HomeMy WebLinkAboutPR 15717: TOMAHAWK LAWN SERVICE MOWING CONTRACT (RENEWAL) GROUP "i"cr~ro~ ~o~'A~~.
Parks and Recreation
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TO: Stephen B. Fitzgibbons, City Manager
FROM: Dr. Albert T: Thigpen, Interim Director Parks & Recreation
DATE: January 11, 2010
RE: P. R. # 15717-Renewal (Rollover). of Mowing Contracts with
Tomahawk-Lawn Service for Group "I"
COMMENTS
RECOMMENDATION:
It is recommended that the City'Council approve Proposed Resolution No. 15717,
authorizing the City Manager of the City of Port. Arthur to execute a renewal
(rollover) contract(s) with Tomahawk Lawn Service for the mowing of Group "I" in
the City of Port Arthur in an amount not to exceed. $ 10,350.00.
BACKGROUND:
The Parks and Recreation Department is responsible for the mowing of various City
parks and right-of-ways year round in the City of Port Arthur. The City Council and
the City Manager have made the appropriate maintenance of City Parks and right-
of-ways a priority. In keeping with this mandate the Parks and Recreation
Department has strengthened contract specification enforcement for mowing
vendors; renewals are only offered to vendors who have satisfactory evaluations as
determined by Parks and Recreation staff.
BUDETARY/FISCAL EFFECT:
The estimated cost of these contracts, $ 10,350.00 is included in the FY 2010
budget, Account No. 001-1207-531.31-00.
EMPLOYEE/STAFF EFFECTr
Acceptance of this recommendation will not affect the staffing levels at this time.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 15717,
authorizing the. City Manager of the City of Port- Arthur to execute a renewal
(rollover) contract(s) with Tomahawk Lawn Service for the mowing of Group "I" in
the City of Port Arthur in an amount not to exceed $ 10,350.00.
P. R.#15717
Ol/11/2010/ca
RESOLUTION NO.
A RESOLUTION RENEWING A MOWING CONTRACT BETWEEN THE CITY
OF PORT ARTHUR AND TOMAHAWK LAWN SERVICE FOR GROUP "I" NOT
TO EXCEED $ 10,350.00; SAID ANNUAL CONTRACT IS FOR MOWING
VARIOUS CITY PROPERTIES, PARKS AND RIGHT-OF-WAYS IN THE CITY;
ESTIMATED ANNUAL COST $ 10,350.00 PROPOSED FUNDING: PARKS
DIVISION, FY 2010 BUDGET ACCOUNT NO.001-1207-531.31-00.
WHEREAS, pursuant to Resolution No. 09-079, the City of Port Arthur entered
into a mowing contract with Tomahawk Lawn Service for the mowing of Group "I" for one
commencing on March 10, 2009 and ending on Mazch 10, 2010; and
WHEREAS, the contract included an option to renew for one additional year; and
WHEREAS, the mowing frequency is as follows: Zero/None in January or February;
two (2) per month in March, April, May, June, July, August, September, and October: and
one (1) cut, in November and December for a total of eighteen cuts; and
WHEREAS, the City Council desires to renew the contract with Tomahawk Lawn
Service.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions of the preamble aze true and correct.
Section 2. That the City Council of the City of Port Arthur hereby authorizes
additional one-year renewal of the existing contract with Tomahawk Lawn Service for the
mowing of Group "I" in an amount not to exceed $ 10,350.00 for the period ending Mazch
10, 2011.
Section 3. That an authorized official from Tomahawk Lawn Service ~=ill sign this
resolution agreeing to the terms herein.
Section 4. That funding is or will be made available in the Pazks & Recreation
Division FY 2010 Budget Account No. 001-1207-531.31-00.
P. R. # 15717
01/11/2010/ca
Section 5. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ; ADOPTED AND APPROVED THIS day 'of
A.D., 2010, at a Meeting
of the City Council of the City of Port Arthur, Texas, by the following vote:
Ayes:
Mayor
ATTEST:
City Secretazy
APPROVED AS TO FORM:
~.~~s2r~
Actirig City Attorn
APPROVED FOR ADMINISTRATION:
City Manager
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P. R. # 15717
O 1/11 /2010/ca
APPROVED FOR AVAILABILITY OF FUNDS:
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Director of Finance ~-~- -
AGREED TO:
Tomahawk Lawn Service