HomeMy WebLinkAboutC. ELECTRONIC VOTING SERVICESCity of Port Arthur, Texas
Mayor and City Council Communication
DATE: SUBJECT: PAG E
2/5/201 O Hart Intercivic Services Contract for 1 of 1
Electronic Voting Equipment's Logic and Accuracy Testing,
Poll Worker Training and Election Day Support
RECOMMENDATION:
The City Secretary's Office recommends that-the City Council authorize Hart Intercivic to
provide electronic voting services for the Logic and Accuracy Tests, Two (2) Days of
Poll Worker Training and Election Day Support for the upcoming General Election to be
held May 8, 201 O in the total amount of $8,100.
LAT Support Et Predefinition $1,200
Poll Worker Training (2 Days) 2,400
Election Day Support. 4,500
Total Price $8,100
BACKGROUND:
During 2009, the City of Port Arthur purchased its own electronic voting equipment from
Hart Intercivic. Texas- Election Code requires. that Logic and Accuracy Testing be
performed before the Early Voting Period and Election Day for each election held in the
State of Texas. Poll Worker Training for our Election Officials is conducted d
i
t
ur
ng a
wo-
day span covering Early Voting and Election Day procedures. Election Day Support is
required to assist during election day activities and preparing election results from the
early voting period and election day results. The City Secretary's Office recommends that
an independent party conduct the tallying of election results.
To maintain uniformity with the City's electronic voting equipment purchase, this purchase for
services is based on a sole source provider. This procurement is exempt from the bid process
under Texas Local Government Code Section 252.022, General Exemptions (7A), a procurement of
items that are auai/ab/e from on/y one source, inc/uding items that are avai/able from one source
because of patents, copyrights, secret processes, or natural monopolies.
BUDGET/FISCAL IMPACT:.
Funding is available in the. City Secretary/Elections, Professional Services Account
Number 001-1013-513.54-00.
SUMMARY:
Requesting City Council consideration in contracting with Hart Intercivic to provide
e tronic voting services for Logic and Accuracy Testing, Poll Worker Training and
le tion Da pport in e t t amount of $8,100.
eborah Echols Shavvna Tubbs
Finance Director Purchasing Manager
~/
Terri Hanks
City Secretary
PREPARED BY: THanks DISPOSITION OF COUNCIL PROCESSED BY
APPROVED BY: ( ) Approve ( )Other City Secretary
Cit onager
Date: