HomeMy WebLinkAboutP.R. 15782: INTER-GOVERNMENTAL AGREEMENT WITH JEFFERSON COUNTY REGARDING PORT SECURITY GRANT FUNDINGPORT ARTHUR FIRE DEPARTMENT
MEMORANDUM
To: Steve Fitzgibbons, City Manager /~ ~~
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From: Larry D. Richard, Fire Chief G
Re: Proposed Resolution 15782
Date: March 23, 2010
COMMENT
RECOMMENDATION
The Fire Department recommends that the City Council authorize the City Manager and Fire
Chief to execute an Inter-Governmental Agreement with Jefferson County.
BACKGROUND
The Fire Chief has been notified that the City has been awarded a 2007 Supplemental Port
Security Grant Program (SPSGP) Grant. The Fire Department will purchase three SUV type
vehicles for the Fire Marshal, Assistant Fire Marshal and Bomb Dog Handler along with related
equipment. 'The total cost of this project is $140,587.58 with the federal share being 75% or
$105,440.69 and the local share being 25% or $35,146.90. Jefferson County acts as the Fiduciary
Agent for the 2007 SPSGP
BUDGET/FISCAL EFFECT
The local match for this project is estimated to bye $35,146.90. Funds are available in the 2009-
20010 FY equipment replacement fund
STAFFING/EMPLOYEE EFFECT
None
SUMMARY
The Fire Department recommends that the City Council authorize the City Manager and Fire
Chief t:o execute an Inter-Governmental Agreement with Jefferson
"REMEMBER, WE ARE HERE TO SERVE THE CITIZENS OF PORT ARTHUR"
P. R. No. 15782
03/11/2010 ldr
RESOLUTION NO.
A RESOLIITION AUTHORIZING AN INTER-
GOVERNMENTAL AGREEMENT BETWEEN THE CITY OF
PORT ARTHUR AND JEFFERSON COUNTY, TEXAS,
REGARDING PORT SECURITY' GRANT FUNDING
WHEREAS, the City Council approved Resolution Number 07-542
on December 18, 2007 authorizing the City Manager and Fire Chief
to apply for the 2007 Supplemental Port Security Grant Program
(SPSGP) ; and
WHEREAS, the Fire Chief has been notified that the City
has'. been awarded the 2007 SPSGP; and
WHEREAS, Jefferson County acts as the Fiduciary Agent for
the 2007 SPSGP; and
WHEREAS, the project will consist of the purchase of three
(3) Sports Utility Vehicles, and related equipment to be
utilized by the Port Arthur Fire Department for CBRNE response;
and
WHEREAS, the total project cost is $140,587.58, with 75%
fedeY~al funds or $105,440.68 and 25% local funds or $35,146.90.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COiTNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble
s.pr157.62
are true and correct.
Section 2. That the City Manager and Fire Chief are
hereby authorized to execute an Inter-Governmental Agreement
with Jefferson County, Texas, in :substantially the same form as
attached ]zereto as Exhibit "A".
Section 3. That a copy of the caption of this
Resolution be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of
____ _ A.D., :2010, at a Meeting of the City Council of
the City of Port Arthur, Texas, by the following vote: AYES:
Mayor
Cou:ncilmembers
NOES:
ATTEST:
CIT~i' SECRETARY
APPROVED~S TO FORM:
CITY A'1"~'O]ZN
MAYOF:
s . prl_°i 7f37
APPROVED FOR ADMINISTRATION:
CITY MANAGER
FIRE CHIEF
APPROVED AS TO THE AVAILABILITY ON' FUNDS:
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DIRECTOR (OF FINANCE
s.pr157ES2
EXHIBIT "A"
INTER-GOVERNMENTAL AGREEMENT
BETWEEN
JEFFERSON COUNTY
~, AN:D
CITY OF PORT ARTHUR, TEXAS
STATE OF TEXAS
COUNTY OF JEFFERSON
This Agreement between Jefferson County Texas, hereinafter referred to as "County" and the
City ~of Port Arthur, Texas hereinafter referred to as "City" is as follows:
WHEREAS, the County acts as the Fiduciary Agent for the 2007,Supplemental Port Security
Grant Program hereinafter referred to as "2007 SPSGP" administered by the Department of
Homeland Security and
WHEREAS, the City has submitted. and received approval from the Area Maritime Security
Cornrnittee, Captain of the Port, and the Department of Homeland Security for the following
project, Purchase of Three Sports Utility Vehicles,a.nd related equipment to be utilized by the
City of Port Arthur Fire Department for CBRNE response, and
WHEREAS, Seventy five percent (75%) of the project cost up to a maximum of $105,440.68 is
approved under the 2007 Supplemental Port Security Grant Program and
THEREFORE, FOR AND IN (:ONSIDERATICIN of the mutual benefits flowing to the City
as well as the County as a result of the project
1. The County acting as Fiduciary Agent will draw down these funds from the 2007
Supplemental Port Security Grant Program and issue payment to the City
2. The City has budgeted~and made available the twenty five percent (25%) cash match
as required by the 2007 SPSGP., .
3. The City will ensure that project activities are in accordance with the 2007 SPSGP.
4. Tlhe County shall fully and satisfactorily perform all of the conditions and .obligations
as Fiduciary Agent under the terms of the 2007 SPSGP.
S. The City will fully and satisfactorily perform all of its obligations under the
terms of this agreement.
6. Tlie City hereby agrees to indemnify andl hold harmless the County against any all
claims, demands, causes of action of every kind or character which may be asserted
by the Area Maritime Security Commil:tee, Captain of the Port, and the Department of
l~lomeland Security, occurring or in any way incident to, arising out of, or in
connection with the services to be performed by the City under this agreement.
7. ~l'his is a good faith effort between the County and the City to accommodate and
assist the citizens of Jefferson County l:-y providing the Sabine Neches Waterway
with security improvements and each of the entities hereto pledge their best efforts to
fulfill the obligation set forth herein this agreement.
COUNTY OF JEFFERSON:
WITNESS OUR HAND ctive this ,~+4 day of ~ a/C ~~ 2010.
Ronald L. Walker, County Judge
~;..,,
ATTE T
Carolyn idry, County Clerk, J erson County '
CITY O:F PORT ARTHUR, TEXAS:
WITNESS OUR HANDS effective this _ day of , 2010.
ATTEST: