HomeMy WebLinkAboutPR 15730: SH 87 SOUTH WATER SYSTEM IMPROVEMENTS PROJECT1VIEMORANDUM
CITY OF PORT ARTHUR
UTILITY, OPERATIONS DEPARTMENT
TO: Stephen Fitzgibbons, City Manager
FROM: Kelly Eldridge, Director of Utility Operations J~~,~'
~'~S~
DATE: February 2, 2010
SUBJECT: Proposed Resolution No. 15730
RECOMMENDATION
Irecommend that the City Council approve Proposed Resolution No. 15730 authorizing ng the bid for the SH
87 South Water System Improvements Project No. CPA-420, Contract No. 1, EDA ProjectNo. OS-O1-04221,
to ALLCQ LTD., of Beaumont, Texas, in the amount of $1,850,558.50.
BACKGROUND
This water system improvement project will construct new 12", 16", and 20" transmission mains from two
points on the west side of our main system grid to just past the Intracoastal Canal Bridge on SH 87 South. It
involves substantial specialized construction through Valero property, as well as Union Pacific and TXDOT
right-of--way. The project is funded at the 50% level by a U.S. Economic Development Administration grant.
In addition to the Base B id, we added Bid Alternate "A" as an option to keep costs within our budget. Ten (10)
contractors attended the mandatory pre-bid meeting on September 24, 2009, and the following six (6) bids
were received on December 16, 2009:
Bidder Base Bid Bid Alternate "A"
ALLCO, LTD. $2,423,982.80 $1,850,558.50
Beaumont, TX
Jerry Walley Construction $2,571,073.00 $1,963,963.00
Lumberton, TX
Reytec Construction $2,688,065.00 $2,159,515.00
Houston, TX
Williamson Construction $2,744,905.00 $2,019,450.00
Lumberton, TX
Doughtie Construction Co. $2,750,980.00 $2,200,438.00
Huntsville, TX
Brystaz Construction $2,973,950.00 $2,655,950.00
Beaumont, TX
ALLCQ LTD. submitted the lowest price for the Base Bid, as well as the lowest price for Bid Alternate"A",
which is recommended for award. A& G sent the recommendation to the EDA and we received their approval
to awazd and issue a "Notice to Proceed" to ALLCO, LTD. in the amount of $1,850,558.50.
BUDGET/FISCAL EFFECT
This bid is within the funds budgeted for the project. Funds aze available in City Bond/EDA Grant Fund No.
301-1601-591.85-00, Project No. GO-803:
STAFF/EMPLOYEE EFFECT
City staff and our consulting engineer, Arceneaux & Gates, will oversee this 550 day project.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 15730 authorizing the execution of a
contract for the SH 87 South Water System Improvements Project No. CPA-420, Contract No. 1, EDA Project
No. 08-O1-04221, with ALLCO, LTD., of Beaumont, Texas, in the amount of $1,850,558.50.
P.R. No. 15730
02/02/10
RESOLUTION NO.
A RESOLUTION AWARDING A CONTRACT AND
AUTHORIZING THE EXECUTION OF SAID CONTRACT IN
THE AMOUNT OF $1,850,558.50 FOR THE SH 8T SOUTH
WATER SYSTEM IMPROVEMENTS PROJECT NO. CPA-420,
CONTRACT NO. 1, EDA PROJECT NO. 08-O1-04221,
.BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, LTD.
OF BEAUMONT, TEXAS, ACCOUNTNO.301-1601-591.85-
00, Project No. GO-803.
WHEREAS, the City is in need of water system improvements to serve the LNG facilities
along SH 87 South between the main part of the City and Sabine Pass; and,
WHEREAS, the City has requested and received a grant from the United States Department
of.Commerce, Economic Development Administration to participate in funding 50% of such
improvements; and,
WHEREAS, in cooperation with Cazl R, Griffith & Associates and Arceneaux & Gates
Consulting Engineers, the City of Port Arthur advertised and received bids from six contractors for
this project; and,
WHEREAS, the appazent low bidder, ALLCO, LTD, submitted the lowest Base Bid and Bid
Alternate "A", as noted in the Arceneaux & Gates Consulting Engineers, Inc. Recommendation of
Awazd, attached as Exhibit "A"; and,
WHEREAS, the United States Department of Commerce, Economic' Development
Administration has reviewed the recommendation and concurs with the awazd recommendation; as
shown in their letter attached hereto as Exhibit "B"; NO W THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT the City Council of the City of Port Arthur hereby awards the contract for the SH 87
South Water System Improvements Project No. CPA-420, Contract No. 1, EDA ProjectNo: 08-01-04221, to
the lowest responsive bidder to-wit;. ALLCO, LTD., of Beaumont, Texas, in the amount of
$1,850,558.50; and,
P.R No. 15730
02/02/10
Page 2 of 3
THAT the Mayor and City Manager of the City of Port Arthur are hereby authorized to
execute on behalf of the City of Port Arthur a contract between the City of Port Arthur and ALLCQ
LTD. in the amount of $1,850,558.50, a copy attached hereto as Exhibit "C"; and,
THAT the contractor shall not proceed on any phase or segment of this work until a Notice
to Proceed is issued with receipt ofperformance and payment bond and certificate of insurance; and,
THAT, the said contract is an exact duplicate of a City Standard Form contract except for
the changes (if any) shown in the Certificate of Standard Fonn Contract, a copy of which is attached
hereto as Exhibit "D", and said changes are hereby approved; and,
THAT, the contractor shall sign the contract documents as well as this resolution agreeing to
the terms hereof; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2010
at a Regulaz Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
~._.
P.R. No. 15730
02/02/10
Page 3 of 3
ATTEST:
Terri Hanks
City Secretary
APPROVED AS TO FORM:
Valecia Tizeno '
Acting City Attorney
APPROVED FOR ADMINISTRATION:
Stephen Fitzgibbons
City Manager
Ross Blackketter, PE
Director of Public Works
Kelly dEl ridge
Director of Utility Operations
APPROVED AS TO AVAILABILITY OF FUNDS:
/`~C E%~VA ~f~~~PX~/
Deborah Echols y
Director of Finance
Account No.: 301-1601-591.85-00
Project No.: GO-803
AGREED TO:
ALLCO, LTD.
Date
EXHIBIT A
(Ac@G Recommendation)
~ ARCENEAUX & GATES
ARCE)JEAUX Consulting Engineers, Inc.
8r
GATES Engineers • Surveyors • Planner
January 14, 2010
Mr. Ross Blackketter, P.E.
Director of Public Works
CITY OF PORT ARTHUR
P.O. Box 1089
Port Arthur, TX 77641-1089
RE: RECOMMENDATJON Of AWARD OF CONTRACT FOR
CONSTRUCTION OF S.H. 87 SOUTH WATER SYSTEM IMPROVEMENTS
PROJECT NO. CPA-020, CONTRACT NO. l
EDA PROJECT NO.OS-01-04221
Dear Mr. Blackketter:
On December 16,2009 the City of Port Arthur Purchasing Department received six (6) sealed bids for the above
referenced project. The legal notices for this project were advertised in the Port Arthur News for two
consecutive Sundays. Additionally, the Plans and Specifications for the project were placed on file locally with
the Associated General Contractors, the City and at our offices. The Engineer conducted a mandatory pre-bid
meeting on September 24, 2009 with several contractors in attendance.
The bids were opened in my presence at 3:15 p.m. and the results were read aloud by me. 1Ne have checked
the bids submitted and have prepared the attached certified Bid Tabulation for your review..The lowest,.
responsive, responsible bid was received from the firm of ALLCO, LTD. of Beaumont, Texas. Their total amount
bid was $2,423,982.80 for the base project. Additionally, ALLCO, LTD. submitted the lowest bid for work
described in Bid Alternate "A" which substituted PVC Pipe for HDPE Pipe in open cut applications. Their bid for
the project with Altema[e "A" was $1,850,558.50. The firm submitted the required 5% bid surety.
In consideration df all bids received, we recommend that the City of Port Arthur approve the award of this
contract to ALLCO, LTD. on the basis their firm submitted the lowest, responsive, responsible bid for both
alternates. Further, we recommend that the contract be awarded on the basis of the Total Amount Bid with
Alternate "A" resulting in a contract award of $1,850,558.50. We recommend that the bid surety from the three
lowest bidders be retained until a contras is executed.
Very truly yours,
ARCENEAUX & GATES CONSULTING ENGINEERS, INC.
Ronald J. Ar n aux, P.E., P.LS.
President,
Enclosure: Bid Tabulation
Copy: Mr. Kelly Eldridge, City of PortArihur
Mr. Wade Herpih, EDA-Austin
Mr. John Johnson, Carl R. Griffith & Associates
One'lUrtle Creek Scucre 3501 1lutle Creek Dc, Suite 102 Port ltrthur, TR 77642 4091724-7898 FAX af19/'72e.7 A67
aars~xr_npy
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- BID TABULATION
Fa The
S.N. 87 South Water System Improvemerds
To Serve
City of Port Arthur, Texas
Job No. CPA~20
EDA Protect No. 06-01-04221
BIDS OPENED: December 18, 2009 at 3:15 P.fA.
ALLCO, I.TD. Jerry Walley Corlstnlcdon Reytec CortstrvGlon
Resources, Inc.
Un9 P,ka Anmxe un9 Ptfee Ama~ml umt Prke Amount
E es ooo.oo E as o9D.9o E eo,o9o.0o s ao ooo.oo s loo ooo.oo a 190 ooo.Do
E 2.loD.oo s 196oD.9o s 17sfi.ao E 1aa4e.oo s 1.eoo.oo E 1z.e9o.oo
S 4950.00 S 4 950.00 S 4 000.00 E 4000.00 S 8 000.00 E 000.00
S 117.44 S 4887.60 S 11200 E 4480.00 S 400.00 E 18000.00
S 59.54 S 2.381.90 S 48.00 S 1,820.00 i 100.00 S 1000.00
S 4700.00 8 9400.00 S 5,800.00 E 11 800.00 E 5500.00 E 11,000.00
f 89.24 E 1 118228.00 S 89.00 S 1 114350.00 f' 75.00 i 1211250.00
E 182.98 i 759533.40 t 18200 S 818120.00 S i8D.00 S 745800.00
S 21 900.00 S 21 800.00 E 25,300.00 S ZS 300.00 E 25 600.W f 25,000.00
S 11 085.00 E 199 710.00 E 13 050.00 S 274 900.00 S 12,000.00 S 218 000.00
S 95.52 E 13,97280 E 78.00 S 10640.00. E 150.00 E 21 000.00
S 4 300.00 E 55 900.00 E 1850:00 f 60450.00 f ~ 9000.00 E 104 000.00
E 288.78 S - 111 838.40 S 395.00 E 1 350.00 S ~ 500.00 S 195 000.00
S 5.00 E 7500.00 E 5.00 E 7500.00 S 8.00 S 12000.00
f 1000.00 E 1,000.00 E 1000.00 E 1,000.00 E 1000.00 f 1000.00
S 0.50 S 8075.00 E 0.10 E 1815.E E 0.10 S 1815.00
s x zD,laz.eD s z,59z,n3.oo s z,sea,zas.o9
Su emerMal Items oTT. umt Pdt6 Aamme un6 Prize Amoune un9 Pnu- Amount
17 ExtraCael bon F" s 1 f 1 600.00 E 1 800.00 S 6500+00 E 6.500.00 E 1 600.00 f t 600.00
16 Extra Clau'A' Conuete 10 S 750.00 E 1 500.00 S 150.00 E 1,500.00 S .150.00 f 1500.00
19 Extra-Cement S1~fized Sana 10 30.00 E 300.00 S 60.00 f 600.00 f 30.00 E 300.00
2D Extra Bmtl1 SenC - - - 10 f 20.00 S 200.00 f 20.00 E 200.00 f -' ~ 20.00 S 200.00
Total Supplemental kerns S 3,900.00 S 6,600.00 S 3,600.00
Altemate "A" Items DTY. Ihm Prke Anrount Un6 Prks Amount Unlt P4q ~ ~ Amwnt
7A 16'PVG Wafer L6te '~ 18150 E 41.86 E 675718.00 E 42:00 f 876300.00 8 - i000~ E 807500.00'
/ 1e'GVBB~~ "18 'S 1,810.00 E~~ 62.960.00 f S,BOO.OO S 101400.00 E`- 5,500.00 f~.: -99000.00
1 16' PVC Tunnel Conatrucaon:-' .390 ' S 250.39 E 97 882.10 S 261.00 f 101 790.00 S -- ~ ' 460.00 E -'- 187 200.00
- - Total Altemate "A" (terns - S ~ 856,348.10 - E 894,490.00 - ~ 'S -:: .1,093 700.00..
Total Amount Bid $ 2,423,982.80 $ 2 571 073.00 '$ 2,688,065.00
Total Amount aid Altemate "A° $ 1,850,558.50 $ 1,963,963.00 $ 2159,515.00
(Total Amount Bid 4Ydh
Altemate "A° SubsOluted) MDICgTES MA7HEMAT/04LERROR P/6I0
Page t o/2
7ota1 Base Bld Items
~II'lafnson Construction 8:
E ul eM, Inc. Doughtte Conslnlction Ca:,
Inc. ~~ Contracting Inc
Una Piles Mm,mt Umt Pike Amount Onit Prks anrount
$ 48,089.00 $ 48.080,00 E- 85.000.00 S 85,000.00 E 75,000.00. S 75,000.00
S
$ 2,300.90
8900.00 S
E 78,400.00
8,000.00 S
S 2,235.00
4,145.00 S
S 77.880.00
4,1/5.00 E
E 2.000.00
4109.00 E
S 78,000.00
4,100.00
S 100.00 E 4,000.00 E 115.00 E 480000 $ 100.00 S' 4,000.00
S
E
E 40.00
8050.00
77.00 S
S
S 7800.00
12,100.00
1,243,550.00 E
S
S 52.90
5,285.00
86.70 S
E
S 2,718.00
10,530.OD
1,077,205.00 S
S
S 130.00
5,000.00
90.00 E
E
S 1,200.00
10,000.00
1,453,500.00
S 177.00 S 824820.00 E 215.00 S 1'001900.00 S 175.00 S 815,500.00
S 40.700.00 S 40700.00 S 38.850.00 S 39,850A0 f 24,500.00 S 24500.00
8 11500.00 S 207,000.00 S 12,789.00 E 2298/2.00 E 72400.00 S 223200.00
E 725.00 S 17500.00 S 78.00 S 10920.00 R 150.00 S 21,000.00
E 5500.00 S 71500.00 E 5,084.00 $ 88,09200 S 5,500.00 E 7Y 500.00
S 550.00 E 214,500.00 S 405.00 E 157 950.00 S 550.00 S 214500.00
E 13.00 S 19,500.00 E 72.00 S i8,00D.00 E 70.0D S 15000.00
S 1800.00 S 1800.00 E 3500.00 S 3'509.00 S 1,000.00 E 1000.00
S 0.50 E 8,075.00 E 1.00 $ 78150.00 E 1.00 S 78,750.00
E 2 741,105.00 8 2,745,680.00 $ 2,970,150.00
- SU letnerltal items O'fY. Vnlt Pno Amamt UM[Prtra Motax UM Pde4 Amw,4
17 Exaa Cast Imn Fdtln s 1 E 1,800,00 $ 1,800.00 E 7 800.00 S 1,800.00 S 7800.00 E 1,800.00
18 Extra CWSS "A'COnriale 70 S - 750,00 S 1,500.00 E 300.00 S 3,000:00 Y ~ i50.W E 1500.00
19 Extra Cement StahT®dSerW 10 $ 30.00 S 300.00 S 30.00 E- 300.00 S ~ 30.00 S 300.00
20 Fxtre Bank Sand 10 S 20.00 S 200.00 S 20.00 E 200.00 S 20.00 E T00.00
T1Dtal SUpplemetitel Items ~ $ 3,800.00 S 5,300.00 - S 3,800.00
Altamate"A"Itenre o7r. una Pnea ameun unit Prx. Amoiua ~ v,Jt P,k, An,o„m
7A 18"PVC VYater titre 18750 E 38.50. E 821775.00 E 43.30 S 888 .00 E 78.00 ~S 1259700.00
16'GVSB ~ 18 S~ 8000.00 f 108,000.00 E '3,345:00 E 96,210.00 S 6500.00 S 99,000.00
18"PVC Tunnel ConslNdbn 990 E' 538.00 3 209 820.00 E 305.00 E 116 95D.00 E 550.00 S 214500:00
Total Akernata "A" Items : 939,596.00 S 914,456.00 S 1,573,200.00
Total Amount
Total Amount Bid Alternate "A"
. ~ - ~ .. ,.:. (TOlal Amount Bid Wih
Alternate "A"SubsOtuted)
xmld.J. Arrerrea_!!!!yyyyy P . P.LS.
RCENEAUX ES CONSULTING ENGID ERS, INC..
lxas Registered Engineering Flnn F-70
NWICA7FS AfA 710:MATlCAL ERROR IN 8/D ~..
P»n» 7 M ~
TotatBase Bid 1te111s
/2-12-0
EXHIBIT B
(LJSEDA approval letter)
UNITED STATES DEPARTMENT OF COMMERCE.
Economic Development Administration
9g 504 Lavaca, Suite 1100
`°a,~T68~~ Auslan, Texas 78701-2858
January 29, 2010
Kelly Eldridge
Director of Utility Operations
City of Port Arthur
P. O. Box 1089
Port Arthur, TX 77641-1089
Re: EDA Project Number 08-O1-04221
City of Port Arthur, TX
Deaz Mr. Eldridge:
EDA has reviewed documentation and information submitted concerning the above referenced .
project. EDA hereby concurs in the award and the issuance of a "Notice to Proceed" to:
Contractor ~ Contract Amount
ALLCQ LTD $ 1,850,558.50
P. 0. Box 3684
Beaumont, TX 77704
Should you have any questions regarding the above items, please contact me at (512) 381-8140
or via a-mail at wherein@eda.doo.gov..
Sincerely,
Wade Herein, P.E.
EDA Senior Project Engineer
cc: John Johnson, Cazl R. Griffith. & Associates (via a-mail)
Ron Arceneaux, P.E. (via a-mail)
Department of Labor, ESA/OFCCP
EXHIBIT C is available for review
in the City Secretary's Office
EXHIBIT- D
(City of Port Arthur)
(Law Department)
(Required Form)
(7/8/88)
(10/5/89)
(3/15/90)
(9-8-94)
(p.2 Revised 9/18/90)
CERTIFICATE OF STANDARD FORM CONTRACT FOR LAW
DEPARTMENT REVIEW AND CITY COUNCIL AGENDA
1 certify that the contract(hereinafter called "said contract") affixed. to the attached Proposed City Council
Resolution No 15730 is an exact duplicate of an applicable standazd form contract (the title of which is shown
below) previously approved by the Law depaztment and adopted as a standazd form by City Council
Resolution, except for the blanks that have been filled in with. all necessary information and except for the
changes described below.
Tlie title of the applicable standard form contract is:
[X] Federally Funded Construction Contract, Revised 115/88, 7/89, 8/89; 4/28/94
[ ]Non-Federally Funded Construction Contract, Revised 1/5/88, 7/89, 8/89; 4/28/94
[ ]Federal -Professional Services -Engineering Contract, Revised 1/5/88, 5/89 (§ 10) 7/89/(§8); 10/89;
2/91 (§8)
[ ]Non-Federal -Professional Services -Engineering Contract, Revised 1/5/88, 5/89(§10), 7/89(§8),
10/89; 2/91(§8)
[ ]CDBG -Professional Services -Engineering Contract, Revised 1/5/88, 5/89 (§ 10), 7189(§8), 10/89;
2/91 (§8)
[ ]Federal -Professional Services -Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89 (§ 10),
7/89 (§8); 10/89; 2/91 (§8)
[ ]Non-Federal -Professional Services -Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89
(§10), 7/89 (§8); 10/89; 2/91 (§8)
[ ]CDBG -Professional services -Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89 (§10),
7/89 (§8); 10/89; 2/91 (§8)
[ ]Other Standazd Form Contract, described as follows:
The changes aze as follows: (Put an "X" in the appropriate [ ])
[ ]None.
[X] The following described provisions at the indicated page, section, etc. of the standazd form have been
deleted from said contract:
Page 1 of 3
(p.2 Revised 9/18/90)
(Certificate of standazd Form Contract, page 2)
DELETIONS
Subsection or
Page Number Section or Paragraph No. Subparagraph No. and
Where Deleted Provision and Capfion Which Caption Which Contains
Is Found On Standard Contains Provision Provision Deleted From
Form Deleted From Form Form
None.
Description of
Provision Deleted
[X] The following described provisions at the indicated page, section, etc. of the standazd form have been
altered, modified, replaced or otherwise changed:
ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC.
Page § & caption
Sub § or Sub ~ No. sub § & caption, etc.
Page No. § or TI No. & & Caption Description. of said contract.
Where Caption of of of which contains altered,
Provision Found Standard Form Standard Form Provision etc. provision; &
on which which in Description of
Standard Form Contains Provision Contains Provision standazd Form Alteration etc.
C-9 Section C
H-1C thru H-27C Section H
Information to Bidders
Supplemental General
Conditions Part C
Includes schedule for
mandatory pre-bid
meeting.
added EDA Contracting
Provisions for
Construction Projects
Page 2 of 3
p.3 Revised 9/18/90)
(Certificate of Standazd Form Contract, page 3)
[ ]The following provisions have been added to Said Contract:
Page, Section and Caption
Subsection-and Caption, etc. of Said Contract Which
Contains the Added Provision and Description Thereof
Sub § or Sub ¶ No.
§ or ¶ No. & & Caption of
Page. No. Where Caption of Standard Standazd Form Description of
Added to Form which which Contains Addition to
Standard Form Contains Addition Addition Standard Form
Description of
Addition
I further certify that said attached proposed City Council Resolution contains the following provision:
"That said contract is an exact duplicate of a City Standazd Form Contract except for the changes described in the
Certificate of Standard Form Contract, a copy of which is attached hereto as Exhibit "D" and is hereby incorporated
by reference, and said changes are hereby approved."
I understand that this certificate will be relied on by the Law Department in reviewing and approving (or
rejecting) as to form and by the City Council in reviewing and adopting (or rejecting) said Resolution and Contract.
Signed this v~- d_ day of ~=~-~~, 2010.
~~f:
Department He d
Page 3 of 3