HomeMy WebLinkAboutPR 15766: NATIONAL NETWORKS LLC. CHANGE ORDERMemorandum
City of Port Arthur, Texas
Information Systems Division
To: Stephen Fitzgibbons, City Manager
From: Fay Young, Information Technology Manager ~. (,(ptiL,~
Date: March 4, 2010 V
Subject: Proposed Resolution 15766
RECOMMENDATION
The Information Systems Division, recommends that the City Council approve the
change order submitted by National Networks, LLC, in regards to the network cabling
project. The changes to be made will not have a financial impact on the project.
BACKGROUND
On September 8, 2009 the City entered into a contract with National Networks, LLC for
the upgrading of the network infrastructure in City Hall and City Hall Annex in the
amount of $45,048.47. Due to the physical layout of City Hall, the termination points for
network drops have to be changed, reducing the number of IDFs required. Also, since
the start of the project, the need fortwo additiorial network drops has been identified.
BUDGETARY AND FISACL EFFECT
The change order does not have a budgetary impact.
STAFFING EFFECT
Nane
SUMMARY
Information Systems recommends that the City Council approve the change order
submitted by National Networks, LLC, to (1) add two additional network drops, and (2)
relocate the termination. points for network drops, and (3) reduce the number of IDFs:
PR 15766
P.R. 15766
03/04/10 fy
Page 1
RESOLUTION NO.
A RESOLUTIONAUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER 01 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND NATIONAL NETWORKS, LLC FOR UPGRADING
THE NETWORKINFRASTRUCTURE. PROJ CIP913, 301-1601-591-54-
00: '
WHEREAS, on September 8, 2009, the City entered into a contract with National
Networks, LLC for the upgrading of the network infrastructure in City Hall and City Hall
Annex in the amount of $45,048.47; and,
WHEREAS, National Networks, LLC has requested Change Order 01, attached
hereto as Exhibit "A"; to (1) add two additional network drops, (2) terminate connections
located' in the basement and on the second floor to an IDF located on the secohd floor
rather than the first floor, and (3) terminate connections located on the third floor to the
fourth floor rather than the second flo6r, and due to a lack of a pathway from basement
to first floor, eliminate first floor IDF a,nd the fiber that would have been required for the
installation of an IDF on the first floor; and,
WHEREAS, approval of Change Order 01, which does not change the amount of
the contract, is herein deemed an appropriate action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct.
THAT, Change Order is herein approved and the City Manager is authorized to
execute said Change Order.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
P.R. 16766
03/04/10'fy
Page 2
READ, ADOPTED AND APPROVED this the _ day of A.D. 2010
at a meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor.
Councilmembers:
N
Mayor
Attest:
City Secretary
APPROVED AS TO FORM:
-v
City Attorney
APPROVED FOR ADMINISTRATION:
Stephen B. Fitzgibbons Shawna Tubbs
City Manager - Purchasing Manager
P. R. 15766
03/04/10 fy
Page 3
~~~~.
Deborah Echols
Director of Finance
Fay Young
Information Technology Manager
ROVED AS TO AVAILABILITY OF FUNDS:
Rebecca Underhill, CPA
Assistant City Manager/Administration
EXHIBIT e4
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Scope of Work
Change Order
01/05/09
City of Port Arthur
P.O. Box 1089
Port Arthur, Texas 77641
Project: Network Infrastructure Upgrade
Citv Hall:
The original scope called for an IDF to be placed on the first floor. It was discovered there is
no pathway from the basement to the first floor, therefore'there will be no IDF located on
the first floor. Fiber will not be run between the first and second floor. Cables from the
basement floor will terminate in the second floorlDF. Cables on the first floor will terminate
on the second floor. Cables on the third floor will terminate on the fourth floor. An
additional drop will be added in the City Manager's File Room.
Annex Buildine:
Add 1 drop on second' floor of the Annex building. see Fay Young for location.
Agreed upon by: .Agreed up by:
City of Port Arthur National Networks, LLC,
National Networks, L.L.C. -
2909 spurlock Rd.
Nederland, Texas 77627
PH: 409.724.0440 FAX: 409.724.0664
www. nationalnetworks.com