HomeMy WebLinkAbout04-06-10 REGULAR MEETINGDELORIS "BOBBIE" PRINCE, MAYOR
ELIZABETH "LI7." SEGLER, MAYOR PRO TEM
COI'NCIL MEMBERS:
JACK CHATMAN, JR.
MORRIS ALBRIGHT, IH
MARTIN FLOOD
JOHN BEARD, JR.
ROBERT E. WILLIAMSON
D. KAY WISE
THOMAS J. HENDF.RSON
AGENDA
City Council
Regular Meeting
Apri106, 2010
5:30 p.m.
STEPHEN FITZGIBBONS
CITY MANAGE:R
TERRI HANKS
CITY SECRETARY
VALECIA R. TIZENO
CITY ATTORNEY
In compliance with the Americans With Disabilities Act, the
City of Port Arthur will provide for reasonable
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meetings. To better serve you, requests should be received 24
hours prior to the meeting. Please contact the City
Secretary's Office, at (409) 983-8115.
City Council Meeting
City Hall Council Chamber
City Of Port Arthur
ApriN 6, 2010
5:30PM
PLEASE TURN OFF OR MUTEALL CELL PHONES
I. INVOCATION, PLEDGE & ROLL CALL
Mayor Prince _
Mayor Pro Tem Segler _
Councilmember Chatman
Councilmember Albright III _
Councilmember Flood _
Councilmember Beard _
Councilmember Williamson _
Councilmember Wise _
Councilmember Henderson
City Manager Fitzgibbons _
City Secretary Hanks _
City Attorney Tizeno _
Sergeant At Arms:
Police Chief Blanton Or Designee
II. PROCLAMATIONS & MINUTES
Proclamations
Minutes
March 23, 2010 Regular Meeting
III. PETITIONS & COMMUNICATIONS
A. Speakers
Terri Cropper, Lydia Rojas And Mrs. Taylor Regarding Street
Repair
B. Presentations
Presentation By The Mercado Days Festival Committee
C. Correspondence -None
AGENDA
APRIL 6, 2010
IV. PUBLIC HEARINGS - 7:00 PM - Pone
V. UNFINISHED BUSINESS
The Following Item Of Business Was Held From The Previous Meeting At
Which Na Action Was Taken On This Item:
P.R. No. 15736 - A Resolution Authorizing The Execution Of A Contract
Between The City Of Port Arthur ,And SKR Construction Of Port Arthur,
Texas Far The Office Renovations Of The 2"d & 3rd Floor In City Hall In
The Amount Of $11,750. Project CIP918, 303-1603-591.89-00 And 001-
1206-531.32-00
VI. CONSENT AGENDA
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or
Administrative Nature. The Council Has Been Furnished With Background
And Support Material On Each Item, And/Or It Has Been Discussed At A
Previous Meeting. All Items Will Be Acted Upon By One Vote Without
Being Discussed Separately Unless Requested By A Council Member Or
A Citizen, In Which Event The Item Or Items Will Immediately Be
Withdrawn For Individual Consideration In Its Normal Sequence After The
Items Not Requiring Separate Discussion Have Been Acted Upon.
A. Consideration And Approval) Of Payment To EI Mensajero News In
The Amount Of $6,000 For A Subscription Advertisement
Agreement For The City Sec:retary's Office
B. Consideration And Approval Of Payment To Rain For Rent, Groves,
TX In The Amount Of $25,994.04 For The Purchase Of A 6" Trailer
Mounted Pump For The City Landfill
C. Consideration And Approval Of Payment To The State Of Texas
Department Of Information Resource Telecommunication Services
Division In The Estimated Amount Of $10,591.20 (State DIR
Pricing) For The Use Of Three (3) T1 Lines For The Police Radio
System
D. Consideration And Approval Of Payment To Digital Safety
Technologies, Morrisville, NC In The Amount Of $40,635 For The
Purchase Of Seven (7) Digital Camera Systems For The Police
Department
AGENDA
APRIL 6, 2010
VI. CONSENT AGENDA -CONTINUED
E. Consideration And Approval Of Payment To CDW-G, Vernon Hills,
IL In The Amount Of $24,570.14 For The Purchase Of Seven (7)
Laptop Computer Systems For The Police Department
F. Consideration And Approval Of Payment To Waste Systems
Equipment, Houston, TX In The Amount Of $20,637 (Under H-GAC
Pricing) For The Purchase Of 427 Units Of 95-Gallon Schaefer
Carts For The Public Works IDepartment (Solid Waste Division)
G. Consideration And Approval Of Payment To HGAC (Godwin
Pumps) In The Amount Of $33,697 For The Purchase Of A Diesel
Driven Priming Assisted 4" Pump For The Utility Operations
Department (Wastewater Conveyance Division)
H. Consideration And Approval Of Payment To Dell Inc., Round Rock,
TX: In The Amount Of $5,760 To Replace The Server Used For
Document Imaging At City Hall
Consideration And Approval Of Payment To Philpott Motors,
Nederland, TX In The Amount Of $68,406 (2007 Port Security
Grant) For The Purchase C)f Three (3) Sports Utility Vehicles For
The Fire Department
Consideration And Approval Of Payment To HD Supply, Beaumont,
TX In The Estimated Amount Of $63,336.91 For Repair Clamps For
The Utility Operations Department
K. Consideration And Approval Of Payment To Brazos Technology,
College Station, TX In The Amount Of $14,614 For The Purchase
Of Four (4) Electronic Hand Held Ticket Writers For The Community
Services Department And The Municipal Court
L. Expense Reports
City Attorney Valecia R. Tizeno:
Attended Third Annual National Bar Association Labor
And Employment Law Continuing Education Conference
Atlanta, Georgia, March 25-27, 2010 $1,151.60
AGENDA
APRIL 6, 2010
VI. CONSENT AGENDA -CONTINUED
Resolutions -Consent
(1) P. R. No. 15706 - A Resolution Authorizing Reimbursement To
South East Texas Regional Planning Commission, (SETRPC) As It
Pertains To 1737 Thomas Blvd., - $19,116.17, Activity 1000040026;
1033 W. 5th St. - $37,074.60, Activity 1000040012; 5716 Wheatley
- $49,590.00, Activity 1000040033, For A Total Amount Of
$105,780.77; Account 117-1404-621.59-00
(2) P. R. No. 15770 - A Resolution Approving The Purchase Of Ten
(10) Laptop Computers For The Board Of Directors And The Chief
Executive Officer Of The City Of Port Arthur Section 4A Economic
Development Corporation
(3) P. R. No. 15773 - A Resolution Approving A First Amendment To
The Economic Incentive Contract & Loan Agreement Between The
City Of Port Arthur Section 4A Economic Development Corporation
And Mc-00, Inc., D/B/A Mc-O Construction
(4) P. R. No. 15786 - A Resolution Designating And Establishing The
Mercado Days Festival Entertainment Area For 2010, Designating
Southeast Texas Hispanic Cultural And Educational Center, Inc. As
Exclusive Concessionaire And Authorizing The City Manager To
Execute An Agreement With Southeast Texas Hispanic Cultural
And Educational Center, Inc.
(5) P. R. No. 15787 - A Resolution Approving Supplemental Agreement
No. 1 To License No. DACW64-3-05-32 Between The City Of Port
Arthur And The U. S. Army Corps Of Engineers, Extending The
Expiration Date To 30 March 2015
(6) P. R. No. 15790 - A Resolution Approving The Sale Of
Approximately 1.25 Acres Of Land In The City Of Port Arthur
Section 4A Economic Development Corporation Business Park To
L. Martin Family Partnership, LP
AGENDA
APRIL 6, 2010
VI. CONSENT AGENDA -CONTINUED
(7) P. R. No. 15793 - A Resoiution Authorizing The Execution Of A
Contract Between The City Of Port Arthur And A&A Electric
Company Of Beaumont Inc. Of Beaumont, Texas For The City Hall
Generator Installation In The Amount Of $81,242. Project CIP913,
303-1601-591.54-00 And 001-1206-531.32-00
(8) P. R. No. 15800 - A Resolution Awarding A Contract To K-T
Construction, LLC In The Amount Of $9,550.00, And Authorizing
The Execution Of A Contract For The Demolition Of Five (5)
Dangerous Residential Properties (Group A-t), To Be Charged To
Account No. 105-1431-552.59-00, Project No. C34120 (CDBG
Funds)
(9) P. R. No. 15801 - A Resolution Awarding A Contract To K-T
Construction, LLC In The Amount Of $11,200.00, And Authorizing
The Execution Of A Contract For The Demolition Of Five (5)
Dangerous Residential Properties (Group B-t), To Be Charged To
Account No. 105-1431-552.59-00, Project No. C34120 (CDBG
Funds)
(10) P. R. No. 15802 - A Resolution Awarding A Contract To K-T
Construction, LLC In The Amount Of $12,700.00, And Authorizing
The Execution Of A Contract For The Demolition Of Five (5)
Dangerous Residential Properties (Group C-t), To Be Charged To
Account No. 105-1431-552.59-00, Project No. C34120 (CDBG
Fuinds)
(11) P. R. No. 15803 - A Resolution Awarding A Contract To K-T
Construction, LLC In The Amount Of $11,550.00, And Authorizing
The Execution Of A Contract For The Demolition Of Seven (7)
Dangerous Residential Properties (Group A), To Be Charged To
Account No. 105-1431-552.59-00, Project No. C34120 (CDBG
Funds)
(12) P. R. No. 15804 - A Resolution Awarding A Contract To K-T
Construction, LLC In The Amount Of $11,400.00, And Authorizing
The Execution Of A Contract For The Demolition Of Six (6)
Dangerous Residential Properties (Group B), To Be Charged To
Account No. 105-1431-552.59-00, Project No. C34120 (CDBG
Funds)
s
AGENDA
APRIL 6, 2010
VI. CONSENT AGENDA -CONTINUED
(13) P. R. No. 15805 - A Resolution Awarding A Contract To BKR
Contractors, Corp. In The Amount Of $12,580.00, And Authorizing
The Execution Of A Contract For The Demolition Of Six (6)
Dangerous Residential Properties (Group C), To Be Charged To
Account No. 105-1431-552'.59-00, Project No. C34120 (CDBG
Funds)
(14) P. R. No. 15806 - A Resolution Authorizing The Mayor And City
Manager To Enter Into A Contract With Blackboard Connect For
Gavernment To Enhance The City's Existing Communication
Capabilities In The Amount Of $20,057.86 For The Remainder Of
Fiscal Year 2010
(15) P. R. No. 15807 - A Resolution Authorizing The City Manager To
Make Application To The U. S. Department Of Housing And Urban
Development For A Community Development Block Grant In The
Amount Of Approximately $1,300,000 And A Grant For
Approximately $400,000 In Home Funds Authorizing The City
Manager To Execute The City Of Port Arthur's 2010 Consolidated
Annual Plan. The Consolidated Plan Will Be Submitted To The U.
S. Department Of Housing A,nd Urban Development
(16) P. R. No. 15809 - A Resolution Authorizing A Contract For The
Services Of J. R. Edwards & Associates, LLC, Certified Public
Accountants, As Independent Auditors For The City Of Port Arthur
For The Year Ending September 30, 2010
(17) P. R. No. 15812 - A Resolution Approving The Awarding Of A Bid
By The City Of Port Arthur Section 4A Economic Development
Carporation And Authorizing The Execution Of A Contract To Trey
Villemez D/B/A Trey's Tractor Services For Grass Cutting Services
Of The Port Arthur Spur 93 Business Park
(18) P. R. No. 15814 - A Resolution Approving The Expenditure By The
City Of Port Arthur Section 4A Economic Development Corporation
Of $15,000 For An Economic Development Community Retreat And
Workshop (Account No. 120-1429-582.59-06)
AGENDA
APRIL 6, 2010
VI. CONSENT AGENDA -CONTINUED
(19) P. R. No. 15815 - A Resolution Designating J. P. Morgan Chase
Bank As The Depository Bank For The City Of Port Arthur, And
Authorizing The Finance Director Along With The City Secretary To
Execute All Required Documents To Extend The Existing Contract
(20) P. R. No. 15816 - A Resolution Rescinding A Contract With CYMA
Inc. For Slip-Form Concrete Services, Effective Date May 6, 2010
(21) P. R. No. 15817 - A Resolution Authorizing The Execution Of A
New Three (3) Year Contract Between The City Of Port Arthur And
Marks & Associates Of Baytown, Texas For Security Guard
Services At The Operations Center And Garage In The Amount Of
$62,376 Per Year. Accounts 001-1201-531.59-00 And 501-1281-
531.59-00
(22) P. R. No. 15818 - A Resolution Authorizing Adoption Of The
General Provisions Of The Program And The Owner Occupied
Program Guidelines For The Community Development Block Grant
Hurricane Ike Disaster Recovery Program That Will Be
Administered By And Between The South East Texas Regional
Planning Commission And The City Of Port Arthur For The Texas
Department Of Housing And Community Affairs (TDHCA)
(23) P. R. No. 15820 - A Resolution Authorizing The Execution Of A
Contract Between The City Of Port Arthur And Centerline
Construction Services, Inc. Of Beaumont, Texas For The City Hall
And Annex HVAC Upgrades In The Amount Of $840,365. Project
ENG001, 135-1209-531.82-00
(24) P. R. No. 15821 - A Resolution Awarding A Bid And Authorizing The
Execution Of A One (1) Year Contract Between The City Of Port
Arthur And Scodeller Construction Of Wixom, Michigan For Crack
Sealing Of Concrete And Asphalt Pavements On A Unit Cost Basis
For Various City Funded And Community Development Block Grant
(CDBG) Funded Street Projects; Proposed Funding: Street Division
Account 001-1203-531.36/51/86 And CDBG Street Project
Accounts
AGENDA
APRIL 6, 2010
VI. CONSENT AGENDA -CONTINUED
(25) P. R. No. 15822 - A Resolution Rescinding Resolution No. 09-202
In Its Entirety And Accepting A New Water Utility Easement From
The Port Arthur Independent School District For The Construction,
Installation, Laying, And Maintaining Of Water Utilities In The City
Of Port Arthur
(26) P. R. No. 15823 - A Resolution Authorizing Acceptance Of The
Engineer's Certificate Of Completion From Michelle Falgout, P.E.,
Of Fittz & Shipman Consulting Engineers And Land Surveyors, Inc.,
The Contractor's Certificate And Release And Contractor's
Certificate Of Guarantee Both From CIMA Utility For The
Completion Of Public Water System Improvements To Serve The
PAISD -Washington Elementary School, And Authorizing The City
Manager To Sign The Certificate Of Acceptance On Behalf Of The
City Of Port Arthur, Texas
(27) P. R. No. 15827 - A Resolution Approving A Memorandum Of
Understanding Between Tree City Of Port Arthur And The Port
Arthur Independent School District For Participation In The Cost Of
Sanitary Sewer System Improvements At A Cost Of $205,000
VII. ITEMS REQUIRING INDIVIDUAL ACTION -NON-CONSENT
A. Resolutions
(1) P. R. No. 15808 - A Resolution Appointing New Members To The
Part Arthur Youth Advisory Council
(2) P. R. No. 15810 - A Resolution Appointing And/Or Reappointing A
Member Or Members To The Library Board
(3) P. R. No. 15828 - A Resolution Pertaining To The Port Arthur
Downtown Revitalization Board And Appointing A Member To The
Board Of Directors (Requested By Mayor)
s
AGENDA
APRIL 6, 2010
VII. ITEMS REQUIRING
CONTINUED
B. Ordinances
INDIVIDUAL ACTION - NON-CONSENT -
(1) P. O. No. 6071 - An Ordinance Granting An Excavation Permit
Issued Pursuant To Section 94-452 Of Article VII (Excavations) Of
The Code Of Ordinances Of The City Of Port Arthur To Kirk
Thomas Located On The E=ast Side Of West Port Arthur Road,
North Of Highway 365
(2) P. O. No. 6072 - An Ordinance Authorizing A Special Warranty
Deed For Conveyance Of Property To Low And Moderate Income
Residents Of The City Who Are Participating In The Hurricane Rita
Housing Reconstruction Program Through The Texas Department
Of Housing & Community Affairs (TDHCA)
(3) P. O. No. 6073 - An Ordinance Approving The Rate Refund Of
Entergy Texas Inc. Contained In The Statement Of Intent Filed On
March 25, 2010; Finding That The Meeting Complies With The
Open Meetings Act; Making Other Findings And Provisions Related
To The Subject; And Declaring An Effective Date
C. *Reports And Recommendations
(1) February, 2010 Financial Report
(2) Report On Housing Actiwities, Including Community Housing
Development Organization (CHDO) Certifications And Potential
Development Proposals & Use Of Housing Funds For 2006, 2007
And 2008 (Requested By Councilmembers Flood, Chatman And
Beard)
*The City Council Can Act On Any Of The Above Reports And
Recommendations As To Accept The Report/Recommendation Or
To Request Additional Information And Records
VIII. REPORTS OF BOARDS & COMMITTEES
None
IX. ADJOURNMENT OF MEETING
NOTE: If Evening Meeting Extends Past 11:59PM, The City Council May
Elect To Recess The Meeting And Reconvene At 8:30AM On April 7,
2010. During The Recess, No Action Will Be Taken On Any Item Of
Remaining Business And No Executive Sessions Will Be Held To Discuss
Any Matters, All In Accordance With The Open Meetings Law
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RULES OF DECORtlM ~ PERSONS ADDR~SSgNG COt~NCIL gr, AUpIENCE MEM6ERS
s. RecnQeia+on br Pnm-di~g tx~, No ,
Prestding OtYicer. Person shall address the Coundi without ttrst being t+ecogni=ed by the
z ~~4 ~d~e; Llmthtioa on
vp ~o the ^~Phone ~~on and questioning. Each person addcesstnq trio toundE sha0 rte
vote for the neaocds„ ~ ded for the use of tl~e pu6Qc and glut his same artd addrsas to an audible torte of
o+'9aatatlon of otlrec ~~~ ha wishes tead~,•eb~ whom•he is repceseatlng if hi
rema'ta tQ Persoa; and Mess wee time .~ ~P~ents as
~ {3f artantes. A!I ceearks ~ be a ~ iRaatad till ~i~tY wbe o{<.Nae tauact~,~atWt 1tAait his
enter m!o p°f70" °tl1ef rhea aisaatraee d uw ~ ~ ~ ~:~n_d1 as a ~rla(e aad not tin aiey member
~1-.dbaussta~a, wltettaae ~ Pasonr t~e:Aooe.,shap p,a pemattted.~.
tlA~ar. - °r ~°~ a ~"o!"fbe CouncA, wlthaa~tl~.p~enniedoa of the
3.
1mpAeeQy, ~~' dy Neram
Personal, i~ . ~- P~F ~. ~temty oc
w8~dhr utl~rs: load, ~anig err o~~ ~0~00~ ~~• es PAM-~rIQ or who
~P~4 dtsrWpt, or ~tu6 ~ ~~- ~ ~gd. ~ m dtsoederh ooeduet wtrch would
~ ~gnoy,~at the boa ~~ 0°"~. the ar,~_ 6'r the !fig OAUaey aad ~ swch c+oaduct
'IAlerl~lradtous Madfi err !~~ Opaer, ~ ~ homed 1!Eoarr lYu~reir a~e'bdbro the;
boon ctosecl, rp , d - tZiaa~ AtUer a pgflaa ha:bees enad~ Or a pubie hea
~C tm66c strap oddness titre ~ .tUarn ffis audtanoa an. the aver undo
E, /'°~q-~ t°.d° ~ b11 ~~it1l rate of ttre i9tyCooncfl,
for or agaies:t apT pp~ who ~ ~ apowed bo add~rds Hie ply touewlt dr a~aidig campaign
alre~adr ordee+ed pe a baAot ~. e~ao. aanaaioed alt does annou~aoe Ids btrstdon bot ~ oe isu[e
6` ~"~ ~ Pe+aoa in the audlenae shag ea
sbmping d ~'K wht:ma astn gage to disorderly conduct sueh as hand dapping.
dre6tr6s the pease and ~ g Psdaaee langmge, yMtng, and s(rirtlar d which aonduet
7. l~nll`sb6vts goad order d tfre meatlerg,
matlon pictcrro ~° of`SapP~/~af L9~ag L'lmitatlons on use d wppfemerttat lightlng foc• tetarision and
and/oc Q~s t° ate the least amount of lnterfaenee with or d'~urbanae of Gounci! pra~aead'mgs
1R• PaYavns~ ~ ~ Pn6Qt
~g Ca~rpfiln~; ,~~~~ or Giacges Agar Lrd~v/d~/ Em
any rompiaint; sP4dflc allegation, or charge against an-tadivtdua! ~ P/°1~. No person shall make
unless ht:Rrst shoNrs that h~ has'pur5ued a CIty.Emptayre by same is a.pu611c meeting
- . PPmPr~te adentnistsa~iva channels:
ENFORCEMENT OF DECpRUM
Warning. All persons shaft at the regr~est of the crest
Rer»o~vaL If, afoot nxeivin a warnln ~+9 OfRcac; be silent,
tMkec may order him to neenove himselff from the meeti~rt ~~~ a person persists to disturbing the meeting, such
order the Sergeant ataanms do nova him. 9. ~ ha does trot remove himself, tfie Peestding OtEicec may-
Ilearst~'e9 Remavs~ Any Person who resisfis removal by the Sergeant-at ums shall be ehargad airitl~r vtotadng Y.T,C.A,
Portal code 42.as,
Ka6~i~s To l.nl6nam. Any Courtdlmem6er mar nnove ~ requir+a the Acesidtng Offtcec ~ mafo~ ~~ division, artd the
at'ltrmative vote of a rtrajacity of the Courtdt shall require hlrnr ba do so.
Rl1LES OF PROCEDt1RE
Tha City Secretary shat! make Public to accordance with the Taxes pp~ iNacitings ~ t.aw, an agenda aoniraining sit
business tD be dhcussed at a meeting of the City Gouncit.
Limns A'eoaeaHna TQ a` N aid an
any matter mac do so by nottfyinq the -~ {3~ Residents. Any, resident who wishes to address the Caurtti! ort
itonr~esidents. A~nr nonresident wlshirtg to addr~rsa~the Cayndl s a~ ~ d~ ~e Qty Sects ~ sad s dt~ hi9.ssi terrst~~
the rtrattee taeieg considered. The City Secretary shat( present such request to the Presiding OtEleee.fo~ aP4-rovai bef~are
pluirtg the name an the Apen~a.
~e/ffe Aaends It ns After a rttotton, second artd discussion lay the City Caurt,di on arty speditc agenda ftem, arad
before a vote is taken, the Presiding Olficac ihatl recognize any citizen ire the aubtence inrishing to addresS-the courtc9t
on Such- (tear, who obeli be perrt~itted to address the Council thereon !or a period of thcze {~~ rtrlnutes. lSpeclfte Agenda
Ztems" are deftned as any item speclfted on the Notdce of iKQettng posted for purposes of the Texas Llpen .Irleettngs t.aw
and which becomes the subject of a rtration before the Courtdi.
C'i~•: nt
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~' ''^-~ "it's in our Hands..
~~
"Wort .ArtFiur
Wins
`With Census 2010
Complete Count"
APRIL 1, 2010 CENSUS DAY
Get Counted for Port Arthur!
Let's stand up for the future of our "City by the Sea"-.
Each year the federal g6vernment distributes over $400 Billion dollars
in funds-d/rectiyimpacted by the Census count.
2010 Census: It's in YOUR Hands! GET COUNTED!
Honorable Debris "Bobbie" Prince
Mayor
(409) 983-810:5
Dr. Albert Thigpen
Chair
Complete Count Committee
(409) 983-821,6
Circ ~!(
CONTACT INFORMATION:
Billy Pruett
U. S. Census Bureau
Partnership Specialist
(832)314-7797
Ronald Burton.
Complete Count Committee
(409)983-8135
2a ~ (~
~Cl~US
it s m our Hand