HomeMy WebLinkAboutH. PURCHASE REPLACEMENT FOR THE DOCUMENT IMAGING SERVER AT CITY HALLCITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
Date: Reference No. Subject Page
3/2312010 Recommending approval of payment of $5,760.00 to Dell Inc., 1 of 2
for replacement of the document imaging server.
RECOMMENDATION:
Information Technology recommends City Council approves payment of $5,760.00 to
Dell Inc. of Round Rock, TX, to replace the server used for document imaging.
BACKGROUND:
The current imaging needs. of the city have outgrown the capacity of the server being
used. The 33 gigabit storage capacity of the server is not enough to accommodate
the storage requirements of the departments currently using the imaging system.
And the processing capabilities of the server, prevents the use of the current version
of the imaging software owned by the city and requires. the use of an obsolete
operating system. The city is interested in expanding the usage bf document imaging.
The city is also interested in document imaging as part of its document retention plan.
Based on the information received. from the document retention study performed by
DynaSource, in order to allow for a few years of growth, the server should have a
storage capacity of at least one terabyte. The recommended components for the
document imaging system include:
Dell PowerEdge Server ..............:...................... $4800.00
Microsoft Windows 2008 Server ................:....... $460.00
5ymantec Backup Exec System Recovery..:..... $500.00
Total .:..............:.....................................:............ $5,760.00
BUDGETIFISCAL EFFECT:
Funds for this purchase are available in the 2009-2010 Finance Department,
Information Technology Division budget account 001-1034-515.92.00.
STAFF/EMPLOYEE EFFECT:
None
SUMMARY:
Information Technology recommends City Council approves payment of $5,760.00 to
Dell Inc., for a server to replace the server currently being used for document
imaging.
Date:
3/23/2010 Reference No. Subject
Recommending approval of payment of $5,760.00 to Dell Inc, Page
2 of 2
for replacement of the document imaging server.
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Information Technology Manager
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Shawna Tubbs
Purchasing Mana/g~er
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Deborah Echols
Director of Finance
Prepared by: Disposition by CounciC Processed:
Approved by:
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City Secretary
Date: