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Home My WebLink AboutPR 15867: LONG ARCHITECTS, INC/G&G ENTERPRISES, INC. CHANGE ORDER 01 FOR GYMNASIUMl'Jlflfi l1~c% C+X~ e_TJ~I/Ul~l~ 0 C P/172~XCIi~000((/II?~ 'To: Mr. Stephen Fitzgibbons, City Manager DATE: May 14, 2010 From: Dr. Albert T. Thigpen, IPMA-CP, :Director of Parks and Recreation Re: Adoption of Proposed Resolution No. 15867 Authorizing the City Manager to Execute Change Order O1 to the Contract Between the City of Port Arthur and Long Architects, Inc./G&G Enterprises, Inc. for the Design and Construction of the TP'WD Funded Recreation Gymnasium/Mufti-Purpose Center, Increasing the Contract Amount by $41,547.86 to a New Total of $ 1,441,547.86. Account No. 001-1207-531.31-00. Recommendation: Proposed Resolution No. 15867 Authorizing the City Manager to Execute Change Order Ol to the Contract Between the City of Port Arthur and Long Architects, Inc./'G&G Enterprises, Inc. for the Design and Construction of the TPWD Funded Recreation Gymnasium/Mufti-Purpose Center, Increasing the Contract Amount by $41,547.86. Background: TYie City of Port Arthur received an Indoor Recreation Grant from the Texas Department of Parks and Wildlife to increase the utility and access of citizens and visitors to the Amos J. Evans Recreation and Senior Citizen Center by constructing an additional gymnasium/mufti-purpose building. Construction had begun on the project when it was discovered that. i~he soil base for the foundation was not sufficient for the engineer to deem it ac~~eptable for building construction. Although, a soils analysis was performed prior to the project start, it did not indicate that the area selected for the project location might, ati; in this case, need complete soil removal and replacement to allow construction to continue. In order to proceed with the project it is necessary that a significant amount of the existing soil be removed, replaced, and the area prepared for the foundation placement. This change order will allow the project to proceed to completion. Bud~;etary/Fiscal Effect: Approval of proposed Resolution No. 15867 will require funding in the following amounts: (a) 001-1207-531. 31-00...... ................................................................$41, 547.86 TOTAL RECOMMENDED FUNDING ....................$41,547.86 Funding is available foz- this purpose. Staffing/Em~~loyee Effect: Adoption of the proposed resolution would have no impact on staffing levels. Summary: Proposed Resolution No. 15867 Authorizing the City Manager to Execute Change Order Ol to the Contract Between the City of Port Arthur and Long Architects, Inc./G&G Enterprises, Inc. for the Design and Construction of the TPWD Funded Recreatio:r~ Gymnasium/Multi-Purpose Center, Increasing the Contract: :?mount by $41, 547.86. "Remember, we are here to serve the citizens of Port Arthur." P. R. # 15867 OS/12/10/ca RESOLUTION NO. A RESOLUTIONf AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER O1 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND LONG ARCHITECTS, TNC/G&G ENTERPRISES, INC. FOR THE DESIGN AND CONSTRUCTION OF THE TPWL) FUNDED RECREATION GYMNASIUM/MULTI-PURPOSE CENTER, INCREASING THE CONTRACT AMOUNT BY $41,547.86 TO A NEW TOTAL OF $1,441,547.86. A.000UNTNUMBER 001-1207-531.31-00 WHEREAS, on November 24, 2009, the City entered into a contract with the design- build team of Long Architects, Inc. and G&G Enterprises, Inc. for the design and construction of the TPWD funded Recreation Ciymnasium/Multi-Purpose Center in the amount of $1,400,000.00; anal, WHEREAS, Long Architects, Inc. and G&G Enterprises, Inc. have requested Change Order O1 in the amount of $41,547.86, attached hereto as Exhibit "A" for additional items which were not included in the original scope of work; and, WHEREAS, said change order is the result of the need to remove and replace approximately 4,250 cubic yards of soil with select fill to stabilize the base for the structure's foundation; and, WHEREAS, approval of Change Order No. O1 in the amount of $41,547.86 increasing the contract to a new amount of $1,441,547.86, is herein deemed an appropriate action; now, therefore, BE IT RE',~OLVED BY THE CITY COi1NCIL OF THE CITY OF PORT ARTHUR: THAT, the; facts and opinions in the preamble are true and correct; and, THAT, Change Order O1 is herein approved and the City Manager is authorized to execute said Change Order; and, THA"C, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. P. R. # 15867 OS/12/10/ca READ, ADOPTED AND APPROVED THIS day of , A.D., 2010, at a Regular Meetiing of the City Council of the City of Port Arthur, by the following vote: AYES:___Mayor Councilrnembers: NOES: MAYOR AT'T'EST: City Secretary APPROVED AS TO FORM: t ., ;:.1 City Attorney -~ f` APPROVED AS TO ADMINISTRATION: City Manager --,`_ _ _ ,~_ ./ Direc o arks and Recreatio P. R. # 15867 OS/12/10/ca APPROVED AS TO AVAILABILITY OF FUNDS: Director of Finance EXHIBIT "A" &~ G~'G ENTERPRISES Cammerclal Industrial Qevelaper :; General Cantractar May 4, 20l 0 Mr. Clay Richards Long Architect;;, Inc. 6465 Calder Ste. 206 Beaumont, Texas 77706 Email: crichards@longarchitects.cam Re: Port Arthur Gymnasium Change Order Request #1 Dear Mr. Richards, Pursuant to the telephone request made by Dr. Thigpen this morning via telephone, GBtG Enterprises offers the following change order request for the above referenced project. This request has the irequired back-up documentation attached for your review. Summary This change order has been revised at the request of the City. The select fill which is to be used for replacing thf; existing soil shall be purchased by the City and installed by the G&G Enterprises. This change order amount is based on the following: 1. Equipment rental time has been based on 87 cy/day delivered to the site 2. Fill must be dry, compactable and within the contract limits P[ & LL 3. No re-working of delivered select fill has been included The time extension request is as follows: 1. Notification of soft spots -March 16, 2010 2. item to be approved at Council Meeting -May 18, 2010 **anticipated 3. Additional time to install select fill - 10 days 4. Total additional time - 74 days 5. Increased General Conditions for Supervision Extension rf~~l ~~~ ENTERPRISES Commercial Industrial Developer :: General Contractor The change order amount: 541.547.86 Contract Time Extension: 74 Days**(Assuming this measure is passed during May 18, 2010 City Council Meeting) Chan a Order #1 -Remove & Re taco Soft S ots -Revised Dirt Pad Installation 17350.00 Haul-Off Spoils 12705 00 General Conditions Extension (75 Days) . 10678.20 Increase P&P Bond 814.66 Contractor OHB~P 0 ~ Totai _ 41547.86 Please let me know if you have any questions regarding this request. Regards, - -- Colin Garrett ~; Vice-President Triangle Concrete Services, Inc. 1255 MONTROSE ST. BEAUM0IVT, TEXAS 77'707 PHONE (409) 861-1650 CELL {409) 201-0004 FAX (409) 861-1911 CHANGE ORDER SUBMITT~~ED TO: G & G Enterprises Hwy 105 Orange Tx EQUIPMENT NG OF SPOILS SELECT FILL PER71NEN1'TO THIS CHANGE ORDER TO BE SUPPLIED $Y THE CITY OF PORT ARTHUR $12,705.00 CITY MUST SUPPLY APPRO;K 87 (12 CU YRD LOADS) PER DAY OR THE EQUIVELANT OF 2 - 8" COMPACTED LIFTS OF SELECT FILL MUST BE ORY AND COIMPACTABLE AT THE TIME OF DELIVERY EXTRA CHARGES WILL BE EItU.ED AT COST PLUS FOR RE-WORKING OF UNSATISFACTORY FILL ALL MATERIAL IS GUARANTEED TO BE AS SPECFFIEO, ANO THE ABOVE WORKTO BE PERFORMED IN ACCORDANCE W17H THE DRAWINGS AND SPECIFIfATIONS SUBMITTED FOFt ABOVE WORK AND COMPLETED IN A SUBSTANTIAL WORKMANLIKE MANOR FOR THE SUM Of ACCEPTANCE OF CHANGE GRDER CNAN6f ORDERAMDUNT: $30,055.00 Change Order Form DATE: May 4th, 2010 ~HAN6E# i WORK PREFORMED AT: Port Arthur Gym Port Arthur Tx Z~d LG6lL98EcOb 301A2i3S 3132lONOO 3lJNb'R!i d66~Z0 OL ti0 ~eW