HomeMy WebLinkAboutK. PURCHASE 4 ELECTRONIC HANDHELD TICKET WRITERS FOR COMM. SERVICES DEPT. AND MUNICIPAL COURTCity of Port Arthur, Texas
Mayor and City Council Communication
DATE: REFERENCE SUBJECT: PAGE
3/31/2010 NUMBER Award the Purchase of Four (4) Electronic 1 of 1
Hand Held Ticket Writers for the Community
Services Department and the Municipal Court
RECOMMENDATION:
Staff recommends that the City Council Purchase Four (4) Electronic Hand Held
Ticket Writers for the Community Services Department and the Municipal Court
from Brazos Technology in the total amount of $14,614.
BACKGROUND:
Currently the Municipal Court and the Police Department have purchased a-total
of Thirty (30) Electronic Hand Held Ticket Writers from Brazos Technology at a
total cost of $127,704. In addition, the Community Services Department has
purchased four (4) Electronic Ticket Writers, and there is a need to purchase four
(4) additional hand held ticket writers for the Community Services Department to
meet the demands of code violations.
To maintain uniformity with the ticket writing units and operating software, this
purchase is based on a sole source provider. This procurement is exempt from
the bid process under Texas Local Government Code Section 252.022, General
Exemptions (7A), a procurement of items that are available from only-one source,
including items that are avai/able from one source because of patents, copyrights,
secret processes, or natura/monopolies.
BUDGET/FISCAL IMPACT:
Funding is available in the Municipal Court Technology Fund, Account Number
104-1012-513.92-00.
SUMMARY:
City Council approval for .the purchase of four (4) Electronic Hand Held Ticket
Writers for the Community Services Department and the Municipal Court from
Brazos Technology in the total amount of $14,614.
Deborah Echols, Finance Director S awna Tubbs
Purchasing Manager
aw ence Bak Terri Hanks
Co munity Se vi es Director City Secretary
PREPARED BY: THanks DISPOSITION OF COUNCIL PROCESSED BY
APPROVED BY: ( ) Approve ( )Other City Secretary
City Manager
Date:
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Brazos Technology Corp
P.O. Box 10713
Name !Bill to Address
City of Port Arthur
P.O. Box 1089
Port Arthur. TX 77641-1089 "
Estimate
Date - Estimate #
3/22/2010 150268
Ship To
Port Arthur Police Department
ATTN: LLBubbaBlitch
645 Fourth St.
Port Arthur, TX 77640 -
Project / PO
Description Qty Cost Total
Sirf BI Integrated GPS, WLAN 802.11 a/b/g, HSDPA, 2D, Pico Imager & 4 1,670:00 6,680.00
Camera, Generic GSM Carrier, Color VGA Display, 128M8/512MB, QWERTY
Keypad, WM 6.1 Professional Edition, Bluetooth, 1.Sx Batery, Rolls "
3 Year Bronze Service from the Start for MC75 ~ 4 261.00 1,060.00
Mag Stripe Reader for MC70/MC75 4 141.00 580.00
~
Four Slot E[hemet Cradle Kit. Incl. PS, DC line cord, AC power-cord ~ 1 425.00 425.00
Zebra, RW420, printer 4" DT rugged mobile receipt CPCL/EPL/ZPL, ~ 4 731:00 2,924.00
SMB/I6MB, LCD, IP54, USB, SERIAL, Bluetooth, incl. battery, belt clip
Zebra AT-17696-I ~ - 4 65.00 260.00
Lithium-Ion fast charger (RW420) ~ - -
4" Continuous journal Stock Paper for RW420 Printer (36 roll min) 'I t ~ 85.00 85.00
REF License w/ 1 yr. Maintenance 4 650:00 2,600.00
***REVISED*** ~ ~ -
Not valid until signed by the Agency Administrator or Authorized Designee. The
authorized signature below represents agreement with the proposal and represent _
authorization to proceed with the work as defined.
This quote is good for 30 days.
Subtotal
514,614.00
Signature sales lax (8.25%) So.oo
Title ;
Date Total S1a,61a.oo
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Business Name
Axe you a corporation? ~ Yes No
If yes, Federal Tax ID # If no, Social Security #
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Page 1 of 1
Good morning!
Thank you so much for your patience as we get up and running in our new building. Address
information is as follows;
BILLING/MAILING ADDRESS
Brazos Technology '
PO Box 10713
College Station, TX
SHIPPING/PHYSICAL ADDRESS
Brazos Technology
526 University Drive East, Suite 201A
College Station, TX 77840
Again, thank you for your patience during this transition time period and as always, thank you for
allowing us to serve as your mobile solution provider.
Brazos Technology Staff .
file://C:\Documents and Settings\terri\Local Settings\Application Data\IM1Runtime\Messa... 3/29/2010
Page 1 of 1
Lawrence Baker
From: "Jackie Pokora" <jpokora@brazostech.com>
To: <baker1@portarthur.net> ', -
Cc: "Dale Cuthbertson" <rdale@brazostech.com>
Sent: Monday, March 22,2010 1:11 PM
Attach: Est_150268_from_Brazos_Tech.pdf _
Subject: REVISED Estimate 150268 from Brazos Technology
Dear Mr. Baker : e -
Please review the attached revised estimate. On the initial quote that I emailed you, I neglected
to include the software licenses. Please accept my apologies for the confusion.
Let me know if you have any questions. -
Sincerely,
Jackie Pokora
Brazos Technology
inokora c(~brazostech.com
979.690.2811 x105
3/23/2010