HomeMy WebLinkAboutPR 15716: TREY'S TRACTOR SERVICE MOWING CONTRACT (RENEWAL) GROUPS "VI", "XI" & "XII"~r~ro~ ~o22'A~Z~2
Parks and Recreation
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TO: Stephen B. Fitzgibbons, City Manager
FROM: Dr. Albert T. Thigpen, Interim Director Parks & Recreation
DATE: January 11, 2010
RE: P. R. # 75716-Renewal (Rollover) of Mowing Contracts with
Trey's Tractor Service for Groups "VI", "XI" and "XII"
COMMENTS
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 15716,
authorizing the City Manager of the City of Port Arthur to execute a renewal
(rollover) contract(s) with Trey's Tractor Service for the mowing of Groups "VI", "XI"
and "XII" in the City of Port Arthur in an amount not to exceed $ 36,360.00.
BACKGROUND:
The Parks and Recreation Department is responsible for the mowing of various City
parks and right-of-ways year round in the City of Port Arthur. The City Council and
the City Manager have made the appropriate maintenance of City Parks and right-
of-ways a priority. In keeping with. this mandate the Parks and Recreation
Department has strengthened contract specification enforcement for mowing
vendors; renewals are only offered to vendors who have satisfactory evaluations as
determined by Parks and Recreation staff.
BUDETARYIFISCAL EFFECT:
The estimated cost of these contracts, $ 36,360.00 is included in the FY 2010
budget, Account No. 001-1207-531.31-00.
EMPLOYEE/STAFF EFFECT:
Acceptance of this recommendation will not affect the staffing levels at this time.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 15716,
authorizing the City Manager of the City of Port Arthur to execute a renewal
(rollover) contract(s) with Trey's Tractor Service for the mowing of Groups "VI", "XI"
and "XII" in the City of Port Arthur in an amount not to exceed $ 36,360.00.
P. R. #15716
Ol/29/2010/ca
RESOLUTION NO.
A RESOLUTION RENEWING A MOWING CONTRACT BETWEEN THE CITY
OF PORT ARTHUR AND TREY'S TRACTOR SERVICE FOR GROUPS "VI",
"XI" AND "XII" NOT TO EXCEED $ 36,360.00; SAID ANNUAL CONTRACT IS
FOR MOWING VARIOUS CITY PROPERTIES, PARKS AND RIGHT-OF-WAYS
IN THE CITY; ESTIMATED ANNUAL COST $36,360.00 PROPOSED FUNDING:
PARKS DIVISION, FY 2010 BUDGET ACCOUNT NO.001-1207-531.31-00.
WHEREAS, pursuant to Resolution No. 09-081, the City of Port Arthur. entered
into a mowing contract with Trey's Tractor Service for the mowing of Groups "VI", "XI"
and "XII" for one commencing on March 10, 2009 and ending on March 10, 2010; and
WHEREAS, the contract included an option to renew for one additional yeaz; and
WHEREAS, the mowing frequency is as follows: Zero/None in January or
February; two (2) per month in Mazch, April, May, June, July, August, September, and
October: and one (1) cut, in November and December for a total of eighteen cuts; and
WHEREAS, the City Council desires to renew the contract with Trey's Tractor
Service.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions of the preamble are true and correct.
Section 2. That the City Council of the City of Port Arthur hereby authorizes the
additional one-year renewal of the existing contract with Trey's Tractor Service for the
mowing of Groups "VI", "XI" & "XII" in an amount not to exceed $ 36,360.00 for the
period ending Mazch 10, 2011.
Section 3. That an authorized official from Trey's Tractor Service will sign this
resolution agreeing to the terms herein.
Section 4. That funding is or will be made available in the Parks & Recreation
Division FY 2010 Budget Account No. 001-1207-531.31-00.
P. R. #15716
O 1 /29/2010/ca
Section 5. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED THIS day of
A.D., 2010, at a
Meeting
of the City Council of the City of Port Arthur, Texas, by the following vote:
Aves:
Mayor
ATTEST:
City Secretary
APPROVED AS TO FORM:
~~~.~ ~~~
Acting City Attorr~
APPROVED FOR ADMINISTRATION:
City Manager
llirector of Pazks and Recreation
P. R. # 15716
O1/1 I/2010/ca
APPROVED FOR AVAILABILITY OE FUNDS:
' /
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Director of Finance
AGREED TO:
frey's Tractor Service