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HomeMy WebLinkAboutPR 16058: DEPARTMENT CLUB EXTERIOR PAINTING Memorandum City of Port Arthur, Texas Robert A. "Bob" Bowers Civic Center TO: Stephen Fitzgibbons, City Manager FROM: DATE: Adam J. Saunders, Civic Center Dir August 25, 2010 SUBJECT: Proposed Resolution No. 16058 RECOMMENDATION The Bob Bowers Civic Center recommends the City Council enter into a contract between the City of Port Arthur and Hawkins Contractors of Groves, Texas for painting of the exterior of the Department Club for the amount of $5,341.95. BACKGROUND The exterior of the Department Club is in need of painting. Hawkins Contractors will provide the work needed. The Purchasing Division advertised in the Port Arthur News June 22, 2010 and June 27, 2010 for the work at the Department Club with a bid opening date of July 14, 2010. The Purchasing Division solicited bids with the responses listed in Exhibit "A ". BUDGETARY AND FISCAL EFFECT Funds are available in account 140- 1405 - 551.59 -00 M08009 (project). STAFFING EFFECT Oversight of this work will be done by Adam Saunders, Civic Center Director SUMMARY The Bob Bowers Civic Center recommends the City Council enter into a contract between the City of Port Arthur and Hawkins Contractors of Groves, Texas for painting of the exterior of the Department Club for the amount of $5,341.95, attached hereto as Exhibit "B ". s.pr16058 P. R. NO. 16058 08/25/10 AS RESOLUTION NO. A RESOLUTION APPROVING A CONTRACT BETWEE THE CITY OF PORT ARTHUR AND HAWKINS CONTRACTORS OF GROVES, TEXAS FOR THE PAINTING OF THE EXTERIOR OF THE DEPARTMENT CLUB FOR THE AMOUNT OF $5,341.95 (ACCOUNT 140- 1405- 551.59 -00 M08009) WHEREAS, the City of Port Arthur is owner of the Department Club; and WHEREAS, the exterior of the Department Club is in need of painting; and WHEREAS, the City advertised in the Port Arthur News on June 22, 2010 and on June 27, 2010; and WHEREAS, sixteen (16) bids were received and opened on July 14, 2010; and WHEREAS, Hawkins Contractors of Groves. Texas, was the lowest and most responsible bidder, as delineated in Exhibit "A" attached hereto, and will do this job for $5,341.95. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct; Section 2. That the City Council hereby authorizes the City Manager to enter into a contract with Hawkins Contractors of Groves, Texas, for the painting of the exterior of the Department Club for $5,341.95, in substantially the same form as attached hereto as Exhibit "B ". s.pr16058 Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of , 2010, A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES Mayor: Council members: NOES: Mayor ATTEST: Sherri Bellard, Acting City Secretary APPROVED FOR ADMINISTRATION: Steve Fitzgibbons, City Manager s.pr16058 APPROVED AS TO FORM: / _ CITY ATTO' EY 7 EXHIBIT "A" Page:2of2 Marne of frit r ____.-.� 72 -�; - I C Cante Homes, Inc. Golrien Triangle Remodeling l Urban Construction T -__ SKR C ons st truciion i hi (- ---T . 4 O7ys to 1 Days to 1 i Days to j Days to l C mn ste I T i r ! l ieiti # ; Desc :t l �..pl otal C Completw Total C xs t I .ompleie 1 Total Cost Complete Total Cost ' iii 1 1. I Base Bid _ 60 _ 90 (( $&246i 11 NA - -- x,899.49 N/A 4 NO BID u� 2. 1 16,731.00 ! N/A i 1 NA ( `-' —3- ! Electrical t_._r_�___ 30 __._. ___.,,_$ ' NO BID �— — $ 3.,1)85.00 N/A i N B !D 3. FireSystem - -- 30 $$,294.00 ' N/A NO 9lD NA $5,686.91 NA i NO B!0 4 I- VAC Work 30 -- _$9,295.00 N/A NO BID I NA $12,397.00 N/A NO BID i { I 5- 1 Storage Building 30 $11,230.00 N/A NO BIG NA - $8,740.00 N/A NO BID z � I Demo of House & 7 fll 7) F 6. S Building — 7 $6,435.00 N/A —� NO BID - -- NA $8,682.50 8 $4,200.00 1 Painting of Exterior , i 7. ' of Building �- 15 $10,367.00 60 $39,343.23 NA $22,6e39.50 15 $8,600.00 I ( Painting of Interior —.. _ -- — -- -_.- 8. of Building 30 ` $13,585.00__ 643 S37,340.00 NA j $12,765.00 20 $12,400.1X3 D 1 p_ Loc I _ Beaumont, TX Nederland, TX _1_ __.— .__Houston, TX Port Arthur, TX J r 1 — Name of Bidder .1 t 1_ { Hawkins Contractors - — Discount Piurncirg -- _Simplex Grinnell — Interior Selections � _ —__ ____ ____ i Days to + _ __�__ _ -- Days to I Days to I I D err # Description Complete 1 Total Cost. Complete I Total Cost Complete 1 Total Cost Complete 1. Total Cost j � 1 1. Base Bid ; N/A NO BID DIS UAfJ fD DISQUALIFIED WSQt;A11P €D 2. 1 Electrical N/A NO BID ' N;A ' _ N/A N/A N/A N/A 1 N/A j 1 3 - -_T Fire System_.__. _ N/A NO 810 ( N/A _. - I" � N /A _ NIA N/A N/A N/A 1 4. I4VAC Work N/A NO BID N/A NIA N/A N/A N/A N/A 5. Storage Building NJA NO BID N/A N/A N/A N/A N/A N/A Demo of House & D c a 6. Storage Building N/A - NO 84D N/A t N/A N/A - N/A — NIA N/A — F, Painting of Exterior - �� _ _ N ul L 7. of Building__ ` . - 14 - _ $5,341.95 J N/A I NIA 1 N/A N/A N/A N/A 1 N ` Painting of Interior 1 l i L8. of Building 7 — 1 $9,141.31 N/A _, N/A I N/A N/A N/A i N/A Location � - -- Grov TX L_- Groves, TX I Ho TX P Neches, X 1 w Z R r te t � /t , ___... � Ile) _ T 4. I S,'-a.rna Taibbs,. P: D: rg Manager Dc'?-^ _ — _ I Pacgn 1 elf 1 :TI ri it f iTl 4 AN /� f k r� City of Port Arthur is r 4e9f.as Li �. r , rt F `, r1 c �� R;:'�i� & r�i��.;��C, a1 C1r1 71 c nm 0 1 I Renovation of Department Cub Ti i i Bid O ring Date: Juih 14, 2010 -_. _____. __ -_ - - Name of Bidder I ____ - 1 ---- tvIcFeniel Services, LLC Stonewater Inc. + EE &G Constructicn & Electrical Guardian Force Security -' 1 i I Days to i Days to I Days to l Days to .%; I ! ?t ern # J ^ Description Complete Total Cos: Complete Total Cosa Ccmpiete Total Cost Complete { Taal Cost m � _ i. Iii ease Bid Za 3�i{1,75if.€i0 av ��_ 1 24 i _._. l x � _ _ $4r,4x5.Qv" 2-. $26,155.00 N/A NO BID 2. jElectrcaf 5 $12,600.00 ~ N /, NO Q ED lid $3,975.{113 N/A _NO BID I ., i R ------ I _ 0 _ _ 1475.00 10 $4,890. _a. i r re .ys�tEnr 3 _ ._. a.Q,S€?c,.�JO _ 3Q _ __ $8,75,_Of3 . 1 t $ , --- 4. ; riVAC Work 3 - ;,'I,850.CQ • - N/A T — NCB jib 23 - 51,350.00 N/A 1 ND BID a. i stet age Building 10 $21, >1IO:u0 w 30- t SS,20.J 00 _ ! 3` - .._ �4 O u0 N/A — NO Bib __ 1 Demo of Haase & �, E - - f i 6 . - I Storage Buildirtg - -_ - .__..3 $5,570.00 1 7 $3,2000 0-0 3 . $3,200.( _ /A NO BID — r k r - Paintin - g of Exterior _ ! - - I - --1— __ j I 7' .—_. 1 .... +of Bu :Win g 4 --4- $3:2,801.00 _ 60 $ �3,50O.00 - 15 y $7,500.00 - ; ___ _N /A 1 - NO BID ` r � { ! Painting cf interior - ' 1 8. ! of Building _ 3 1 $S,AOO_JO I 60 $31,520.00 1Q $6,(}O+J.GQ N /A NO BID I o Location Sugarland, TX - Port Neches, T' - _ —.__ Baeiiff, TX _ Nederland, TX J N i ___ - - _ Marne of Bidder __ — _J_ —. _ __ i �Thermacon Service Co. T DeLeon Construction & Drywall Stonebumer Verret Electric Durcon, LLC ____ Days to flays to Days to Days to Item # _ Description _ Complete Total Cost . Complete Total Cost Complete Total Cost Complete Total Cost 1. Base Bid N/A _ NO BID 30 . $56,144.00 N/A NO BID 90 $45,250.00 - 2. Electrical N/A NO BID N/A �^ ' NO BID 180 $16,226.78 N/A _ $10,000.00 N _- 3. Fire System N/A NO BID __ N/A _ NO BID N/A NO BID N/A $5,00000 Q. VAC Work 3 $4,804.00 - N/A NO $ID NIA NO BID _ N/A $3,000.00 PJ 5. Storage Building N/A ~ NO BID . f $6,320.00 N/A NO BID 10 - - $8,000.00 m ci Demo of House & { 6. Storage Building N/A NO BID - 5 $6,780.00 N/A NO BID 10 510,000.00 Painting of Exterior 3 7. of Building Painting of Interior N/A __ r NO BID 8 $8,750.00 N/A NO 91D 10 I 58,500.00 1 73 DJ ' L 8. of Building °� /A .._.._._ L NO BO I :X3,900 00 N/A NO i31D 10 $8,590-0D $8,590-0D Lo~ I:eaua,orst, Y A -(" r a CYE..�vF+s, F.: __. � - -- Port Arthur, �X rse I , .. __... X EXHIBIT "B" CONTRACT FOR EXTERIOR PAINTING AT THE DEPARTMENT CLUB THIS AGREEMENT, made this _ day of by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "Owner" or "City" and HAWKINS CONTRACTORS , a (n) Corporation herein acting by and through Thomas Hawkins hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payments, terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1) THE CONTRACTOR AGREES TO PERFORM ALL THE WORK AS DESCRIBED HEREIN: • REQUIREMENTS FOR WORK o Grounds must be kept clean at all times from all debris o All permits are required at no cost o Work must meet the following codes o IBC 2006 o NEC 2002 o IECC 2006 o IDC 2006 o IMC 2000 o Inspection will be required on work before final payment • PAINTING o Painting of exterior will be with oil based paint to capsulate o Do not scrape old paint 2) This agreement is good from , 2010 to , 2010. 3) The Contractor agrees to perform all the work as described herein and as also described in the attached service agreement: for the amount of $5,341.95. Agreement for one year thereafter. The City can terminate this agreement with seven (7) days notice at its convenience. Each party can terminate the contract with five (5) days notice for cause. 4) This agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the date first written above. s.pr16058_contract_dept club exterior painting IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies, each of which shall be deemed an original on the date first written above. SIGNED AND AGREED TO on this the day of 2010. CITY OF PORT ARTHUR BY; Stephen Fitzgibbons, City Manager ACKNOWLEDGMENT THE STATE OF TEXAS § § COUNTY OF JEFFERSON § BEFORE ME, the undersigned Notary Public, on this day personally appeared Stephen Fitzgibbons, City Manager of the City of Port Arthur, known to me to be the person whose name is subscribed e act and deeds of the City of Port Arthu�for that he executed the same as the purposes and considerations therein expressed, and in the capacities therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of , 20_. NOTARY PUBLIC IN AND FOR THE STATE OF TEXAS s.pr16058_contract_dept club exterior painting SIGNED AND AGREED TO on this the day of 2010 CONTRACTOR: HAWKINS CONTRACTORS BY: Thomas Hawkins ACKNOWLEDGMENT THE STATE OF TEXAS § COUNTY OF JEFFERSON § BEFORE ME, the undersigned Notary Public, on this day personally appeared , known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same as the act and deeds of Hawkins Contractors, for the purposes and considerations therein expressed, and in the capacities therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of , 20 . NOTARY PUBLIC IN AND FOR THE STATE OF TEXAS s.pr16058_contract_dept club exterior painting s.pr16058_contract_dept club exterior painting fft :BOB LCUEPS C.M.0 CENTER FAX NU. :409"72853125 Aug. 31 2010 10 : 15A1 P14 ti , .. . . i clikflUclat.A4 Arawar -, . . i RID FO: KenQs_aidonsObtp MD D DATE: Ny1,,,2 Di Q . . _Iten it __ Deact_lpfLon Dzys to C _ T ; ---r- ...-----1 I 1 1 ! 1 . I ..,. i Base i.id .. 1 __ /Calerxiar days . 1 T i ., , ,, ..., „ Liccu icat _ , i I Calmi.i.kv (lays ;--- , - — — ----- • --- i 1 i • $ • 1 3 . 1 Fit___:_ekstern / Crar.m.darflAys 1 1 1 1 4 1 1-WAC Work / Caltodar days $ __1 : ; I 5 Sthraj e Buildial . i Calendar dvs i $ • I ti I Demolitiort of Howe 1 Paisiting of Etterlor of Z 4 I I & N 5 I Calendar dttd s 5 ■ 4 .) 1 7 ' I Painting el I rkTi 75T+ , , . L i 1 3‘ii4ill8 1 (7 L dayst-5 lq L 31 __, Hi; 1,4 til);k3s) C rmiTi-44cxfioc, i 1,1 12';i6 OF„, _..,..2) ,,,, PAN iffilliitT ---- ' --- STREET ADDRESS ........--- _,......, ..- ...2<•0: ---- ,..- - """ ____-..------- SKINATVRT OF )3IWER ---- P.O. BOX „...:.• / 1.,..) • _-______314,i,„%:( b/7-0 'v '73. . PRINT - OR TYPE NAME CITY STATE ZIP - • --:- _ 9 - 4-kf -.3 5/.2: 0 — TITLE AnA CODE TELEPHONE NO , ,,j - 62 1.112_,,E-p.zszkgii,..1Apz. ii&''l EMAIL , P$ise 9 , Yfitt . . FRJM : E'OB 2 1EPS CILIC CENTER Fq: HO. :853125 Aug. 31 2010 10:16AM P15 OPENMIO DATE My 7: 2010 CYPT OF PORT ARTHUR Bidder &e requested to furnish Their complete BEkr...S_EQ_APILKaa and TeAXIDRITEILAI iNetat as indicated below: 142i COMPANY ADDRESS jf 1/3713.52- --- tTrY/STATE/77 _121,4,12‘) (-) • iltI COMPANY DDREss_ riez. _ • C1TWSTA - 6: TAX IDENTLEVAITON MBER • - • • Page. 10 of ig �,: ;r, 409. 7 Fug. 31 2010 10: 1Ei M P1�. G- rani _ :G! `� C r i r C ��Li I' =: ,.. i� _ . : .1 —_ --ma ir . Propose. Hawkins Contracting 6154 EI Dr Crtc,ves eras 77619 409- 548 -3437 Proposal No: Date: 07 -05 -10 1331.0414112inititil4 'Work Sp be ,perigrmed at '??are; City of Fort Arthur Addtbes: Department Club City �ecretaty 1924 Y7r. Address: 444 4"' street , 4th floor Port A akes Texas 77640 Port Arthur, Texas 77640 Phone No; We herby propose to furnish the materials and perform the labor r,heessary for the completion of: iiLI.EFlfd 4f exterlcr Painting of the exterior will be with oil base paint Caulking and filler will be applied as needed All material is guaranteed to be as spec - ivied, aid the above wore to be performed in accordance with the drawings and specifications submitted for the above work, and completed in a substantial workmanlike manner for the sum of five thousand three hundred and forty one dollars and ninety five cents. ( 34i' ?S) With paynieitt m full. within. 30 days ai pcn completion. Any alterations el?. wi21 become au extra ? e Argo over s td above tthe mate. ' Allagrceretals eo st °aegent ;ors strikes,, accidents, idents, Dr delays and beyound our control. Respect&illy submitted ; ...__ _____ - --- Per: Ha' winos Contracting NOT 1 This proposal may be w'thdr �vwr by as if not accepted within 30 Days. ._...._ _.._. _ —..- .s.._._.—_ _ _ A . of Proposal -- ropo 8 ,_,...,. -. _— The above prices, specifications and conditions ate satisfactory and are hereby accepted. You tire aaithorized to do the work as specified. Payments will he made as outlined above. 1 do understand that prices i41ay change due to repairs that where unforeseen or due to material cost increases. Data'__ —. S _ __ .. ____ titre' - �_ Signature: _ __ �. —• F :PfF POWERS CIS. ;'IC CENTER FAX HO. : 413998731 - 2,F. Aug. 31 2010 1J 16AM P17 P roposal Hawkins COW ra ting 6154 East Dr Groves, Texas 77619 409 -545 -3437 Proposal No: Date: 07 -05 -10 1' ; aa aa1 submittal to a' SrF tp befi IS,SI,e, e a Name: City of Port Arthur Address: Department Club City Secretary 1924 Lakeshore Dr. Address: 444 4 street , 4 floor Fort akes o re 77b40 Port Arthur, Texas 776 Phone No: We herb'; propose to furnish the materials amd perform the labor necessary for the completion of Ilitakir. tiant Painting of ulterior will be with oil base paint Caulk and putty will be applied as ?tended A11 material is guaranteed to be as specified, and the above work to be perfumed in accordance with the drawings and specifica.tioas submitted for the above work, and completed in a substantial workma nlike manner .'or the sum of nine thousand one huudxed and fcwty one dollars and thirty one cents. ($914! .31) With payments to as follows: `A dow a and remaining amours in fall upon completion w }!1 bcc me an a and abov�ethe r * etti oate! �.iatt% coven s. tor:tingeAt apon o.,ke4, accidents, or d tayv acrd lrewgested o;1r control. Respectfully submitted : - - Per: }Iawkins Contracting NOTE: This proposal may be withdrawn by us if not accepted withia 30 Days. _._.__..---- ----- - ----- -- ---- _.J..,_. Ar:.cepta:aCe of P„ olpost:l __,_y�.- -- ---- 'The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payments will be made as outlined above. I do understand that prices may change due to repairs that ,kbere unforeseen or due to material cost increases. Data. - Signatu.re: _ —_w ��� � Aug. 31 2010 1F3 :1`�Arl F1�= FP0i1 : F.OB r =�E,. EP C I t I C CENTER F4 NO. : -zCi9'=i,-_..�•._�12_ ' m eal Hawkins s Contractitng 6154 East Dr `grove, Texts 77619 409-548-343 Proposal No: Date: 07 -05 -10 York to to performed at >� o° st;>frrutted to Ns!ne: City of Port Arthur Address: Department Club City 5 ^crGirsy 1924 j akeshorc Dr. Address_ 444 4- sheet . 4` flcor Pert Arthur Texas ", 76A0 Dolt Arthur, Texas '776 0 Phone We herby propose to foraish the materials and perform the labor necessary for the completion of: Rtpttt,'t! Reps in front of stage to correct depttr, on steps and a hard rail per dra :wittg A Replace stage right and left steps to correct depth on steps Demolish curtain nn stair Cut the end stage extending into the door way at the NW corner of bldg to meet ADA standards All material is guaranteed to s bttli� a fc�r the above work, work to be d completed i t performed s in sly rdan krt�ar h workmanlike drawings and spcctficanvn m nnet for the sure of two thousand five: hundred dollars. ( S2i00.00) in full upon cOmpic?i'x with in 30 days Any alterations or will hem= to es.tra charge e arge ever slid above the estimate. Allurements errs t o Atirtgent apou strikes, accidents, or &l beyo ;bald our rantrol- Respectfully submitted - - - -- par: Il.awkins Contacting NOTE: This proposal may withdrawn by us if not accepted within 30 Days. _ - -- —_— _ — --- Acctptartce of Proposal a to ab z d to prices, the wospecifications and na specified, conditions t swill be ma e as outlined e.i above. I do understand that asith rue to do the worf e prices may change due to repairs that where =foreseen cr due to r ate al cost increases. O , I ' . C CENTEP FAX NO. :4F199853125 Aug. 31 2010 10:16AM _P19 .�-- I:F hyc x. .II El�dI3L ? NO ON1 X19 4:‘ . d �c . Pe$ DATE: JULY 2, 4(t Tev:i Club Bid Proposal For: R of Department iJlu i The following clarifications, amendments, deletions, add ions revision to only in odif m z�er and ;made a part of the contract documents and change the n to the extent hereinafter stated and Shad be incorporated in the contact documents. original contract Provisions, this addendum slurs akti precedence iESTF:�TA requirements ACKNOWLEDGE SAID dnctt:nen4s and all 'BIDDERS �..�.� REQUESTED PROVISIONS IN THE SUBMISSION OF THEIR 1319. • Bids are due on Wednesday, July 4, 2010 at 3:00 P. M. 2. Replace current drawings with attached drawings. 3. The City will purchase chase the range and refrigerator. will Hot Water Heater and 4. The Contactor awarded the Rase n „ �t.:rchase the Vent -A.1 ood. 5. Sheetro.k rear door in ladies restroorrz and all walls in Office room. Remove she',: on Office wail. 6. Place the Fire Alarm Panel in the Kitchen per Drawing. 7. ELE RIC {L a. Electrical Service Riser crust be 18" above foot line. b. Install 220 volt receptacle for the Range: c. lotion of Celling Fans must be 18" from ceiling. d. Install Discon nect for Hot Water Heater & wire it in properly. e. Additional Combo lights and switch in kitchen per drawing. will be placed f. Additional exterior Emergency light over door where new ramp p per drawing. a. 12'x 16' Metal Building not Aluminu=m. b. Place a Double. Door to enter Storage building. 9 . iilKh& B a. Place the Return Air in the- far left corner oI the stage area ceiling. V A4food venting. b. Responsible �C�. the �f.I"�i -_ If you have any questions, please contact the Purchasing Division at 409 NOTE; ALL PAGES OF ADDENDA UST BE SIGNED AND SUBMITTED WITH - YOUR 'RID DOCUMENTS. NTS. Shawna Tubbs, Purchasing Manager Signature of Proposer Date Tonya Summerlin From: Adam Saunders [asaunders @portarthur.net] Sent: Wednesday, August 25, 2010 4:32 PM To: 'Tonya Summerlin' Subject: Dpt Club Resolutions Attachments: Resolution for Dpt Club renovations.doc; Resolution for Dpt Club house demo and storage bldg.doc; Resolution for Dpt Club exterior painting.doc Tonya, I'm faxing you the bid tabs for Exhibit A. As for the resolutions, I was really having trouble with the "Whereas" parts. There just didn't seem much for me to say in it. Let me know what changes need to be made and I'll get on them. Adam J. Saunders, Dir Robert A. "Bob" Bowers Civic Center 3401 Cultural Center Dr. Port Arthur, TX 77642 409 - 985 -8801 asaundersc portarthur.net 1 4099P FROM Ff3 FOYERS CA;AC CENTER Fr-T.< HO. : 409E353i25 LI9. 25 2010 04:37PM P1 Pon 77,54,2 77 4 Cilic • EAr ' Ea cxj F-Lrarst! ricr,&271.,2 /* jycz Phone: Pages: ---------- _ erfts: Robert A. 'Bob' BowErs Hobert A. 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