Loading...
HomeMy WebLinkAboutPR 15685: JUDGE GLENDA HATCHETT AGREEMENTInteroffice MEMORANDUM To: Mayor, City Council, and City Manager ~`(,p From: Valecia R. Tizeno, Acting City Attorney VUUU111~~~"' Date: January 8, 2010 Subject: P. R. No. 15685; Council Meeting January 12, 2010 Attached is P. R. No. 15685 authorizing an agreement with Judge Glenda Hatchett to facilitate a Parent Power Workshop and authorizing additional facilitators for education workshops and classes for the benefit of at-risk youth (Account No. 133-1021-555.54-00, Project No. SSBG-2). VRT:gt Attachment r s.pr15685_memo P. R. No. 15685 O1/OB/10 gt RESOLIITION NO. A RESOLIITION AIITHORIZING AN AGREEMENT WITH JIIDGE GLENDA HATCHETT TO FACILITATE A PARENT POWER WORKSHOP AND AIITHORIZING ADDITIONAL FACILITATORS FOR EDIICATION WORKSHOPS AND CLASSES FOR THE BENEFIT OF AT-RISK YOIITH (ACCOIINT NO. 133-1021-555-54.00, PROJECT NO. SSBG-2) WHEREAS, on October 20, 2009, per Resolution 09-473, the South East Texas Regional Planning Commission awarded the City of Port Arthur $513,309; and WHEREAS, the Port Arthur Youth Program has received $309,.250 of said award to perform certain services for the benefit of At Risk Youth and Adults, which includes Counseling Services, Prevention and Intervention Services and Motivation Workshops; and WHEREAS, the Port Arthur Youth Program facilitates a number of activities such as Self-Esteem & Character Building Class., GED Prep and Testing Guidance Class, Truancy Prevention Class, Intensive Anger Management Class, Drug, Alcohol and Tobacco Awareness Class, Parenting Classes; and WHEREAS, based upon the overwhelming success of the Fall 2009, Youth Empowerment Conference it is deemed in the best interests of the citizens to approve an agreement with Judge Glenda Hatchett to facilitate a Parent Power Workshop to be held at the Port Arthur Civic Center on March 20, 2010, for the benefit of 250 parents s.pr15685 within the City .of Port Arthur, a copy of said agreement is attached in substantially the same form as Exhibit "A"; and WHEREAS, during the month of April, the program will also host an Intensive Math and Science Conference which will benefit over 1,000 local youth; and WHEREAS, it is deemed in the best interest of the City of Port Arthur to approve agreements with renowned educators Kay Toliver and Salome Thomas-El to serve as facilitators at the Conference, a copy of said agreements are attached in substantially the same form as Exhibits "B" and "C"; and WHEREAS, it is also. deemed the best interest to approve a teaching contract with-Phyllis Lacey Baker to work with local youth on an on-going basis in the area of science, a copy of said agreement is attached in substantially the same form as Exhibit .~ D„ NOW THBREFORE, BE IT RESOLVED BY THE CITY COIINCIL OF THE CITY OF PORT ARTHIIR, TEAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council herein authorizes the Acting City Attorney to execute agreements between the City of Port Arthur and the Facilitators in substantially the same form as attached hereto as Exhibits "A" thru "D" s.pr15685 Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of A.D., 2010, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor , Councilmembers , NOES: MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM: . t ACTING C Y A T EY APPROVED FOR ADMINISTRATION: CITY MANAGER s.pr16685 EXHIBIT ~~A" PARENT POWER WORKSHOP AGREEMENT Summary: This agreement is between the City of Port Arthur and The American Program Bureau Facilitator agrees that it will provide the services of the Speaker at the time and place noted herein. In consideration for such services, the City of Port Arthur shall pay to Facilitator the Fee and Expenses as noted below. Facilitator: Judge Glenda Hatchett Date of program: March 20, 2010 Commitment: Judge Glenda Hatchett (the Speaker) for the Pazent Power Workshop on Saturday, March 20, 2010 at 10:00 a.m. at the Port Arthur Civic Center. Fee.• $11,500 plus all expenses. The speaker must agree to the following terms: The theme for the conference is Pazent Power Workshop. Event.• This is a workshop that will be held at the Port Arthur Civic Center from 10:00 a.m. to 3:00 p.m. Parent Power is an interaction workshop. Parents will be required to pre-register in order to attend the workshop, along with those who maybe court ordered by local Juvenile Judges. Intensive hands on workshop certificates will be issued to those that complete the workshop. Lunch will be provided. The program will also be open to the public upon pre- registration. Venue: Port Arthur Civic Center 3401 Cultural Dr. Port Arthur, Texas 77640 On Site Contact: Val Tizeno (409) 983-8125 work Acting City Attorney (409) 651-6382 cellular City of Port Arthur Audience: Parents of school-age children and the public. I confirm and I am authorized to negotiate on behalf of the City of Port Arthur Youth Empowerment Program (the Sponsor) and commit the sponsor to binding contracts. This offer, when accepted verbally by the speaker, is a firm and binding contract and may not be cancelled by the Sponsor for reasons other than the act of God. I agree to pay a cancellation penalty of 50% fee if the Sponsor cancels the engagement at anytime after the Speaker's verbal acceptance for reasons other than an act of God. s.contact wi[hjudge hatchett Signature: Title: Printed Name: Date: Signature: _ Title: _ Printed Name: Date: s.conlract with judge hatchett EX~i I ~ I'T ~~~" INTENSIVE MATH & SCIENCE WORKSHOP AGREEMENT Summary: Facilitator: Date of program: Commitment: Fee: This agreement is between the City of Port Arthur and The American Program Bureau Facilitator agrees that it will provide the services of the Speaker at the time and place noted herein. In consideration for such services, the City of Port Arthur shall pay to Facilitator the Fee and Expenses as noted below. Kay Toliver April _, 2010 Kay Toliver (the Speaker) for the Intensive Math & Science Workshop on the _ day of April, 2010 at a.m. at $7,500 plus all expenses. The speaker must agree to the following terms: The theme for the conference is Intensive Math & Science Workshop. Event: The program will beheld For the benefit of at-risk youth. It will include an Intensive Math & Science Workshop by the Facilitator. The audience will consist of at-risk youth who have been court ordered and their parents. Theprogram will also be open to the public. Venue: To be determined. On Site Contact: Val Tizeno (409) 983-8125 work Acting City Attorney (409) 651-6382 cellular City of Port Arthur Audience: Youth grades 6`h through 12`h accompanied by parents/guardians and the public. I confirm and I am authorized to negotiate on behalf of the City of Port Arthur Youth Empowerment Program (the Sponsor) and commit the sponsor to binding contracts. This offer, when accepted verbally by the speaker, is a firm and binding contract and may not be cancelled by the Sponsor for reasons other than the act of God. I agree to pay a cancellation penalty of 50% fee if the Sponsor cancels the engagement at anytime after the .Speaker's verbal acceptance for reasons other than an act of God. s.conuact with kay wliver Signature: Title: Printed Name: Date: Signature: Title: _ Printed. Name: Date: s.contract with kay toliver KAY TOLIVER Born and raised in East Harlem and the Bronx, Toliver is a product of the New York City public school system. After graduation from high school, she received both her Bachelor's and Master's degrees from Hunter College, and did additional graduate work in mathematics at City College of New York. Becoming a teacher was the fulfillment of a childhood dream. Her parents had always stressed that education was the key to a better life, and she hoped to inspire African American and Hispanic youths to realize their dreams, and to give something back to her community. For over 27 years, she has taught mathematics and communication arts at P.S. 72/East Harlem. Prior to instructing seventh and eighth grade students, she taught grades one through six. Toliver's educational philosophy is simple: All students can learn. It is a teacher's job to expand minds and take children from the known to the unknown. In her classroom, children can talk without fear, write, and manipulate ideas and listen. She integrates math with other curriculum areas so, those students can see that mathematics goes beyond numbers and computation. Toliver has been working with teachers as a staff developer for the school district. At East Harlem Tech, she has established the "Challenger" program. "Challengers" are students who can face any problem in life. The program, for grades 4-8, presents the basic in geometry and algebra in an integrated curriculum. Although this is a program for "gifted" students, students are accepted from all ability levels. Toliver is a Senior Associate of the Foundation for Advancement in Science & Education (EASE), an award-winning producer of educational video products. With support from the National Science Foundation she has created a EASE-produced instructional television series The Eddie Files that will show teachers throughout the country how to create enthusiasm for mathematics among students. Toliver's exceptional classroom skills are clearly evident in the Peabody Award-winning PBS special Good Morning Miss Toliver that was produced by EASE Productions. She is the recipient of numerous awards, including the 1992 Presidential Award in Secondary Mathematics (on the state and national level), the 1992 Disney American Teacher Award, and the 1992 Reliance Award for Excellence in Education. EXHIBIT ~~C" PTTENSIVE MATH & SCIENCE WORKSHOP AGREEMENT Summary: Facilitator: Date of program: Commitment: Fee: This agreement is between the City of Port Arthur and The American Progam Bureau Facilitator agees that it will provide the services of the Speaker at the time and place noted herein. In consideration for such services, the City of Port Arthur shall pay to Facilitator the Fee and Expenses as noted below. Salome Thomas-EL April. , 2010 Salome Thomas-EL (the Speaker) for the Intensive Math & Science Workshop on the _ day of April, 2010 at a.m. at $7,500 plus all expenses. The speaker must agree to the following terms: The theme for the conference is Intensive Math & Science Workshop. Event: The progam will be held for the benefit of at-risk youth. It will include an Intensive Math & Science Workshop by the Facilitator. The audience will consist of at-risk youth who have been court ordered and their parents. The progam will also be open to the public. Venue: To be determined. Val Tizeno Acting City Attorney City of Port Arthur (409)983=8125 work (409) 651-6382 cellular On Site Contact: Audience. Youth gades 6`h through 12`h accompanied by parents/guardians and the public. I confine and I am authorized to negotiate on behalf of the City of Port Arthur Youth Empowennent Progam (the Sponsor) and commit the sponsor to binding contracts. This offer, when accepted verbally by the speaker, is a fine and binding contract and may not be cancelled by the Sponsor for reasons other than the act of God. I agree to pay a cancellation penalty of 50% fee if the Sponsor cancels the engagement at anytime after the Speaker's verbal acceptance for reasons other than an act of God. s.commct with Salome Thomas-EL Signature: Title: Printed Name: Date: Signature: Title: _ Printed Name: Date: s.contmct with Salome Thomas-EL Salome Thomas-EL was born and raised in the inner city of Philadelphia and has been a teacher in the Philadelphia School District since 1987. He received national acclaim as a teacher and chess coach at Vaux Middle School, where his students have gone on to win world recognition as Eight-Time National Chess Champions. Armed with only a chess board and a profound belief in their potential, Thomas-EL's faith and commitment has motivated hundreds of children in Philadelphia to attend magnet high schools, major colleges and universities. Salome Thomas-EL is a graduate of East Stroudsburg University in Pennsylvania. He is currently a doctoral candidate and has studied in Cambridge and London, England. He has received the Marcus A. Foster Award as the outstanding School District Administrator in Philadelphia and the University of Pennsylvania's distinguished, Martin Luther King Award. Philadelphia Magazine honored Salome Thomas-EL as the 2006 "Best Philadelphian". Mr. Thomas-EL frequently appears on C-SPAN, CNN and NPR Radio. Salome Thomas-EL is married and lives in Philadelphia with his wife and two young daughters. He is the former Principal of John F. Reynolds Elementary School in North Philadelphia and the author of the best-selling book, "I Choose to Stay". The Walt Disney Company recently purchased the movie rights to'~I Choose to Stay". His second book, "The Immortality of Influence" (foreword written by actor Will Smith), was released in May 2006 and stresses the importance of leadership, parenting, mentoring and service to others. Currently,. Thomas-EL is principal at the Russell Byers Public Charter School in Philadelphia and coordinates after-school chess programs in the School District. Mr. Thomas-EL has continued his life-inspiring chess and tutoring programs at Vaux and Reynolds. As part of his commitment to opening the world up to show his students that there are other ways to be than those to which they have been exposed, Thomas-EL takes them to visit colleges and then attends their graduations. Reflecting on how it feels to see a young person he has mentored walk down the aisle toward a real future instead of to an early grave, Thomas-EL has said: 'I've been to too many funerals; I need to go to more graduations." EXHIBIT ~~D" THE STATE OF TEXAS § COUNTY OF JEFFERSON . § NONEXCLUSIVE CONTRACT FOR PROFESSIONAL SERVICES THIS AGREEMENT, entered into as of this day of , A.D., 2010, by and between Phyllis Lacey Bakes (hereinafter called CONSULTANT") the City of Port Arthur, Port Arthur, Texas (hereinafter called the "CITY") and administered by the City Attorney's Office, in its Port Arthur Youth Program. WITNESSETH THAT: WHEREAS, the CITY desires to engage the CONSULTANT to render certain professional services hereafter described in "Scope of Services°. NOW, THEREFORE, the Parties hereto do mutually agree as follows: 1. EMPLOYMENT OF CONSULTANT The CITY hereby agrees to engage. the CONSULTANT and the CONSULTANT hereby agrees to perform the "Scope of Services" hereinafter set forth. 2. SCOPE OF SERVICES Consulting services shall be provided as follows: A. BASIC SERVICES (a) Description of Work: CONSULTANT shall teach classes on an as needed basis (as requested by the Acting City Attorney or her designee) as described in Exhibit "A°. (b) Compensation: Consultant's compensation for Basic Services shall be as delineated in Exhibit "B". 3. TIME OF PERFORMANCE CONSULTANT will proceed immediately upon execution of this Contract and as requested by the Acting City Attorney or her designee with performance of the services called for under "Basic Services" unless delayed by causes outside the control of the CONSULTANT and -will proceed with subsequent s.con[ract-prof.aervices_baker 1 work only on authorization by Acting City Attorney. CONSULTANT shall immediately submit to CITY in writing evidence of delay satisfactory to the Acting City Attorney's reasonable discretion, upon which an extension of time equal to the period of actual delay may be granted in writing. 4. INFORMATION AND SERVICES TO BE FURNISHED CONSULTANT It is agreed that the CITY will furnish, without charge, ,for the use of the Contract, information as to the students as are existing, available, and necessary for the carrying out of the work of the CONSULTANT as outlined under "Scope of Services". The CITY will cooperate with the CONSULTANT to facilitate the performance of the work described in this Contract. This information is confidential and will not be released by the CONSULTANT without the permission of the City Attorney or his designee. 5. COMPENSATION AND METHOD OF PAYMENT A. COMPENSATION CITY will pay CONSULTANT for work performed and services rendered under Paragraph 2 "Scope of Services". B. PAYMENT CONSULTANT will invoice CITY for the costs on a monthly basis, or at such times as requested by'the Acting City Attorney or her designee. CITY agrees to pay CONSULTANT the full amount of each such invoice within fifteen (15) days of receipt. 6. RECORDS CONSULTANT shall keep accurate records, including time sheets of all time allocated to performance of Contract work. Such records shall be kept in the office of the CONSULTANT for a period of not less than two (2) years and shall be made available to the CITY for inspection and copying-upon reasonable request: 7. OWNERSHIP OF DOCUMENTS All documents, including books are property of CITY. CONSULTANT shall return the books upon the completion of the classes. s. contract-prof.aervices baker 2 r 8. SCHEDULE OF COURSES: CONSULTANT. agrees to meet with the Acting City Attorney or her designee of the PORT ARTHUR YOUTH PROGRAM to determine a mutually agreeable class schedule for each session. 9. INDEMNIFICATION CONSULTANT shall comply with the requirements of all applicable laws, rules, and regulations in: connection with the services of CONSULTANT and shall exonerate, indemnify and hold harmless the CITY, its officers, agents and all employees from any and all liability, loss or damage arising out of noncompliance with such laws, rules and regulations; without limitation, CONSULTANT shall assume full responsibility for payments of Federal, State and Local taxes or contributions imposed or required under the Social Security Worker's Compensation, and Income Tax Laws with respect to CONSULTANT'S employees. Further, CONSULTANT shall exonerate, indemnify and hold harmless the CITY, its officers, agents and. all employees from any and all liability, loss, damages, expenses or claims for infringement of any copyright or patent arising out of the use of any documents furnished by CONSULTANT in the performance of this Contract. The foregoing indemnification provision shall apply to CONSULTANT regardless of whether or not said liability, loss, damages, expenses, or claims is caused in part by a party indemnified hereunder. 10. ADDRESS OF NOTICES AND COMMUNICATIONS OWNER: CONSULTANT: CITY OF PORT ARTHUR PHYLLIS LACEY BAKER ATTN: Acting City Attorney 6016 Buckner Dr. P.O. Box 1089 Port Arthur, TX 77640 Port Arthur, Texas 77641-1089 All notices and communications under this contract shall be mailed or delivered to CITY and CONSULTANT at the above addresses. 11. SUCCESSORS AND ASSIGNMENTS The CITY and the CONSULTANT each binds himself and his successors, executors, administrators and assigns to the other party of this Contract and to the successors, executors, administrators and assigns of such other party, in respect to all covenants of this Contract. Except as above, neither the CITY nor the CONSULTANT .shall assign, sublet or transfer his interest in this s.contract-prof.services_baker 3 Contract without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body, which may be a party hereto. 12. TERMINATION OF CONTRACT FOR CAUSE If, through any cause, the CONSULTANT shall fail to .fulfill in a timely and proper manner his obligations under this Contract, or if the CONSULTANT shall-violate any of the covenants, agreements, or stipulations of this Contract, the CITY shall thereupon have the right to terminate this Contract by giving written notice to the CONSULTANT of such termination and specifying the effective date thereof, at least five (5) days before the effective date of such termination. Not withstanding the above, the CONSULTANT shall not. be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of the Contract by the CONSULTANT and the CITY may withhold any payments to the CONSULTANT for the purpose of set-off until such time as the exact amount of damages due the CITY from the CONSULTANT is determined. 13. TERMINATION FOR CONVENIENCE OF THE CITY The CITY may terminate this Contract at any time by giving at least seven (7) days notice in writing to the CONSULTANT. If -the Contract is terminated by the CITY as provided' herein, the CONSULTANT will be paid for the time provided up to the termination date. If this Contract is terminated due to the fault of the CONSULTANT, Paragraph 12 hereof relative to termination shall apply. 14. CHANGES The CITY may, from time to time, request changes in the scope of the services of the CONSULTANT to be performed hereunder. Such changes, including any increase or decrease in the amount of the CONSULTANT'S compensation, which are mutually agreed upon by and between the CITY and CONSULTANT shall be incorporated in written amendments to this Contract. 15. PERSONNEL A. The CONSULTANT represents that he has, or will secure at his own expense, all personnel required in performing the services under this Contract. B. All of the services required hereunder shall be performed by the CONSULTANT or under his supervision and all personnel. s. contract-prof.services_baker y engaged in the work shall be fully qualified and shall be authorized or permitted under State and Local law to perform such services: ' C. None of the work or services covered by this Contract shall be subcontracted without the prior written approval of the City. Any work or services subcontracted hereunder shall be specified by written Contract or agreement and shall be subject to each provision of this Contract. 16. REPORTS AND INFORMATION The CONSULTANT at such times and in such forms as the CITY may require, shall furnish 'the CITY such periodic reports as it may request pertaining to the work or services. undertaken pursuant to this Contract, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract. 17. CIVIL RIGHTS No person shall, on the grounds of race, religion, color, sex or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity of the CITY. 18. INTEREST OF CONSULTANT AND EMPLOYEES The CONSULTANT covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any- manner or degree with the performance of his services hereunder. The CONSULTANT further covenants that in the performance of this Contract, no person having such interest shall be employed. 19. INCORPORATION OF PROVISIONS REQUIRED BY LAW Each provision and clause required, by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If through mistake or otherwise any -such provision is not inserted. or is not correctly inserted, the Contract shall be amended to make such insertion on application by either party. s. contract-prof. services baker 5 ~~ SIGNED AND AGREED TO on this the _ day of , 2010. CONSULTANT: PHYLLIS LACEY BAKER 6016 Buckner Dr. Port Arthur, TX 77640 SIGNED AND AGREED TO on this the _ day of , 2010. CITY OF PORT ARTHUR, TEXAS BY: Acting City Attorney s.contract-prof. servicea_baker 5 EBBIBIT "A" .Consultant, Phyllis Lacey Baker, shall teach the College Prep, TAKS, SAT Prep and tutoring in the field of science for At Risk Youths or other classes as requested for the benefit of the Port Arthur Youth Program. Reports will be submitted as to class enrollment, attendance and progress of the students. Phyllis Lacey Baker may also be requested to perform such other evaluations, presentations, and other similar activities. s.contract-prof.aervicea_baker ~ ~ B%HIBIT "B" Consultant, Phyllis Lacey Baker's, compensation for Basic Services shall be $125.00 per two hour class for a six (6) to eight (e) week. period. This class will continue on an "as needed" basis and as requested by the Acting City Attorney or her designee. Consultant, .Phyllis Lacey Baker, may also be requested to perform such. other evaluations, presentations, and other similar activities, which will be billed at $62.50 per hour, all of such programs designed to mentor at-risk youth and their families and such activities by Consultant to be done based on her availability. s. contract-prof .services baker g