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Home My WebLink AboutPR 15720: ACCEPT FY 2009 ASSISTANCE TO FIREFIGHERS GRANT PORT ARTHUR FIRE DEPARTMENT MEMORANDUM To: Steve Fitzgibbons, City Manager From: Larry D. Richard, Fire Chief Re: Proposed Resolution 15720 Date: February 9, 2010 COMMENT RECOMMENDATION The Fire. Department recommends that the City Council authorize the City Manager and Fire Chief to accept the Department of Homeland Security Assistance to Firefighters Grant. BACKGROUND The Fire Department has received notice that the 2009 Assistance to Firefighters Grant has been approved. The approved project cost total $103,160. The Federal Share is 80% or $82,528 of the approved amount and the local share is 20% or $20,632. The grant funds will be used to purchase hazardous materials response equipment consisting of boots, splash protective garments, gloves, eye protection, containment berms/pools; non-sparking tools, grounding kit, detection equipment, hard hats, barricade tape, and communication equipment. BUDGET/FISCAL EFFECT Funds are available in the 2009-20010 FY equipment replacement fund. STAFFING/EMPLOYEE EFFECT None SUMMARY The Fire Department recommends that the City Council authorize the City Manager and Fire Chief to accept the Department of Homeland Security 2009 Assistance to Firefighters Grant totaling $103,160. "REMEMBER, WE ARE HERE TO SERVE THE CITIZENS OF PORT ARTHUR" P. R. 15720 02/01/2010 ldr RSSOLIITION NO. A RESOLIITION AIITHORIZING THE CITY MANAGER AND FIRE CHIEF TO ACCEPT THE FY 2009 ASSISTANCE~TO FIREFIGHTERS GRANT WHEREAS, the City Council authorized the Fire Department to apply for the FY 2009 Assistance to Firefighters Grant to assist in purchasing equipment for the Fire Department; and WHEREAS, the Fire Chief received notification from the United States Department of Homeland Security that the grant application has been approved; and WHEREAS, the City Council of the City of Port Arthur finds it to be in the best interest on the citizens of Port Arthur to authorize acceptance of the grant; and WHEREAS, the grant will be used to purchase hazardous materials response equipment consisting of boots, splash protective garments, gloves, eye protection, containment berms/pools, non-sparking tools, grounding kit, detection equipment, hard hats, barricade tape, and communication equipment; and WHEREAS, the total approved project cost is $103,160 with the federal share being 80~ or $82,528 and the local share is 20g or $20,632. NOW THEREFORE, BE IT RESOLVED HY THE CITB COIINCIL OF THE CITY OF PORT ARTHIIR: 3ectioa 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager and Fire Chief are authorized to accept the FY 2009 Assistance to Firefighters Grant as denoted in Exhibit "A" and to execute such other documents as necessary to accept the grant in a form to be approved by the City Attorney. Section 3. That the grant will be used to purchase hazardous materials response equipment consisting of boots, splash protective garments, gloves, eye protection, containment berms/pools, non-sparking tools, grounding kit, detection equipment, hard hats, barricade tape, and communication equipment. Section 4. That the total approved cost of the project is $103,160. Section 5. That the federal share of the project is 80~ or $82,528. Section 6. or $20,632 with 2009-2010 fiscal Section 7. resolution shall Council. That the local share of the project is 20~ the local funds being available in the year budget. That a copy of the caption of this be spread upon the Minutes of the City READ, ADOPTED AND APPROVED on this day of , A.D., 2010, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: NOES: Debris Prince, Mayor ATTEST: Terri Hanks, City Secretary APPROVED AS Tq FORM: // ~ 1 Tizen A in 'ty Attorney APPROVED FOR ADMINISTRATION: Steve Fitzgibbons, City Manager ASijT~~O /TH8 AVAILABIL/ITY~OF FIINDS: /l"~~i ~~'.~ Deborah Echols, Finance Director EXHIBIT ~~A" Panel Review Award Package Page I of 6 https://eservices.fema.gov/FemaFireGrandfiregrandj sp/fire_admin/awards/spec/view_awaz... 1/29/2010 Panel Review US: Department al Homeland Security Washinptor.. O.C. ?0d?2 ~~{4.YlAi\(~ v ~1 P u. *y ~ f ~EMA ~ v ~{~ '?:1.Yp it ^w Mr. Larry D Richard Port Arthur Fire Department P. O. Box 1089 Port Arthur, Texas 77641-1089 Re: Grant No.EMW-2009-FO-02467 Dear Mr. Richard: Page 2 of 6 On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security (DHS), I am pleased to inform you that your grant application submitted under the FY 2009 Assistance to Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S. Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved project costs total to $103,160.00. The Federal share is 80 percent or $82,528.00 of the approved amount and your share of the costs is 20 percent or $20,632.00. As part of your award package, you will find.Grant Agreement Articles. Please make sure you read and understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of these documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when you request and receive any of the Federal grant funds awarded to you. By accepting the grant, you agree not to deviate from the approved scope of work without prior written approval from FEMA. If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember, you should request funds when you have an immediate cash need. If you have any questions or concerns regarding the awards process or how to request your grant funds, please call the helpdesk at 1-866-274-0960. Sincerely, T r. ~' . l Timothy W. Manning Deputy Administrator for National Preparedness and Protection https://eservices.fema.gov/FemaFireGranUfiregrandjsp/fue_9dmin/awards/spec/view_awac:. 1 /29/2010 Panel Review Agreement Articles Page 3 of 6 d4~~FpI~C~~ #s '~ ~~~ /r /~ U.S. Department of Homeland Security ~r~4~ ~s°, ; lrl!-1 Washington, D.C. 20472 e. , AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM -Operations and Safety program GRANTEE: Port Arthur Fire Department PROGRAM: Operations and Safety AGREEMENT NUMBER: EMW-2009-FO-02467 AMENDMENT NUMBER: TABLE OF CONTENTS Article I Artice II Article III Article IV . Article V Article VI Article VII Article. VIII Article IX Article I • Project Description Project Description Grantee Concunence Period of Performance Amouni Awarded Financial Guidelines Prohibition on Using,Federaf Funds GPD Allocations Financial Reporting FEMA Officials The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and firefighting personnel against fire and fire-related hazards. After careful consideration, FEMA has determined that the grantee's project submitted as part of the grantee's application, and detailed in the project narrative as well as the request details section of the application -including budget information -was consistent with the program's purpose and worthy of award. Therefore, the grantee shall pertorm the work described in the approved grant application as itemized in the request details section of the application and further described in the grant application's narrative. These sections of the application are made a part of these grant agreement articles by reference. The grantee may not change or make any material deviations from the approved scope of work outlined in the above referenced sections of the application without prior written approval from FEMA. Article II -Grantee Concurrence By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the documents identified below. By receiving funds under this grant, grantees agree that they will use the funds provided through the Fiscal Year 2009 Assistance to Firefighters Grant Program in accordance with these Articles of Agreement and ___.__ _ _the_programguidelines provided_in_the_Fiscal Year 200.9_Assistance_to Firefighters_Grants_program guidance_ All___ _ _ _ documents submitted as part of the application are made a part of this agreement by reference. https://eservices.Tema.gov/FemaFireGrant/firegrandj§p/fire_admin/awards/spec/view_awar... 1 /29/201D Panel Review .Page 4 of 6 Article III -Period of Performance The period of performance shall be from 22-JAN-10 to 21-JAN-11. Article IV -Amount Awarded The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following . are the budgeted estimates for each object classes of this grant (including Federal share plus grantee match): Personnel $0.00 Fringe Benefits $0.00 Travel $0.00 Equipment $103,160.00 Supplies $0.00 Contractual $0.00 Construction $0.00 Other $0.00 Indirect Charges $O.OD Total $103,160.OD Article V -Financial Guidelines The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit Requirements. Anon-exclusive list of regulations commonly applicable to FEMA grants-are listed below: A. Administrative Requirements 1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 2. 2 CFR Part 215, Uniform Administrative Requirements fbr Grants andAgreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A-110) B. Cost Principles 1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87) 2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) 3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A-122) 4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial Organizations C. Audit Requirements 1. OMB Circular A-133, Audits of States, Local Governments, and Nonprofit Organizations Article VI -Prohibition on Using Federal Funds Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. - - --Article VII - GPD Allocations https://eservices.Tema.gov/FemaFireGranUfiregrandj sp/fire_admin/awards/spec/view_awaz... 1/29/2010 Panel Review Page 5 of 6 The recipient agrees that all allocations ahd use of funds under this grant will be in accordance with the FY 2009 Assistance to Firefighters Grant Program guidance and application kit. Article VIII -Financial Reporting The grantee must complete an on-line, semiannual financial status report to meet FEMA requirements. Semiannual financial reports are due within 30 days of the end of every six month period for the life of the grant. At the end of the performance period; or upon completion'of the grantee's final program narrative, the grantee must complete an on-line final financial status report that is required to close out the grant. If a grantee's performance period is extended beyond the initial 12-month period,~a periodic performance report is due every six month increment until closeout. Article IX -FEMA Officials Program Officer: Tom Harrington is the Program Officer for the Assistance to Firefighters Grant Program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. - Grants Assistance Officer: Bertram Mckeithen Jr is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. Grants Management Division POC: The Grants Management Specialist shall be contacted to address all financial and administrative grant business matters for this award. If you have any questions regarding your grant please call ASK-GMD at 866-927-5646 to be directed to a specialist. https://eservices.Tema.gov/FemaFireGrandfiregrandjsp/fire_admin/awards/spec/view_awar... 1/29/2010 Panel Review FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT 1a. AGREEMENT NO. 2. AMENDMENT 3. RECIPIENT NO: 4. TYPE OF EMW-2009-FO-02467 NO. 74-6001685 ACTION 0 AWARD 6. RECIPIENT NAME AND ADDRESS Pon Arthur Fire Department 300 Waco Avenue Port Arthur Texas, 77640-6456 9. NAME OF RECIPIENT PROJECT OFFICER Larry D Richard 7. ISSUING OFFICE AND ADDRESS Grant Programs Directorate 500 C Street, S.W. Washington DC, 20528-7000 POC: Benram Mckeithen Jr PHONE NO. 10. NAME OF P 4099638738 Tom Harrington Page 6 of 6 5. CONTROL NO. W468977N 8. PAVMENi OFFICE AND ADDRESS FEMA, Financial Services Branch . 500 C Street, S.W., Room 723 Washington DC, 20472 ROJECT COORDINATOR PHONE NO. 1-866-274-0960 11. EFFECTIVE DATE OF 12. METHOD OF 13. ASSISTANCE ARRANGEMENT THIS ACTION PAYMENT Cost Sharing 22JAN-10 SF-270 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) 14. PERFORMANCE PERIOD From:22-JAN- To:21-JAN-11 10 Budget Period From;01-OCT- To:30-SEP-10 09 PROGRAM NAME GFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMMULATIVE ACRONYM (ACCS CODE) TOTAL AWARDED THIS TOTAL AWARD NON- XXXX-XXX-XXXXXX-XXXXX- AWARD ACTION ~ FEDERAL XXXX-XXXX-X +OR (-) COMMITMENT AFG 97.044 2010-M9-3120GF-25000000- $0.00 $82,526.00 $82,528.00 $20,632.00 4101-D TOTALS $0.00 $82,526.00 $82,528.00 $20,632.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16a. FOR NON-DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) Assistance to Firefighters Grant redpienis are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject Io terms antl conditions attached to this award notice or by incorporatetl reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE WA WA 18. FEMA SIGNATORY OFFICIAL (Name and Title) - DATE Bertram Mckeithen Jr 15JAN-10 GoyBaek https://eservices.Tema.gov/FemaFireGranUfiregrant/jsp/fire_admin/awards/spec/view_awac.. 1/29/2010