HomeMy WebLinkAboutPR 15718: SEYMOUR ENTERPRISES MOWING CONTRACT (RENEWAL) GROUPS "II", "IIIA", "IIIB", "V", "IX" & "X"CI2~Y0~' ~O~"A~~i~~,
parks and Recreation
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TO: Stephen B. Fitzgibbons, City Manager
FROM: Dr. Albert T. Thigpen, Interim Director Parks & Recreation
DATE:. January 11,2010
RE: P. R. # 15718-Renewal (Rollover) of Mowing Contracts with
Seymour Enterprises for Groups "II", "IIIA", "IIIB", "V", "IX"
and "X"
COMMENTS
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution. No. 15718,
authorizing the City Manager of the City of Port Arthur to execute a renewal
(rollover) contract(s) with Seymour Enterprises for the mowing of Groups "II", "IIIA",
"IIIB", "V", "IX" and "X" in the City of Port Arthur in an amount not to exceed
$88,740.00.
BACKGROUND:
The Parks and Recreation Department is responsible for the mowing of various City
parks and right-of-ways year round in the City of Port Arthur: The City Council and.
the City Manager have made the appropriate maintenance of City Parks and right-
of-ways a priority. In keepirig with this mandate the Parks, and Recreation
Department has strengthened contract specification enforcement for mowing
vendors; renewals are only offered to vendors who have satisfactory evaluations as
determined by Parks and Recreation staff.
BUDETARYIFISCAL EFFECT:
The estimated cost of these contracts, $ 88,740.00 is included in the FY 2010
budget, Account No. 001-1207-531.31-00.
EMPLOYEEISTAFF EFFECT:
Acceptance of this recommendation will not affect the staffing levels at this time.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 15718,
authorizing the City Manager of the City of Port. Arthur to execute a renewal
(rollover) contract(s) with Seymour Enterprises for the mowing of Groups "II", "IIIA",
"1116", "V"; "IX" and "X" in the City of Port Arthur in an amount not to exceed
$88,740.00.
P. R.#1718
01/29/2010/ca
RESOLUTION NO.
A RESOLUTION RENEWING A MOWING CONTRACT BETWEEN THE CITY
OF PORT ARTHUR AND SEYMOUR ENTERPRISES FOR GROUPS "II", "IIIA",
"IIIB", "V", "IX" AND "X" NOT TO EXCEED $ 88,740.00; SAID ANNUAL
CONTRACT IS FOR MOWING VARIOUS CITY PROPERTIES,. PARKS AND
RIGHT-OF-WAYS IN THE CITY; ESTIMATED ANNUAL COST $ 88,740.00
PROPOSED FUNDING: PARKS DIVISION, FY 2010 BUDGET ACCOUNT NO.
001-1207-531.31-00.
WHEREAS, pursuant to Resolution No. 09-080, the City of Port Arthur entered
into a mowing contract with Seymour Enterprises for the mowing of Groups "II", "IIIA",
"IIIB", "V", "IX" and "X" for one commencing on Mazch 10, 2009 and ending on March
10, 2010; and
WHEREAS, the contract included an option to renew for one additional year; and
WHEREAS, the. mowing frequency is as follows: Zero/None in Januazy or
February; two (2) per month in March, April, May, June; July, August, September, and
October: and one (1) cut, in November and December for a total of eighteen cuts; and
WHEREAS, the City Council desires to renew the contract with Seymour
Enterprises.
NOW THEREFORE; BE IT RESOLVED BY THE' CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions of the preamble are true and correct.
Section 2. That the City Council of the City of Port Arthur hereby authorizes
additional one-yeaz renewal .of the existing contract with Seymour Enterprises for the
mowing of Groups "II", "IIIA", "IIIB", "V", "IX" and "X" in an amount not to exceed $
88,740.00 for the period ending Mazch 10; 2011.
Section 3. That an authorized official from Seymour Enterprises will sign this
resolution agreeing to the terms herein.
P. x. # 1s71x
O1/29/2010/ca
Section 4. That funding is or will be made available in the Parks & Recreation
Division FY 2010 Budget Account No. 001-1207-s31.31-00.
Section 5. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED THIS day of
A.D., 2010, at a Meeting
of the City Council of the City of Port Arthur, Texas, by the following vote:
Ayes:
Noes:
Mayor
ATTEST:
City Secretazp
APPROVED AS TO FORM:
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Acting City Atto y
APPROVED FOR ADMINISTRATION:
City Manager
P. R.#ISnx
O1 /29/2010/ca
of Parks and Recreation
APPROVED FOR AVAILABILITY OF FUNDS:
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Director of Finance
AGREED TO:
Seymoar Enterprises