HomeMy WebLinkAboutE. HERNANDEZ OFFICE SUPPLY - PURCHASE COPIER, PRINTER & FAX MACHINE FOR TRANSIT DEPTCITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
RECOMMENDATION:
The Transit Department recommends the City Council approve the purchase of a new
Kyocera Taskalfa Copier, Printer and Fax Machine, Model #SOOci and a one (1) yeaz
Maintenance Agreement for the Transit Department from Hernandez Office Supply of
Nederland, Texas in the amount of $14,852.00
BACKGROUND:
The purchase of this Copier will replace a six (6) year old Copier that is rented from Office
Communication Systems at a yeazly cost of approximately $3,000.00. The Taskalfa SOOci
provides the flexibility to accommodate all job types in one device as well as scanning, fax or
e-mail. This copier will create up to 100 page stapled and folded booklets in addition to multi-
position stapling capability and 2 or 3 hole punching which will allow the printing of hand
. books for Bus and Pazatransit Operator's, also the rider's manuals given to the Elderly and
Disabled Clients and several other documents that are outsourced for printing.
The Purchasing Department solicited and received fourteen (14) quotes (attached) from
various vendors.
BUDGET/FISCAL EFFECT:
Funding for this procurement is provided (100%) under the Federal Transit Administration
(F.T.A.) "ARRA Grant" TX-96-X040 in the amount of $14,852.00. The procurement expense
will be chazged to the Transit Capital Budget Account: 402-1508-561-92.00 in the amount of
$14,852.00.
Prepared by: Disposition by Council: Processed:
TK:ja
Approved by:
J//~~ ( )Approve ( )Other (Describe) City Secretary
Date:
Date: Reference No. Subject Page
12-29-09 Recommendation To Approve the Bid Award For A New 1 of 2
Copier, Printer and Faz Machine For The Transit Department
CITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
Date: Reference No. Subject Page
12-29-09 Recommendation To Approve the Bid Award For A New 2 of 2
Copier, Printer and Fax Machine For The Transit Department.
STAFF/EMPLOYEE EFFECT:
No anticipated effect on staffing is expected with this action.
SUMMARY:
The Transit Departrnent recommends the City Council approve the purchase of a new
Kyocera Taskalfa Copier, Printer and Fax Machine, Modal #SOOci in the amount of
$12,872.00 and a one (1) year Maintenance Agreement in the amount of $1,980.00, for the
total of $14,852.00 for the Transit Department from Hernandez Office Supply of Nederland,
Texas. The expense will be charged to the Transit Capital Budget Account: 402-1508-561-
92.00 in the amount of $14,852.00.
~f~+7J
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Transit Manager
/-p a,~~
awna u s
Purchasing Manager
Director of Finance
JJA/WORD/COUNCIL
Prepared by: Disposition by Council: Processed:
TK:ja
Approved by:
( )Approve ( )Other (Describe) City Secretary
Date:
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Today's Date: November 21, 2009
Advertised Dates: N/A
Attached is the bid tabulation &
copies of the Quotes for:
Transit
Color Copier
Bid Opening Date: November 19, 2009
Shawna Tubbs, shawnaCa,portarthur.net
Purchasing Manager
Clifton Williams, cwilliams(r~aortarthur.net
Senior Purchasing Assistant
Yolanda Scypion, volanda ~r,uortarthur.net
Purchasing Assistant.
Deborah Freeman, dfreemanna,aortarthur.net
Purchasing Secretary
(409) 983-8160
(409) 983-8161
(409) 983-8177
(409) 983-8160
Purchasing Division
444 4`" Street 2"d Floor
Port Arthur, Texas
(409)983-8160
CITY OF PORT ARTHUR TEXAS
Bid Tabulation
Transit
Color Copier Quotes
Bid Opening Date: November 19, 2009
Name of Bidders
Star
Cra hits, Inc. Ikon Office ~
Solutions/A
Ricoh Co. Ricoh
Americas
Cur oration ' Ricoh
Americas
Cor oration Ricoh
Americas
Cor oration Ricoh
Americas
Cor oration
Xerox
Cor rotation AnrPan
Rosiness
S stems
Item Descri lion OOM '
I. Amount/Price Ea $1404R.05 $12922.00 $13,900.00 $12200.00 $11100.00 $10000.00 $20 Ifi.00 $9,79R.00
2.
Make/Model Konica Minolta
C552 ~ Ricoh/MPC
5000 Ricoh/MPC
SOOOSPF RicoNMPC
4000SPF Ricoh/MPC
33005PF Ricoh/MPC
2800SPF ~ Color Qube
9201 Toshiba
E-Studio 4520c
3. 61ack/White
Maintenance Per
Co
$.008
5.009 -
$.0125
S.OII(
$.0143
$.0139
$.OOR9
$.012
4.
Color Maintenance Per
co
$.OS
$.077
$.0708
$.0673
$.0744
$.0724
$.0290
~ $.07
5.. Maintenance Charge
2000 color cn ies Per
Month
$20
Location Reaumont, TX Reaumont TX Beaumont TX Reaumont TX 6eaumont TX Reaumont TX Reaumont TX Port Ncchcs TX
MeetsS ecincetions Yes Yes Yes No No No Yes No
Shawna Tubbs, Purchasing Manager
7
Date
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CITY OF PORT ARTHUR TEXAS
Bid Tabulation
Transit
Color Copier Quotes
Bid Opening Date: November 19, 2009
Name of Bidders
AmPan
Business
S stems
Hernandez
OlTice Su 1 ~
Meridian OCfice
S stems Inc. Oce Better
Business
Machines
Copy & Camera
Technolo ies
Copy & Camera
Technolo ies
Item Descri fion UOM
1. Amount/Price $ $9,020.00 $12 R72.00 $12,572.00 $13,973.00 $1656L54 51$$09.21
2.
MakeMlodel Toshiba
E-Studio 3530c ~
TASOOci Kyocera Task
AI ha SOOci , ~
VL.5522c Canon lmagerunner
Advance C5051 Canon lmagerunner
Advance C504$
Rlack/Whitc ~ -
3. Maintenance
Per co Per
Co
$.012
5.011
$.0125
$.005
$.013
$.013
4. Culor Maintenance
Per Co Per
co
$.07 ~
$.0$$
$.055
$.06
$.07 '
5.07
Maintenance Charge Per
$. 2000 color co ies Month $120.00
Maintenance Charge Per - - _
6. black/white m ies Month $40.00
Location Por[Neches,TX Nederland, TX Addison TX Beanmonl "fX Beaumont 'PX Reaomont,TX
Meets S ecificatiuns No Yes Yes Yes Yes No
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