HomeMy WebLinkAboutPR 15719: Y&M CLEANING SERVICES JANITORIAL CONTRACT~r~ro~ ~o~'A~I~,
Parks and Recreation
MEMORANDUM
TO: Stephen B. Fitzgibbons, City Manager
FROM: Dr. Albert T. Thigpen, Interim Director Parks ~ Recreation
DATE: January 29,.2010
RE: P. R. # 15719-Renewal (Rollover) of Janitorial Contract with
Y 8~ M Cleaning Services for the Recreation Center (1308 9~h
Avenue) and J. B. Matthews Center (748 Ransom Howard Blvd)
COMMENTS
RECOMMENDATION:
ft is recommended that the City Council approve Proposed Resolution No.
15719, authorizing the City Manager of the City of Port Arthur to execute. a
renewal (rollover) janitorial contract to Y ~ M Cleaning in an amount not to
exceed $ 24,804.00.
BACKGROUND:
The Recreation Center is an extended hour facility providing services to broad
spectrum of citizens. Several years ago the department elected as a cost saving
measure to forgo afull-time custodian in favor of a contracted cleaning service.
The contracted service will provide for cleaning of the building, floor
maintenance, and the provision of a "porter" for four (4) hours to handle peak
demand. when seniors are in 4he building as well as lunch events. Experience
indicates that contracted cleaning services can effectively .meet department.
needs.
BUDETARYIFISCAL EFFECT:
The estimated cost. of the contract is $ 24,804.00. Funding is available in the FY
2010 budget, Account No. 001-1402-551.32-00.
EMPLOYEE/STAFF EFFECT:
Acceptance of this recommendation will not effect the staffing levels at this time.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No.
15719, authorizing the. City Manager of the City of Port. Arthur to execute a
renewal (rollover) janitorial contract to Y & M Cleaning in an amount not to
exceed $ 24,804.00.
P. R.#15719
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RESOLUTION NO.
A RESOLUTION AUTHORIZING A ONE YEAR RENEWAL (ROLLOVER) OF THE
EXISTING CONTRACT WITH Y & M CLEANING SERVICES OF PORT ARTHUR,
TEXAS FOR JANITORIAL SERVICES FOR THE DEPARTMENT OF PARKS AND
RECREATION AT AN AMOUNT NOT TO EXCEED $ 24,804.00.
FUNDING ACCOUNT 001-1402-551.32-00
WHEREAS, the City Council approved. a contract with Resolution 09-101 to Y & M
Cleaning Services; and,
WHEREAS, the contract contained aone-year contract with the option to renew for two
(2) yeazs; and
WHEREAS,. the City Council desires to exercise the first option to renew-the contract
for an additional year from Mazch 24, 2010 to March 24; 2011.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT the City Council of the City of Port Arthur hereby approves the rollover of the
existing contract between the City of Port Arthur and Y & M Cleaning Services of Port Arthur,
Texas as provided in the terms of the current contract, for Janitorial Services for the Department
of Pazks and Recreation in the amount of $ 24,804.00.
THAT Y & M Cleaning Services shall sign this Resolution agreeing to the terms hereof.
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this day of , A.D.,
2010, at a Regulaz Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
P. R.#15X9
O 1/28/10/ca
MAYOR
ATTEST:
City Secretary
APPROVED AS TO FORM:
__~~'~-
Acting City Attome}
APPROVED AS TO ADMINISTRATION:
City Manager
Director of Parks and Recreation
AGREED TO:
DIRECTOR OF FINANCE
Y & M Cleaning Services