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Home My WebLink AboutP.R. NO. 25186 EXCKUSIVE CONCESSIONAIRE-GREATER PORT ARTHUR CHAMBER OF COMMERCE-FALL MARKET. www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 27, 2026 To: The Honorable Mayor and City Council Through: Ron Burton, CPM, City Manager From: Chandra Alpough, CPM, CPRP,Director of Parks and Recreation RE: P.R. 25186—Exclusive Concessionaire-Greater Port Arthur Chamber of Com merce—Fall Market Introduction: The purpose of this Agenda Item is to request City Council approval of P.R. No. 25186, establishing the Fall Market on Saturday November 7, 2026 from 7 am until 2 pm, as a City- approved special event,designating the Downtown Pavilion,located at 500 Procter Street,as the entertainment area, and designating the Greater Port Arthur Chamber of Commerce ("Chamber") as the exclusive concessionaire for the event. Background: The Greater Port Arthur Chamber of Commerce is a business and community organization that promotes economic development,business opportunities, and the overall quality of life in the Greater Port Arthur community. The Chamber has requested approval to host a new community event,the Fall Market, featuring vendors, entertainment, and other activities to foster community engagement and economic activity. The event is intended to generate funds in support of the Chamber's Young Emerging Leaders program and Education Foundation, as further described in Exhibit"A." The Chamber has requested the use of the Downtown Pavilion at 500 Procter Street as the designated entertainment area for the event. The event is proposed for November 7, 2026, from 7amto2pm. Budget: There is no direct budgetary impact to the City anticipated from the approval of this Resolution, subject to the terms of the agreement and any City services or expenditures separately authorized through the City's normal budgeting and procurement processes. Recommendation: It is recommended that the City Council approve P.R. No. 25186, establishing the Fall Market as a special event, designating the Downtown Pavilion located at 500 Procter Street as the entertainment area,designating the Greater Port Arthur Chamber of Commerce as the exclusive concessionaire for the event, and authorizing the City Manager to execute the corresponding agreement, "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P.R. No. 25186 09/26/26 jb-tnr RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS,ESTABLISHING THE FALL MARKET ON NOVEMBER 7, 2026 AS A SPECIAL EVENT; DESIGNATING THE DOWNTOWN PAVILION, LOCATED AT 500 PROCTER STREET, AS THE ENTERTAINMENT AREA FOR THE EVENT; DESIGNATING THE GREATER PORT ARTHUR CHAMBER OF COMMERCE AS THE EXCLUSIVE CONCESSIONAIRE FOR THE EVENT;AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR THE ESTABLISHED EVENT AS PROVIDED IN CHAPTER 90 (SPECIAL EVENTS) OF THE CITY OF PORT ARTHUR CODE OF ORDINANCES WHEREAS,the Greater Port Arthur Chamber of Commerce("Chamber")is an organization of business and community representatives dedicated to promoting economic development,business opportunities, and the quality of life within the Greater Port Arthur community; and WHEREAS, the Chamber, acting by and through its authorized representative, Latisha Poledore, has expressed its intent to host a new community event known as the Fall Market on Saturday, November 7, 2026 from 7 a.m. to 2 p.m., for the purpose of providing a community- oriented event featuring vendors and entertainment and generating funds to support the Chamber's Young Emerging Leaders program and Education Foundation,as further described in Exhibit"A"; and WHEREAS, the Chamber has requested authorization to utilize the Downtown Pavilion, located at 500 Procter Street, as the designated entertainment area for the Fall Market; and WHEREAS,Chapter 90(Special Events),Article I(In General), Section 90-10 of the City of Port Arthur Code of Ordinances establishes procedures and requirements governing special events and authorizes the City Council to take action concerning special events that promote activities beneficial to the City,stimulate economic activity,and contribute to a vibrant and active community; and WHEREAS, the City Council finds that establishing the Fall Market as a special event is consistent with the purposes and objectives of Chapter 90 of the Code of Ordinances and will provide an opportunity for community engagement, local vendor participation, and economic activity within the City; and WHEREAS, the City Council further finds that designating the Greater Port Arthur Chamber of Commerce as the exclusive concessionaire for the Fall Market is appropriate in connection with the establishment and operation of the special event and is authorized pursuant to applicable law, including Chapter 90 of the Code of Ordinances and Section 380.001 of the Texas Local Government Code, to the extent applicable; and P.R. No. 25186 09/26/26 jb- tnr WHEREAS, the Chamber has provided the City with evidence of insurance coverage applicable to the event, a copy of which is attached hereto as Exhibit"C"; and WHEREAS, the City Council desires to establish the Fall Market as a special event, designate the Downtown Pavilion as the entertainment area,designate the Chamber as the exclusive concessionaire for the event, and authorize the City Manager to execute an agreement establishing the respective duties and responsibilities of the City and the Chamber. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. The City Council hereby establishes the Fall Market as a special event to be held on Saturday,November 7,2026,from 7 a.m. to 2 p.m.,subject to the requirements of Chapter 90 of the City of Port Arthur Code of Ordinances and all other applicable City ordinances, rules, regulations, and permit requirements. Section 3. The Greater Port Arthur Chamber of Commerce is hereby designated as the exclusive concessionaire for the Fall Market,subject to the requirements of Section 90-10 of the City of Port Arthur Code of Ordinances and the terms and conditions of the agreement authorized by this Resolution. Section 4. The City Council hereby designates the Downtown Pavilion, located at 500 Procter Street, Port Arthur, Texas, as the entertainment area for the Fall Market. Section 5. The City Manager is hereby authorized to execute an agreement with the Greater Port Arthur Chamber of Commerce establishing the respective duties,responsibilities,terms, and conditions applicable to the Fall Market,substantially in the form attached hereto as Exhibit"B" Section 6. The City Council acknowledges receipt of the Chamber's certificate of insurance, attached hereto as Exhibit"C," evidencing coverage applicable to the Fall Market. Section 7. That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED,this day of ,2026 AD,at a Regular Meeting of the City Council of the City of Port Arthur,Texas by the following vote:AYES: Mayor: Councilmembers: • P.R.No. 25186 09/26/26 jb-tnr NOES: Charlotte M. Moses Mayor ATTEST: Christe Whitley Ned City Secretary P.R. No. 25186 09/26/26 jb APPROVED AS TO FORM: Roxann Pais Cotroneo, Esq. City Attorney APPROVED FOR ADMINISTRATION: AV litV Ronald Burton, CP City Manager Timo y uriso Police Chief Robert Havens 44onib �, �`--c.h.tFire Chief (11(104/(a— CWIL Chandra Alpough CPM Director of Parks and Recreation Philip Vil di CBO, CFM Building Official '613kSNS-lat3 Judith Smith Director of Health Department 1 / Suhail Kanwar, MS, PE, CFM bG44#04' Director of Public Works P.R. No. 25186 09/26/26 jb Exhibit "A" ,-1 Greater Port Arthur Chamber of Commerce .•• Published by Ad PA Chamber 4 July 31 at 9:02 AM The Greater Port Arthur Chamber of Commerce is interested in bringing a farmers market to Port Arthur!We're taking a poll to see who would be interested in attending or participating. Let us know below! @followers See insights and ads Boost post 259 a 122 400 27 410111 Fall Market Proposal Greater Port Arthur Chamber of Commerce Purpose The Greater Port Arthur Chamber of Commerce proposes hosting a Fall Market to create a new community event while generating funds for the Young Emerging Leaders (YEL) program and the Education Foundation. Proposed Event Date: Saturday, November 7, 2026 Location:The Pavilion Time: 9am-2pm Event Features • Local farmers and fresh produce • Artisan and craft vendors • Small businesses • Food vendors • Live local band (if available) • Family-friendly atmosphere • Chamber information booth Vendor Pricing Vendor Type Booth Fee Chamber Members $75 Non-Members $100 Young Emerging Leaders(YEL) To encourage leadership and entrepreneurship, a limited number of complimentary vendor booths will be offered to YEL members who own a business or would like to promote the company they represent. This provides an opportunity for YEL members to: • Showcase their business • Build connections within the community • Gain valuable marketing exposure Revenue Goal Vendor booth fees will help support: • Young Emerging Leaders (YEL) • Port Arthur Education Foundation Additional sponsorship opportunities could further increase fundraising. Community Benefits • Supports local farmers and entrepreneurs • Encourages shopping local • Creates a family-friendly destination • Brings more visitors to Port Arthur • Promotes Chamber members • Attracts potential new Chamber members • Provides a platform for emerging businesses Community Interest Our Facebook poll demonstrates strong community support for bringing a fall market to Port Arthur. Current Engagement • 259 Reactions • 122 Comments • 27 Shares Future Vision If successful,this event could become a recurring community tradition that supports local businesses, strengthens Chamber engagement, and provides an annual fundraising opportunity for YEL and the Education Foundation. City of Port Arthur �` Special Event Permit Application Event Name: el C�-'C'ti V'1'1\" IAA li,AI (`\)1C.\\AA A:I ( \' L1111V-1 .1 C., FaU ‘'f: -,\4_1 Event Start Date: lv 1✓V�'t1�,.:k.1` q r 1 c-A(j'' Event End Date: lV>✓1)-Q. ' ( I 1 - D9.Lp Annual Event: Yes tNo 1st Time Event: ,�. Alcohol Served: Yes (Wo 1 Event Category Community Festival: a Concert: Athletic Event: (Check all that apply) Carnival/Fair: Zydeco: Bike/Race Tour: Fishing Tournament: Reunion: t Birthday Party: Parade: Other: -1'CLi'1}'LG.�a 11/1.64" — ' Event Organizer: �Y" ct\e Organization Name: �! { �}C,(�- J r4ht,Z,i L(;0., Street Address: State: Zip: t net '��i Sr�� 'e� �=��`�-�tea' �. 'Q Primary Contact: FY"l\L_ jY \c,L,t`'(.. Email: 't-( 7ciL), pNi--eit,uri-oc .coal Phone#: —G 061 ' Ci /p<3 "t I b I Cell #: Secondary Contact: Lai-LS\ is Pu L-- Phone#: 4uTi . (1 (Q '. !i L q Cell#: Description of Event: (Provide thorough details of event activities, programs and schedule) -\' LCi 11 `'fie Ct rc,\I 111Lkiv-E?�- Lvhtcv, t,.vi\1 co1LL�` \ ECc�15 �ti �� Icct .-1-VW,L r pfocA �cv.� ct:� ) six.�`l(c ., - e_v“) V w; I 1 d_ L<.&rn -3 3r' . Event Venue/Site(s): (Explain what sites will be used and the activities at each) 1-1 PIX\jr 1 11 c n Overall Attendance Estimate: \ CC l,L, Is this a private event(invite only) or open to the public? elk() •--j;`;.t D\,1C,. -. /VWill admission/entry fees be charged? `� off' Cost in Advan_e:� ,�'a os. 13a'y o r., Event Merchant&Vendors Information cy i-A vti-'le rabz.t L;--v4' ( 0. 00 Will fees be charged to vendors to particpate in this event: Ye No If Yes, how much? ncfl l�fQtYtt'r,, i1C'C.}`�o Food Served or # Vendors: #Non-Profit-- Vendors: # For-Profit Venders: # Food Vendors Needing Electricity: # Food Vendors Needing Water: Yes No Sold At Event: Cooking Method: (Check all that apply) Charcoal: Gas/Propane: Electric: Other: Event Equipment/Elements You Will Be Supplying (Check R complete all that apply) Dumpsters: Yes �o Quantity: Portable Toilets: Yes Ng Quantity: t Recycling Containers: Yes Np Quantity: i Banners or Signs: Yes * Quantity: i Fencing, Barricades: Yes o Type: Special Lighting: Yes No Describe: Site Decorations: Yes No Describe: Catered Food: Yes CO Describe: / Live Entertainment: Yes LNo Describe: Security: Yes ,No Describe: Traffic Control: Yes No Describe: Stage: Yes Flo Quantity: Describe: Bleachers: Yes ° Quantity: Describe: Other Structures: Yes Quantity: Describe: Event Web site: Yes ;60 URL: Booths,exhibits or displays: Yes Nh Quantity: Describe: Tents or canopies: Yes (No Quantity: Size- Sq. Ft.: Vehicles/Trailers: Yes 1 o Quantity: Describe: VIP Area: Yes Describe: Amplified Music/Sound: Yes No Describe: • Rides, inflatables other amusement items: Yes coN . • Quantity: insurance requirements must )e met in order to offer these activities. Event Equipment/E1 ements Needed from the City of Port Arthur (Check and c )mplete all that apply. Fees will vary) Electrical Service: Describe: (r' . No l\ "fir c> 1cc I,��Q %W'A c'l t1:9� Water Service: Describe: Yes 6c; Crowd-control Barricades: Describe: Yes Traffic Control: Describe: Yes (N-6 Security: Duties: Yes (No Other City Services: Describe: Yes 6-Os) Describe your anticipated needs for crowd control. Police, Event Security and Handicap Parking. Outline in detail the duties your event staff will perform during the event. include such items as staffing entry and exit points, beer/wine area(s), stage area(s), cleanup of debris and litter during and post-event, supervision of parking areas, etc. How many event staff members will you have on site during the event and how ill you obtain these event staff? C 1 r- S\ t k c' rnt st a' t?at ie �a L e. r Outline your plans for marketing and promoting your Special Event. include information on all media and other sources of promotion. 11 11 t h-e CO v ,Y -L` -C l on c',A.c f )i ?r' �,L�,�,<-'� IY� C-l�t çxic 36 Ck. c\-n5 -tment been obtained? Yes No Merchandise Solder No # Vendors: #Non-Profit Vendors: # For-Profit Venders: #Vendors at Event � Needing Electricity: # Vendors Needing Water: Other Items or Services Sold: Describe Items/Services: #Vendors: #Non-Profit Vendors: # For-Profit Venders: #Vendors Yes No Needing Electricity: # Vendors Needing Water: Will your event involve the use of alcoholic beverages? Yes �No If yes, which kind? Has the TABC permit been obtainined? Yes No Please describe your security plan to ensure the safe sale or distribution of alcohol and prevent underaged drinking. Event Schedule Event Start Date: Event Setup Time: q LC: (.•rfl Actual Event End Time: ' CO? 7 �1 Music/Sound Start/Setup Time: Music/Sound End Time: Actual Event Start Time: Oj '.OQ et. rrt . Alcohol Service End Time: Alcohol Service Start Time: Event Cleanup Time: 2nd Event Date: Event Setup Time: Actual Event End Time: Music/Sound Start/Setup Time: Music/Sound End Time: Actual Event Start Time: Alcohol Service End Time: Alcohol Service Start Time: Event Cleanup Time: 3rd Event Date: Event Setup Time: Actual Event End Time: Music/Sound Start/Setup Time: Music/Sound End Time: Actual Event Start Time: Alcohol Service End Time: Alcohol Service Start Time: Event Cleanup Time: 4th Event Date: Event Setup Time: Actual Event End Time: Music/Sound Start/Setup Time: Music/Sound End Time: Actual Event Start Time: Alcohol Service End Time: Alcohol Service Start Time: Event Cleanup Time: Event Venue Set-up& Break-down Information Event Venue Set-up Date(s): Set-up Start Tiq e: Set-up Finish Time: Venue Break-down Date(s): Break-down Start Time: Break-down Finish Time: -3(I' . 3 C} .CY\ . �'C� n� . Additional Venue(s)or Site(s)required for Event: Set- up or Staging of Equipment: Street Closures Requested Street(s)to be Closed: Proposed Date(s)&Times of Street Closures: • Liability Insurance Information A Certificate of Insurance for this Event must be presented to the City of Port Arthur Parks and Recreation Deaprtment naming the City'of Port Arthur as an additional insured no later than 15 calendar days prior to the Start Date of the Event. I have read and agree to follow City of Port Arthur rules and regulations. In additional, I agree to abide by all laws, codes and regulations. I agree to indemnify and hold harmless the City of Port Arthur and any officers,employees, representatives, directors of agents or either from and against all liablity, claims, suits,damages levies,costs, losses and fees, including attorney fees,arising out of or relating to my actitivites at this event. C Applicant Signature `" Date% i / Staff Signature Date For Office Use Only Date Application Received: Location of Event: Deposit Paid: Alcohol Beverages: TABC Permit: Health Department Permit Obtained: Yes No Not Required Site Plan Included: Yes No Not Required Security Plan Included: Yes No Not Required Certificate of Insurance: Yes No Not Required Certifiicate of Insureance for rides, bounce houses, inflatables,etc: Yes No Not required City Council Presentation: Yes No Not Required If Yes Date of Council Meeting: Approvals: Parks and Recreation Date Public Works Date Police Department Date Fire Department Date Development Services Date P.R. No. 25186 09/26/26 jb Exhibit "B" AGREEMENT BETWEEN THE CITY OF PORT ARTHUR AND THE GREATER PORT ARTHUR CHAMBER OF COMMERCE THIS AGREEMENT is made by and between the City of Port Arthur, Texas ("City") and the Greater Port Artur Chamber of Commerce, by and through Latisha Poledore ("Chamber"). WITNESSETH: WHEREAS, the City and Chamber are desirous of hosting a Fall Market Event to help generate funds for the Young Emerging Leaders program and the Education Foundation; and, WHEREAS, the City and Chamber desire to enter into this Agreement defining and coordinating the duties and responsibilities of the parties to this Agreement, to facilitate the expeditious and efficient organization of the Fall Market "Event" activities; and, NOW, THEREFORE, it is hereby agreed that the City and Chamber enter into this Agreement regarding said Fall Market Event activities scheduled for November 7, 2026. 1. Chamber General Provision. During the Fall Market Event, the Chamber shall, as the exclusive concessionaire, on behalf of the City, coordinate and schedule all public Fall Market events and functions. 2. Duties of the Chamber. Chamber does hereby agree to be responsible for the following activities in connection with the Fall Market, at its expense, and the City does hereby delegate said responsibilities to the Chamber, along with certain income or revenues associated therewith: (a) Chamber shall recommend the area for such Fall Market celebration, subject to the approval and designation of the City Council. 1 (b) Chamber is hereby appointed to coordinate all vendor activities conducted on public lands and streets within the entertainment area during the Fall Market period, giving special attention to the hours of operation, location, products, costuming, booth design, and vendor permit fees. Vendors must obtain endorsement from the Chamber before obtaining a vendor permit from the City, if one is required. If a City vendor permit is not required, then vendors must obtain permission from the Chamber before conducting any business within the entertainment area. (c) Chamber is authorized not to charge a fee for admission into the entertainment area; fee shall not exceed $0.00 per person on Saturday,November 7, 2026. (d) Chamber shall obtain City Council approval for the street closure for the Fall Event, as outlined in the City of Port Arthur's Code of Ordinances. (e) Chamber agrees to arrange for fencing the entertainment area, and the City shall approve the area in which the Chamber intends to fence. The Chamber shall determine the locations of fencing gates with the City's approval. It shall prepare all passes, provide attendants, provide gate-attendant information sheets, and prepare signage for the entrance gates. The Chamber agrees to contact the Fire Chief/Fire Marshal to determine which areas will be suitable for emergency gates. (f) Chamber is responsible for arranging the entertainment area performers and entertainers, ticket sales to the entertainment area, and obtaining clearances and approval from the City Council when required to accomplish particular tasks. Chamber shall be entitled to all revenues except as otherwise herein expressly provided from the entertainment area. 2 (g) The City will provide the platform stages in the entertainment area, including putting up the stages and taking them down after the Event. The Chamber will not move or unduly interfere with the City's stage setup. (h) Chamber shall provide sanitary port-a-cans (portable toilets), shall be responsible for the site location of same, determining the number required, and providing a map for the locations of said port-a-cans. (i) Chamber shall provide trash barrels in the Fall Market event entertainment area. (j) Chamber shall be in charge of the cleanup of the Event entertainment area. (k) Chamber shall coordinate and enforce contracts with all temporary concessions in the Fall Market Event entertainment area, and the City shall have the right to approve or disapprove said concessions after the Chamber approval. (1) Chamber shall coordinate all Fall Market Event activities, and shall, when necessary, secure special approval of the City. Chamber shall submit a master plan to the City on or before November 7, 2026, for all activities to be undertaken as part of the Fall Market Event festivities, including the activities, concessions, and the location of the tentative Fall Market Event entertainment area. Any changes, modifications, or amendments to the original site plan approved by the City Manager shall also be submitted to the City Manager for further review and approval. (m) Chamber shall obtain at its sole cost and expense, and cause to be kept in full force and effect at all times during the Fall Market Event, a legally binding policy of insurance issued by best-rated carriers approved to do business in the State of Texas by the State Insurance Commission. The insurance coverage under such a 3 policy shall be comprehensive general public liability insurance. It shall name and include the City, its officers, employees, and agents as additional named insureds, protecting them from liability for any such matters arising out of the Fall Market Event. The policies must be endorsed to state that the coverage extended to the City of Port Arthur, its officers, employees, and agents, is to be primary, irrespective of any other primary insurance coverage maintained by the City of Port Arthur. The limits of coverage under the policy shall be a minimum of One Million Dollars ($1,000,000) combined single-limit coverage for death of or injury to a person and/or property damage per occurrence. The insurance policy shall additionally provide contractual liability coverage for the Chamber and indemnification of the City. The naming of the City, its officers, employees, and agents as additional named insureds in the policy shall not thereby cause them to be deemed partners or joint ventures with the Chamber. The policy shall be performable in Port Arthur, Jefferson County, Texas, and shall be construed in accordance with the laws of the State of Texas. A certificate of all such insurance coverage shall be delivered to the City through its City Manager no later than thirty (30) days before the commencement of the Fall Market Event. The policy shall provide that it shall not be subject to cancellation by the insurers except upon delivery of written notice to the City Manager at least fifteen (15) days before the effective date of cancellation; and in such case, the Chamber shall, before the effective date of cancellation, secure substitute policies furnishing the same coverages set forth above. The furnishing of such insurance coverage shall not in any way limit or satisfy any of the Chamber's obligations under this section. 4 (n) Chamber shall covenant and agree to indemnify and to save and hold harmless the City, its agents, officers, and employees, and any persons from the following: (i) Any and all claims, actions and suits whether groundless or otherwise, and any judgment resulting therefrom, and expenses connected with such claims, actions or suits including, but not limited to attorney's fees; and, (ii) Upon the option of the City, the duty to defend against any such claims, action, or suits, whether groundless or otherwise; and, (iii) any liabilities, losses, damages, costs, charges and other expenses of every kind and character, any of which for any reason whatsoever may arise out of or will be attributable, directly or indirectly, to the occurrence of the Fall Market Event, or the construction, maintenance, existence, operation, repair or removal of any bench, stage, shelter or other type of structure on the entertainment area. 3. Duties of the City. The City does hereby agree to be responsible for the following activities in connection with the Fall Market Event, said expenses to be reimbursed by the Chamber. (a) Types and location of all temporary concession permits on public property within the Fall Market Event entertainment area shall be subject to the prior approval of the Chamber. (b) The City shall be responsible for approving or disapproving all banners, signage, and advertisements to be installed on or above the City right-of-way(s), after the Chamber has first approved or proposed the same. 5 wwwwwwwmplutw (c) The City shall be responsible for approving in advance the location of the bleachers in the City right-of-way(s). (d) The City shall have the right of approval over all Fall Market Event activities occurring or taking place on city streets, alleys, and right-of-way(s) after the Chamber has approved or proposed the same. (e) The City must approve any firework displays or laser light shows being planned, after the Chamber has first approved or proposed the same. 4. Term. This agreement shall be in effect from 7 am to 2 pm. on November 7, 2026. 5. Termination. The City Manager, after consultation with the Chief of Police and the Fire Chief, may terminate this agreement and the Fall Market Event celebration due to security concerns. 6. Financial Reporting and Settlement of Expenses. The Chamber and the City each agree to deliver to the other a report of its receipts and expenditures for the Fall Market Event within ninety (90) days after the conclusion of the Fall Market Event festivities for each year, subject to the Agreement. The Chamber shall reimburse the City for the overtime costs (hours worked outside normal shifts) of police, firefighters, and other City personnel, as well as for the supplies and equipment requested by the Chamber and used for the event. 7. Security. The Chamber shall have at least two (2) off—duty officers in attendance during the event. Security guards contracted through a licensed and bonded company may be used instead of off-duty officers only when off-duty officers are unavailable. The Chief of Police may require additional security based on the crowd control and security plans provided, as well as other information he is cognizant of. The Chamber shall 6 reimburse the City for the overtime costs (hours worked outside normal shifts) incurred by police, firefighters, and other City personnel resulting from additional security required by the Chief of Police. 8. Alcohol. Contingent upon the approval and permitted by Texas Alcohol and Beverage Commission (TABC), the City may authorize Chamber to sell and consume alcohol only in the designated entertainment area. 9. Compliance with Laws. Both parties agree to mutually cooperate to enforce all laws and regulations relating to the Fall Market Event, including but not limited to the enforcement of the City of Port Arthur's Code of Ordinances, which makes it unlawful for anyone to bring coolers containing food and beverages, glass containers, canned drinks, and pets into the Fall Market Event entertainment area. 10. Amendments. This Agreement shall not be altered or amended without the prior written consent of all parties hereto. SIGNED AND AGREED TO on this day of A.D., 2026. GREATER PORT ARTHUR CITY OF PORT ARTHUR: CHAMBER OF COMMERCE By: By: Latisha Poledore Ronald Burton, CPM Organizer City Manager 7 ACKNOWLEGEMENT THE STATE OF TEXAS § COUNTY OF JEFFERSON § This instrument was acknowledged before me on the day of , 2026, by Latisha Poledore, Greater Port Arthur Chamber of Commerce. NOTARY PUBLIC IN AND FOR THE STATE OF TEXAS ACKNOWLEDGMENT THE STATE OF TEXAS § COUNTY OF JEFFERSON § This instrument was acknowledged before me on the day of , 2026,by Ronald Burton, CPM, City Manager. NOTARY PUBLIC IN AND FOR THE STATE OF TEXAS 8 P.R. No. 25186 09/26/26 jb Exhibit "C" SBLACK4 ACORD.. CERTIFICATE OF LIABILITY INSURANCE DATE(MMiDDYY1'Y) 9,29 25 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCERGroup, ONTACT K & K Insurance Inc Inc.. NAME: SMALL COMMERCIAL UNIT P.O. Box 2338 PHONE 877-783-1161 FAX 260-459-5870 (A No.Ext): ' (AFC,No): Fort Wayne, In 46801 E-MAILD ADDRESS: SCU®KANDKINSURANCE.COM INSURER(S)AFFORDING COVERAGE NAIL S INSURER A: MARKEL INSURANCE COMPANY 38970 INSURED GREATER PORT ARTHUR CHAMBER OF COMMERCE INSURER B: 501 PROCTER STREET SUITE 300 INSURERC: PORT ARTHUR, TX 77642 INSURER0: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 2153189 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDLISUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD (MM/DO/YYYY) (MMIUD/YYYY) x COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE I 1000000 CLAIMS-MADE OCCUR DAMAGE TO RENTED 300000 A X 12:01AM 12:01AM PREMISES(Ea occurrence Owners & Contractors MKP0501491202 10/15/2E 10/15/27 MED EXP(Any one person) NC PERSONAL 8,ADV INJURY 1000000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 5000000 POLICY PROJECT LOC PRODUCTS-COMP/OP AGO 5000000 OTHER: BODILY INJ TO PART 1000000 COMBINED SINGLE LIMIT AUTOMOBLE LU181LfTY (Ea Accident) ANY AUTO BODILY INJURY(Per person) OWNED AUTOS ONLY SCHEDULED I BODILY INJURY(Per acdderd) AUTOS HIRED AUTOS ONLY INOAUTOS ONLDD PROPERTYr accident)DAMAGE (Pelj UMBRELLA LIAB OCCUR EACH OCCURRENCE EXCESS LIAR CLAWS-MADE AGGREGATE DED RETENTION WORKERS COMPENSATION PER-STATUE I !OTHER AND EMPLOYERS'LIABILITY Y!N1 - - - ANY PROPRIETOR/PARTNER! E.L.EACH ACCIDENT EXECUTIVE OFFICER/MEMBER N,A EXCLUDED?(Mandatory in NH) E.L.DISEASE-EA EMPLOYEE !Eyes,describe under E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS i LOCATIONS,VEHICLES(Attach ACORD 101.Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER IS ADDED AS AN ADDITIONAL INSURED BUT ONLY FOR LIABILITY, CAUSED IN WHOLE OR IN PART, BY THE ACTS OF OMISSIONS OF THE NAMED INSURED. RE: FALL MARKET, 11/7/2026, PORT ARTHUR, TX CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. NOTICE WILL BE ELIVERED IN J CITY OF PORT ARTHUR ACCORDANCE WITH THE POLICY PROVISION 444 4TH ST. 44.J PORT ARTHUR, TX 77640 AUTHORIZED ENTATI 4 ACORD 25(2016/03) v 1988-2015ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD