HomeMy WebLinkAboutPR 15745: LEASE A DM 825 DIGITAL MAILING SYSTEM WITH POSTAGE SCALEMemorandum
City of Port Arthur, Texas
Purchasing Division
TO: Stephen Fitzgibbons, City Manager
FROM: Shawna Tubbs, Purchasing Manager` i~
DATE: February 16, 20]0
SUBJECT: Proposed Resolution No. 15745
RECOMMENDATION
The Purchasing Division recommends the City Council's approval to lease a DM 825 Digital
Mailing System with a 15 lb. interfaced postage scale from Pitney Bowes, Inc. of Houston,
Texas at the rate of $471/month fora 54 month period with 3 months free.
BACKGROUND
The upgraded features of this new Digital Mailing System will expedite the processing of the
mail and give a departmental detailed accounting report as needed. The lease price of
$471/month includes delivery, installation, operator's training for the new mailing system,
maintenance, and rental of the postage meter.
BUDGETARY AND FISCAL EFFECT
Funds will be allocated from 001-1033-515.51-00.
STAFFING EFFECT
None
SUMMARY
The Purchasing Division recommends the City Council's approval to lease a DM 825 Digital
Mailing System with a 15 lb. interfaced postage scale from Pitney Bowes, Inc. of Houston,
Texas at the rate of $471/month fora 54 month period with 3 months free.
P. R. N0.15745
2/16/10 ST
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY TO LEASE A DM 825 DIGITAL
MAILING SYSTEM WITH A 15 LB INTERFACED POSTAGE SCALE FROM PITNEY
BOWES, INC. OF HOUSTON, TEXAS AT THE RATE OF $471/MONTH FORA 54
MONTH PERIOD WITH 3 MONTHS FREE.
WHEREAS, The Purchasing Division recommends the City Council to authorize the
City to lease from Pitney Bowes, Inc., of Houston, Texas a DM 825 Digital Mailing System with
a 15 lb interfaced postage scale in substantially the same form as attached hereto as Exhibit "A";
and
WHEREAS, the mailing system costs $471/month which includes delivery, installation
and operator training for the new mailing system, maintenance, and rental of the postage meter;
and
WHEREAS, with the acquirement of this new digital mailing system it will reduce the
City's overall operational costs while replacing the City's mailing system with a new, upgraded
system; and
WHEREAS, the upgraded features of this new digital mailing system will expedite the
processing of the mail and give a departmental detailed accounting report.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and cottect.
Section 2. That, the City Council deems it is in the best interest of the City to
approve and authorize the City to lease a DM 825 Digital Mailing System with a 151b interfaced
postage scale from Pitney Bowes, Inc., Houston, Texas in the amount of $471/month for a period
of 54 months, with 3 month free, substantially the same Form as attached hereto as Exhibit "A".
Section 3. That,. a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED, AND APPROVED, this day of February 2010,
A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the
following Vote:
AYES: Mayor:
Council members:
NOES:
Mayor
ATTEST:
City Secretary
APP VED J TO FORM:
Acting City ttorney, V Tizeno
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons, City Manager
AP~PR/JOVED ASxTO FUND AVAILABILITY
ylSls.L~-•~ L~~
Deborah Echols, Director of Finance
Shawna Tubbs, Purchasing Manager
"EXHIBIT A"
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State & Local Fair Market Value Account 910
Your Business Information - -
Installation address (naareremaom bunny ad6•ess) City
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Irfstallatlon contact reme Irrslallation m~G ptmne # Iris[allauon k.wv w
Credit Card # Name on card Exp date I ype or pro
Tax exempt # State tax ("rf applbable) - Fispl pernd (tram-co)
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Check ttelris to be InGUded in customer's payment
~FAuiPmau Maintenance Provides cervce coverage rxlldrg certain parts and tabs
rI Software Maintenance Pr<,vitles revisim updates and tcechnipl assistance
l,IlL~{SORGuardJ 5u65criptlon Pro+ides postal and prrier uP~tes
•7'L M you ~ not ekitm izmtle Soh-GUarE® pmtectlon wfih yolr lease. you viA aummaticalN
fA ~~uptlates al the tlRrvcurteM rztes.-,
rrS5~~IMeII)Link'^ SubsaiptioNMeter Rental (CoMrmation Services / _
wiaurchese Power SUhscdption _
Z Piavides simplifred billing and incfldes ( ) resets per year
(~ GoMirtrlation Servires E/ectrnric aaess to postalcmfirma6m services
(y.J Purchase Power Subscription
~EasyPermitPostageO SUbsedption- AhwS youm ~ytor pemtlt mat.
As a pamJt mail user, you veil be mrrtacmtl m establish your FasyPermilPOStage®occount
See Purcfrese Parer Temis ant Cgrddbns.
Your Payment Plan
Number of months Monthly amount
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c51) rs+{`ll )
'Monthty Billing Only.
() Required advance check of $ received
() Tax exempt cenifcate attached
Initial rental tens
Your Acknowledgment ~` `
This OocumeM cervsis6 of an EW;mreMLease ('iease~ with PRrcy Bowes Gbbal Financial Services LLC (PBGFS), an Equipment Samce Level Agreementv:iM Pimey Bowes Inc., and an Equipment Guitle which
incmtles, artrong other things, tae IMetliLink SubscriplioN Meter Rental ant a US Posml Sernce AckrxrMedgmeM M pepostt antl an Equpment Guide: Your sigreture corctihiles an offer m enter hno the Lease anQ R
appliwde, Bie other agreemeNS and ackr~wvktlges 1Mat you Isve reatl and agree m all applicable terms aiM corrlmorla and are au[honnetl m sk7n tM agreemaM on bbhatt otlhe.Lessee. The Lease porEOn d mm
document will bemme tilling on PBGFS Only after an auNOnratl empbyee a¢epm your offer Gy sgnirlg bebw
1. NON-PFPROPRIATION. You vzrant that you have funds avails Fie to pay me Total Payments unto Ne entl of your current fi_xal petbtl. antl shall uee }roar bese eftons m obminfuntls to pay me Total Paymerds in
each subsegirent fiscal peiTd threw the erd of your Initial Tem. If your apprvpiahon requssim four I=_gislaMe tcdy, ortunNrg autho:'ty ("GOVarnbg Body") for funds to paq:'aa Te1a1 Payaen6 s d=_nizd, you nay
urinate the agreemem on the bst day eRbz fscal pe ~..d:ar anion rands have bsen aprrconateq uwn(i)svbnilssbn of dccumsc~t¢n:easonaUy a;rtarmrym us eNdercina [he Cy:erning EOdys dental cf an
zppmpru:,on sunicient m contlnue th¢ Agreamel:[ mr fne Ixxt succeedbg fiscal perad. and Qi) salistacfion of all charges and obFgations under this Aereement incurred thmuyh:he entl of its fiscal perbd for o-Tkb
turds have been apFropr'ated, including tm return cf the Equipment zt your expeMe. '
Signattae Dale
Rint name Tdle ~ Eneil address
rep
Disuict office
acceptance
SLGFMV Farm lRev. Oa~VHJ Paget E9~PmeM Vendor RmeYBOwes lrrc.
See atldNOrel pages brterms ant cantlrt'ore For Sales antl Service m01-906322A000
City
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