HomeMy WebLinkAboutC. PURCHASE COLOR COPIER FOR HEALTH DEPARTMENT NURSE-FAMILY PARTNERSHIP PROGRAM City of Port Arthur, Texas
Mayor and City Council Communication
DATE REFERENCE SUBJECT PAGE
NUMBER AWARDING THE PURCHASE OF A COPIER FOR
8/17/10 THE HEALTH DEPARTMENT NURSE- FAMILY 1 of 1
PARTNERSHIP PROGRAM
RECOMMENDATION
It is recommended that the City Council approve the purchase of a Ricoh MPC 5000 color
copier for the Health Department Nurse Family Partnership Program from IKON Office
Solutions of Beaumont, TX in the amount of $7,565. This is a CO -OP purchase through
Buyboard.
$ACKGROUND
The Nurse - Family Partnership program is a home visitation program that targets fast time
pregnant mothers who are Medicaid eligible. Currently with five (5) nurses, this program
does a lot of health education, participatory guidance, and one -on -one counseling with their
clients. Due to the high volume of materials, pamphlets, and handouts used for the day -to-
day operation of this program, the state agency has recommended and approved the purchase
of a color copier. The maintenance agreement is $.009 per additional copy of black and
white and $.072 per additional color copy.
The Purchasing Division received the following quotes for a new color copier:
Comoanv Name Location of Bidder $ase Bid Maintenance
IKON Office Solutions Beaumont, TX $7,565 $.009 B &W; $.072 color
Better Business Machine Beaumont, TX $9,779 $.0081 B &W; 106 color
Hernandez Office Supply Nederland, TX $10,884 $.01 B &W; $.07 color
Hernandez Office Supply Nederland, TX $9,545 10125 B &W; 10550 color
$UDGET/FISCAL IMPACT
Grant funds are available in account no. 101 H01004.
STAFFING/EMPLOYEE EFFECT
None.
SUMMARY
It s recommended that the City Council approve the purchase of a Ricoh MPC 5000 color
copier for the Heal
th Department Nurse Family Partnership Program from IKON Office
Solutions of Beaumont, TX in the amount of $7,565. This is a CO -OP purchase through
� Buybo: d. P2LcLJJJ
, ,... ` if .y,.�: i ' �
' oshi D. Alexander Shawna Tubbs Deborah Echols, CPA
' ealth Director Purchasing Manager Director of Finance
PREPARED BY: DISPOSITION BY COUNCIL PROCESSED BY:
[ ] APPROVED [ ] OTHER (DESCRIBE)
CITY SECRETARY:
APPROVED BY: DATE:
CITY MANAGER