HomeMy WebLinkAboutD. SERVER REPLACEMENT FOR FIRE DEPARTMENTCity of Port Arthur, Texas
Mayor and City Council Communication
Date REFERENCE SUBJECT: Recommendation to approve the emergency I rA~e
NUMBER purchase of a replacement server Cor the Fire Department. pa e t of t
January 26,2610 S
RECOMMENDATION:
The Fire Department recommends that the City Council approve the emergency purchase of an HP DL550 Server
with ancillary equipment to CDW-G of Chicago, IL in an amount estimated to be $18,999.23.
BACKGROUND:
The Fire Department's existing computer server has developed one critical hardware failure and several other
minor hardware failures. The Fire Departments IT vendor has recommended that the server be replaces
before is suffers a major crash with loss of data. The server was originally purchased in 2006 from
Gateway Computers, they are no longer in business, and there is no support or parts for this server. The
quote received from CDW-G was solicited using the TCPN contract #R4713. The City's Information
Technology Manager also contacted Dell Computers for a comparison quote, but they were unable to
provide a quote in a timely manner. Due to the critical nature of this server it was recommended that we
move forward with this purchase. The City Manager approved this purchase on January 15, 2010.
BUDGET/FISCAL EFFECT:
Funds are available in Fire Department Equipment Account# 001-1121-521.92-00, for this purchase.
STAFFING/EMPLOYEE EFFECT:
None
SUMMARY:
The Fire Department recommends that the City Council approve the emergency purchase of an HP DL550 Server
with ancillary equipmentto CDW-G of Chicago, H, in an amount estimated to be $18,999.23.
~~ vt (./
RICHARD, FII2E CHIEF
ECHOES, FINANCE
PREPARED BY:I.DR
APPROVED BY
C[TY MANAGE
DISPOSITION BY COUNCIL
APPROVED
1 `' _
SHAWNA TUBBS, P CHASING MANAGER
PROCESSED BY
CCTV SECRETARY
OTHER (DESCRIBE).
PORT ARTHUR FIRE DEPARTMENT
MEMORANDUM
To: Steve Fitzgibbons, City Nlanager
From: Larry D. Richard, Fire Chief
Re: Emergency Purchase of Computer Server
Date: January 15, 2010
COMMENT
The Fire Department's' main computer server has a critical hardware failure and several
minor hardware failures. It has been recommended $y MKY Enterprises that we replace
the server before it has a major crash. MI{Y set the specifications for the new server but
did not want to bid on the server. I have contacted the Purchasing Department and the
City's Information Technology Manager and they approve this project. The server will be
purchased from CDW-G using the TCPN contract. The cost for the new server is
$18,999.23. Funds will be used from the Fire Department's capital account # 001=1121-522-
92.00. This expense was not budgeted for in FY09/10.
"REMEMBER, WE ARE HERE TO SERVE THE CITIZENS OF PORT ARTHUR"