HomeMy WebLinkAboutP.R. NO. 25141 ACCEPTANCE OF THE FY 2027 BODY-WORN CAMERA GRANT. City of
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INTEROFFICE MEMORANDUM
Date: September 8, 2026
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Timothy W. Duriso, Chief of Police
RE: P.R. 25141- Acceptance of the FY 27 Body-Worn Camera Grant in the amount
of$99,286.20 with a 25% cash match of$33,095.40. Funding available in account number 001-
17-045-5470-00-30-000 Other Contractual Services.
Introduction:
To authorize the acceptance and use of the 2027 Body-Worn Camera Grant awarded to the City
of Port Arthur by the Office of the Governor,Public Safety Office,in the amount of$99,286.20,
with a required 25% cash match of $33,095.40, for eligible body-worn camera-related
expenditures under the grant.
Background:
The Office of the Governor, Public Safety Office, has notified the City of Port Arthur that the
Port Arthur Police Department's application for the 2027 Body-Worn Camera Grant has been
approved in the amount of$99,286.20,with a required 25% cash match of$33,095.40.
The grant is intended to assist the Police Department with the costs associated with body-worn
camera systems, including cameras, related equipment, storage, and cloud-based services.
Eligible subscription and leasing services may also be funded during the applicable 12-month
grant performance period, subject to the grant requirements.
The Port Arthur Police Department currently has a five-year agreement with Utility Associates,
Inc., which was authorized by City Council on September 27, 2022, pursuant to Resolution No.
22-443,in the amount of$151,104.90. The agreement includes body-worn camera services and
in-car camera system services.
Staff analysis:
The Police Department intends to utilize the 2027 Body-Worn Camera Grant funds toward
eligible costs under the existing Utility Associates, Inc. agreement. Because subscription
services are an eligible grant expenditure, grant funds may be applied to the portion of the
existing contract attributable to the body-worn camera system and related eligible services,
subject to the grant's approved budget and applicable requirements.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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Grant funds will not be applied to the portion of the Utility Associates, Inc. agreement
attributable to the in-car camera systems, as those expenditures are separate from the eligible
body-worn camera-related costs funded through this grant.
The City will be responsible for providing the required 25% cash match of$33,095.40 and for
ensuring that all grant expenditures are incurred, documented, and reported in accordance with
the requirements of the Office of the Governor, Public Safety Office.
Budget Impact:
The City will receive $99,286.20 in grant funding and is required to provide a 25% cash match
of$33,095.40, for a total eligible project funding of$132,381.60. Grant funds will be used only
for eligible body-worn camera-related expenditures under the existing Utility Associates, Inc.
agreement during the applicable grant performance period. Costs associated with the in-car
camera system will remain the responsibility of the City and will not be charged to the grant.
Recommendation:
It is recommended that the City Council authorize the acceptance of the 2027 Body-Worn
Camera Grant awarded by the Office of the Governor, Public Safety Office, in the amount of
$99,286.20, authorize the required $33,095.40 cash match, and authorize the use of grant funds
for eligible body-worn camera-related expenditures under the City's existing agreement with
Utility Associates, Inc., subject to all applicable grant requirements.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 25141
9/08/26 JLH
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ACCEPT THE FISCAL YEAR 2027 BODY-WORN CAMERA
GRANT FUNDING IN THE AMOUNT OF $99,286 .20 WITH A
25% CASH MATCH IN THE AMOUNT OF $33,095. 40 . CASH
MATCH IS AVAILABLE IN ACCOUNT NUMBER 001-17-045-
5470-00-30-000 .
WHEREAS, on February 24, 2026, City Council passed
Resolution 26-070 authorizing the City Manager to apply for
the fiscal year 2027 Body-Worn Camera grant; and
WHEREAS, the Office of the Governor, Public Safety
Office, Criminal Justice Division has notified the City of
Port Arthur that the Port Arthur Police Department ' s Fiscal
Year 2027 Body-Worn Camera Grant application was approved for
grant funding in the amount of $99, 286. 20, as reflected in
Exhibit "A"; and
WHEREAS, in order to receive the aforesaid allocation,
it is necessary that the City Manager accept the award through
the e-grants portal; and
WHEREAS, the Office of the Governor requires the City' s
resolution to expressly designate the City Manager as the
authorized official with authority to apply for, accept,
reject, alter, or terminate the grant on behalf of the City;
and
WHEREAS, the City acknowledges that in the event of any
loss of misuse of grant funds, all such funds shall be
returned to the Office of the Governor in full; and
WHEREAS, the City of Port Arthur Police Department
entered into a five-year contract with Utility Associates,
Inc. for these services on the 27th day of September, 2022
under P. R. No. 22703, Resolution No. 22-443, in the amount of
$151, 104 . 90 per year; and
WHEREAS, the Fiscal Year 2027 Body-Worn Camera Grant
will fund the portion of the contract costs attributable
solely to the body-worn camera system and excludes costs
associated with the in-car video system; and
WHEREAS, the total project cost for the Fiscal Year 2027
Body-Worn Camera Grant Program is $132, 381 . 60, consisting of
P.R. No. 25141
9/08/26 JLH
$99, 286. 20 in grant funding from the Office of the Governor,
Public Safety Office, Criminal Justice Division, and a
required 25% cash match in the amount of $33, 095 . 40 from the
City of Port Arthur; and
WHEREAS, funds for the City' s required cash match in the
amount of $33, 095 . 40 are available in Account No. 001-17-045-
5470-00-30-000 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council hereby authorizes the
City Manager to accept the FY 2027 Body-Worn Camera Grant
Program in the amount of $99, 286 . 20 attached hereto as Exhibit
"A" with a 25% cash match in the amount of $33, 095 . 40 . Funding
is available for this cash match in account number 001-17-
045-5470-00-30-000 .
Section 3 . That a copy of the caption of this resolution
shall be spread upon the minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of October, A. D. ,
2026, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas, by the following vote :
AYES:
Mayor: ,
Councilmembers : ,
NOES: .
Charlotte M. Moses, Mayor
ATTEST:
Christe Whitley Ned, TRMC
City Secretary
P.R. No. 25141
9/08/26 JLH
APPROVED AS
Roxann Pais Cotroneo
City Attorney
APPROVED FOR ADMI STRATION:
Ronal u n, CPM
City Ma er
(
Timo y W. Duriso,
Chief of Police
OVED AVAIL ILITY OF FUNDING:
Lynd Boswell,
Director of Finances
P.R. No. 25141
9/08/26 JLH
EXHIBIT "A"
9/8/26,11:49 AM Office of the Governor
[—Statement of Grant Award(SOGA)
The Statement of Grant Award is the official notice of award from the Office of the Governor(OOG).This Grant Agreement
and all terms,conditions,provisions and obligations set forth herein shall be binding upon and shall inure to the benefit of the
Parties and their respective successors and assigns and all other State of Texas agencies and any other agencies,departments,
divisions,governmental entities,public corporations,and other entities which shall be successors to each of the Parties or
which shall succeed to or become obligated to perform or become bound by any of the covenants,agreements or obligations
hereunder of each of the Parties hereto.
The approved project narrative and budget for this award are reflected in eGrants on the`Narrative'and`Budget/Details'tabs.
By accepting the Grant Award in eGrants,the Grantee agrees to strictly comply with the requirements and obligations of this
Grant Agreement including any and all applicable federal and state statutes,regulations,policies,guidelines and
requirements.In instances where conflicting requirements apply to a Grantee,the more restrictive requirement applies.
The Grant Agreement includes the Statement of Grant Award;the OOG Grantee Conditions and Responsibilities;the Grant
Application in eGrants;and the other identified documents in the Grant Application and Grant Award,including but not
limited to:2 CFR Part 200,Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal
Awards;Chapter 783 of the Texas Government Code,Title 34,Part 1,Chapter 20,Subchapter E,Division 4 of the Texas
Administrative Code,and the Texas Grant Management Standards(TxGMS)developed by the Comptroller of Public
Accounts;the state Funding Announcement or Solicitation under which the grant application was made,and for federal
funding,the Funding Announcement or Solicitation under which the OOG was awarded funds;and any applicable documents
referenced in the documents listed above.For grants awarded from the U.S.Department of Justice,the current applicable
version of the Department of Justice Grants Financial Guide and any applicable provisions in Title 28 of the CFR apply.For
grants awarded from the Federal Emergency Management Agency(FEMA),all Information Bulletins and Policies published
by the FEMA Grants Program Directorate apply.The OOG reserves the right to add additional responsibilities and
requirements,with or without advance notice to the Grantee.
By clicking on the'Accept'button within the'Accept Award'tab,the Grantee accepts the responsibility for the grant project,
agrees and certifies compliance with the requirements outlined in the Grant Agreement,including all provisions incorporated
herein,and agrees with the following conditions of grant funding.The grantee's funds will not be released until the grantee
has satisfied the requirements of the following Condition(s)of Funding and Other Fund-Specific Requirement(s),if any,cited
below:
Grant Number: 5024103 Award Amount: $99,286.20
Date Awarded: 8/25/2026 Grantee Cash Match: $33,095.40
Grant Period: 09/01/2026-08/31/2027 Grantee In Kind Match: $0.00
Liquidation Date: 11/29/2027 Grantee GPI: $0.00
Program Fund: BC-Body-Worn Camera(BWC)Program Total Project Cost: $132,381.60
Grantee Name: Port Arthur,City of
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9/8/26,11:49 AM Office of the Governor
Project Title: FY27 Body-Worn Camera Grant Program
Grant Manager: Sarah Gallegos
Unique Entity Identifier(UEI): EMVNEFYW2KN4
I �
CFDA: N/A
Federal Awarding N/A-State Funds
Agency:
Federal Award Date: N/A-State Funds
Federal/State Award ID 2027-BC-ST 0020
Number:
Total Federal
Award/State Funds $5,000,000.00
Appropriated:
Pass Thru Entity Name: Texas Office of the Governor—Criminal Justice Division(CID)
Is the Award R&D: No
Funds are used for the purchase of body cameras and digital storage systems to serve as a tool in a
Federal/State Award law enforcement comprehensive problem-solving approach to enhance officer interactions with
Description: the public,build community trust,and gather important evidence for use in the prosecution of
crimes.
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