HomeMy WebLinkAboutPR 15941: AGREEMENT WITH SOUTEX SURVEYORS, INC. FOR PROFESSIONAL SERVICES CONDUCTING CERTIFIED PROPERTY SURVEYSINTEROFFICE MEMORANDUM
HOUSING ASSISTANCE PROGRAMS
To: Steve Fitzgibbons, City Manager ~ ~~ ~ ~____~.~~_.M,.
From: Mike Mason, Director of Housing and Neighborhood Revitalization
Date: July 15, 2010
Re: P. R. # 15941
RECOMMENDATION:
It is recommended that the City Council adopt Proposed Resolution #15941, authorizing
the City Manager to enter into an agreement with Soutex Surveyors, Inc. of Port Arthur,
Texas for professional services to conduct suirveys at a cost of $450 per tract of land for
an estimated amount of $72,000.
BACKGROUND:
The TE~xas Department of Housing and Community Affairs (TDHCA) is providing funding
for the redevelopment of foreclosed, abandoned, and/or vacant properties as
authorized by the Housing and Economic Recovery Act of 2008. The of Port Arthur shall
carry c-ut all acquisition of needed real properrty, easements, and/or rights-of-way in
compliance with Real Property Acquisition Policies Act of 1970. The NSP guidelines
requirE~ that every piece of property purchased with NSP funding must have a certified
survey.
BUDGETARY/FISCAL EFFECT:
The funds for payment will be from account number 129-1435-554-54-00 Project NSP
001
STAFF=ING/EMPLOYEE EFFECT:
Housing Administration Staff will be responsible for administering payment.
SUMMARY:
It is recommended that the City Council adopt Proposed Resolution #15941, authorizing
the City Manager to enter into an agreement with Soutex Surveyors, Inc. of Port Arthur,
Texas for professional services to conduct surveys at a cost of $450 per tract of land for
an estiimated amount of $72,000.
PR 15941
P. R. 15941
7/20/10 DF
RESOLUTION NUMBER
A RESOLUTION AUTHORIZING 'THE CITY MANAGER TO
ENTER INTO AN AGREEMIENT WITH SOUTEX
SURVEYORS, INC. OF PORT ARTHUR, TEXAS FOR
PROFESSIONAL SERVICES TO CONDUCT CERTIFIED
SURVEYS ON PROPERTIES PURCHASED THROUGH THE
NEIGHBORHOOD STABILIZATION PROGRAM (NSP) AT
A COST OF $450 PER TRACT OF LAND FOR AN
ESTIMATED AMOUNT OF $72,000.
WHEREAS, pursuant to Resoluition 09-457, the City of Port Arthur
was awarded Neighborhood Stabilization Procaram (NSP) funding for the redevelopment
of abandoned and foreclosed homes and residential properties as authorized by the
Housing and Economic Recovery Act of 2008,; and
WHEREAS, the City has purchased many properties for the purpose of
revitalization and the removal of blight, a list of properties is attached hereto as Exhibit
"A"; and
WHEREAS, the NSP guidelines require the preparation of surveys for all
NSP-a>sisted properties with certification to the buyer, the title company, and all
lenders (including TDHCA); and
WHEREAS, it is in the best interest of the citizens of Port Arthur to
authorize the City Manager to enter into an agreement with Soutex Surveyors, Inc., of
Port, Arthur, Texas has at a cost of $450 per tract of land for an estimated amount of
$72,000.
PR 15941
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and
correct:.
Section 2. That the City Manager is hereby authorized to enter into a
Profes~~ional Agreement with Soutex Surveyors, Inc., of Port Arthur, Texas for the
survey of land purchased through the NSP program at a cost of $450 for each
tract of land for an estimated amount of $72,000, in substantially the same form as
attached as Exhibit "B".
Section 3. That a copy of the caption of this Resolution be spread upon
the Minutes of the City Council.
READ, ADOPTED AND APPROVED this day
A.D.,
2010, .at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the
following vote: AYES: MAYO
COUNCILMEMBERS
NOES:
MAYOR
PR I5'~41
ATTEST:
Terri Hianks, City Secretary
APPROVED FOR FORM:
,, ~,~ ,
~,C;
Val Tizeno, Cityj ttorney
APPROVED FOR ADMINISTRATION:
Steve (Fitzgibbons, City Manager
~- ~ ,~
~~'.v ~~
Mike Nlason, Director of Housing & Neighborhood
~, ,--'
~' ;r~ ~
Shawna Tubbs; Purchasing Manager
APPROVED FOR AVAILABILITY OF FUNDS:
/ ~°
Debor<~h Echols, Director of Finance
PR 15941
EXHIBIT ~~A"
PR 15941
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EXHIBIT "B"
PR 15941
~ov~r~stn~v~o~,nvc~
3737 Doctor Drive • Port Arthur, TX 77642
~409~ 983.2Ch0~4 ~409~ 983.2(~OS Faac
July 19, 201 f)
Cii;v of Port Arthur
PG Box 1089
Port Arthur, Texas 77641
Ref: NSP Surveys
Attn: Mike Mason, Neighborhood & Community Development Manager
Neighborhood Stabilization Program
Dear Mr. Mason:
Ilaank you for the opportunity to provide you with a cost for your surveying needs
for (rats boated in the City of Port Arthur which are part of the NSP.
We propose to conduct surveys at a cost not to exceed $450.00 far each tract of
land. The target for completion of surveys for these properties would be the middle of
September, 2010, depending upon weather.
if you have any questions regarding this proposal please call.
For the firm, --
l.
_ ._ __
__-- _.-._ ~:rifhi~ii~~ ~R~. Leger
R..P.L.S. #5481
cs
STATE OI+ TEXAS
*
COUNTY iDF JEFFERSON
PROFESSIONAL SERVICES CONTRACT
This instrument is a contract between the City of Port Arthur and Soutex
Surveyors, Inc., Port Arthur, Texas 77'640 telephone number 409-983-2004,
whose primary business is to practice surve in in the State of Texas, hereinafter
demoted. pis "Professional", and the Cit~_of Port Arthur, hereinafter denoted as
"Cif" .
SCOPE OE' SERVICES/PRICE:
This proj~ec:t will consist of boundary surveying; right-of-way determination and
easement;.
This contract authorizes Soutex Surveyors., Inc. of Port Arthur, Texas to perform
professional services to survey NSP properties purchased by the City. Soutex
Surveyors, Inc. shall not commence work on this Project until it has been notified by
the City, i n writing, to proceed. The compensation for the Professional shall be at the
cost of $450.00 per tract of at an estimated cost of $72,000.
The Professional shall promptly report, in ~~vriting, to the City any development that
would affect the scope or timing of the Project.
TFRM~
The maxi~:num term of this agreement shall be the lesser of (a) one year, (b) when the
project is completed or (c) when the professional is terminated under the "Termination
of Professional" clause.
PERSONNEL OF PROFESSIONAL:
a. Licensed/Registered Professional
Professional shall keep a full tirrie person who is duly licensed or certified
to perform the survey services.
b. Rejection of Professional's Employees
The City reserves the right to approve or reject from the audit any
employees of the Professional.
CONTRAC7C
Page 1 of 6i
DESIGNA".LION OF OWNER CITY'S) REPRESENTATIVE AND DUTIES THEREOF:
a. The City Manager or his designee shall act as City's Representative records for
the Professional for requested surveys.
b. The City's Representative shall use his best efforts to provide City
STANDARDS OF PERFORIYIANCE:
a. The Professional shall perform all services under this Agreement in
accordance with the standards c-f the profession specializing in the scope
of services, as listed in accordance with the contract specifications for the
above project, the Manual of Practice 2006 Land Surveying in the State of
Texas Specifications for Topographic Surveys.
b. Codes and Standards
(1) Professional agrees the services it provides as an experienced
and qualified provider will. reflect the professional standards,
procedures, and performances common in the industry.
(2) Professional agrees to and shall indemnify and hold harmless City,
its agents and employees, from and against any and all claims,
losses, damages causes o:f action, suits and liability of every
kind, including all expenses of litigation, court costs, and
attorney's fees, for injury to or death of any person, or for
damage to any property, arising out of or in connection with the
work done by Professional under this contract, such indemnity
shall only apply where the claims, losses, damages, causes of
action, suits or liability arise from the negligence of Professional.
SCHEDULE•
The Professional shall not proceed with the: surveys or any stage thereof until written
notice to proceed is provided by the City's representative.
INSURANCE•
a. The Professional shall procure: and maintain insurance in the amounts
listed below for protection frc-m claims under Worker's Compensation,
claims for damages because c-f bodily injury, including personal injury,
and from claims or damage:; because of injury to or destruction of
property including loss of use :resulting therefrom. The Professional shall
provide a copy of the insurance; certificate to the City.
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Coverage Limit of Liability Worker's Compensation
Worker'sCompensation Statutory for Worker's
Employer's Liability Bodily Injury by Accident
$'1,000,000 (Each Accident)
Bodily Injury by Disease
$1,000,000 (Policy Limit)
Bodily Injury by Disease
$1,000,000 (Each Employee)
Commercial General: Bodily Injury and
Including Broad Form Property Damage,
Combined Coverage, Contractual Limits of
$500,000 each Liability, Bodily and
0-ccurrence and $1,000,000 Personal
Injury, and aggregate (defense costs
Completed Operations excluded from face
amount of policy)
b. The Professional shall maintain professional liability (errors and
omissions/malpractice) insurance in the amount of $1,000,000. The
Professional shall provide a copy of his insurance policy to the City within
10 days of contract execution or this contract shall be null and void. A
deductible is acceptable for professional liability insurance and the
deductible limits shall not exceed $250,000.
c. The Professional shall give the: City thirty (30) days notice prior to any
change or cancellation of these insurance policies.
LIABILIT'Y•
The Professional shall be liable only for the services performed by the
Professional and shall be responsible for only the negligent acts or omissions
that the Professional has direct control over.
SUB-CONSULTANTS AND SUB-CONTRACTORS:
Thee Professional shall receive written approval of the City's Representative prior
to the use of sub-consultants and/or sub-contractors.
TERMINATION OF PROFESSIONAL:
The City retains the right to terminate the contract "at will" and to pay only for
thc° professional services and sub-consultant's and subcontractor's costs that
were provided for and/or that. were committed to and that were City approved
prior to the termination.
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3
G~~~~~~~
At the City's request, the City will be entitled to review and receive a copy of all
documents that indicate work on the f>roject.
BILLING.:
The City will process interim progress billings and shall have up to thirty (30)
days to pay bills. All bills must demonstrate in detail the services completed.
REPUTATION IN THE COMMUNITY:
The: Professional shall retain a high reputation in the Community for providing
professional services. The Professional shall forward a copy of any current
petiition or complaint which (a) asserts more than $50,000 for errors or
omiissions in providing professional services and/or ((b) seeks to deny the
Professional from practicing in Texas.
PAYROLI:S AND BASIC RECORDS:
a. The Professional shall maintain. payrolls and basic payroll records during
the course of the contract workk and shall preserve them for a period of
three years from the completion of the contract for all personnel working
on the contract. Such records shall contain the name and address of
each such employee, social security number, correct classification, hourly
rates of wages paid, daily ;and weekly number of hours worked,
deductions made, and actual wages paid.
t>. The records to be maintained under paragraph (a) of this clause shall be
made available by the Professional for inspection, copying, or
transcription by the City or their authorized representatives. The
Professional shall permit such representatives to interview employees
during working hours on the jolb.
DEFAULT OF PROFESSIONAL:
a. If the Professional refuses or fails to prosecute the work or any separable
part, with the diligence that will insure its completion within the time
specified in this contract, or fails to complete the work within this time, the
City may, by written notice to the :Professional, terminate the right to proceed
with the work (or the separable part of the work) that has been delayed. In
this event, the City may take over the work and complete it by contract or
otherwise, and may take possession of and use any records necessary for
completing the work. The Professional shall be liable for any damage to the
City resulting from the Professional's refusal or failure to complete the work
within the specified time, whether or not the Professional's right to proceed
with the work is terminated. This liability includes any increased costs
incurred by the City in completing; the Professional's work.
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b. The Professional shall not be charged with damages under this clause if,
(1) The delay in completing tlhe work arises from unforeseeable causes
beyond the control and without the fault or negligence of the
Professional. Examples of such causes include (i) acts of God or of
the public enemy, (ii) acts of the Government in either its sovereign
or contractual capacity, (iii) acts of another contractor or
Professional in the performance of a contract with the Government,
and/or extended review c-r approvals by government agencies out
of the control of the Professional, (iv) acts of fire, (v) floods, (vi)
epidemics, (vii) quarantine restrictions, (viii) strikes, (ix) freight
embargoes, (x) unusually severe weather, or (xi) delays of
subcontractors or suppliers at any tier arising from unforeseeable
causes beyond the control and without the fault or negligence of the
Professional; and
(2) The Professional, within 10 days from the beginning of any delay
(unless extended by the City's Representative), notifies the City's
Representative in writing of the causes of delay. The City's
Representative shall ascertain the facts and the extent of delay. If,
in the judgment of the City's Representative the findings of fact
warrant such action, the time for completing the work shall be
extended. The findings ~of the City's Representative shall be final
and conclusive on the parties, but subject to appeal to City Council.
c. The rights and remedies of the City in this clause are in addition to any
other rights and remedies provided by law or under this contract.
APPLICABLE LAW
This contract has been made under and shall be governed by the laws of the State of
Texas. The parties agree that performance and all matters related thereto shall be in
Jefferson County, Texas.
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NOTICES:
Notices shall be mailed to the addresses desiignated herein or as may be designated in
writing by the parties from time to time and shall be deemed received when sent
postage prepaid U.S. Mail to the following addresses:
CIT'~:
City of Port Arthur
Attention: City Manager
444 4th Street
Port Arthur, Texas
PROFESSIONAL:
Sou~tex Surveyors, Inc.
3737 Doctors Drive
Port Arthur, Texas 77642
409-983-2004
409-983-2005 Fax
No waiver by either party hereto of any term or condition of this agreement shall be
deemed or construed to be a waiver of any other term or condition or subsequent
waiver of the same term or condition.
This Agreement represents the entire and integrated agreement between City
and Professional and supersedes all prior negotiations, representations or agreements,
either written or oral. This agreement may only be amended by written instrument
approved and executed by the parties. T'he City of Port Arthur and Professional,
accept and agree to these terms.
Signed on the day of July, 2010.
Soutex Surveyors, Inc.
BY:
Anthony M. Leger
R.F'.L.S. #5481
Signed on the day of July, 2010.
City of Port Arthur, Texas
BY:
Steve Fitzgibbons, City Manager
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