HomeMy WebLinkAboutPR 15752: TERMINATE CONTRACT FOR CHS-FEE FOR SERVICE FAMILY PLANNING FUNDS IN THE AMOUNT OF $74,599MemoYandum
City of Port Arth ur, Texas
Health Department
TO: Stephen Fitzgibbons, City Manager
FROM: .Yoshi D. Alexander, MBA-HCM, Health Director(
DATE: February 16, 2010
SUBJECT: Proposed Resolution No. 15752
Approval to Terminate Contract Fee for Service
Title V Family Planning grant funds
RECOMMENDATION
It is recommended that the CiTy Council approve P.R. No. 15752, terminating the contract
between the City of Port Arthur and the Texas Department of State Health Services Community
Health Services Division Fee for Service Title V family planning grant funds in the amount of
$74,599.
BACKGROUND
The City of Port Arthur Health Department was awazded grant funds to provide Fee for Service
family planning services to eligible participants. In order to provide services under this contract,
providers must have an active Medicaid and Texas Provider Identifier (TPI) number by the
Texas Medicaid and Healthcaze Partnership (TMHP). The Health Department had both numbers
on file, but was unaware at the time of grant submission that the numbers had been inactivated
for non-billing activity. The contract between the City of Port Arthur and the Texas Department
of State Health Services is being terminated based on Section 16.05(1), Termination for Cause,
which states "Any required license, certification, permit: registration or approval required to
conduct Contractor's business or to perform services under this Contract is revoked, is
surrendered, expires, is not renewed, is inactivated or is suspended." The Health Departrnent has
almost completed the process to activate both the Medicaid and TPI numbers for the next round
of funding and also to be able to provide other eligible, billable client services as they become
available.
BUDGETARY AND FISCAL EFFECT
Of the $74,599 awazded, no expenses had been incurred.
STAFFING EFFECT.
None.
SUMMARY
It is recommended that the City Council approve P.R. No. 15752, terminating. the contract
between the City of Port Arthur and the Texas Department of State Health Services Community
Health Services Division Fee for Service Title V family planning grant funds in the amount of
$74,599.
P. R. NO. 15752
2/16/2010-yda
RESOLUTION NO.
A RESOLUTION TERMINATING THE CONTRACT BETWEEN THE
CITY OF PORT ARTHUR AND THE TEXAS DEPARTMENT OF STATE
HEALTH SERVICES FOR CHS-FEE FOR SERVICE. FAMILY
PLANNING FUNDS IN THE AMOUNT OF $74,599
WHEREAS, the Texas Department of State Health Services Family and'
Community Health Services and the City of Port Arthur entered in contract on November
17, 2009 per Resolution No. 09-529 for Title V Family Planning services; and,
WHEREAS, the Department of State Health Services intends to terminate the
Family Planning contract, Attachments 2010-034073-001 in the amount of $74,599 due
to inactivation of the assigned Medicaid provider number and the Texas Provider
Identifier (TPI) number by the Texas Medicaid and Healthcare Partnership (TMHP) in
accordance with Section 16.05, Termination For Cause,. of the contract.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE' CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct;
Section 2. That, the City Council of the City of Port Arthur hereby terminates
the contract between the City of Port Arthur the Texas Department of State.Health
Services Family and Community Health Services Division, Attachment 2010-034073-
001 in the amount of $74,599 attached hereto as Exhibit "A" Contract Closeout Form.
Section 3. That, a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
P. R. NO. 15752.
2/16/2010-yda
READ, ADOPTED, AND APPROVED, this day of February
2010 A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by
the following Vote:
AYES: Mayor:
Council members:
NOES:
Mayor
ATTEST:
Terri Hanks, City Secretary
APPROVED AS TO FORM:
i
Val Tizeno, Acting ~ Attorney
APPROVED FOR ADMINISTRATION:
Stephen Fitzgibbons, City Manager
`~•
oshi D. Alexander, MBA-HCM
irector of Health Services
EXHIBIT "A"
~ ~.
~~
TEXAS
Departnwni of
Sidle Health Sercice>
Instructions to Contractor: Complete the information requested below for the Contract
Attachment being closed out: Submit the information in accordance with timelines indicated.
NOT APPLICABLE for Title V FP Services
By February 18. 2010, provide a written plan for directing all
clients to other contractors in the area who provide family
planning services. The plan should address 1) a timeline for
making contact with other DSHS-funded providers in the area.
to determine which providers can accept these clients and 2)
the process to notify clients of new provider options:
2. By February 18, 2010, develop a written plan for retaining
required records and for transferring client records to other
providers with appropriate consent from the client.
By February 18, 2010, submit written plans to the Contract
Management Branch at cmbCa~dshs.state.tx.us.
ff there are no clients or records, please provide statements to that
effect by the dates listed.
CONTRACT CLOSE-OUT FORM
Not applicable for Title V.
2
* ?~ a
® - ~ TEXAS
Dep. «nwnl ui
~~ ~ Slate Health Services
CONTRACT CLOSE-OUT FORM
Instructions to Contractor: Complete the information requested below for the Contract
Attachment being closed out. Submit the information in accordance with timelines indicated.
NOT APPLICABLE for Title V FP Services
1. By Februarv 18, 2010, provide a written plan for directing all
clients to other contractors in the area who provide family
planning services. The plan should address 1) a timeline for
making contact with other DSHS-funded providers in the area
to determine which providers can accept these clients and 2)
the process to notify clients of new provider options.
2. By Februarv 18, 2010, develop a written plan for retaining
required records and for transferring client records to other
providers with appropriate consent from the client.
By Februarv 18. 2010, submit written plans to the Contract
Management Branch at cmbCa~dshs.state.tx.us.
N there are no clients or records, please provide statements to that
effect by the dates listed.
ulna use onry .:
3eports Not applicable for Title V. pate accepted:
~'
®~= .~~ TEXAS
Depurtmenl ui
~~ ~ Slale Hrallh Seroice>
CONTRACT CLOSE-OUT FORM
Instructions to Contractor: Complete the information requested below for the Contract
Attachment being closed out. Submit the information in accordance with timelines indicated.
NOT APPLICABLE for Title V FP Services
1. By Februarv 18. 2010, provide a written plan for directing ail
clients to other contractors in the area who provide family
planning services. The plan should address 1) a timeline for
making contact with other DSHS-funded providers in the area
to determine which providers can accept these clients and 2)
the process to notify clients of new provider options.
2. By Februarv 18, 2010. develop a written plan for retaining
required records and for transferring client records to other
providers with appropriate consenYfrom the client.
By Februarv 18. 2010, submit written plans to the Contract
Management Branch at cmbCa~dshsstate.tx.us.
If there. are no clients or records, please provide statements to that
effect by the dates listed.
Not applicable for Title V.
Date