HomeMy WebLinkAboutP.R. NO. 24974 ATLANTA WATERLINE IMPROVEMENT PROJECT CLOSEOUT. CM 0
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INTEROFFICE MEMORANDUM
Date: May 26, 2026
To: The Honorable Mayor and City Council
Through: Ronald Burton, C.P.M., City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 24974—Atlanta Waterline Improvement Project Closeout
Introduction:
The intent of this Agenda Item is to seek the City Council's approval to accept the completion
documents to close out the Atlanta Waterline Project, and authorize the City Manager to release
the retainage amount of$148,377.50.
BackLround:
Resolution No. 24-021 approved the contract with Global Drilling, Inc. of Winnie, Texas for
the Atlanta Waterline Improvement Project to replace the previous 16"Atlanta water line from
19th Street to 4th Street as it needed urgent rehabilitation. .
Resolution No. 23-464 approved Arceneaux Wilson& Cole LLC (AWC) as the engineer for
the Atlanta Waterline Improvement Project.
Resolution No. 24-471 approved Change Order No. 1 to utilize directional drilling trenchless
technology to install remaining portions of the new 20-inch water line to better accommodate
construction plans. This change order increased the contract amount by $234,163.00 to a new
contract amount of$2,611,640.00 and also extended the contract time by 90 days to a new
total contract time of 270 days.
Resolution No. 25-198 approved Change Order No. 2 to repair a major leak on the 16-inch
waterline along Atlanta Avenue, repair a leaking 8-inch sanitary sewer line with bypass
pumping, and install tie-ins to address previously unidentified underground utilities, increasing
the contract amount by $109,900.00 to a new contract amount of$2,721,540.00 and extending
the contract time by 90 days to the new total contract time of 360 days.
"Remember, we are here to serve the Citizens of Port Arthur"
Resolution No. 25-328 approved Change Order No. 3 to address the increased installation
requirements of six (6)proposed alleyway crossing tie-ins and for the field orders to repair
water leaks on existing 2-inch and 6-inch waterlines, which increased the contract amount by
$79,510.00 to the new total contract amount of$2,801,050.00. This Change Order also
extended the contract time by 45 days to a new contract time of 405 days for the installation
requirements and repairs which prevented the mass water shutoff in the downtown area during
the tie-ins installation.
Resolution No. 25-454 approved Change Order No. 4 for additional tie-in installations to the
new line. Change Order No. 3 addressed six (6) tie-in installations, however, during
installation it was found that many existing water valves were inoperable due to aging
infrastructure. These valves are needed for the installation to prevent water shutdown in major
portions of the city. As such,the remaining tie-in installations will require the need for line
stops and insertion valves increasing the contract amount by $166,500.00 to a new contract
amount of$2,967,550.00 and extending the contract time by 75 days to a new total contract
time of 480 days for the installations.
Global Drilling, Inc. has submitted the closeout documents,and AWC engineer,along with City
Staff, confirmed the project has been completed. All the required documents for the project
completion are attached including an Engineer's Certificate of Substantial Completion(Exhibit
"A"),Engineer's Certificate of Completion(Exhibit"B"), Contractor's Affidavit(Exhibit"C"),
Contractor's Certificate of Guarantee/Warranty (Exhibit"D"), and Contractor's Certificate and
Release (Exhibit"E").
Bucket Impact:
The initial contract amount was $2,377,477.00
Change Order No. 1 increased the contract amount by $234,163.00 to the new contract amount
of$2,611,640.00, increasing the change order percentage allowed by 9.8%.
Change Order No. 2 increased the contract amount by $109,900.00 to the new contract amount
of$2,721,540.00, increasing the change order percentage allowed by 4.6%to a total 14.4%.
Change Order No. 3 increased the contract amount by$79,510.00 to the new contract amount of
$2,801,050.00, increasing the change order percentage allowed by 3.3%to a total 17.8%.
Change Order No. 4 increased the contract amount by $166,500.00 to the new contract amount
of$2,967,550.00, increasing the change order percentage allowed by 7%to a total 24.8%.
Funds for the retainage invoice are available in Retainage Account No. 405-00-000-2050-00-
00-000.
Recommendation:
It is recommended that the City Council adopt Proposed Resolution No. 24974, authorizing the
City Manager to accept the project completion and authorize the release of the retainage of
$148,377.50.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 24974
5/13/26 cm
Page 1 of 5
RESOLUTION NO.
A RESOLUTION TO ACCEPT THE PROJECT
COMPLETION DOCUMENTS FOR THE ATLANTA
WATER LINE IMPROVEMENT PROJECT WITH
GLOBAL DRILLING, INC. OF WINNIE, TEXAS, AND
AUTHORIZE THE RELEASE OF RETAINAGE IN THE
TOTAL AMOUNT OF $148,377.50; FUNDING IS
AVAILABLE IN RETAINAGE ACCOUNT NO. 405-00-000-
2050-00-00-000.
WHEREAS, pursuant to Resolution No. 24-021, the Atlanta Water Line Improvement
Project was awarded to Global Drilling Inc. of Winnie, Texas, with a total projected budgetary
amount of$2,377,477.00; and,
WHEREAS, pursuant to Resolution No. 23-464, Arceneaux Wilson & Cole Engineering
Firm(AWC)of Port Arthur,Texas,was hired as Design and Construction Engineer to oversee the
project; and,
WHEREAS, pursuant to Resolution No. 24-471, Change Order No. 1 was approved to
utilize directional drilling trenchless technology to install remaining portions of the new 20-inch
water line to better accommodate construction plans increasing the contract amount by
$234,163.00 to a new contract amount of$2,611,640.00 and extending the contract time by 90
days to a new contract time of 270 days; and,
WHEREAS, pursuant to Resolution No. 25-198, Change Order No. 2 was approved to
repair a major leak on the 16-inch waterline along Atlanta Avenue,repair a leaking 8-inch sanitary
sewer line with bypass pumping,and install tie-ins to address previously unidentified underground
utilities, increasing the contract amount by $109,900.00 to the new total contract amount of
$2,721,540.00 with extended contract time of 90 days to the new total contract time of 360 days;
and,
PR No. 24974
5/13/26 cm
Page 2 of 5
WHEREAS, pursuant to Resolution No. 25-328, Change Order No. 3 was approved for
the increased requirements for the installation of six (6) proposed alleyway crossing tie-ins that
were affected by the further discovery of existing and abandoned underground utilities lines during
construction, and additionally, for field orders to repair water leaks on existing 2-inch and 6-inch
waterlines, which increased the contract amount by $79,510.00 to a new total contract amount of
$2,801,050.00 with extended contract time of 45 days to the new total contract time of 405 days;
and,
WHEREAS, pursuant to Resolution No. 25-454, Change Order No. 4 was approved for
further tie-in installations to the new line due to inoperable water valves needed to prevent water
shutdown in the area, and as such will require the need for line stops and insertion valves to be
installed at the tie-ins increasing the contract amount by $166,500.00 to a new contract amount of
$2,967,550.00 with extended contract time of 75 days to the new total contract time of 480 days;
and,
WHEREAS, Global Drilling, Inc. has submitted the closeout documents which were
verified by AWC Engineer and City Staff, stating that to the best of their knowledge, the Atlanta
Water Line Improvement Project has been completed in general accordance with the City
standards including an Engineer's Certificate of Substantial Completion(Exhibit"A"),Engineer's
Certificate of Completion (Exhibit "B"), Contractor's Affidavit (Exhibit "C"), Contractor's
Certificate of Guarantee/Warranty (Exhibit "D"), and Contractor's Certificate and Release
(Exhibit"E"); and,
WHEREAS,the retainage for this project is due, as the work is completed and billed,and
the release of retainage to Global Drilling, Inc. for$148,377.50 (Exhibit"F") is recommended.
wir
PR No. 24974
5/13/26 cm
Page 3 of 5
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to accept the closeout documents of the
Atlanta Water Line Improvement Project, including Engineer's Certificate of Substantial
Completion (Exhibit "A"), Engineer's Certificate of Completion (Exhibit "B"), Contractor's
Affidavit (Exhibit "C"), Contractor's Certificate of Guarantee/Warranty (Exhibit "D"), and
Contractor's Certificate and Release (Exhibit"E"); and,
THAT,the Release of Retainage be paid to Global Drilling, Inc. of Winnie, Texas, for the
amount of$148,377.50 (Exhibit"F"); and,
THAT, the City Manager is hereby authorized to execute on behalf of the City of Port
Arthur a Certificate of Acceptance with project pictures (Exhibit "G") for the completion of the
Atlanta Water Line Improvement Project; and,
THAT, a copy of the caption of this Resolution be spread upon the minutes of the City
Council.
READ,ADOPTED,AND APPROVED THIS day of , 2026 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
PR No. 24974
5/13/26 cm
Page 4 of 5
Charlotte M. Moses
Mayor
ATTEST:
Christie Whitley Ned
City Secretary
PR No. 24974
5/13/26 cm
Page 5 of 5
APPROVED AS TO FORM:
Roxann Pais Cotroneo
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burto , CPM
City M er
Ica„/„.7,7
Suhail Kanwar, P.E.
Director of Public Services
4
alv n Matthews, P.E.
Water Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FU S:
Dr. L nda(Lyn) Boswell, ICMA-CM, CGFO
Finance Director
(. `, o
Clifton . Williams Jr. CPPB
Purchasing Manager
4têav
ARCENEAUX WILSON&COLE
engineering I surveying i planning
May 15, 2026
Calvin Matthews, P.E.
City of Port Arthur
Director of Water Utilities
444 4th Street
Port Arthur, Texas 77640
RE: CLOSEOUT DOCUMENTS, RECOMMENDATION for FINAL PAYMENT and
RELEASE of RETAINAGE
Atlanta Water Line Improvements
AWC NO. CPA-1160
Dear Mr. Matthews:
Attached for your records are the project completion documents for the Atlanta Water Line
Improvements project. These documents include the Engineer's Certificate of Completion,
Contractor's Certificate of Guarantee, Contractor's Certificate of Release, Contractor's
Affidavit and Invoice No. 8(Final).
These documents were executed showing a balance due to the Contractor from the City. This
balance is the amount due for Invoice No. 8, the retainage withheld from the monthly
estimates. As stipulated in the contract documents the retainage for this project is five
percent(5%)of the work completed and billed. It is our recommendation that the retainage
held by the City be released to the Contractor and final payment made. This will result in a
final payment to Global Drilling, Inc. from the City of Port Arthur in the amount of One
Hundred Forty-Eight Thousand Three Hundred Seventy-Seven Dollars and Fifty Cents
($148,377.50). Should you have any questions or require further information please do not
hesitate to contact me at 409-724-7888.
Sincerely,
ARCENEAUX WIL ON &COLE LLC
Amin
Keith Zotzky,
Vice President
Attachments: Engineer's Certificate of Completion
Contractor's Certificate of Guarantee
Contractor's Certificate and Release
Contractor's Affidavit
Pay Invoice No.8(Final)
409.724.7888
3120 Central Mall Drive
Port Arthur,TX 77642 Engineering Surveying
awceng,com F-16194 10194049
EXHIBIT A
(Engineer's Certificate of Substantial Completion)
ENGINEER'S CERTIFICATE OF COMPLETION
Project ATLANTA WATER LINE IMPROVEMENTS
Date of Issuance:September 08,2026
Owner(s):CITY OF PORT ARTHUR
Owner's Project No.: CPA-1160
Engineer: ARCENEAUX WILSON& COLE LLC
Contractor: GLOBAL DRILLING
This Engineer's Certificate of Completion applies to all Work under the Contract Documents or to
the following specified parts thereof:
TO CITY OF PORT ARTHUR
[OWNER]
AND TO GLOBAL DRILLING
[CONTRACTOR]
The Work to which this Certificate applies has been inspected by authorized representatives of
Owner, Contractor and Engineer, and that Work is hereby declared to be complete in accordance
with the Contract Documents on
SEPTMBER 08,2026
DATE OF COMPLETION
P�6 OF re‘‘
Executed by Engineer on September 08 ,2026 *y• 1 s*I,
*: •.*/
BRIAN K.ZOTZKY
III1°� .t 248080 •?,���
(t\\S ONALENG
BY: \‘\���,;."
ARCENEAUX WILSON'SPCOLE LLC [SEAL]
II
EXHIBIT B
(Engineer's Certificate of Completion)
ENGINEER'S CERTIFICATE OF COMPLETION
Project ATLANTA WATER LINE IMPROVEMENTS
Date of Issuance:September 08,2026
Owner(s):CITY OF PORT ARTHUR
Owner's Project No.: CPA-1160
Engineer: ARCENEAUX WILSON& COLE LLC
Contractor: GLOBAL DRILLING
This Engineer's Certificate of Completion applies to all Work under the Contract Documents or to
the following specified parts thereof:
TO CITY OF PORT ARTHUR
[OWNER]
AND TO GLOBAL DRILLING
[CONTRACTOR]
The Work to which this Certificate applies has been inspected by authorized representatives of
Owner, Contractor and Engineer, and that Work is hereby declared to be complete in accordance
with the Contract Documents on
SEPTMBER 08,2026
DATE OF COMPLETION
?:v. OF TF\\P
Executed by Engineer on September 08 , 2026 ;*:`:' I ':9• it
BRIAN K.ZOTZKY
0lI;o, •t 24808�..'ke
BY:
ARCENEAUX WILS-Ch OLE LLC [SEAL]
II
EXHIBIT C
(Contractor's Affidavit)
Contractor's Affidavit
PROJECT: Atlanta Water Line Improvements
LOCATION: Port Arthur, Texas
OWNER: City of Port Arthur
State of Texas
County of Jefferson
The undersigned hereby certifies that,except as listed below,all previous progress payments received
on account of the Work have been applied on account to discharge Contractor's legitimate obligations
associated with prior Applications for Payment.
EXCEPTIONS:
Signature /Z
Print ROCCO MOHAMMAD
Date MAY 15, 2025
Sworn to and subscribed before me, a
1 � i , ac)a <0
Notary public, this \ elq6u,k,
day of
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My commission expires: �,�` KAYE O,,
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P,.o PRY p4�` 2'
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EXHIBIT D
(Contractor's Certificate of Guarantee/Warranty)
CONTRACTOR'S CERTIFICATE OF GUARANTEE/WARRANTY
FROM: CITY OF PORT ARTHUR
TO: GLOBAL DRILLING, INC
FOR: ATLANTA WATER LINE IMPROVEMENTS
REFERENCE CONTRACT NO. CPA-11 ENTERED INTO THE 20THDAY OF
MAY 2024 BETWEEN THE CITY OF PORT ARTHUR
AND GLOBAL DRILLING, INC
OF WINNIE. TEXAS
FOR: ATLANTA WATER LINE IMPROVEMENTS
KNOW ALL MEN BY THESE PRESENTS;
1. GLOBAL DRILLING, does hereby guarantee all of the work done under the above referenced
contract to be free from faulty materials in every particular, and free from improper workmanship,
and against injury from proper and usual wear; and agrees to replace or re-execute without cost to
the Owner and Operator such work as may be found to be improper or imperfect, and to make good
all damage caused to other work or materials, due to such required replacement or re-execution.
2. This guarantee shall cover a period of one (1) year from the date of acceptance of all work under
this Contract. as evidenced by the Engineer's Certificate of Completion.
3. This Certificate is given in connection of the final payment under the contract between the Owner
and GLOBAL DRILLING and with the knowledge that it will be relied upon in making such
payment and that such payment would not be made except upon the truth of the matter contained in
this affidavit.
1/2
IN WITNESS WHEREOF, the undersigned has signed and sealed this instrument this day
of ,20
[CORPORATE SEAL] GLOBAL DRILLING, INC
(Contracts)
BY:
ROCCO M O HAM MA D ,being first duly sworn on oath,deposes and says,first that
he is the MANAGER
second,that he has read the foregoing certificate by him subscribed as MANAGER
of GLOBAL DRILLING. INC
Af iant further states that the matters and things stated herein are true.
Wes!
Subscribed and sworn to before me this � day of Mai
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My commission expires I -a
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EXHIBIT E
(Contractor's Certificate and Release)
CONTRACTOR'S CERTIFICATE AND RELEASE
FROM: GLOBAL DRILLING, INC
(Name of Contractor)
TO: CITY OF PORT ARTHUR
( )
REFERENCE CONTRACT NO. CPA-1160 ENTERED INTO THE 20TH
DAY OF MAY 2024 . BETWEEN THE CITY OF PORT ARTHUR
AND GLOBAL DRILLING, INC
(Name of Contractor)
OF WINNIE TX
(City) (State)
FOR THE ATLANTA WATER LINE IMPROVEMENTS
(Name of Project)
KNOW ALL MEN BY THESE PRESENTS:
1. The undersigned hereby certifies that there is due from, and payable by.the Owner to the Contractor
under the contract and duly approved Change Orders and modifications the balance of
$148,377.50
2. The undersigned further certifies that in addition to the amount set forth in Paragraph 1, there are
outstanding and unsettled the following items which he claims are just and due and owing by the
Owner to the Contractor:
(a) None
(b)
(c)
(d)
(Itemize claims and amounts due) (If none.so state)
3. The undersigned further certifies that all work required under this contract, including work required
under Change Order(s)numbered 1 thru 4 , has been performed in accordance
with the terms thereof, and that there are no unpaid claims for materials, supplies, or equipment and
no claims of laborers or mechanics for unpaid wages arising out of the performance of this contract,
and that the wage rates paid by the Contractor were in conformity with the contract provisions
relating to said wage rates.
1
4. Except for the amounts stated under Paragraphs 1 and 2 hereof. the undersigned has received from
the Owner all sums of money payable to the undersigned under, or pursuant to. the above
mentioned contract or any modifications or change thereof.
5. That in consideration of the payment of the amount stated in Paragraph 1 hereof, the undersigned
does hereby release the Owner and Operator from any and all claims arising under or by virtue of
this contract. except the amount listed in Paragraph 2 hereof due from the Owner: provided.
however, that if for any reason the Owner does not pay in full the amount stated in Paragraph 1
hereof, said deduction shall not affect the validity of this release, but the amount so deducted shall
be automatically included under Paragraph 2 as an amount which the Contractor has not released
but will release upon payment thereof The Contractor further certifies that upon the payment of the
amount listed in Paragraph 2 hereof, and of any amount which may be deducted from Paragraph 1
hereof, he will release the Owner and Operator from any and all claims of any nature whatsoever
arising out of said contract or modification thereof, and will execute such further releases or
assurances as the Owner and Operator may request.
IN WITNESS WHEREOF, the undersigned has signed and sealed this instrument this 15th day
of MAY 2026.
[SEAL] GLOBAL DRILLING, INC
(Contractor)
BY: MANAGER
(Signature and Title of Officer)
ROCCO MOHAMMAD , being first duly sworn on oath, deposes and says. first, that
(Affiant)
he is the MANAGER of GLOBAL DRILLING, INC
(Title) (Name of Company)
second.that he has read the foregoing certificate by him subscribed as MANAGER
(Title)
of GLOBAL DRILLING, INC
(Name of Company)
Affiant further states that the matters and things stated herein are true.
(Affiant)
I
Subscribed and sworn to before me this \QT) day of M
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My commission expires
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EXHIBIT F
(Retainage Invoice)
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EXHIBIT G
(City of Port Arthur Certificate of Acceptance)
CERTIFICATE OF ACCEPTANCE FOR
ATLANTA WATER LINE IMPROVEMENT PROJECT FOR THE CITY OF
PORT ARTHUR
To: Global Drilling, Inc. of Winnie, Texas
This document is to certify that the City of Port Arthur, Texas accepts the completion of
the Atlanta Waterline Improvement Project,based on the Engineer's Certificate of
Substantial Completion by Arceneaux Wilson& Cole, LLC, Engineer's Certificate of
Completion by Arceneaux Wilson& Cole, LLC, Contractor's Affidavit of Bills Paid,
the Contractor's Certificate and Release, and Contractor's Certificate of
Guarantee/Warranty from Global Drilling, Inc. of Winnie, Texas.
Ronald Burton, CPM
City Manager
ATTEST:
Christie Whitley Ned
City Secretary
Atlanta Water Line Pictures
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