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HomeMy WebLinkAboutP.R. NO. 25165 WATER UTILITIES LAWN MAINTENANCE AGREEMENT. Syv'V`;illi /'' 4 Cal of fig, —_ or/ rlhtt tas _ 7 INTEROFFICE MEMORANDUM Date: September 18, 2026 To: The Honorable Mayor and City Council Through: Ronald Burton, C.P.M., City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR No. 25165 —Water Utilities Lawn Maintenance Agreement Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to enter into a one-year agreement with the option to renew for two additional one-year periods with Amelia Lawncare & Landscaping of Groves, Texas, Smith's Remodeling of Port Arthur, Texas, and K&D Affordable Lawn Service of Port Arthur, Texas to provide lawn maintenance for the Water Utilities Department in a total projected amount of$146,664.00. BackMround: The Texas Commission on Environmental Quality (TCEQ) rules require all wastewater treatment plants,pump stations,and water storage facilities to be properly maintained,including ensuring vegetation growth around the facilities. On April 4, 2026, the Purchasing Department advertised for bids for the mowing of Utility Operation Properties in the Port Arthur News (Exhibit "A") and seven (7) bids were received and opened on April 22, 2026, which were then evaluated and tabulated by City Staff(Exhibit «B” The previous Water Utilities' Lawn Maintenance contracts did not expire until July 2, 2026, thus, on July 3, 2026, four(4) trial cuts were provided to Amelia Lawn Care and Landscaping, Smith's Remodeling, and K&D Affordable Lawn Service for ground maintenance and mowing of Utility Operations properties. After conducting trial cuts and evaluation of the proposed bids, the following were selected to provide lawn maintenance services for a one-year contract with the option of renewal for two additional one-year periods: • Amelia Lawn Care & Landscaping for Groups A and C (Exhibit"C") • Smith's Remodeling for Groups B, D, F, and H (Exhibit"D") • K&D Affordable Lawn Service for Groups E and G(Exhibit"E") "Remember, we are here to serve the Citizens of Port Arthur" Fr Budget Impact: The total projected budgetary impact is $146,664.00 and is available in Account No. 410-40- 230-5470-00-00-000, Other Contractual Services. Recommendation: It is recommended that the City Council adopt Proposed Resolution No. 25165, authorizing the City Manager to enter into contracts with Amelia Lawncare & Landscaping of Groves, Texas, Smith's Remodeling of Port Arthur, Texas, and K&D Affordable Lawn Service of Port Arthur, Texas as described/outlined above. "Remember, we are here to serve the Citizens of Port Arthur" PR No. 25165 9/17/2026 fr Page 1 of 4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE ONE-YEAR CONTRACTS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS, WITH AMELIA LAWN CARE AND LANDSCAPING OF GROVES, TEXAS (GROUPS A AND C), SMITH'S REMODELING OF PORT ARTHUR, TEXAS (GROUPS B, D, F AND H) AND K&D AFFORDABLE LAWN SERVICE (GROUPS E AND G) OF PORT ARTHUR, TEXAS FOR GROUND MAINTENANCE OF CITY PROPERTIES AT THE WATER UTILITIES DEPARTMENT FACILITIES, WITH AN ANNUAL PROJECTED BUDGETARY IMPACT OF $146,664.00 FOR THE FISCAL YEAR; FUNDING IS AVAILABLE IN ACCOUNT NO. 410-40-230- 5470-00-00-000, OTHER CONTRACTUAL SERVICES. WHEREAS,the Texas Commission on Environmental Quality (TCEQ) rules require all wastewater treatment plants,pump stations,and water storage facilities to be properly maintained, including ensuring vegetation growth around the facilities; and, WHEREAS,on April 4,2026,the Purchasing Department advertised for bids for mowing of Utility Operation Properties in the Port Arthur News (Exhibit "A") and seven (7) bids for ground maintenance for mowing of Utility Operations properties were received and opened on April 22, 2026, which have been evaluated and tabulated by City Staff(Exhibit`B"); and, WHEREAS, the previous Water Utilities' Lawn Maintenance contracts did not expire until July 2, 2026; thus, on July 3, 2026, four (4) trial cuts were provided to Amelia Lawn Care and Landscaping,Smith Remodeling,and K&D Affordable Lawn Service for ground maintenance and mowing of Utility Operations properties; and, WHEREAS,upon expiration of the trial cut period,the Water Utilities Department desires to execute one-year contract for ground maintenance,with the option of renewal for two additional PR No. 25165 9/17/2026 fr Page 2 of 4 one-year periods with Amelia Lawn Care and Landscaping of Groves, Texas for Groups A, C (Exhibit"C"), Smith's Remodeling of Port Arthur,Texas for Group B,D,F,H(Exhibit"D"),and K&D Affordable Lawn Service of Port Arthur, Texas for Groups E, G (Exhibit "E") based on lowest price as shown in the bid tabulation in Exhibit "A"; and, WHEREAS,the Water Utilities Department anticipates the projected budgetary impact to be $146,664.00 for the fiscal year for the above-mentioned ground maintenance services with funding available in Account No. 410-40-230-5470-00-00-000, Other Contractual Services. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: THAT,the facts and opinions in the preamble are true and correct; and, THAT,the City Council hereby authorize the City Manager to execute one-year contracts for ground maintenance of the Water Utility Operations properties,with the option of renewal for two additional one-year periods, with Amelia Lawn Care and Landscaping of Groves, Texas for Groups A, C (Exhibit "C"), Smith's Remodeling of Port Arthur, Texas for Group B, D, F, H (Exhibit"D"),and K&D Affordable Lawn Service of Port Arthur,Texas for Groups E,G(Exhibit "E")based on lowest price as shown in the bid tabulation Exhibit"A"; and, THAT, the total projected budgetary impact is $146,664.00 for the fiscal year for the above-mentioned ground maintenance services with funding available in Account No. 410-40- 230-5470-00-00-000, Other Contractual Services; and, THAT, a copy of the caption of this Resolution be spread upon the minutes of the City Council. PR No. 25165 9/17/2026 fr Page 3 of 4 READ,ADOPTED,AND APPROVED THIS day of , 2026 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: Charlotte Moses Mayor ATTEST: Christe Whitley Ned, TRMC City Secretary PR No. 25165 9/17/2026 fr Page 4 of 4 APPROVED AS TO FORM: Roxann Pais Cotroneo City Attorney APPROVED FOR ADMINIST TION: Ronald Bu on, City Manager AAra,7 Suhail Kanwar, P.E. Director of Public Services alvin Matthews, P.E. Water Utilities Director APPROVED S TO TH VAILABILITY OF FUND . Dr. Lynda(Lyn well, ICM -CM, CGFO Finance Director iktb. Clifton E. Williams Jr. CPPB Purchasing Manager EXHIBIT "A" (Advertisement for Bids) CITY OF PORT ARTHUR Advertisement for Bids Mowing of Utility Operation Properties April 4, 2026 April 11, 2026 PUBLIC NOTICE CITY OF PORT ARTHUR,TEXAS INVITATION TO BID DTICE IS HEREBY GIVEN THAT sealed Bids,addressed to the City of Port Arthur,will be received the Office of the City Secretary.City Hall 444 4th Street or P.O Box 1059,Port Arthur,Texas T764] later than 3:00 P.M.,Wednesday,April 22,2026.Applicant names will be read aloud oeginning 3:15 P.M.,Wednesday,April 22.2026 or this date in the City Council Chambers.City Hall.5th )qr for certain services briefly described as )WING OF UTILITY OPERATION PROPERTIES is received after the deadline stated above,regardless of method of delivery,will not be considered d returned unopened. 'pies of the Specifications and other Contract Documents are on file in the Purchasing Office,4a4' i Street City of Port Arthur and are open for public inspection without charge.They can also be rieved from the City's website at www.portarthurt or x.gov/bids.aspx www.publicpurchase,com. )N-MANDATORY PRE-BID MEETING IS SCHEDULED FOR 2:00 PM.ON TUESDAY,APRIL .2026,AT THE WATER SERVICE CENTER LOCATED AT 111 H.O.MILLS ROAD.PORT !THUR,TEXAS. e City of Port Arthur reserves the right to reject any and all bids and to waive informali- S. Chapter 2 Article VI Sec.2-262(C)of the City's Code of Ordinance the City Council shall not and a contract to a company that is in arrears in its obligations to the City. — ton Williams Purchasing Manager CITY OF PORT ARTHUR,TEXAS INVITATION TO BID NOTICE IS HEREBY GIVEN THAT sealed Bids.addressed to the City of Port Arthur,will be received at the Office of the City Secretary,City Hall 444 4th Street or P.O.Box 1069,Pori Arthur,Texas 77G4] no later than 3:00 P.M.,Wednesday,April 22,2026,Applicant names will be read aloud beginning at 3:15 P.M.,Wednesday,April 22,2026 on this date in the City Council Chambers,City Hall,5th Floor for certain services briefly described as MOWING OF UTILITY OPERATION PROPERTIES Bids received after the deadline stated above,regardless of method of delivery,will riot be considered and returned unopened. Copies of the Specifications and other Contract Documents are on file in the Purchasing Office,444 4th Street.City of Port Arthur,and are open for public inspection without charge.They can also be retrieved from the City's website at www,portarthurt or x.govlbids.aspx www.publicpurchase.com. or NON.MANDATORY PRE-BID MEETING IS SCHEDULED FOR 2:00 P.M.ON TUESDAY,APRIL 14,2026,AT THE WATER SERVICE CENTER LOCATED AT 111 H.O.MILLS ROAD,PORT ARTHUR,TEXAS. The City of Port Arthur reserves the right to reject any and all bids and to waive informali- ties. Per Chapter 2 Article VI Sec.2-262(C)of the City's Code of Ordinance the City Council shall not award a contract to a company that is in arrears in its obligations to the City. Clifton Williams Purchasing Manager EXHIBIT "B" (Bid Tabulation) U, d k CQat, in 0 0 0 0 0 0 o E. N O O O O 0.' O O O ,C. O O 00 O 0 0 0 ix.' y 00 Os IN 00 N IA O O O ,0.1 ' U IA . t'r 00 0 V 00 1A 0 69 69 69 9 69 69 0tot. F/ fie V V 02 M 0 g 411 O k a o 0 0 0 0 0 0 0 U o 0 0 0 0 0 0 0 4. aaL on e 0° o or cc zoo 0 al, o o �: .2 v. N N N o 69 V9 69 69 EA 69 69 69 d X m 0.7 U w e 0 o • O 04 aC °u. UN E''' a 0 N g aw - L • C) Ld y $2 0 y yR L ^ Q .. O o O O F ,.., IX O C3. f.0 - C CZ y .0 'O 'C C O O O O 7 0 a t't'A LL E Z Z Z Z Z e N h 'tca O .-. 7: •.w dG Os w 69 69 69 t L� m y U G Z cp O a. O w 0 Y1 O CL . 0 E-, okse . u U —. 0 Oa 41 . O bG u C a w) O k V es © O E-, m 0 m m CQ N N Q7 .Ci. Oi O Z z z Z M Z - Z 4 i. 69 ►LO+ EA 0 d a A a4 0 a < CO U A w w C7 A T 0 0 0 0 0 0 0 o E A C7 0 0 0 0 0 0 Ii 0 O 7 7 O O D 7 7 O a � ] U U U U UUUU .ti d ` IC ... . 1 co i .40 o0 e a 0 co VJ 'C X o p :C V V :O :C :O -a F" 0 CO Fa Ft co CO 00 00 y S o 4 0 0 0 0 0 0 0 > >+ „ y„ z z z z z z z f0. o 0 .0 L es W o[ 0 •4 es u d 0 0 0 0 0 0 0 0 0 0?3 0 0 0 0 o If :o o a ri o .: oo 0N • ono i y "�ED , at en Tr en In Tr 2 II U z L p ER U' r?. L p V0 EA d V ei es d C0 ra e Gq N 2 a C -i. d F,• t L ^ d0" a y N TC F-, m 0 ."C CC u: • A '' og a a• s U a = o E'" ry +'' 'E 0 .p o .d o 0 cm, .p o V O 4.. Cp ft. 0 CO 000 — O -; c k © _ a o0 = 0 V) a .... L >+ N Z Tr Z .y Z .y d .O r4 Q'a 5O. ° d0 rA C G L 6i 00 d 0* O R Q7 00 o d Ci U G w w C7 x h w Q, a a a a a s a _ o a- 0 0 0 o 0 0 o o Ts a A C7 U V C7 C7 t7 C7 U a 8 os lc Ts u 00 �b_ 0 2 v, EA V, o, v, CA EA in d W o O 7 0 0 0 0 a 0 - U U U U U U U U o a u d -i N en 'V V1 '0 N 00 d .+ ~ i 0 EXHIBIT "C" (Amelia Lawn Care and Landscaping Contract) CONTRACT FOR LAWN MAINTENANCE SERVICES THIS AGREEMENT, made this day of , 2026, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Amelia Lawn Care and Landscaping of Groves, Texas a(n) Individual, firm, partnership or corporation, herein acting by and through hereinafter called "CONTRACTOR" WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and/or CONTRACTOR agree as follows: 1. The term of this Contract shall be 1 year from start date on Notice to Proceed with the option to renew for two additional one-year periods. The City can terminate this contract at its convenience for any reason which includes, but is not limited to, funding not being available in any budget cycle with ten(10)days written notice. 2. The CONTRACTOR will perform work as stated in the Contract Documents. 3. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for the price submitted in their bid on April 22, 2026: • Group A for a total amount of$387.00 and attached hereto in Exhibit 1 • Group C for a total amount of$361.00 and attached hereto in Exhibit 1 6. The term "Contract Documents" means and includes the following: a) Contract Agreement b) Specifications c) Bid Documents d) Notice of Award e) Notice to Proceed 7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. Page 1 8. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by their duly authorized officials,this Agreement in(2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of 2026 ATTEST CITY OF PORT ARTHUR BY CITY SECRETARY CITY MANAGER Signed on the day of 2026 ATTEST CONTRACTOR BY CITY SECRETARY Amelia Lawn Care and Landscaping Page 2 Exhibit 1 Page 3 BID FOR: Mowing at Utility Operations BID DUE DATE: April 22, 2026 Name Location Service Address Price per cut Group A Lift Stations & Sewer Plants Main Line 5440 Procter 5400 Procter St. $ ? ` °C) Valley Forge Valley Forge&Taft Ave. Procter St. Ext. /3 . (70 Manchester 6600 Gulfway Dr. 6580 Gulfway Dr. $ / 3 , 00 Pinetop Hwy 366&Pinetop 4801 Atlantic Rd $ oC 3 . C.X) Atlantic Road St. Atlantic Road. & 39th St. 3949 Pure Atlantic $ / 3 . 00 Fairlea Hwy 366&32nd St. 7250 32nd St. $ /4. Highland Heights Highland Heights @ Taft Elementary 2400 Taft Ave. $ ' (_7 Q Delmar 4043 Lakeshore Dr. 4110 Lakeshore $ 0 Lewis Dr. 4831 Lewis Dr.(rear) 4729 Lewis Dr. S I , [_,) Peeke Ave 3900 Gulfway(rear) 1621 Brinkman $ 8th Ave 3600 Procter St. 3620 Procter St. $ I 00 Pioneer Park 3400 18th St. 3435 18th St. $ `� I. D D Water Towers&Misc Pioneer Park 3600 Blk Gates Blvd. $ Tower Procter St. Ext. Procter St. Ext. &Taft Ave. $ 56 Tower Total Amount Bid for Group A $ 3 753 ; CO Si t idde Date Name Location Service Address Price per cut Group C Lift Stations& Sewer Plants Sabine Pass Main S 4TH& Tremont 5080 S. 4'Ave. $�,j,5, (-)D S. 1". Ave. S. 1".&Quinn 7575 S. 1"Ave. $ /Lc, ID D Dick Dowling S 1"&Dowling 6897 S. 151 Ave. $ /5, 00 Welch St. 5100 Welch 5130 Welch St. $ %5 c SH 87 South 6500 S Gulfway 6500 S. Gulfway $ j ,S , OD Sabine Pass WWTPS. 4th St. &Tremont S cjS, (� Water Towers&Misc Sabine Pass GST Next to SP Fire Station 5030 S. Gulfway S Sabine Pass Standpipe S. 2"Ave. Row&Mechanic St. $_417! (,[0 Across form Chevron refinery @ Gulf Copper Gulf GST&PS dock S (r,, CO Across from Scurlock Sea Rim Tank tank farm S .-)6t Total Amount Bid for Group C S 3 (o 1 , Q 41/. C/ o ��- zr—zap, turkfer Date • • C t „t � -CITY OF PORT ARTHUR,TEXAS urt r:k ADDENDUM NO. ONE(1) ur APRIL 15, 2026 BID FOR: MOWING OF UTILITY OPERATION PROPERTIES BID: P26-029 The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. Do not spray at Water Purification Plant and Raw Water Reservoir. 2. Group G will not be irregular. It will be the same mowing schedule as the other groups. If you have any questions, please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. e4 Gf�cEE�r.�2`itd Cli n Williams Purchasing Manager Si aSre of Pr6poser Date lawkti Company Vendor Name Page 1 of 1 SPECIFICATIONS FOR GROUNDS MAINTENANCE UTILITY OPERATIONS DEPARTMENT The work to be performed under this contract is for grounds maintenance at various Water Utilities facilities detailed on the attached bid forms (GROUP "A" through GROUP "G"). A mandatory pre-bid meeting will be held to address any questions of prospective bidders. Prior to the bid opening, each prospective bidder shall inspect every site listed in the attachments in order to become familiar with any site-specific requirements necessary to comply with these specifications. Bidders are to provide unit prices for the maintenance of each location and totals for the entire group. Award of contract will be based on bids received for the group price. Each site for Groups "A" through "F" shall be maintained three times per month from March through October, and once per month from November through February. The exception to this specification is that the Main Plant, Port Acres Wastewater Plant, and Sabine Pass Wastewater Plant locations shall be mowed up to 3 times a month year round, at approximately 10y intervals. Bidders shall provideynit price for cutting Group "G" sites (estimated 4 cuts per year). Note that maintenance frequency may change during the term of the contract, as determined by the City. Unit prices provided for each site are for the City's use should we require additional maintenance at only that site,and not the entire group. * Invoices for services rendered under this contract are to be submitted to the Wastewater Conveyance Superintendent, within three days of cutting, in order to check/verify completion of the work. Invoices for work not submitted within this time frame will not be verified, and will not be paid. INVOICES NOT COMPLETED PER THESE SPECIFICATIONS WILL NOT BE PAID. The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment, and service to complete all work in a workmanlike manner as follows: 1 . Sites in Groups A through F must be cut and trimmed with hand mower, weed trimmer, push mower, or riding lawn mower, as appropriate. Group "G" sites are for rough-cut and shall be maintained with bush hog and/or slope mower. 2. The schedule is attached. 3. Each site is to be clean cut and all fenced sites are required to be cut inside and around fenced areas, where practicable,as previously done or as directed by the City. 4. Trimming is required around all in-ground facilities, fences and concrete. 5. Vegetation is to be removed from all appurtenances and fencing. 6. Area will be cleared of all litter and debris prior to any mowing. 7. Litter and debris shall be disposed of properly, off site,at the contactor's expense. 8. All litter and debris shall be picked up prior to mowing and then immediately following the actual mowing and trimming. This is to retrieve any litter missed the first time and cut into smaller pieces by the mower. 9. Litter and debris shall be defined as an object not intentionally placed at project site for a specific purpose. This shall include, but not limited to, paper, wrappers, cans, bottles, building materials, disposable diapers and small limbs shall be cleaned prior to cutting of all properties. Page 6 of 27 10.Litter and debris shall be disposed of properly, off site, at the contractor's expense. 11. Sweep or blow clean all sidewalks and/or concrete areas affected by work. No grass clippings shall be placed or blown into the City's Drainage Culverts or in the street. 12. Equipment blades are to be sharpened so that grass will be cut low. 13.Entrance roads, approaches, and/or driveways are to be maintained, (where applicable), e.g., alleyways, around telephone poles, sidewalks, culverts, fence-lines; and around developed structures, water meters, ditches and trees. 14. For most facilities, the limits of cutting are the immediate area of past-maintenance, with a minimum of 5 feet around all fences and entrance roads, 10 feet around structures, and ANY areas adjacent and up to any street pavement. a. Specifically, for the Main Wastewater Treatment Plant, a five (5) foot span from the fence on the OUTSIDE of the perimeter shall be mown. 15. Ruts caused by contractor's equipment shall be filled at contractor's expense. 16.The contractor shall repair or replace, at his own expense, any damages to materials or property on site, resulting from negligence during grass cutting or associated activities. 17.Contractor must provide a list of equipment with their bid documents. 18.The contractors will be required to re-cut at their own expenses any areas deemed to be unsatisfactorily mowed. 19.Mow grass to a height of not more than 2 inches within five (5) days. 20.Time extension requests may be granted due to inclement weather or to unforeseeable events that are not caused by the contractor through approval of the Authorized City Representative, who can be reached at (409) 983-8556. If time extension is not given, the City reserves the right to use another vendor if the cut is not made in a timely fashion,within three(3) days after a rain event. 21.Herbicide spray is required around all fence lines and concrete structures at Lift Stations, Service Center, Water Towers and Pleasure Island Meter Pad, except where there is a concrete mow strip poured under the fence line. Herbicide is required around the fence lines, buildings, tanks, sidewalks, exposed pipes, valves, and concrete tanks and pads at all 3 Wastewater Treatment Plants. a. Herbicide is required at the Water Purification Plant, but ONLY around the fence line. Page 7 of 27 22.Proof of current license to spray must be provided with the bid documents if your company is spraying. 23.The contractor should bring the inability to access property or inability to mow for any reason to the attention of the City's authorized agent,before attempting mow. 24.Group H has construction. Contractor must go look at the property to have a proper perspective to mow around the debris and other items. 25. Contractor should notify the City's authorized agent by email 24 hours prior to cutting of Group F, G and H. Upon notification, the City's authorized agent will inform the Superintendents of the Main Plant, Port Acres Plant, Utility Service Center and the Water Treatment Plant of the date contractor is expected onsite such that vehicles can be moved to prevent damage. 26. Contractor shall complete each individual cut within two days of starting the cut unless weather prevents completion. If contractor cannot finish the cut within two days, contractor must notify the City's authorized agent and provide an explanation. 27. Contractors maintaining two or more groups must have sufficient staff and equipment to complete each cut within two days of starting. 28. Contractor must review the areas to observe the area. An aerial view will not give an accurate account of the terrain and obstacles like construction. CONTRACT TERM The contract is one-year with an option to renew for two additional one-year periods. Page 8 of 27 Grass Mowing Schedule Month Cut Grass 1''Cut Start By Jan 1 time/mo 1"thru 15th Feb 1 time/mo IS`thru 15th March 10 day intervals 1s`thru 5th April 10 day intervals 1"thru 5th May 10 day intervals thru 5th June 10 day intervals ls`thru 5th July 10 day intervals Pt thru 5th Aug 10 day intervals 1$`thru 5th Sept 10 day intervals l s`thru 5th Oct 10 day intervals thru 5th Nov 1 time/mo 1 S`thru 15th Dec 1 time/mo 1"thru 15th NOTE: THAT GROUP G WILL BE CUT AT IRREGULAR INTERVALS,AS REQUIRED BY THE CITY Page 9 of 27 Pr CITY OF PORT ARTHUR,TEXAS BID SHEET Page 1 of 6 BID FOR: Mowing at Utility Operations BID DUE DATE: April 22,2026 Name Location Service Address Price per cut Group A Lift Stations& Sewer Plants Main Line 5440 Procter 5400 Procter St. $ Valley Forge Valley Forge&Taft Ave. Procter St. Ext. $ /3 • v0 Manchester 6600 Gulfway Dr. 6580 Gulfway Dr. S % , 0 C) Pinetop Hwy 366& Pinetop 4801 Atlantic Rd $ 2' , cX) Atlantic Road St. Atlantic Road.&39th St. 3949 Pure Atlantic $ / 3 • 0 0 Fairlea Hwy 366&32nd St. 7250 32nd St. $ Highland Heights Highland Heights @ Taft Elementary 2400 Taft Ave. $ J C 70 Delmar 4043 Lakeshore Dr. 4110 Lakeshore $ I , OD Lewis Dr. 4831 Lewis Dr. (rear) 4729 Lewis Dr. S „7 D �- Peeke Ave 3900 Gulfway(rear) 1621 Brinkman $ f , 8th Ave 3600 Procter St. 3620 Procter St. $ I • Cr) Pioneer Park 3400 18th St. 3435 18th St. $ 3 /. C7 0 _ Water Towers&Misc Pioneer Park 3600 Blk Gates Blvd. S 5 S 00 _ Tower Procter St. Ext. Procter St.Ext.&Taft Ave. S 5-6 00 Tower Total Amount Bid for Group A S 3'R v" Si t idde Date Page 10 of 27 CITY OF PORT ARTHUR, TEXAS BID SHEET Page 2 of 6 Name Location Service Address Price per cut Group B Lift Stations& Sewer Plants J Hazel Ave 6140 Hazel Ave. 6160 Hazel Ave. S J !, 0 0 63'St. 63`d St. 3100 blk. 63rd St. $ 1 i-1 L 00 62nd St. 2756 62nd St 6257 Jade Ave. $ i 2. O � West Port Arthur Rd 6441 West Port Arthur Rd 6475 West Port Arthur Rd $ . (7c) 58th St. 2148 58th St. 2120 58th St. $ ) 7 . U a Camelia Plaza Camelia Plaza/WPA Rd WPA Rd. $ I /, 00 Lakeside Park 2100 Cambridge 2105 Cambridge $ a , Dr) El Vista LS 5400 Terrace 5448 Terrace Ave. $ 3 41, a 0 Roosevelt 5929 Roosevelt Ave 5929 Roosevelt Ave. $ 1 3 , OD Vista Village 5230 Linkwood 5050 Houston Ave. $ ( 0 Operations Ctr. 4700 Houston Ave. 4850 Houston Ave. $ ` 3 , OD Montrose 8500 Wilson 8530 Wilson $ 3 6 , oo Hwy 365 1900 blk Hwy 365 1901 Hwy 365 $ , ? , OC7 Dominion Ranch Dr. @ Main B Aero Drive Canal $ 2 2. U ° Business Park Jade ave.ext.at the service road $ 1 2, Water Towers&Misc West Port Arthur Road Tower WPA Road&606 St. $ Li 5 , cc) 62nd St. &Jade Ave. Tower(vacant site) $ Z 0 CO Hwy 365 Tower FM 365&Main C Canal $ 3 L .. 0 D Standpipe 61st&Garnet $ 3 6, OD Total Amount Bid for Group B / $ y�O 000 ! "e�� (0/ `1-2I-zo Si nature of Bidder Date Page 11 of 27 CITY OF PORT ARTHUR,TEXAS BID SHEET Paee 3 of 6 Name Location Service Address Price per cut Group C Lift Stations&Sewer Plants Sabine Pass Main S 4TH&Tremont 5080 S.4TH Ave. $ 16, 0 0 S. 1 s`.Ave. S. 1s`.&Quinn 7575 S. Pt Ave. $ JLc, ()0 Dick Dowling S 1"&Dowling 6897 S. 151 Ave. Welch St. 5100 Welch 5130 Welch St. $ SH 87 South 6500 S Gulfway 6500 S. Gulfway $ I Sabine Pass WWTPS. 4th St. &Tremont S c( C7 0 Water Towers&Misc Sabine Pass GST Next to SP Fire Station 5030 S.Gulfway $ 00 Sabine Pass Standpipe S.2°'Ave.Row&Mechanic St. $ 17 , 0 D Across form Chevron refinery @ Gulf Copper Gulf GST&PS dock $ O C7 Across from Scurlock Sea Rim Tank tank farm Total Amount Bid for Group C S (3 fo I 0 z) j 2/-2024, S' nature of Bidder Date Page 12 of 27 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 4 of 6 Name Location Service Address Price per cut Group D Lift Stations&Sewer Plants Lake Charles 1850 Lakeshore Dr 1850 Lakeshore Dr $ ,3 Z, c Lakeshore 101 Houston Ave 121 W. Lakeshore Dr $ 1 Grannis 648 W.Procter St 400 Grannis Ave. $ Stillwell 1600 19th St. 1600 19'St. $ _3'9, Sea Cabin LS S.H.82 @ T.B Ellison Pkwy $ T.B Ellison Pkwy.@ Disc Golf Disc Golf Course Course $ ) 2, Water Towers& Misc Railroad Ave.&Thomas Blvd. Tower $ Old Golf Course Road&Rodeo Ln Whole Property,cut up to road on all sides,one 24"pass on outside of road that's not maintained Pleasure Island EST by Pleasure Island.) $ J ./'j Next to the bridge going to Cameron, Metering Pad on Pleasure Island LA $ 40, OD Terminal Road E.S.T. 1440 Terminal Road $ /6,0, 0 D Total Amount Bid for Group D $ D //0("3,--7,-/-z C -r{f- - of -- 2 02 S gnature of Bidde.t Date Page 13 of 27 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 5 of 6 Name Location Service Address Price per cut Group E Lift stations&Sewer Plants 3`d.Ave. 3400 3`d Ave. 3328 3Rd Ave. S / . 7`h Ave. Between 30`h&31 St. 3129 7t'Ave. $ ) 4-/, Ce) 11`h Ave. Between 27`h&28'St. 2805 11t'Ave. $ /L.l . 0 0 Pear Ridge WWTP 3100 blk 42'St. 3149 42"d St. $ Highway 73 3300 W. Hwy 73 3340 W. Hwy 73 $ /5. n 39th St. LS 3800 39' 3800 39" $ /2 00 Smith Young 4820 39t'St. 4548 39`h St. $ etc . OV North Plant LS Old North WWTP Site 6439 Twin City Hwy $ If 7 . O a 74`h St. 74'h St. &9`h Ave. 7498 9'Ave. $ I O 46'h St 46`h St. dead end 4300 46`h St. $ ,3 S , Forest Dr.(cut whole lot) Forest&Highland Dr. 4546 Highland Dr. S ), tom, D Twin City Hwy. 4780 FM 365 S /Z, C?Cc Adams Elem. Near School 54459`h Ave. $ / j, C) West Park(cut whole iota West Park&Rosedale 3100 West Park Drive $ 2 O 0 Water Towers&Misc Lake Arthur Stand Pipe Behind new YMCA @GSU Row $ Total Amount Bid for Group E $ 4/2 / OD / 4/— f— 70 2 .(o 'ignature of Bi der i Date Page 14 of 27 CITY OF PORT ARTHUR,TEXAS BID SHEET Paae 6 of 6 Name Location Price per cut Group F Service Center&Treatment Plants Water Utilities Service Center 111 H.O. Mills Blvd $ 6 , C�Cr7 New Water Purification Plant Dry bed to be included 1 101 H.O.Mills Blvd. $ 5 C70 2200 Blk Norma Old Water Treatment Plant $ I G i OC7 Total Amount Bid for Group F $ l 1 Tl- 1 0 Z7 Group G Miscellaneous Sites Wetlands Reserve Hwy 73 & Savannah $ --0 Old Water Purification Plant 1401 19th St. $ Raw Water Reservoir Hwy 365& Savannah Ave. $ �% Total Amount Bid for Group G S Group H Wastewater Treatment Plants Main WWTP 6300 Procter St.Ext. $ q 17, Hwy 365 &Rodair Gully Port Acres WWTP (2901 Hwy 365) S 39 _e 4.D C7 Total Amount Bid for Group H S / �tS, Cx7 COMPANY NAM f STREET ADDRESS air U OF BIDDER P.O.BOX ,L/. lt)4 .HV 1/ l r o JCS PRINT OR TYPE NAME CITY STATE ZIP TP(it9tt.6,� 1`o �(©; ?-1 Z9- E AREA C DE TELEPHONE NO !4/1411l.4�—J 't/ -6,i7?$4)•lh rrrr EMAIL FAX NO. Page 15 of 27 Equipment List Equipment Qtv Size of Cutting Deck Bush Hog / 6—er Zero Turn or Riding Mower y _ (c 01 L.0 10 C11 4-2_. Weedeater 25 N/A Hedge Trimmers Z N/A Walk Behind 2 N/A Chainsaw 3 N/A Blower N/A Edger 3 N/A Slope Mower - — N/A Bat Wing - N/A Number of Employees Wigre of F'ctoposer Date THIS PAGE MUST BE SUBMITTED WITH YOUR BID FORM. Page 16 of 27 NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § STATE OF TEXAS § By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: /it Printed Name: jAiw�e 2t y! Title: Company: Date: 14-a1-aG SUBSCRIBED and sworn to before me the undersigned authority by the 1 of, on � behalf of said bidder. EARLENESAM Notary Public in and for the =.: ;-; My Notary m#1239,13769 State of Texas x Expires August 3,2029 My commission expires: AGjw�' 3i Page 17 of 27 AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The unde -gned offers and agrees to one of the following: I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. A4,114 Lawev 72 + 4. - , w ("1- a)-a6 Firm Name Date Authorized Signature Title n Name (please print) Telephone Gi rn• c G-; K —,. 4K-9 ,,,,o -hee- ram'//'d 4it>, ( ray) Email STATE: )<Cl„S COUNTY: J e ,Ire SUBSCRIBED AND SWORN to before me by the above named w (q i l on this the Ls# day of � , 20a_. for'" ;: EARLEME'' UUSMITH _5 " St777litre ....._ '. My Notary lD#t Notary Public I. Expires August 3,2029 RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL Page 18 of 27 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being tied in accordance with Chapter 176,Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176 006, Local Government Code An offense under this section is a misdemeanor. A Name of vendor who has a business relationship with local governmental entity. J ❑ Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate) J Name of local government officer about whom the information is being disclosed. Name of Officer .J Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts Aand B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary. lj /4 -/-1A2''' i A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? noes nNo J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more. J fl Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176 003(a-1). Li Signature of vendor doing business with the governmental entity Date Form provided by Texas Ethics Com ' www.ethics.state tx us Revised 11/30/2015 iii\ • V \ D I Page 19 of 27 SB 252 CHAPTER 2252 CERTIFICATION /4)(1-tpo3" ,the undersigned and representative of (w-P./-4-42 n- d� (Company or Business Name) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153,certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Port Arthur Purchasing Department. Name of Comp ny Representativo/(Print) Signature of Co pany Representative Date Page 21 of 27 House Bill 89 Verification I, ,L) , (A) v1—y E 2c ley (Person name), the undersigned representative (hereafter referred/ to as "Representative") of A-ofc!t S!'/�P� r� (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port Arthur; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. S GNATURE O(� REPRESE ATIVE SUBSCRIBED AND SWO'N TO BEFORE ME, the undersigned authority, on thisalth" day of • �) , 2 EARLENE SMITH g4A.66._ pkE ~`- My Notary ID#123943769 IsAw Expires Notary Public Page 22 of 27 EXHIBIT "D" (Smith's Remodeling Contract) • CONTRACT FOR LAWN MAINTENANCE SERVICES THIS AGREEMENT, made this day of , 2026, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Smith's Remodeling of Port Arthur, Texas, a(n) Individual, firm, partnership or corporation, herein acting by and through hereinafter called "CONTRACTOR" WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and/or CONTRACTOR agree as follows: 1. The term of this Contract shall be 1 year from start date on Notice to Proceed with the option to renew for two additional one-year periods. The City can terminate this contract at its convenience for any reason which includes, but is not limited to, funding not being available in any budget cycle with ten(10) days written notice. 2. The CONTRACTOR will perform work as stated in the Contract Documents. 3. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for the price submitted in their bid on April 22, 2026: • Group B for a total amount of$480.00 and attached hereto in Exhibit 1 • Group D for a total amount of$560.00 and attached hereto in Exhibit 1 • Group F for a total amount of$1,100.00 and attached hereto in Exhibit 1 • Group H for a total amount of$1,000.00 and attached hereto in Exhibit 1 6. The term "Contract Documents" means and includes the following: a) Contract Agreement b) Specifications c) Bid Documents d) Notice of Award e) Notice to Proceed 7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. Page 1 8. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials,this Agreement in (2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of 2026 ATTEST CITY OF PORT ARTHUR BY CITY SECRETARY CITY MANAGER Signed on the day of 2026 ATTEST CONTRACTOR BY CITY SECRETARY Smith's Remodeling Page 2 Exhibit 1 Page 3 Name Location Service Address Price per cut Group B Lift Stations&SSwer Plants Hazel Ave 6140 Hazel Ave. 6160 Hazel Ave. S_ "5 OD 630 St. 63"'St. 3100 blk. 63"'St. $ :2 le 0 62nd St. 2756 62nd St 6237 Jade Ave. $ :A5r Or West Port Arthur 5 OP Rd 6441 West Port Arthur Rd 6475 West Port Arthur Rd S 58th St. 2148 58th St. 2120 58th St. $ , &.b 1 Camelia Plaza Camelia Plaza/WPA Rd WPA Rd. $ ..21. (o V Lakeside Park 2100 Cambridge 2105 Cambridge S ,25.kip_ El Vista LS 5400 Terrace 5448 Terrace Ave. $ 2-5, (4 2 Roosevelt 5929 Roosevelt Ave 5929 Roosevelt Ave. $ .),1, IP 0 Vista Village 5230 Linkwood 5050 Houston Ave. S 25 ,1P Operations Ctr. 4700 Houston Ave. 4850 Houston Ave. $ 2,5 r 0 Montrose 8500 Wilson 8530 Wilson $ 25 0, Hwy 365 1900 blk Hwy 365 1901 Hwy 365 $ &5 . 0 i) Dominion Ranch Dr. .Main B -'7 e) b Aero Drive Canal $ //�^ r Business Park Jade ave.ext. at the service road $ U' 5 02 Water Towers&Misc �� West Port Arthur Road Tower WPA Road&60th St. $ , 5 DC) 62nd St. &Jade Ave. Tower(vacant site) $ ?5C) Z) v Hwy 365 Tower FM 365& Main C Cana) $____,21• U I` Standpipe 61"&Garnet $_21' t212 Tot ount id f Group j sJ "J o 0 , 1.11li Signature of Bid er Date Location Service Address, Price tier cut Group D Lift Station/A ana Plants Lake Charles 1850 Lakeshore Dr 1850 Lakeshore Dr $ ( 00 Lakeshore 101 Houston Ave 121 W Lakeshore Dr $ Grannis 648 W.Procter St 400 Grannis Ave Stillwell 1600 19th St. I600 19'"St $ •' D Sea Cabin LS S.H.82 @ T.B Ellison Pkvy $ t T B Ellison Pkvsy.@ Disc Golf Disc Golf Course Course C'• $ 140► ,Writer Towe s& Miss Railroad Ave. & Thomas Blvd. Tower $ 50. C) Old Golf Course Road&Rodeo Ln (Whole Prupeny,cut up to road on all sides,one 24'•pass on owside of road that's not matntamed D /, Pleasure Island EST by Pleasure Island) r/ Next to the bridge going to Cameron, Metering Pad on Pleasure Island LA $ 5 D , L (..) Terminal Road E.S.T. 1440 Terminal Road $ b D6 Total Amount Bid for Group D $ 5 / L' • ('L) Signature o Si er Date Name Location Price per cut Group F Service Center&Treatment Plants Water Utilities Service Center 111 H.O. Mills Blvd $ S15 : {71, New Water Purification Plant t Drybed to be included 1 101 110. Mills Blvd. 5 j u.t 2200 Blk Norma Old Water Treatment Plant $ ! . 5 0a Total Amount Bid for Group F $ I . U 7) . no Group G Miscellaneous Sites Wetlands Reserve Hwy 73 &Savannah $ Old Water Purification Plant 1401 19'St, $ Raw Water Reservoir Iiwy 365 & Savannah Ave. S Total Amount Bid for Group G $ Group H Wastewater Treatment Plants Main WWTP 6300 Procter St. Ext. $ U c> C) Hwy 365& Rodair Gully Port Acres WWTP (2901 Hwy 365) S se' A, D i) Total Amount Bid for Group H $ 600.t) 3 33t)0 lt)itiv br C A Y AM STREET ADDRESS NATURE F BIDDER P.O. BOX 1)(1 S ' /ei grit-, r (441/1/-64 776171� PRINT OR TYPE AME CITY STATE ZIP 2/47 (K 2) a� - 63)5' TIT E AREA ODE TELEPHONE NO ' 0 CSC /• -(��, y i EMAIL t/ FAX NO i ,,,.„j -CITY OF PORT ARTHUR,TEXAS 2rs rtka - ADDENDUM NO.ONE(1) re WI APRIL 15,2026 BID FOR: MOWING OF UTILITY OPERATION PROPERTIES BID; P26-029 The following clarifications, amendments,deletions,additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows . 1. Do not spray at Water Purification Plant and Raw Water Reservoir. 2. Group G will not be irregular. It will be the same mowing schedule as the other groups. If you have any questions, please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. • t7 r0:.tL !iL/s&A'U'K.Q- Cii"ifn Williams Purchasing Manager r g) 4priI 2 V ignature Propos r Date Sii&&,� 4 d41C- Company Vendor Name .' Page 1 of 1 SPECIFICATIONS FOR GROUNDS MAINTENANCE UTILITY OPERATIONS DEPARTMENT The work to be performed under this contract is for grounds maintenance at various Water Utilities facilities detailed on the attached bid forms (GROUP "A" through GROUP "G"). A mandatory pre-bid meeting will be held to address any questions of prospective bidders. Prior to the bid opening, each prospective bidder shall inspect every site listed in the attachments in order to become familiar with any site-specific requirements necessary to comply with these specifications. Bidders are to provide unit prices for the maintenance of each location and totals for the entire group. Award of contract will be based on bids received for the group price. Each site for Groups "A" through "F" shall be maintained three times per month from March through October, and once per month from November through February. The exception to this specification is that the Main Plant, Port Acres Wastewater Plant, and Sabine Pass Wastewater Plant locations shall be mowed up to 3 times a month year round, at approximately 10 v intervals. Bidders shall providg_unit price for cutting Group "G" sites (estimated 4 cuts per year).Note that maintenance frequency may change during the term of the contract, as determined by the City. Unit prices provided for each site are for the City's use should we require additional maintenance at only that site, and not the entire group. * Invoices for services rendered under this contract are to be submitted to the Wastewater Conveyance Superintendent, within three days of cutting, in order to check/verify completion of the work. Invoices for work not submitted within this time frame will not be verified, and will not be paid. INVOICES NOT COMPLETED PER THESE SPECIFICATIONS WILL NOT BE PAID. The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment, and service to complete all work in a workmanlike manner as follows: 1 . Sites in Groups A through F must be cut and trimmed with hand mower, weed trimmer, push mower, or riding lawn mower, as appropriate. Group "G" sites are for rough-cut and shall be maintained with bush hog and/or slope mower. 2. The schedule is attached. 3. Each site is to be clean cut and all fenced sites are required to be cut inside and around fenced areas, where practicable,as previously done or as directed by the City. 4. Trimming is required around all in-ground facilities, fences and concrete. 5. Vegetation is to be removed from all appurtenances and fencing. 6. Area will be cleared of all litter and debris prior to any mowing. 7. Litter and debris shall be disposed of properly, off site,at the contactor's expense. 8. All litter and debris shall be picked up prior to mowing and then immediately following the actual mowing and trimming. This is to retrieve any litter missed the first time and cut into smaller pieces by the mower. 9. Litter and debris shall be defined as an object not intentionally placed at project site for a specific purpose. This shall include, but not limited to, paper, wrappers, cans, bottles, building materials, disposable diapers and small limbs shall be cleaned prior to cutting of all properties. Page 6 of 27 10.Litter and debris shall be disposed of properly, off site, at the contractor's expense. 11. Sweep or blow clean all sidewalks and/or concrete areas affected by work. No grass clippings shall be placed or blown into the City's Drainage Culverts or in the street. 12. Equipment blades are to be sharpened so that grass will be cut low. 13.Entrance roads, approaches, and/or driveways are to be maintained, (where applicable), e.g., alleyways, around telephone poles, sidewalks, culverts, fence-lines; and around developed structures, water meters, ditches and trees. 14.For most facilities, the limits of cutting are the immediate area of past-maintenance, with a minimum of 5 feet around all fences and entrance roads, 10 feet around structures, and ANY areas adjacent and up to any street pavement. a. Specifically, for the Main Wastewater Treatment Plant, a five (5) foot span from the fence on the OUTSIDE of the perimeter shall be mown. 15. Ruts caused by contractor's equipment shall be filled at contractor's expense. 16.The contractor shall repair or replace, at his own expense, any damages to materials or property on site, resulting from negligence during grass cutting or associated activities. 17.Contractor must provide a list of equipment with their bid documents. 18.The contractors will be required to re-cut at their own expenses any areas deemed to be unsatisfactorily mowed. 19.Mow grass to a height of not more than 2 inches within five (5) days. 20.Time extension requests may be granted due to inclement weather or to unforeseeable events that are not caused by the contractor through approval of the Authorized City Representative, who can be reached at (409) 983-8556. If time extension is not given, the City reserves the right to use another vendor if the cut is not made in a timely fashion, within three(3) days after a rain event. 21.Herbicide spray is required around all fence lines and concrete structures at Lift Stations, Service Center, Water Towers and Pleasure Island Meter Pad, except where there is a concrete mow strip poured under the fence line. Herbicide is required around the fence lines, buildings, tanks, sidewalks, exposed pipes,valves, and concrete tanks and pads at all 3 Wastewater Treatment Plants. a. Herbicide is required at the Water Purification Plant, but ONLY around the fence line. Page 7 of 27 22.Proof of current license to spray must be provided with the bid documents if your company is spraying. 23.The contractor should bring the inability to access property or inability to mow for any reason to the attention of the City's authorized agent,before attempting mow. 24.Group H has construction. Contractor must go look at the property to have a proper perspective to mow around the debris and other items. 25. Contractor should notify the City's authorized agent by email 24 hours prior to cutting of Group F, G and H. Upon notification, the City's authorized agent will inform the Superintendents of the Main Plant, Port Acres Plant, Utility Service Center and the Water Treatment Plant of the date contractor is expected onsite such that vehicles can be moved to prevent damage. 26. Contractor shall complete each individual cut within two days of starting the cut unless weather prevents completion. If contractor cannot finish the cut within two days, contractor must notify the City's authorized agent and provide an explanation. 27. Contractors maintaining two or more groups must have sufficient staff and equipment to complete each cut within two days of starting. 28. Contractor must review the areas to observe the area. An aerial view will not give an accurate account of the terrain and obstacles like construction. CONTRACT TERM The contract is one-year with an option to renew for two additional one-year periods. Page 8 of 27 Grass Mowing Schedule Month Cut Grass 1" Cut Start By Jan 1 time/mo 1"thru 15th Feb 1 time/mo l S`thru 15th March 10 day intervals 1 S`thru 5th April 10 day intervals i"thru 5th May 10 day intervals 1 thru 5th June 10 day intervals 1 St thru 5th July 10 day intervals 15S thru 5th Aug 10 day intervals 1$`thru 5th Sept 10 day intervals 1 S`thru 5th Oct 10 day intervals 1s`thru 5th Nov 1 time/mo 1 S`thru 15th Dec 1 time/mo Pt thru 15th NOTE: THAT GROUP G WILL BE CUT AT IRREGULAR INTERVALS, AS REQUIRED BY THE CITY Page 9 of 27 CITY OF PORT ARTHUR,TEXAS BID SHEET Page I of 6 BID FOR: Mowing at Utility Operations BID DUE DATE:April 22,2026 Name Location Service Address Price per cut Group A Lift Stations&Sewer Plants Main Line 5440 Procter 5400 Procter St. $ Valley Forge Valley Forge&Taft Ave. Procter St.Ext. $ Manchester 6600 Gulfway Dr. 6580 Gulfway Dr. S Pinetop Hwy 366&Pinetop 4801 Atlantic:Rd S Atlantic Road St. Atlantic Road.&39th St. 3949 Pure Atlantic S Fairlea Hwy 366&32nd St. 7250 32nd St. $ Highland Heights Highland Heights @ Taft Elementary 2400 Taft Ave. S Delmar - 4043 Lakeshore Dr. 4110 Lakeshore $ Lewis Dr. 4831 Lewis Dr.(rear) 4729 Lewis Dr. $ Peeke Ave 3900 Gulfway(rear) 1621 Brinkman S 8th Ave 3600 Procter St. 3620 Procter St. $ Pioneer Park 3400 18th St, 3435 18th St. $ Water Towers&Misc Pioneer Park 3600 B1k Gates Blvd. S Tower Procter St.Ext. Procter St. Ext. &Taft Ave. $ Tower • Total Amount Bid for Group A $ it AO° Signature of Bidder Date Page 10 of 27 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 2 of 6 Name Location Service Address Price per cut Group B Lift Stations&Sewer Plants Hazel Ave 6140 Hazel Ave. 6160 Hazel Ave. $ 25 ' OZ 63'd St. 63'd St. 3100 blk.63`d St. $ 2 r 0 0 62nd St, 2756 62nd St 6257 Jade Ave. S kr°P West Port Arthur Rd 6441 West Port Arthur Rd 6475 West Port Arthur Rd S 2.5/(7 17) 58th St. 2148 58th St. 2120 58th St. $ U'eb 17 Camelia Plaza Camelia Plaza/WPA Rd WPA Rd. S 15' to a Lakeside Park 2100 Cambridge 2105 Cambridge S 25,1y0 El Vista LS 5400 Terrace 5448 Terrace Ave. $ ,`-5. 4,0 Roosevelt 5929 Roosevelt Ave 5929 Roosevelt Ave. S 2.5', ii?n Vista Village 5230 Linkwood 5050 Houston Ave. $ I-5 f 1.0 t] Operations Ctr. 4700 Houston Ave. 4850 Houston Ave. $ ,5= 0 a Montrose 8500 Wilson 8530 Wilson $ 25. o(1, Hwy 365 1900 blk Hwy 365 1901 Hwy 365 $ )%S. 0 & Dominion Ranch Dr. (2 Main B Aero Drive Canal $ /— ) c 0 6 Business Park Jade ave.ext.at the service road $ i?\ 5, o L) Water Towers&Misc West Port Arthur Road Tower WPA Road&60Ih St. $ 251 62nd St.&Jade Ave.Tower(vacant site) $ ds 5j7 e) e Hwy 365 Tower FM 365&Main C Canal $ 25'. 0 1> • Standpipe 61"&Garnet $ 2 4• Op Tot ount d f Group r' / $ I()t od ..s _____*Itillt7-/.., Signature of Bid er Date Page II of 27 CITY OF PORT ARTHUR,TEXAS BID SHEET PaEe3of6 Name Location Service Address Price per cut Group C Lift Stations&Sewer Planti Sabine Pass Main S 4Tx&Tremont 5080 S.4T"Ave. S S. 1s`.Ave. S. ls`.&Quinn 7575 S. 1"Ave. $ Dick Dowling S 1'&Dowling 6897 S. 1"Ave. S Welch St. 5100 Welch 5130 Welch St. $ SH 87 South 6500 S Gulfway 6500 S. Gulfway $ Sabine Pass WWTPS. 4°'St.&Tremont $ Water Towers&Misc Sabine Pass GST Next to SP Fire Station 5030 S.Gulfway S Sabine Pass Standpipe S.2'Ave.Row&Mechanic St. S Across form Chevron refinery @ Gulf Copper Gulf GST&PS dock $ Across from Scurlock Sea Rim Tank tank farm $ Total Amount Bid for Group C $ Signature of Bidder Date Page 12 of 27 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 4 of 6 Location Service Address Price ner cut Group D Lift Stations&Sewer ?!ants Lake Charles 1850 Lakeshore Dr 1850 Lakeshore �e hore Dr $ �c( Lakeshore 101 Houston Ave 121 W. Lakeshore Dr $ OE) Grannis 648 W.Procter St 400 Grannis Ave. $ 3 . 57e) Stillwell 1600 19'h St. 1600 19th St. $ .6E) Sea Cabin LS S.H.82 @ T.B Ellison Pkwy $ ® , CD(] T Ellison Pkwy,@Disc Golf Disc Golf Course Course C$ 1 • V Water Towers&Misc Railroad Ave.&Thomas Blvd. Tower $ 5D.(DC) Old Golf Course Road&Rodeo Ln Whole Property,cut up to road on all sides,one 24"pass on outside of road that's not maintained 5 j) j) Pleasure Island EST by Pleasure Island.) v Next to the bridge going to Cameron, Metering Pad on Pleasure Island LA $ 5a U (-//��) • Terminal Road E.S.T. 1440 Terminal Road $ 4 C)v Total Amount Bid for Group D $ 5 L 0 , (' ) s i ) • >S4--- 4, ature o' Bi t er Date Page 13 of 27 CITY OF PORT ARTHUR,TEXAS BID SHEET Pace 5 of 6 Name Location Service Address Price per cut Group E Lift stations&Sewer Plants 3`d. Ave. 3400 3rd Ave. 3328 3Rd Ave. $ 21 .q3 7th Ave. Between 30`h&31 St. 3129 Th Ave. $ ; 1. ei g2 11'h Ave. Between 27th&28'h St. 2805 1 lth Ave $ ) 7. Pear Ridge WWTP 3100 blk 42'd St. 3149 42"d St. $ or). Highway 73 3300 W.Hwy 73 3340 W. Hwy 73 $ /9 7 '1 5 39thSt. LS 3800 39th 3800 39th $ of .F • f)3 Smith Young 4820 39'h St. 4548 39'h St. $ 7, Q3 �/ r North Plant LS Old North WWTP Site 6439 Twin City Hwy $ � ,t19 3�7 74'h St. 74th St.&9'h Ave. 7498 9th Ave. $ / ' �/ : 46'h St 46'h St. dead end 4300 460'St. s ,9 �7 '1 Forest Dr.(cut whole lot) Forest&Highland Dr. 4546 Highland Dr. $ /. '5',,sy Twin City Hwy. 4780 FM 365 $ „)9 1 Adams Elem. Near School 54459'h Ave. $ .7, I ii- West Park(cut N4t1oie lot) West Park&Rosedale 3100 West Park Drive $ 7 ' Water Towers&Misc Lake Arthur Stand Pipe Behind new YMCA @GSU Row $ 1' 41 Total Amount Bid for Group E $ C.( . 00 /6 a a4Xii 2 O2—c Signature of B' der Date Page 14 of 27 , • CITY OF PORT ARTHUR,TEXAS BID SHEET Page 6 of 6 Name Location Price per cut Group F Service Center&Treatment Plants Water Utilities Service Center Ill H.O.Mills Blvd $ S15 e V V New Water Purification Plant Dry bed to be included 1101 H.O.Mills Blvd. $ . OD t 2200 Elk Norma Old Water Treatment Plant $ 1 .9z5 , 021 Total Amount Bid for Group F $ Lc) D e or) Group G Miscellaneous Sites Wetlands Reserve Hwy 73&Savannah $ Old Water Purification Plant 1401 19th St. $ Raw Water Reservoir Hwy 365&Savannah Ave. $ Total Amount Bid for Group G $ Group H Wastewater Treatment Plants Main WWTP 6300 Procter St. Ext. $ -0 0, Hwy 365&Rodair Gully Port Acres WWTP (2901 Hwy 365) $ , ©U Total Amount Bid for Group H $ i bit J `, ' ' 33ao 16eV'° 1jr ANY STREET ADDRESS Ai w NATURE F BIDDER P.O.BOX l(J S 7i\e/ SYu-I `� i . PRINT OR TYAME CITY STATE ZIP L)Lojttff O, � zc) a15.- 35 TIT E AREA ODE TELEPHONE NO '7) as _i � t EMAIL t� FAX NO. Page 15 of 27 Equipment List Equipment Q1y Size of cutting Deck Bush Hog Zero Turn or Riding Mower _ CL j1 /o Weedeater 1-1 N/A Hedge Trimmers N/A Walk Behind / N/A Chainsaw ( N/A Blower 1 N/A Edger ) N/A Slope Mower N/A Bat Wing N/A Number of Employees 7�,-¢f �"/ ,-40Z-� nature of P poserDate THIS PAGE MUST BE SUBMITTED WITH YOUR BiD FORM. Page 16 of 27 NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § STATE OF TEXAS § By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: , / ilms` Printed Name: j t r) f fr)(1-L-i Title: • P y Com an e-rizz) Date: jy 4< a__ SUBSCRIBED and sworn to before me the undersigned authority by hey4doD,24'on behalf of said bidder. / �,� �IVp ary Public in and for the 4, x�e y_ LAKISHAARMSTRONG State of Texas *� Notary ID#135125512 �q," My Commission Expires Neal)October 10, 2028 IViy COmmiSSidn expires: Page 17of27 AFFIDAVIT All pages in Offeror's Responses containing statements,letters,etc.,shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following: I hereby certify that I do not hart outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. rJ2- �- a D Fi me Date Ypvi Me* kfrAd, ./(7): Authorize i'Si' r ature Title 0,haS A 5/14-11-4-- 0)•) 245 .— 35 Name(please hint) •elephoue 70a9vikatoyt4,11 6DN- Email STATE: J COUNTY: J scv-- SUBSCRIBED AND SWORN to before me by the above named (..f ill S ,2k/ CM/4 on this the 40 day of Apat ,2 (P . Public RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL �s+•o LAKISHAARMSTRosG _°« Notary 10 8135125512 .rtf.. My Commission Expires ?0f October 10,2028 41*r Page 18 of 27 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.8. 23,84th Leg.,Regular Session. OFRCE USE ONLY This questionnaire is being filed in accordance with Chapter 176,Local Government Code,by a vendor who Date RecAivad has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the vendor meets requirements under Section 176.006(a). Sy law this questionnaire must be filed with the records admmistretor of the local govern mental entity not later than the 7th business day alter the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-11.Local Government Code. A vendor commits an offense it the vendor knowingly violates Section 176.006,Local Government Code M offense under this section is a misdemeanor. J Name of vendor who has a�busirless relationship with focal governmental entity. 2.1 I v Pc Check this box if you are filing art update to a previously filed questionnaire.(The taw requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 2.1 Name of local government officer about whom the information is being disclosed. Name of Officer .4J Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and 8 for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable ;ncome other than investment income,from the vendor? I Yes a No 8 Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? 1---] YesnNo Al Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more. 6J Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts ' I as described in Section 176.003(a)(2)(8).excluding gilts deserted in Section 176.003(a-1). ke,e2o;zzo, SI re of v: g business with a governmental entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11i30/2015 Page 19 of 27 SB 252 CHAPTER 2252 CERTIFICATION I, (1f)1f i J S '* the undersigned and representative of &YU +kS ! (Company`ef Business Name) being an adult over the age of eighteen (18)years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153,certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Port Arthur Purchasing Department. CJcis4tpki SmName of Copany Represent 'ye(Print) Signature of mpany Representative Date Page 21 of 27 House Bill 89 Verification I, jCU ►ctrq I- yr r (Person name), the undersigned representative (hereafter referred to as "Representative") of (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port Arthur; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. 1' '/_9"-- SIGNATUR. OF REPRESENTATIVE SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this d I day fr of , 20'U9. Ce- m1/Iiwi ary ublic ra UKISHAAZ?.S'fR^t+r' " 4otary It#1351?' My 4ornmission "t, October 10,20'. •-% Page 22 of 27 EXHIBIT "E" (K& D Affordable Lawn Service Contract) Pr CONTRACT FOR LAWN MAINTENANCE SERVICES THIS AGREEMENT, made this day of , 2026, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and K & D Affordable Lawn Service of Port Arthur, Texas a(n) Individual, firm,partnership or corporation, herein acting by and through hereinafter called "CONTRACTOR" WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and/or CONTRACTOR agree as follows: The term of this Contract shall be 1 year from start date on Notice to Proceed with the option to renew for two additional one-year periods. The City can terminate this contract at its convenience for any reason which includes, but is not limited to, funding not being available in any budget cycle with ten(10) days written notice. 2. The CONTRACTOR will perform work as stated in the Contract Documents. 3. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for the price submitted in their bid on April 22, 2026: • Group E for a total amount of$325.00 and attached hereto in Exhibit 1 • Group G for a total amount of$1,025.00 and attached hereto in Exhibit 1 6. The term "Contract Documents" means and includes the following: a) Contract Agreement b) Specifications c) Bid Documents d) Notice of Award e) Notice to Proceed 7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. Page 1 8. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by their duly authorized officials,this Agreement in(2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of 2026 ATTEST CITY OF PORT ARTHUR BY CITY SECRETARY CITY MANAGER Signed on the day of 2026 ATTEST CONTRACTOR BY CITY SECRETARY K& D Affordable Lawn Service Page 2 Exhibit 1 Page 3 Name Location Service Address Price per cut Group E Lift stations&Sewer Plants �� 3'd. Ave 3400 3'd Ave. 3328 3"Ave. $ /d‘ ((��W 7'h Ave. Between 30'h& 31 St. 3129 7'h Ave. $ ) 0 , 0 0 11`h Ave. Between 27th&28'h St. 2805 11`h Ave. $ I 0 . 0 0 Pear Ridge WWTP 3100 blk 42id St. 3149 42°d St. $ W d , 0 0 Highway 73 3300 W. Hwy 73 3340 W. Hwy 73 $ ) .. 801 39th.St. LS 3800 39'h 3800 39'h $ f 0 , 00 Smith Young 4820 39th St. 4548 39`h St. $ a 0. t O North Plant LS Old North WWTP Site 6439 Twin City Hwy $ Q S . 0 74'h St. 74"St. &9'Ave. 7498 9'Ave. $ I () . 0 0 46'1 St 46"St. dead end 4300 46`h St. $ 1. . C7d Forest Dr. (cut whole loo Forest&Highland Dr. 4546 Highland Dr. $ Q.5 . C. 0 Twin City Hwy. 4780 FM 365 $ a 0 , a0 Adams Elem. Near School 54459"'Ave. S / c) , O U West Park(cut whole lot) West Park&Rosedale 3100 West Park Drive $ Q(s. V V Water Towers &Misc Lake Arthur Stand Pipe Behind new YMCA,,,cis(: Row $_J D t.0 u Total Amount Bid for Group E $ 3 .sj . 0 0 hwi.mtho, k'YI. , C fl_o.1 a., Li_ ,a ) - Signature of Bidder Date Name Location Price per cut Group F Service Center&Treatment Plants Water Utilities Service Center 111 H.O. Mills Blvd $ )V R New Water Purification Plant Dry bed to be included 1101 H.O. Mills Blvd. $ 2200 Blk Norma Old Water Treatment Plant $ iy.7 Total Amount Bid for Group F $ Group G Miscellaneous Sites Wetlands Reserve Hwy 73 & Savannah $ 3 d. Old Water Purification Plant 1401 19th St. $ a.5--. Raw Water Reservoir Hwy 365 &Savannah Ave. $ ()V Total Amount Bid for Group G $ � Cj as- VJ Group H Wastewater Treatment Plants Main WWTP 6300 Procter St. Ext. $ ) /4 Hwy 365 &Rodair Gully Port Acres WWTP (2901 Hwy 365) $ 11 Total Amount Bid for Group H $ DAP0 Lun COMPANY NAME STREET ADDRESS SIGNATURE OF BIDDER P.O.BOX NA) kri�t�m u so-,r4 A ))Shur ') ') � PRINT OR TYPE NAME CITY STATE ZIP wNsL.1.-• L-1 69- a TITLE AREA CODE TELEPHONE NO EMAIL FAX NO. -CITY OF PORT ARTHUR,TEXAS rth � ADDENDUM NO. ONE (1) APRIL 15,2026 BID FOR: MOWING OF UTILITY OPERATION PROPERTIES BID:P26-029 The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. Do not spray at Water Purification Plant and Raw Water Reservoir. 2. Group G will not be irregular. It will be the same mowing schedule as the other groups. If you have any questions,please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. i?4 G[�a� ten.¢ Cl n Williams Purchasing Manager a).1,t) Signature of Proposer Date 3. (J 6011x Zodun Company Vendor Name Page 1 of 1 SPECIFICATIONS FOR GROUNDS MAINTENANCE UTILITY OPERATIONS DEPARTMENT The work to be performed under this contract is for grounds maintenance at various Water Utilities facilities detailed on the attached bid forms (GROUP "A" through GROUP "G"). A mandatory pre-bid meeting will be held to address any questions of prospective bidders. Prior to the bid opening, each prospective bidder shall inspect every site listed in the attachments in order to become familiar with any site-specific requirements necessary to comply with these specifications. Bidders are to provide unit prices for the maintenance of each location and totals for the entire group. Award of contract will be based on bids received for the group price. Each site for Groups "A" through "F" shall be maintained three times per month from March through October, and once per month from November through February. The exception to this specification is that the Main Plant, Port Acres Wastewater Plant, and Sabine Pass Wastewater Plant locations shall be mowed up to 3 times a month year round, at approximatejy 10 d y intervals. Bidders shall provideanit price for cutting Group "G" sites (estimated 4 cuts per year). Note that maintenance frequency may change during the term of the contract, as determined by the City. Unit prices provided for each site are for the City's use should we require additional maintenance at only that site, and not the entire group. * Invoices for services rendered under this contract are to be submitted to the Wastewater Conveyance Superintendent, within three days of cutting, in order to check/verify completion of the work. Invoices for work not submitted within this time frame will not be verified, and will not be paid. INVOICES { NOT COMPLETED PER THESE SPECIFICATIONS WILL NOT BE PAID. The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment, and service to complete all work in a workmanlike manner as follows: 1 . Sites in Groups A through F must be cut and trimmed with hand mower, weed trimmer, push mower, or riding lawn mower, as appropriate. Group "G" sites are for rough-cut and shall be maintained with bush hog and/or slope mower. 2. The schedule is attached. 3. Each site is to be clean cut and all fenced sites are required to be cut inside and around fenced areas, where practicable,as previously done or as directed by the City. 4. Trimming is required around all in-ground facilities, fences and concrete. 5. Vegetation is to be removed from all appurtenances and fencing. 6. Area will be cleared of all litter and debris prior to any mowing. 7. Litter and debris shall be disposed of properly, off site,at the contactor's expense. 8. All litter and debris shall be picked up prior to mowing and then immediately following the actual mowing and trimming. This is to retrieve any litter missed the first time and cut into smaller pieces by the mower. 9. Litter and debris shall be defined as an object not intentionally placed at project site for a specific purpose. This shall include, but not limited to, paper, wrappers, cans, bottles, building materials, disposable diapers and small limbs shall be cleaned prior to cutting of all properties. Page 6 of 27 10.Litter and debris shall be disposed of properly, off site, at the contractor's expense. 11. Sweep or blow clean all sidewalks and/or concrete areas affected by work. No grass clippings shall be placed or blown into the City's Drainage Culverts or in the street. 12.Equipment blades are to be sharpened so that grass will be cut low. 13.Entrance roads, approaches, and/or driveways are to be maintained, (where applicable), e.g., alleyways, around telephone poles, sidewalks, culverts, fence-lines; and around developed structures, water meters, ditches and trees. 14.For most facilities, the limits of cutting are the immediate area of past-maintenance, with a minimum of 5 feet around all fences and entrance roads, 10 feet around structures, and ANY areas adjacent and up to any street pavement. a. Specifically, for the Main Wastewater Treatment Plant, a five (5) foot span from the fence on the OUTSIDE of the perimeter shall be mown. 15. Ruts caused by contractor's equipment shall be filled at contractor's expense. 16.The contractor shall repair or replace, at his own expense, any damages to materials or property on site, resulting from negligence during grass cutting or associated activities. 17.Contractor must provide a list of equipment with their bid documents. 18.The contractors will be required to re-cut at their own expenses any areas deemed to be unsatisfactorily mowed. 19.Mow grass to a height of not more than 2 inches within five(5) days. 20.Time extension requests may be granted due to inclement weather or to unforeseeable events that are not caused by the contractor through approval of the Authorized City Representative, who can be reached at (409) 983-8556. If time extension is not given, the City reserves the right to use another vendor if the cut is not made in a timely fashion, within three(3) days after a rain event. 21.Herbicide spray is required around all fence lines and concrete structures at Lift Stations, Service Center, Water Towers and Pleasure Island Meter Pad, except where there is a concrete mow strip poured under the fence line. Herbicide is required around the fence lines, buildings, tanks, sidewalks, exposed pipes,valves, and concrete tanks and pads at all 3 Wastewater Treatment Plants. a. Herbicide is required at the Water Purification Plant, but ONLY around the fence line. Page 7 of 27 22.Proof of current license to spray must be provided with the bid documents if your company is spraying. 23.The contractor should bring the inability to access property or inability to mow for any reason to the attention of the City's authorized agent,before attempting mow. 24.Group H has construction. Contractor must go look at the property to have a proper perspective to mow around the debris and other items. 25. Contractor should notify the City's authorized agent by email 24 hours prior to cutting of Group F, G and H. Upon notification, the City's authorized agent will inform the Superintendents of the Main Plant, Port Acres Plant, Utility Service Center and the Water Treatment Plant of the date contractor is expected onsite such that vehicles can be moved to prevent damage. 26. Contractor shall complete each individual cut within two days of starting the cut unless weather prevents completion. If contractor cannot finish the cut within two days, contractor must notify the City's authorized agent and provide an explanation. 27. Contractors maintaining two or more groups must have sufficient staff and equipment to complete each cut within two days of starting. 28. Contractor must review the areas to observe the area. An aerial view will not give an accurate account of the terrain and obstacles like construction. CONTRACT TERM The contract is one-year with an option to renew for two additional one-year periods. Page 8 of 27 Grass Mowing Schedule Month Cut Grass Pt Cut Start By Jan 1 time/mo 1st thru 15th Feb 1 time/mo l st thru 15th March 10 day intervals 1st thru 5th April 10 day intervals 1st thru 5th May 10 day intervals 1st thru 5th June 10 day intervals 1st thru 5th July 10 day intervals 1st thru 5th Aug 10 day intervals 1st thru 5th Sept 10 day intervals 1st thru 5th Oct 10 day intervals 1"thru 5th Nov 1 time/mo 1st thru 15th Dec 1 time/mo 1"thru 15th NOTE: THAT GROUP G WILL BE CUT AT IRREGULAR INTERVALS,AS REQUIRED BY THE CITY Page 9 of 27 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 1 of 6 BID FOR: Mowing at Utility Operations BID DUE DATE: April 22, 2026 Name Location Service Address Price per cut Group A Lift Stations &Sewer Plants Main Line 5440 Procter 5400 Procter St. $ Valley Forge Valley Forge&Taft Ave. Procter St. Ext. $ N.g Manchester 6600 Gulfway Dr. 6580 Gulfway Dr. $ N.() Pinetop Hwy 366 &Pinetop 4801 Atlantic Rd $ 1I Atlantic Road St. Atlantic Road. & 39th St. 3949 Pure Atlantic $ N-i1 Fairlea Hwy 366 & 32nd St. 7250 32nd St. $ Highland Heights Highland Heights @ Taft Elementary 2400 Taft Ave. $ N? Delmar 4043 Lakeshore Dr. 4110 Lakeshore $ N� Lewis Dr. 4831 Lewis Dr. (rear) 4729 Lewis Dr. $ N-1 Peeke Ave 3900 Gulfway (rear) 1621 Brinkman $ !/4 8th Ave 3600 Procter St. 3620 Procter St. $ Ni`7 Pioneer Park 3400 18th St. 3435 18th St. $ )94 Water Towers&Misc Pioneer Park 3600 Blk Gates Blvd. $ AC 17 Tower Procter St. Ext. Procter St, Ext. &Taft Ave. $ tJ A Tower Total Amount Bid for Group A $ V6 bLidwailk.rmid& eosaat„ ki -aI -ace„ Signature of Bidder Date Page 10 of 27 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 2 of 6 Name Location Service Address Price per cut Group B Lift Stations& Sewer Plants 1 Hazel Ave 6140 Hazel Ave. 6160 Hazel Ave. $ 1/ 63id St. 63' St. 3100 blk. 63`d St. $ NA 62nd St. 2756 62nd St 6257 Jade Ave. $ A V A West Port Arthur }} n Rd 6441 West Port Arthur Rd 6475 West Port Arthur Rd $ 1 V 58th St. ' 2148 58th St. 2120 58th St. $ NA Camelia Plaza Camelia Plaza/WPA Rd WPA Rd. $ N ig Lakeside Park 2100 Cambridge 2105 Cambridge $ 1y4n El Vista LS 5400 Terrace 5448 Terrace Ave. $ y�7 Roosevelt 5929 Roosevelt Ave 5929 Roosevelt Ave. $ A17 ll'f T Vista Village 5230 Linkwood 5050 Houston Ave. $ Al6 Operations Ctr. 4700 Houston Ave. 4850 Houston Ave. $ N- 19, Montrose 8500 Wilson 8530 Wilson $ N Hwy 365 1900 blk Hwy 365 1901 Hwy 365 $ NA Dominion Ranch Dr. @ Main B Aero Drive Canal $ 14 Business Park Jade ave.ext, at the service road $ !Yfi Water Towers &Misc // West Port Arthur Road Tower WPA Road&60th St. $ //Aiq 62nd St. &Jade Ave. Tower(vacant site) $ /l Hwy 365 Tower FM 365 &Main C Canal $ 44 Standpipe 61 S`&Garnet $ NA t otal Amount Bid for Group B $ Vi Signature of Bidder Date Page 11 of 27 • CITY OF PORT ARTHUR.TEXAS BID SHEET Page 3 of 6 Name Location Service Address Price per cut Group C Lift Stations &Sewer Plants Sabine Pass Main S 4TH&Tremont 5080 S.4TH Ave. $ hh S. ls`. Ave. S. 1st, &Quinn 7575 S. 1st Ave. $ '�ill Dick Dowling S 1"&Dowling 6897 S. ls'Ave. $ Welch St. 5100 Welch 5130 Welch St. $ SH-87 South 6500 S Gulfway 6500 S. Gulfway $ 1 Y f Sabine Pass WWTPS. 4'h St. &Tremont $ ) 117 Water Towers&Misc N �Q Sabine Pass GST Next to SP Fire Station 5030 S. Gulfway $ A Sabine Pass Standpipe S.2nd Ave. Row&Mechanic St. $ 1 Y Tl Across form Chevron refinery @ Gulf Copper Gulf GST& PS dock $ Across from Scurlock �� Sea Rim Tank tank farm $ Total Amount Bid for Group C S N.A baouuk. /114.111 Co Signature of Bidder Date Page 12 of 27 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 4 of 6 Name Location Service Address Price per cut Group D Lift Stations &Sewer Plants Lake Charles 1850 Lakeshore Dr 1850 Lakeshore Dr $ + 1 Lakeshore 101 Houston Ave 121 W.Lakeshore Dr $ Grarmis 648 W. Procter St 400 Grannis Ave. $ I V Stillwell 1600 19th St. 1600 19th St. $ V>� Sea Cabin LS S.H.82 @ T.B Ellison Pkwy $ I I fi T.B Ellison Pkwy.@ Disc Golf }� Disc Golf Course Course $ 11 Water Towers &Misc Railroad Ave. &Thomas Blvd. �,1 Tower $ rV Old Golf Course Road&Rodeo Ln (Whole Property,cut up to road on all sides,one J 24"pass on outside of road that's not maintained i Y{/� Pleasure Island EST by Pleasure Island.) $ I /� Next to the bridge going to Cameron, f1,� Metering Pad on Pleasure Island LA S /V Terminal Road E.S,T. 1440 Terminal Road $ Total Amount Bid for Group D $ ' r bbiu)-75-nn6.. rniDatm-kw„ 2-/- cqi-cto Signature of Bidder Date Page 13 of 27 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 5 of 6 Name Location Service Address Price per cut Group E Lift stations& Sewer Plants 3'd. Ave. 3400 3'Ave. 3328 3'Ave. $ 9/d 3 7th Ave. Between 30th&31 St. 3129 7`h Ave. $ 1 0 , 0 0 11th Ave. • Between 27'&28th St. 2805 11th Ave. $ 1 0 • 0 0 Pear Ridge WWTP 3100 blk 42'd St. 3149 42°1 St. $ W V , O 0 Highway 73 3300 W. Hwy 73 3340 W.Hwy 73 $ 1 S 8 e 39th'St. LS 3800 39' 3800 39`h $ / 0 ' 0 0 Smith Young 4820 39`''St. 4548 39'St. $ a 0 • t Q North Plant LS Old North WWTP Site 6439 Twin City Hwy $ Q S C) 74`h St. 74"St. &9'h Ave. 7498 9th Ave. $ I 60 46th St 46"St. dead end 4300 46th St. $ 15 . Forest Dr. (cut whole lot) Forest&Highland Dr. 4546 Highland Dr. $ 5 • C� Twin City. Hwy. 4780 FM 365 $ a O' 0 Adams Elem. Near School 54459th Ave. $ ) ' O U West Park(cut whole lot) West Park&Rosedale 3100 West Park Drive $ , a 0 Water Towers & Misc Lake Arthur Stand Pipe Behind new YMCA @GSU Row $ 6 t. u Total Amount Bid for Group E $ 3 5. OD hca&iNo, ciAti ertle,„ a )- [40 Signature of Bidder Date Page 14 of 27 CITY OF PORT ARTHUR,TEXAS BID SHEET Page 6 of 6 Name Location Price per cut Group F Service Center&Treatment Plants Water Utilities Service Center 111 H.O. Mills Blvd $ l V New Water Purification Plant pp,,Dry bed to be included 1101 H.O, Mills Blvd. $ /V l 2200 Blk Norma Old Water Treatment Plant $ )y i'7 Total Amount Bid for Group F $ Group G Miscellaneous Sites Wetlands Reserve Hwy 73 & Savannah $ 3 O. Old Water Purification Plant 1401 19th St. $ a V Raw Water Reservoir Hwy 365 & Savannah Ave. $ 6 0 Total Amount Bid for Group G $ Group H Wastewater Treatment Plants N4, ) Main WWTP 6300 Procter St. Ext. $ Hwy 365 &Rodair Gully Port Acres WWTP (2901 Hwy 365) $ Total Amount Bid for Group H $ QA rd DILL Lo u 5Qr►u;of > cc s v .- COMPANY NAME STREET ADDRESS SIGNATURE OF BIDDER P.O.BOX bkA) 411Ylk/I%ifi /Awl —14 ') )(44/0 PRINT OR TYPE NAME CITY STATE ZIP LI 0- a AS---O U,S-',i1 TITLE AREA CODE TELEPHONE NO d rm As(t e7�oUl sc-kvT) fif EMAIL FAX NO. Page 15 of 27 Equipment List Equipment Qty t Size of Cutting Deck Bush Hog clQ S4"/j Zero Turn or Riding Mower 1 is 0 i n Weedeater p N/A Hedge Trimmers J N/A Walk Behind N -t N/A Chainsaw N/A Blower ) N/A Edger /V N/A Slope Mower N 41 N/A Bat Wing / N/A Number of Employees mitadif &JILL a- al - a ,0 Signature of Proposer Date THIS PAGE MUST BE SUBMITTED WITH YOUR BID FORM. Page 16 of 27 NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § STATE OF TEXAS § By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: OLLU c n Printed Name: 0�41 n Title: 0 n �r Company: �1 � dPU�Q31Q �—.�.��Uh nv►'eR Date: SUBSCRIBED and sworn to before me the undersigned authority by he of, 4bn behalf of said bidder. )14 Q— ary P icing d for the State of as //�� la My commission expires: 0441 ""pU"//� KELSEY MINNARD `�'pY / 3r;• =Notary Public,State of Texas W•.• •:� Comm.Expires 03.19-2028 ;� Notary fD 132411068 Page 17 of 27 AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following: I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. 4-} pU ( )_1, LQua, J.tnV i L - Firm Name Date 4 , owner Authorized Signature Title •.)) o. ��nC1. ��o Name (please print) Telephone 6,-\9 d5\11 � ��h�� G o rY\ Email STATE: -15Y06 COUNTY: Q-Wh SUBSCRIBED AND SWOIRN to before me by the above named Grp(\�l. Cis day of , I`"YP�I�* KELSEY INNFHu 1: -Notary Public.Stag of Texas = `z •. = comm.Expires O3.19.202E s .F.6i."` Notary ID 132411068 ary is 'nm RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL Page 18 of 27 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being flied in accordance with Chapter 176,Local Government Code,by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176-006(a-1), Local Government Code. A vendor commits an offense If the vendor knowingly violates Section 176.006, Local Government Code.An offense under this section is a misdemeanor. Name of vendor who has a business relationship with local governmental entity. —` (� Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated t 1 completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) Name of local government officer about whom the information is being disclosed. Name of Officer J Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a)(2)(A), Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary, A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income,from the vendor? Yes a No B. Is the vendor receiving or likely to receive taxable income,other than Investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income Is not received from the local governmental entity? nYes n No Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. rICheck this box If the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). J Signature of vendor doing business with the governmental entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 Page 19 of 27 SB 252 CHAPTER 2252 CERTIFICATION I, boo.vann d to ' Q-Q-V,S Qd^ , the undersigned and representative of 1�;JJ 0-4rd 13,, LO n (Company or Business Name) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153,certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Port Arthur Purchasing Department. NktounaNIVOLow, -�, o.r Name of Company Representative (Print) 01 'tAPIANl Signature of Company Representative t) a , _ a (.40 Date Page 21 of 27 House Bill 89 Verification I, taleA-na ULA5 Y" (Person name), the undersigned representative (hereafter referred to as "Representative") of 11, 3, Y-1- 1 ark 0h! 1_, Lin E V\ cam, (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port Arthur; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. hawk N—PQ4t,t_ SIGNATURE OF REPRESENTATIVE SUB IB D AND SW RN TO BEFORE ME, the undersigned authority, on this �l day of tt1 , 20 .Q Q tryPu i \(\f\.Q wwr,, KELSEY MINNARD \1p'Y VOL. State of Texas __: ��:Notary Public, 03 19-2028 =;,-,P: = Comm.E ID 1068 tee .:" Notary 13241 Page 22 of 27