission, and coordination with the Commission through its review and approval process. BUDGETARY AND FISCAL EFFECT The professional services fee is $253,678.00, plus reimbursable expenses not to exceed $6,000.00, for a total authorization not to exceed $259,678.00.The total amount authorized under the Agreement is available in the FY 2026-2027 Project String BU0014.eng, Account No. 307- 15-043-8512-00-10-000. P.R. No. 25158 9/28/2026 AJS-TNR PAGE 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH LABICHE ARCHITECTURAL GROUP, INC., OF BEAUMONT, TEXAS, FOR THE DEVELOPMENT OF PROFESSIONAL PLANS AND RELATED DOCUMENTATION FOR PHASE V RESTORATION AND REPAIR WORK AT ROSEHILL MANOR, INCLUDING SUBMISSION OF THE PLANS TO THE TEXAS HISTORICAL COMMISSION AND COORDINATION WITH THE COMMISSION THROUGH ITS REVIEW AND APPROVAL PROCESS, IN AN AMOUNT NOT TO EXCEED $253,678.00, PLUS REIMBURSABLE EXPENSES NOT TO EXCEED $6,000.00; FOR A TOTAL AUTHORIZATION NOT TO EXCEED $259,678.00; FUNDS ARE AVAILABLE IN FY 2026-2027 PROJECT STRING BU0014.ENG,ACCOUNT NO. 307-15-043-8512-00-10-000. WHEREAS, Rosehill Manor is a historic City-owned property that requires additional restoration, repair, and improvements following work previously completed under Phases I, II, III, and IV; and WHEREAS, the City intends to undertake additional restoration and repair work at Rosehill Manor, designated as Phase V, which is anticipated to include improvements to the building's interior and exterior, as well as associated walkways, driveways, and grounds; and WHEREAS, the Port Arthur Convention and Visitors Bureau intends to relocate its offices to Rosehill Manor, which will also serve as the City's official Visitor Center; and WHEREAS, because of the historic character of Rosehill Manor, the City desires to ensure that the proposed Phase V restoration and repair work is appropriately planned and documented and is consistent with applicable historic preservation requirements; and WHEREAS, the proposed professional services include the preparation of architectural plans and related documentation for the Phase V work, submission of such plans and documentation to the Texas Historical Commission, and coordination with the Texas Historical Commission throughout its review and approval process; and WHEREAS, LaBiche Architectural Group, Inc. has previously provided architectural services for Rosehill Manor and has familiarity with the property's existing conditions, historic characteristics, and prior restoration efforts; and WHEREAS, LaBiche Architectural Group, Inc. has experience providing architectural services for historic properties and coordinating with the Texas Historical Commission regarding the review and approval of plans and documentation for historic restoration projects; and WHEREAS, based upon its prior work at Rosehill Manor and its experience with historic restoration projects and the Texas Historical Commission, LaBiche Architectural Group, Inc. is qualified to provide the professional services necessary for the development and submission of the Phase V plans and related coordination; and P.R. No. 25158 9/28/2026 AJS-TNR PAGE 1 of 3 WHEREAS, the total professional fee for the services to be provided by LaBiche Architectural Group, Inc. is $253,678.00, plus reimbursable expenses not to exceed $6,000.00; and WHEREAS, funds are available in the FY 2026-2027 Project String BU0014.ENG, Account No. 307-15-043-8512-00-10-000, for the professional services authorized herein. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: THAT,the facts and opinions in the preamble are true and correct. THAT, the City Manager is hereby authorized to execute a Professional Services Agreement with LaBiche Architectural Group, Inc., of Beaumont, Texas, for the development of professional plans and related documentation for Phase V restoration and repair work at Rosehill Manor, including submission of the plans to the Texas Historical Commission and coordination with the Commission through its review and approval process, in substantially the same form as attached hereto as Exhibit"A." THAT, the total amount authorized under the Professional Services Agreement shall not exceed $253,678.00, plus reimbursable expenses not to exceed $6,000.00, for a total authorization not to exceed $259,678.00, with funds available in FY 2026-2027 Project String BU0014.ENG, Account No. 307-15-043-8512-00-10-000. THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of 2026 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Councilmembers: NOES: Charlotte Moses, Mayor ATTEST: Christe Whitley Ned, City Secretary P.R. No. 25158 9/28/2026 AJS-TNR PAGE 1 of 3 APPROVED AS TO FORM: Roxann Pais Cotroneo, City Attorney APPROVED ADMINISTRATION: Ronald Burto M City Manager APP OV S TO FUND AVAILABILITY: ' &al/ Lynda Boswell,)ei.A�ICMA-CM Director of Finance AD (-4hEtc,(-1 -J2,-( ..--- Clifton Williams, CPPB, Purchasing Manager EXHIBIT "A" • The LaBiche ARCHITECTURAL GROUP, INC. Doha H.LaBiche,FAIA Principal September 9,2026 Greg Wall,AIA Principal Mr.Ron Burton,City Manager 7999 Gladys,Suite 101 City of Port Arthur Beaumont,Texas 77706 3401 Culture Ctr.Dr. (409)860-0197 Port Arthur,Texas 77642 Fax: Fax:(409)860-0198 www.labiche.com Project:Architectural services for Rose Hill—Phase V Convention&Visitors Offices ARCHITECTURE Re:Proposal for Architectural Services—Design Development thru Construction Administration PROJECT CONSULTING Dear Mr.Burton, PLANNING We appreciate the opportunity to submit this proposal for Architectural Services for the referenced project for your approval.The LaBiche Architectural Group, Inc. (hereinafter"Architect") shall provide to the City of Port Arthur(hereinafter INTERIOR DESIGN "Client") the services described below for the compensation described below. This proposal is based upon our experience with historic restoration to comply with The Texas Historical Commission standards and onsite evaluation. PROJECT INFORMATION: The project,as we understand it,is an interior renovation and exterior restoration of the Rose Hill Manor for compliance with the Texas Historical Commission Standards and the needs of the Convention&Visitor's Bureau.As part of our services,our staff and consultants will visit the project site to verify existing conditions and provide a Probable Cost Statement for the work. SCOPE OF WORK: The Architect and the Architect's consultants shall perform those services described below: 1. Provide Design Development thru Construction Administration services for new offices for Convention&'Visitor's Bureau including site plans for exterior improvements (parking,lighting,drives,sidewalks,ADA ramps, etc...) as approved and shown on the Schematic Design documents submitted for your approval. 1 of 3 Architectural Proposal for Rose Hill Manor-Phase V 2. ADA review of requirements for the interior renovations and site improvements. 3. Project budget$3,000,000-$3,500,000 including Architectural and Engineering fees. COMPENSATION: The scope of work outlined above will be performed for a fixed fee as shown below plus reimbursable expenses and distributed as follows: Design Development $ 59,689 Construction Documents $119,378 Bidding $ 14,922 Construction Administration $ 59,689 Total Fees $253,678 ❑ Additional Services requested by Client will be charged hourly per the fee schedule attached. ❑Reimbursable expenses shall include all printing required for the project.Other expenses shall be approved by Owner prior to expenditures.Cost of reimbursable expenses shall be billed at 1.25 times the expenditure,not to exceed Six Thousand Dollars,$6000. ❑ Exclusions: 1. Any services related to the Client's due diligence including,but not limited to: obtaining letters of utility availability and environmental assessments. 2. Fees for inspections for ADA compliance. 3. Civil site surveys. We have assembled this proposal based on our understanding of your specific needs related to this project. If you are in agreement with the terms and qualifications of this proposal,please sign one copy and return to us. We are extremely interested in working with you on this project and look forward to hearing back from you. Respectfully, Do H. LaBiche,FAIA Approved By: Ron Burton,City Manager Date 2 of 3 Architectural Proposal for Rose Hill Manor-Phase V HOURLY RATE SCHEDULE Update 2026 PERSONNEL HOURLY RATE* Principal 250.00 Senior Project Architect 200.00 Project Architect 175.00 Intern Architect II 125.00 Draftsman 100.00 Secretarial 100.00 *The rates for services of the Architect as set forth in this Agreement shall be adjusted in accordance with their normal salary review practices. The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the professional practices of persons registered as architects in Texas. Texas Board of Architectural Examiners P.O.Box 12337 Austin, TX 78711-2337 Telephone: (512)305-9000/Fax: (512)305-8900 3 of 3