HomeMy WebLinkAboutPR 15736: CONTRACT WITH SKR CONSTRUCTION FOR OFFICE RENOVATIONS IN CITY HALLPUBLIC WORKS DEPARTMENT / ~ ~~
COUNCYL ACTION MEMO
TO Stephen B. Fitrgibbons, City Manager _ `3-a23 -~~~
FROM Ross E..Blackketter, P.E., Director of Public Works
SUB]ECT P.R. #15736 -Approve Contract with SKR for Office Renovations in City
Hall
DATE 15 March 2010
RECOMMENDATION:
I recommend that the City Council approve Proposed Resolution No. 15736, approving a
contract with SKR Construction for the Office Renovations. of the 2"d & 3rd-Floor of City
Hall in a total amount of $11,750:
BACKGROUND:
The City opened-bids on 16 December 2009 for the Office Renovations of the 2nd & 3rd
Floor of City Hall. We received.-ten (10) bids, with the bid. from SKR determined to be
the lowest and most responsible. '
BUDGETARY/FISCAL EFFECT:
Funding is available in CIP918 303-1603-531.89-00, and 001-1206-531.32-00.
EMPLOYEE/STAFF EFFECT:
None.
SUMMARY
I recommend that the City Council approve Proposed Resolution No: 15736, approving a
contract with SKR Construction for the Office Renovations of the 2"d & 3rd Floor of City
Hall in a total amount of $11,750.
~~~~ ~~~
Ross E. Blackketter, P.E.
Director of Public Works
REB/reb
Z:\engineer\documents\CAMS\SKR CH Renovations Cont.doa
P.R. No. 15736
03/16/10 reb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EXECUTYON OF A CONTRACT
BETWEEN THE- CITY OF PORT ARTHUR AND SKR CONSTRUCTYON
OF PORT ARTHUR, TEXAS FOR THE OFFICE RENOVATIONS OF
THE 2ND & 3RD FLOOR IN CITY HALL IN THE AMOUNT OF $11,750.
PROJECT CIP918, 303-1603-591.89-00 AND 001-1206-531.32-
00. '
WHEREAS, the City opened bids on December 16, 2009 for the Office
Renovations of the 2nd & 3rd Floor of City Hall; and,
WHEREAS, ten (10) bids were received for the above referenced Contract and
have been evaluated by Public Works and Purchasing; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE. CITY OF PORT
ARTHUR:
THAT the City Council of the City of Port Arthur hereby avvards the bid' for
construction of the Office Renovations of the 2nd & 3rd Floor of City Hall to the lowest
responsible bidder to wit: SKR Construction of Port Arthur, Texas as shown on Exhibit
"A" attached hereto and made a part hereof; and,
THAT the Mayor and City Manager of the- City of Port Arthur are hereby
authorized and directed to execute on behalf of the City, a Contract between the City of
Port Arthur and SKR Construction; and,.
THAT the contract is awarded for the amount of $11,750, as shown on Exhibit
"B" attached hereto and made a part hereof by reference, a complete. copy of which is
available for review in the office of the City Secretary; and,
. _ P.R. No. 15736
Page 2
THAT said Confract is an exact duplicate of a standard -form Non-Federally.
b
Funded Construction contract, a copy of which is attached as Exhibit "C" and' is hereby
incorporated by reference; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of A.D.
2010 at a meeting of the City of Port Arthur, Texas by the following
.vote: Ayes: -Mayor:
Councilmembers:
Attest:
City Secretary
APPROVED AS TO~AV~AIL~ABILITY OF FUNDS:
Deborah Echols, CPA
Director of Finance
P.R. No. 15736
Page 3
APPROVED FOR ADMINISTRATION:
Stephen B. Fitrgibbons .-
City Manager
x
/~ ~'_ /l~*i~/~ /~L'L „'t'e-t~~/ ~l'~~~-G'~-1-211.
Ross E. Blackketter, P.E.. ~ Shawna Tubbs
Director of Public Works Purchasing. Manager
,-
Z: \engineer\documents\Resolutions\PR 15736. doc
..
EXHIBIT ~4
CITY OF PORT ARTHUR TEXA5
Bid Tabulation
Public Works
Office Renovations of the 2"`' & 3'd Floor of City Hall
Bid Opening Date: December 16, 2009
Name of Ridders
Basco Mcfeniel Services, L & L General
Construction D.A.R.T, Inc. . Emericon Builders LLC Contractors
Item
^
# Descri lion Total Price Tatal Price ~ Total Price Total Price Total Price
Office Renovation of the 2" & 3'
1 Floor $23 269.20 $17 800.00 $17 415.00 $34,850.00 $13 326.00
2
Purchase Price of New Doors
$3,943.75 $1,056.25
er door $1,700.00
er door
$4 500.00
$570.00 each
3 Calendar Da s to Com lete 60 10 20 15 30
Location Nederland TX Lumberton, TX Brea, CA Su arland TX Beaumont, TX
Page 1 of 1
~,t /
1 ~., _ - ~.~ ~ ~ z ~z ~. ~09
Shawna Tubbs, Purchasing Manager Datc
ExHi~aT ~ _
.~
CONSTRUCTION CONTRACT
AGREEMENT
(Non-Federally Funded Projects)
THIS AGREEMENT, made this 23rd day of March . 20 10 , by
and between the City of Port Arthur, Port. Arthur, Texas a municipal corporation organized
under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and SKR
Construction a(n) sole oroorietorshio , .;herein acting by and through
_ Jose I. Sanchez, Owner hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payments, terms, conditions and
agreements set forth herein, OWNER. and CONTRACTOR. agrees as follows:.
The CONTRACTOR will commence and complete the construction of the
Office Renovations of the 2"d & 3r° Floor of Ciri Hall
The CONTRACTOR will furnish as his own expense all of the materials, supplies, tools,
equipment, labor and other services necessary for the construction and completion of
the project described herein.
3. The CONTRACTOR will commence the work required by the Contract Documents on or
before a date to be specified in the Notice to Proceed and will complete the same within
20 .consecutive calendar days as specified in the Notice to Proceed, including, but:
not limited to, all Saturdays, Sundays and Federal, State, and City holidays unless the
period for completion is extended otherwise by the Contract Documents.
4. The CONTRACTOR agrees•to perform all of the work described ih the Contract
Documents and comply with the. terms therein for the sum of 511,750
or as shown in the Bid Schedule.
5. The term "CONTRACT DOCUMENTS"'means and includes the following:
(A) Agreement
(B) Advertisement for BIDS
(C) Information for BIDDERS
(D) BID
(E) BID BOND
(F) General Conditions
(G) Wage Decision
(H) Supplemental General Conditions
(I) Payment Bond
(J} Perrormance Bond
(K) Notice of Award
(L) Notice to Proceed
(M) Change Order
(N) Drawings prepared by City of Port Arthur
A-1
(0) Specifications prepared or issued by City of Port Arthur dated 12/11/09
(P) Addenda - No. 1
6. The OWNER will pay to the CONTRACTOR in the manner and at such times as set forth
in the General Conditions such amounts as required by the Contract Documents.
7. This Agreement shall be binding upon ell parties hereto and their .respective heirs,
executors, administrators, successors and assigns.
IN WITNESS WHEREOF, the Parties hereto have executed, or caused. to be executed by their
duly authorized ofFicials, this Agreement in two (2) copies-each of which shall be deemed in
original on the date first above written.
APPROVED EN FORM:
City Attorney
OWNER:,
BY
NAME Deloris Prince
CONTRACTOR:
BY
ADDRESS
TITLE Mavor
BY
NAME Steoheri B. Fitzgibbons
TITLE Citv Manager
(SEAL)
ATTEST:.
NAME
(CORPORATE SEAL)
ATTEST:
A-2
CITY OF PORT ARTHUR
ADVERTISEMENT FOR BIDS
Office Renovations of the 2"d and 3`d Floor of City Hall
December 6,1009
November 29, 2009
DELORIS'BOBB~" PRINCE, MAYOR ~ STEPHEN F177.GIBBONS
ELIZABETH'LIZ" SEGLER; MAYOR PRO 7EM ~ ~ CTTY MANAGER
COUNCIL MEMBERS:-- City Of ~ TERRI HANKS
JACK CHATMAN, JR -
~
~ CTrY SECRETARY
MORRISALBRIGHT, HI ~
MARTIN FLOOD ~ VAL TIZENO
JOHN BEARD, dR. ~ ~ OT t ~ T t IL ll r ~ ACTING CITY ATTORNEY
ROBERT E. WII.LIAMSON ~ ~ -
D. KAY WISE Tezas
THOMAS J. HENDERSON
NOVEMBER 30, 2009
INVITATION TO BID
OFFICE RENOVATIONS OF THE 2ND AND 3RO FLOOR OF CITY HALL
DEADLINE: Sealed Bid submittals mustbe received and time stamped by 3:OOp.m., Central Standard Time,
Wednesday, December 16, 2009. (The clock located in~the Ciry Secretary's office will be the official time.)
All bids received will be read aloud at 3:15p.m. on Wednesday, December 16, 2009 in the City Council
Chambers, City Hall, 5`h Floor; Port Arthur, TX.
MARK ENVELOPE: City Hall Renovations
DELIVERY ADDRESS: Please submit two (2) complete copies of your bid to:
CITY OF PORT ARTHUR
CITY SECRETARY
P.O. BOX 1D89
PORT ARTHUR, TEXAS 77641
CITY OF PORT ARTHUR
CITY SECRETARY
444 4TH STREET, 4`s Floor
PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid should be drrected to:
City of Port Arthur, TX
Shawna Tubbs, Purchasing Manager
P.O. Box 1084
Port Arthur, TX 77641
409.983.8160
ShawnaCa~portarthur.net
Questions concerning the Scone of Work should be drrected to:.
City of Port Arthur, TX
Ross Blackketter, Director of Public Works .
P.O. Box 1089
Port Arthur, TX 77641
409.983.8180
rblackketter a~ortarthur net.
The enclosed INVITATION TO BID (ITB) and acxompanying GENERAL INSTRUCTIONS,
CONDITIONS SPECIFICATIONS, aze for your convenience in submitting bids for the enclosed
referenced services for the City of Port Arthur.
Bids must be signed by~a person having authority to bind the fine in a contract. Bids shall be
placed in a sealed envelope, with the Vendor's name and address in the upper left-hand comer of
the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE'
OPENING DATE AND' TIME. It is the sole responsibility of the firm to ensure that the sealed
ITB submittal arrives at the above location by specified deadline regardless of delivery method
chosen 6y the firm. _F_axed or electronically transmitted TI'B submittals will not be accepted
Shawna Tubbs
Purchasing Manager
Page 2 of 17
' Office Renovations of the 2"d and 3rd Floor of City Hall
NO BID is submitted:
this time only
_~ notthis wmmodity/service only
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY •
RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you aze removed you
will be reinstated upon request. If not submitting a bid, please complete the questionnaire at the
bottom of this page. -
1 Notice
In the event you desire.not to submit a bid, we woiild appreciate your response regarding
the reason (s). Your assistance. in completing and returning this. form in an envelope '
marked with the enclosed bid would be appreciated.
(To be Completed ONLY IF YOU DO NOT BID.) .
' Vm Nn
Does our co an rovide this roduct or services?
Were the s ecificstions clear?
Were the s ecifications too restriMive?
Does the Ci a its bills on time?
Do ou desire to remain. on the bid list for this rodact or service?
Does our resent work load ermit additional work?
Comments/Other Su estions: •
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, lap Code: Date:
Page 3 of 3 7
MANDATORY
PRE-BID CONFERENCE "
A Mandatory Pro-Bid Conference between Representatives of the City of Port Arthur; Texas
and prospective bidders for "Office Renovations of the 2aa and 3'd Floor of City Hall" with be
field at City HaIL 444 4"' Street. Port Arthur Texas in the 5'h Floor Conference Room on
Thursday, December 10.2009 at 10:00a.m.
The purpose of the Mandatory Pre-Bid Conference is to make certain that the scope of work is
fully understood, to answer any questions, to clarify the intent of the Contract Docmnents, and to
resolve any problems that may affect the project construction. No addendum will be issued at
this meeting, but subsequent thereto, the Purchasing Manager, if necessary, will issue an
addendum(s) to clarify the intent of the Contract Documents.
Bids received from fu~ms or individuals not listed' on the roll of attendees of the Mandatory
Pre-Bid' Conference will be rejected and returned unopened to the hidder.
Page 4 of 17
CITY OF PORT ARTHUR
GENERAL INFORMATION:
NOTE: It is extremely important that the Vendor; Bidder, and/or Contractor furnish the
City of Port Arthur, the required information specified in Bid. or Proposal Specifications
listed is this Bid Package.
The intent of this INVITATION TO BID (ITB) is to provide bidders with sufficient information
to prepaze SEALED BIDS IN DUPLICATE for furnishing:
Office Renovations of the 2"~ and 3"{ Floor of City Ha11
Bids must be in a sealed envelope addressed to the City Secretary, City of Port Arthur, P.O. Box
1089, Port Arthur, Texas 77641. Bids shall be received no later than Wednesday. December
16, 2009, at 3:OOo.m.. Bids received after the closing time specified will be returned to the
bidder unopened and claims of mail delays will not constitute an exception. Bid proposal MUST
BE SIGNED BY BIDDER.
All bids meeting the intent of this request for bid will. be considered for award. BIDDERS
TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING. SUBSTITUTIONS,
SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The
absence of such a list shall indicate that the bidder has not taken exceptions and the City shall
hold the bidder responsible to perform in strict accordance with the specifications of the
invitation. The City reserves the right to accept any and all or none of the
exception(s)/subsfltutions(s) deemed to be in the best interestof the City of Port Arthur.
Bids cannot be altered or amended after submission deadline. Any interlineations, alteration, or
erasure made before opening time must be initialed- by the signer of the bid, guaranteeing
authenticity.
The City reserves the right to:
` 1. Reject any and. all kids and to make no awazd if it deems such action to be in its best
interest.
2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the
City.
3. Reject any or all bids and to waive infonnalifies or defects. in bids or to accept such
bids as it shall deem to be in the best interests of the City. -
4. Awazd bids to bidders whose principal place of business is in the City of Port Arthur
and whose bid is within 5% of the lowest bid price.
The awazd shall be made to the responsible vendor(s) whose bid is determined to be lowest offer,
taking into consideration the relative importance of price, conformance to specifications and
capability and experience of the contractor:
Page 5 of 17
TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this I'TB, the terms "Bid" and
Proposal" shall be equivalent.
Bidders are cautioned to read the information contained in this ITB carefully and to submit a
complete response to all requirements and questions as directed.
CONFLICT OF INTEREST: No public official shall have interest in this contract, in
accordance with Vemon's Texas Code Annotated, Local Government Code Title 5, Subtitle C,
Chapter 171.
ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any
business arrangement with any employee, official or agent of the City of Port Arhw.. ,
rvur~unutvi 51A1VU?-1CllJ P"UR Kr;SPONSIBLE PROSPECTIVE BIDDERS: A
prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder
must meet the following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an awazd.
5. Be engaged in a full time business and can assume. liabilities for any performance or
warranty service required.
6. The City Council shall not award a contract to a company that is in arrears in its
obligations to the City.
7. No payments shall be made to any person of public moneys under any contract by
the City with such person until such person has paid all obligations and debts
owed to the City, or has made satisfactory arrangements to pay the same.
Any interpretations, corrections or changes to .the ITB and Specifications will be made by
addenda. Sole issuing authority of addenda shall be vested iri the City of Port Atthw Purchasing
Manager. Addenda will be mailed to all who are known to have received a copy of the ITB.
Offeror's shall acknowledge receipt of all addenda.
YK11VC1YA1:. PLACE OF BUSINESS; The officia] business address (office location and office
personnel) shall be a Port Arthw address, the principal storage place or facility for the equipment
shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in
Port Arthw or such other definition or interpretation as is provided by state law.
PRICES: The bidder should show in the proposal both the unit price and total amount, where
required, of each item listed. In the event of error or discrepancy in the mathematics, the unit
price shall prevail.
PURCHASE ORDER: A purchase order(s) shall. be generated by the City of Port Arhw to the
successful bidder. The pwchase order number must appear on all itemized invoices.
Page 6 of 17
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Atm.: Public
Works, P. O. Box 1089, Port Arthur, Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of
the goods or services by the City of Port Arthur.
SALES TAX: The City of Port Arthur is exempt bylaw from payment of Texas Sales Tax and
Federal Excise Tax; therefore the proposal shall not include Sales Tax:
VENUE: This agreement will be governed and construed according to the laws of the State of
Texas: This agreement is performable in Port Arthur, Texas, Jefferson Coumy.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws,
ordinances, Hiles, orders, .regulations and codes of the federal, state and local governments
relating to performance of work herein.
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no
other officer, employee or agent of the City who exercises any functions or responsibilities in
connection with the planning and carrying out of the program, shall have any personal financial
interest, direct or indirect, in this Contract; and, the Contractor shall take appropriate steps to
assure compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances
prohibits the- City from. granting any license, privilege or paying' money to any-one owing
delinquent taxes, paving assessments or any money to the City until such debts are paid or until
satisfactory arrangements for payment has .been made. Bidders must wmplete and sign the
AFFIDAVIT included as part of this ITB.
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically
understood-and agreed that these quantities are approximate and any additional quantities will be
paid for at the quoted price. ; It is further understood that the contractor shall not have any claim
against the City of Port Arthur for quantities less than the estimated amount..
All bids will remain in effeM for one year.
SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur,
Texas 77640 "
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause
required by law to be inserted into the Contract shall be deemed to be enacted herein and the
Contract shall be read and. enforced as though each were included herein. If, through mistake or
otherwise, any such provision is not inserted or is not wrrectly inserted the Contract shall be
amended to make such insertion on application by either party:
Page 7 of 17
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good. workmanlike
manner, perform all work and furnish all supplies and materials, machinery, equipment; facilities
and means; except as herein otherwise expressly specified, necessazy or proper to perform and
wmplete all the work required, by this Contract, in acwrdance with the provisions of this
Contract and said specifications..
The apparent silence of these specifications as to any detail or to the apparent omission from it of
a detailed description concerning any point .shall' be regazded as meaning that only the best
commercial practices aze to prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of
capability, performance, construction, and other details, its use is not intended to deprive the City
of Port Arthur the option of selecting goods which may be considered more suitable for the
purpose involved.
In the event of conflicts between the written bid proposal and information obtained verbally, the
vendor is specifically advised that the written bid proposal will prevail in the detemunation of
the~successfiil bidder:. '
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color,
or national origin, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any piograin or activity receiving Federal financial assistance.
TERMINATION FOR CAUSE: If; through any cause, the Contractor shall fail to fulfill in a
timely and proper manner his obligations under this contract, or if the Contractor shall violate
any of the covenants, agreements or stipulations of this contract, the City shall thereupon have
the right to terminate this contract by giving written notice to the Contractor of such termination
and specifying the effective date thereof, at least fifteen (15) days before the effective-date of
such termination. Notwithstanding the above, the Contractor shalTnot be relieved of liability to
the City for damages sustained by the City by virtue of any breach of the contract by the
Contractor, and the City may withhold any payments to the Contractor for thepurpose ofset-off
until such time as the exact amount of damages due the City from the Contractor is determined.
TERMINATION FOR CONVENIENCE: The City may terminate this contract at anytime
giving. at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated
by the City as provided herein, the Contractor will be paid for the service that it has performed
up to the termination date. If this contract is terminated due to fault of the Contractor, the
previous pazagraph hereof relative to terminationshall apply.
RELEASES AND RECEIPTS: The City of Port Arthur. before making payments- may require
the Contractor to famish releases or receipts for any or all persons performing .work and
supplying material or service to the Contractor, or any sub-contractors for work under this
contract, if this is deemed necessary to protect its interests.
Page 8 of I T
CARE OF WORK: The Contractor shall be responsible for all damages to person or property
that occurs. as a result of his fault or.negligence in connection with the work performed until
completion and final acceptance by the City..
SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor
or permit any sub-contractor to perform any work included in this Contract until he has received
from the City of Port Arthur written approval of such agreement. .
, ,
INSURANCE: A1I insurance. must be written. by an insurer licensed. to conduct business in the
State of Texas, unless otherwise permitted by Owner. The Contract shall, at his own expense,
purchase; maintain and keep in force insurance that will protect against injury and/or damages
which-may arise out of or result from operations under this cnntract, whether the operatons be
by himself or by any subwntractor or by anyone directly or indirectly employed by any of them,
or by anyone for whose acts any of them may be liable, of the following types and limits
1. Commercial General Liability occurrence type insurance City of Port Arthur, its
officers, agents, and employees must be named as an additional insured):
a. Bodily injury $500,000 single limit per occurrence or$500,000 each
person/$SOO,000par occurrence for contracts of $100,000 or less; or
Bodily injury $1,000,000 single limit per occurrence or $500,000 each
person /$1,000,000 per occurrence for contracts in excess of $100,000; and,
b. Property Damage $100,000 per occurrence regardless of contract amount; and,
c. Minimum aggregate policy year limit of $1,000,000 for contracts of
$100,000 or less; or, Minimum aggregate policy year limit of $2,000,000
for contracts in excess of $ ]00,000.
2. Commercial Automobile Liability Insurance (Including owned, non-owned and
hired vehicles coverage's).
a. Minimum combined single limit of $5.00,000 per occurrence, for bodily
injury and property damage.
b. If individual limits are provided, minimum limits are $300,000 per person,
$500,000 per occurrence for bodily injury and $100,000 per occurrence for
property damage.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all
information required (including names of insurance agency, contractor and insurance companies, .
and policy numbers, effective dates and expiration dates) and to date and sign and do ail other , ,
things necessary to complete and make into valid certificates of insurance and pertaining to the
above listed items, and before commencing any of the work. and within the time otherwise
specified, Contractor shall file completed certificates of insurance with the Owner.
P9ge 9 of 17
None of the provisions: in said certificate of insurance should be altered or modified'in any
respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form
should. contain a provision that coverage afforded under the policies will not.be altered, modified,
or canceled unless at leapt fifteen {15) days prior written notice has been given to the City of Port
Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF
INSURANCE on like form from or for all Subcontractors and showing the Subcontractor (s} as
the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be
filed with the City of Port Arthur not more than ten (10} days after execution of this Contract
PERFORMANCE AND PAYMENT BOND REOUIItEMENTS• If the contract exceeds fifty
thousand. dollars ($50,000) a -payment bond. is required. If the wntract exceeds one hundred
thousand dollars ($100,000) a performance bond is required: Performance and Payment Bonds
shall be fiunished on prescribed forms in the amount of one hundred percent (100%) of the
contract price. with corporate surety duly authorized to do business in the State of Texas.
Attorneys-in-fact who sign Bonds must file with each bond a certified and effective date copy of
their Power of Attorney:.
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the
execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed
cannot be issued within such period, the time may be extended by mutual agreement between
OWNER and CONTRACTOR.
CELL PHONE OR PAGER: The Contractor must have a worlong cell phone or pager
available Monday through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to
contact the contractor.
Page 10 of 17
SPECIFICATIONS ..
FOR OFFICE RENOVATIONS OF
THE 2ND AND 3RD:FLOOR OF CTI'Y HALL
Remove existing walls and doors as shown on plans:
a. Doors and framing to be preserved for reuse in construction.
b. Contractor responsible for removal of all debris and cleaning of worksite.
c. Counter to be removed to the extant shown.
2. Construct new dividing walls as shown on plans:
a. Framing to consist of metal studs.
b. Walls to extend a minimum of three (3) inches above suspended ceiling.
c. Wallsto be clad in 518 inch drywall. '
d. Walls to be insulated with R-11 sound deadening insulation.
3. Install three (3) wooden door frames with 3-0 x 8-0 solid wood doors:
a. Doors to be reused as shown in plans.
b: Existing doors currently stored in Adams Building to be used for new doorway
construction, •if possible. Otherwise, new doors to be ordered.. .
c. Hardware to be commercial grade, brushed aluminum finish.
d. Latch mechanisms to be lever handles, with key locks compah~ble with existing City
Hall doors. If existing doors are used, then they aze to be refinished.
e. Doors to be finished and in appearance compatible with existing City Hall doors. If
existing doors are used, then they are to be refinished.
f. Style of hazdwaze and doors and door finish to be approved by appropriate City
personnel.
4. Ceiling grid to be adjusted to meet new walls, and new 2' x 4' acoustic ceiling file
installed as needed.
5. All construction to be finished:
a. Drywall to be taped, floated, and textured and orange peel texture.
b. Walls to be primed and painted with two (2) coats of latex eggshell paint.
c. Wall color to be Sherwin Williams "Panda White".
d. Framing and new shelving to be prepped, primed, and painted. with two (2) coats of
latex semi-gloss paint.
e. Framing color to be Sherwin Williams "Macadamia".
f. Exposed end of wunter to have trim piece installed and to be finished matching the
existing shelf
6. Flooring:
a. Carpeting to be installed in all new offices to match existing carpet.
b. Tile to be material, texture, color, and pattern to conform to existing tile. Tile
- selection to be approved by appropriate City personnel.
Page I I of I7
7. Shelf unit:
a. Wooden shelving to be constructed in accordance with the attached diagram and to
the dimensians shown:
b. Shelving to be, continuous for length of the unit, and to be constructed of one (1) inch
plywood.
c. Unit end pieces to be singlepiece'/< inch plywood.
d. Back of unit to be closed with %= inch plywood.
e. Unit to be securely anchored to wall.
£ Shelf supports shall support a minimum of 2/3 the depth of each shelf.
g. Shelves to be securely attached to the shelf supports,. unit end pieces, and' unit back.
h. Unit to beprepped,-primed; and painted with two (2) coats of latex semi-gloss paint,
color to be Sherwin Williams "Macadamia".
8. Electrical:
a. City electrical personnel to perform rerouting and installation of electrical: circuits..
b. Electrical work to be accomplished after framing installation and prior to drywall..
Contractor to coordinate with Electrical Superintendent for scheduling.
9. HVAC: '
a. HVAC installation is not in this wntract. - '_
b. Contractorto; coordinate with City HVAC contractor for construction of A/C azea.
10. General: ,
a. Contractor to maintain cleanliness of working area' on daily basis.
b. All work to be accomplished on weekends ,.and after normal business hours if
possible. Any work to be done during City business hours shall be coordinated with
appropriate City personnel a minimum of 48 hours in advance.
c. All work to be accomplished in accordance with appropriate building, fire, and
' electrical codes.
Page 12 of 17
h
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EXISTING 3rd FLOOR PLAN
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PROPOSED 2nd FLOOR PLAN
NOTE; SCALE: 1/4"-1'-0"
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PROPOSED 3rd FLOOR PLAN
scALE: Wa^=r-0^
PROPOSED SHELVING UNIT DETAIL
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CITY OF PORT ARTHIIR. TEXAS e.
BID SHEET
BID FOR: Office Renovations of the 2"d & 3`d Floor of Ciri HaII
BID OPENING DATE: December 16.2009
Description Cast
Office Renovations of the 2n° & 3'~ Floor $
Receipt of addenda is achowledged: '
No. 1 Dated ~ Received
COMPANY NAME
SIGNATURE OF BIDDER
(PRINT OR TYPE NAME)
TTI'LE
EMAIL
STREET ADDRESS
P.O. BOX
CITY STATE ZIP
AREA CODE TELEPHONE t
Page 14 of ] 7
BID OPENING DATE: December 16.2009
CITY OF PORT ARTHUR
INSTRUCTIONS TO BIDDER
Bidders are requested to fiunish their complete REMIT TO ADDRESS and
TAX IDENTIFICATION NUMBER as indicated below:
REMIT PAYMENT, TO:
COMPANY
ADDRESS.
CITY/STATE/ZII'
SEND PURCHASE ORDER TO:
COMPANY
ADDRESS
CI'T'Y/STATE/ZIP
TAX IDENTIFICATION NUMBER
Page I S of 17
AFFIDAVIT
All pages in the offeror's bid proposal containing statements, letters, etc.
shall be signed by a duly authorized officer of the company, whose
signature is binding on the bid proposal.
The undersigned offers and agrees to one of the following:
I hereby certify that I do not have outstanding debts with the
City of Port Arthur. Further, I agree to pay succeeding debts
as they become due during this agreement.
I hereby certify that I do have outstanding debts with the
City of Port Arthur and agree to pay said debts prior to
execution of this agreement. I further agree to pay succeeding debts
as they become due.
I hereby certify that I do have outstanding debts with the
City Qf Port Arhur and agree to enter into an ageement for
the payment of said debts. I further agree to pay succeeding
debts as they become due.
NAME OF OFFEROR:
TITLE
ADDRESS
CITY/STATE/ZIP
TELEPHONE NUMBER.
SIGNATURE
STATE
COUNTY
SUBSCRIBED AND SWORN to before me by the above named
day of , 20
on this the.
Notary Public
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
Page 16 of 17
C®NFLICT OF INTEREST QITESTIONNAIRE FORM CIQ
-For Vendor or other person doing business with local governmental entity
Ibis questionnaire reflects changes made to the law by H.B. 1491, 80 Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship
as defined by Section 176.D01 (1-a) with a local governmental ~tity and the person meets regavements under Section 176.006 (a).
Bylaw this questionnaire must be filed with the records rtdministratoroftpe local governmental entity not hoer than the 7"' business
day after the date the person becomes aware of facts that require the statement to be filed See Section 176.006, Local Govemmem Code.
A person commits an offense if the person lmowingly violates Section 176.006, Local Crovemment Code. An offense user this section
is a Class C misdemeanor.
1. Name of person who has a business relationship with local governmental entity.
2. ^ Check this boz if you are filing an update m a previously filed questionnaire.
(The law requires that you file an updated completed questioanaire with the appropriate fling authority not later than 7'"
business day after the date the eriginally filed questionnaire becomes incomplete or inaccurate.)
3. Name of local a government officer with whom filer has employment or business relationship.
Name of Officer
This.section (item 3 including subparts A; B, C, & D) must be completed for each officer with whom the filer has an employment
or other business relationship as defined by Section 176.001 (I-a), Local Govermnent Code. Attach additional pages to this Form
CIQ as necessary.
!t Is the local government officer named in this section receiving or likely W receive taxable income, other than investment
income, !torn the irler of tbe questionnaire? •
Yes ~ No -
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from the filer of the
" questionnaire?
Yes ~ No
C. Is the Eder of this questionnaire employed by a corporation or other
^ Yes. ^ No
D_ Describe each employment or business relationship with the local govemmem officer named in this section.
4.
Si nature of erson doin business with the ovemmental entity Date
Page 17 of 17 .
CITY OF PORT ARTHU -TEXAS
- ----- ---- = - - - --BID SHEET --_ ---- - --
BID FOR: Office Renovations of the 2"d & 3~d Floor of Citv Hall
BID OPENING DATE: December 16.2009
Descriation
1. Office Renovations of the 2"d.& 3'd Ftoor
2. Purchase price of new doors (not to be included in base bid)
.Cost
Receipt of addenda is acknowle~d7ged: q
No. I Dated i Z'_ ~ / --~ 1 Received ~ [~ - ~: ~ -~
WORK WILL BE COMPLETED 1N.~ CALENDAR DAYS.
~~~~ ~fi~~t'~~1ri-tr)ti
COMPANY N
SIGNATURE OF BIDDER
~ose_ .:L Sa~~.~,
(PRINT OR TYPE NAME)
~~ ~.1~
TITLE
STREET ADDRES
P.O. BOX .
~c~S ~T T~T T ~1~1V r ~l'- ~ ~ ~ Lf
CITY STATE Z~-`
~y f- (~C~~~~~~
AREA CODE TELEPHONE NO.
EMAIL
Page 14oF 17
BID OPENING DATE: December 16, 2009
CITY OF PORT ARTHUR
• INSTRUCTIONS TO BIDDER
Bidders are requested to furnish their complete REibIIT TO ADDRESS and
TAX IDENTIFICATION NUMBER as indicated below:
REbIIT PAYMENT TO:
COMPANY
ADDRESS
CITY/STATE/ZIP
SEND PURCHASE ORDER TO:
coMPANY
ADDRESS
CITY/STATE/:
rr~
~~; ,
;~
'~ ~~'
TAX IDENTIFICATION NUMBER ~ ~ "~ J ~ ~ `i lf~ I _
~~ ~
Page 15 of 17
AFFIDAVIT
All pages m the offeror's bid proposal containing statements, letters, etc.
shall be signed by a duly authorized officer of the company, whose .
signature is binding on the bid proposal.
The undersigned offers and agrees to one of the following:
/~
,7' I hereby certify that I do not have outstanding debts with the
City of Port Arthur. Further, I agree to pay succeeding debts
as they become due during this agreement.
I hereby certify that I do have outstanding debts with the
City of Port Arthur and agree to pay said debts prior to
execution of this agreement. I further agree to pay succeeding debts
as they become due.
I hereby certify that I do have outstanding debts with the
City of Port Arthur and agree to enter into an agreement for
the payment of said debts. I further agree to pay succeeding
debts as they beco~m'e due.
NAME OF OFFEROR:- ; ~I t~ ~-(' ~ , ~ N~ ~~~~-~~ ; C.
TITLE (r sr tt,l ih?
ADDRESS
CITY/STATE/ZIP ~~
TELEPHONE NUMBER
SIGNATURE
STATE
COUNTY
~~
SUBSCRIBED AND SWORN to before me by the-above named .
on this the '
day of , 20
Notary Public
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
Page 16 of 17
--CONFLICT_OE_INTEREST.QUESTIONNHIRE _ _ ,__ FORNICIQ
For Vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 149], 80 Leg., Rzgular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship
as defined by Section 176.001. (1-a) with a local governmental entity and the person meets requirements under Section 176.006 (a).
Bylaw this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7~' business
day after the date thz person becomes aware of facts that require the statement to be' filed. See Section 176.006, Local Government Code.
A person commits an offense if the person knowingly violates Section 176.006, Local Government Code. An offense under this section
is a Class C misdemeanor. ,
1. Name of person who-has a business relationship with local governor ^tal entity.
~~
2. ^ Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not laterthan T"
.business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
3. Name of local a government.officer with whom filer has employment or business relationship.
Name of Officer
This section (item 3 including subparts A, B, C, & D) must be completed for each officer with whom the filer has an employment
or other business relationship as de&ned by Section 176.001 (1-a), Local Government Code. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment
income, from the filer of the questionnaire?
Yes ~ No
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from the Filer of the
questionnaire?~
Yes ~ No
C. Is the filer of this questionnaire employed by a corporation or other
^ Yes ~~No ,
D. Describe each emlp~-h'o~ylment or business relationship with the local government officer named in this section.
~~ - ,` 1
4. __
Si nature of erson doing business with the govemmenta ~~ Date
Page 17 of 17
SI{R Construction Inc.
Port Arthur Tx,
409-982-0063
409-982-0470 Fax
Name / Address
City of Port Arthur
444 4th Street
Port Arthur, TX 77640
USA
THE 2ND AND 3RP FLOOR OFFICES
ES'~11'9'11t@
Date Estimate #
1/5/2010 5009
Project .
Description Qty ' Cost Total
Remove existing walls, door and counter (LABOR ONLY) 0.00 O.OOT
Construc[lon of new walls with metal frame ~ 30 10.00 300.OOT
Sheet rock, 5/8 insulation R -I 1, tape; mud and paint 1 -950.00 950.OOT
install 3 doors (LABOR ONLY) - 0.00 O.DOT
commercial hazdwaze 1 ~ - 350.00 350.OOT
ceiling file as need ~, _ I 200.00 200.OOT
Drywall (tape, float, texture and paint LABOR ONLY) 0.00 O.OOT
framing new shelving prepped, prime and paint 1 200.00 200.OOT
Flooring,.carpeting and file 1 .2,500.00 2,SOO.OOT
wooden shelving with plywood 3/4 and 1/2 prime and paint. 1 500.00 SOO.OOT
Electric No chazge 0.00 O.OOT
HVAC -area material listed on line 2:0 and 2.a - 0.00 O.OOT
Clean work area (LABOR ONLY) 0.00 O.OOT
LABOR FOR THIS PROJECT 1 6,750.00 6,750.OOT
Sales Tax - ~ 0.00% ". 0-00
r
Thank you for your business. -
,.
TOtal $n,7so.oo
~ e
cn~ CITY OF PORT ARTH~iIR, TEXAS
Tau
ADDENDUM NO.ONE (1)
DATE: DECEMBER 11, 2009
PUBLIC WORKS
Bid Proposal For: Renovations of the 2°d & 3'd Floor of City Hall
She following clarifications, amendments, deletions, additions, revision and/or '
modifications are made a part of the contract. documents and change the original
documents only in the manner and to the extent hereinafter stated and shall be
incorporated in the contract documents. "
Provisions of this addendum shall take precedence over requirements of the original
contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE '
SAID PROVISIONS IN THE SUBMISSION OF TBEIR BID.
Addendum as follows:
1. Wall Studs are2'h inch heavy gauge metal studs.
2. Please replace page 14 of 17 with the attached page 14 of 17 that reflects the
additional information. ,
If you have any questions, please contact the Purchasing Division at 409-983-8160.
<U Ef~
Shawna Tubbs, rehasing Manager
Page 1 of 1
CITY OF PORT ARTHL~ TEXAS
BID SHEET
BID FOR: Office Renovations of the 2"d & 3ro Floor of City Hall
BID OPENING DATE: December 16.2009
Description Cost ,
1. Office Renovations of the 2°d & 3'd Floor $
2. Purchase price of new doors (not to be included in base bid) ' $
Receipt of addenda is aclmowledged:
No. ]Dated Received
WORK WILL BE COMPLETED IN CALENDAR DAYS.
COMPANY NAME STREET ADDRESS
SIGNATURE OF BIDDER P.O..BOX
(PRINT OR TYPE NAME) CITY STATE ZIP
TITLE
AREA CODE TELEPHONE NO.
EMAIL
Page 14 of 17
EXHIBIT C
(City cf Port Arthur)
(Lew Department)
(Required Form)
(7/8/B8)
(10/5/89)
(3/15/90)
(p.2 Revised 9/18/90)
CERTlFlCATE OF STANDARD FORM CONYRACT. FOR LAW
DEPARTMENT REVIEW AND CITY COUNCIL AGENDA
I certify that the contract (hereinafter called "said contract") affixed to the attached proposed City Council Resolution
No. S/ 75~? is an exact duplicate of an applicable standard form contract (the title of which is shown below) '
previously approved by the-Law department and adopted as a standard form by City Council Resolution, except for the.
blanks that have been filled in with all necessary information and. except for the changes described below.
The title of the applicable standard-form contract is':
\(] Federally Funded ConslruclionContract, Revised 1/5!88, 7/89, 8/89
yy Non-Federally Funded Construction Contract, Revised 1/5/88, 7/89, 8/89
/(j Federal -Prolessional Services -Engineering Contract, Revised 1/S/BB; 5/89 (§10) 7/89/(§8)
(] Non-Federal -Prolessional Services -Engineering Contract, Revised 1/5/88, 5/89(§10), 7/89(§8), 4/91
(] CDBG -Professional Services -Engineering Conlrect,.Revised 1/5/88, 5/89 (§10), 7/89(§8)
() Federal - Prolessional Services -Non-Engineering (Consultant) Contract, Revised 1/5/88,.5/89(§10), 7/89(§8).
[ j Non-Federal -Prolessional Services -Non-Engineering. (Consultant) Contract, Revised'1/5/8B, 5/89(§10),
7/09 (~)-
[ ] CDBG -Professional services.- Non•Engineering (Consultant) Contract, Revised 1/5/88, 5/89(§10), 7189(§8)•
- i
[ ] Other Standard Form Contract, described as follows:
' The changes are. as follows: (Put an "X' in the appropriate ())
None.
[ ] The following described provisions el the indicated page, section, etc. of the standard }orm have been deleted
from said contract:
DELETIONS
Page Number
.Where
Deleted Provision
is
Found On Standard Form
Section or Paragraph No.
end Caption
Which
Contains Provision
Deleted From Form
Subsection or
Su6paragrapk No.
and Caption
Which Contains Provision
Deleted From Form
Description of
Provision Deleted.
~'
(~.2 Fevised e/1 B/90)
(Certificate of Standard Form Contract,•pege 2)
(] The following described provisions et the indicated-page, section, etc.. of the standard form have been altered, N
modified, ieplaced or otherwise changed: "
ALTERATIONS, MODIFICATIONS, REPLACEMENTS; ETC.-, '
Page § & cepllan
•• sub § & capiton, etc,
Sub § or Sub ~f No. of said contract
Page No. § or 1f No. & Caption & Captidn bescription which contains
Where of of of altered, etc.
Provision Found Standard-Form Standaid.Form Provision provlslon; &
on which which In Description of
Standard.Form Contains Provision Contains Provision Standard Form Alteretlon etc:
] .The following provisions have been added to Said Contract:
Page, Section and Caption
and Caption, etc. of Said Contract
Added Provision and Descrlotion
' I further certify that said attached proposed City Council Resolution contains the following provision:
"Thal said contract Is an exact duplicate of a City Standard Form Contract except for the changes described in the ~
Certificate of Standard Form Contract, a copy of which Is attached. hereto as Exhibit "B" and is hereby incorporated by
reference, and said changes are hereby approved.' '
I understand that this certificate will be relied on by the law Department ih reviewing and approving (or rejecting)
as to form and by the City Council In reviewing and adopting (or rejecting) said Resolution and Contract:
7r-r
Signed this f ~ day of _ /tit A-R_~: r't , X30 /0.
Department.Head or
',