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HomeMy WebLinkAboutPR 16075: RENOVATION OF ROOM 150 ON 2ND FLOOR OF CITY HEALTH DEPT. BUILDING PUBLIC WORKS DEPARTMENT COUNCIL ACTION MEMO TO Stephen B. Fitzgibbons, City Manager FROM Ross E. Blackketter, P.E., Director of Public Works SUBJECT P.R. #16075 — Contract to NVT Construction, LLC for the Renovation of Room 150 on the Second Floor of the City Health Department Building DATE 30 August 2010 RECOMMENDATION: I recommend that the City Council approve Proposed Resolution No. 16075, authorizing a Contract with NVT Construction, LLC of Port Arthur, Texas in the amount of $45,000 for the renovation of Room 150 on the second floor of the City Health Department Building. BACKGROUND: A mandatory bid meeting was held on 27 August 2010 for the renovation of Room 150 on the second floor of the City Health Department. Four (4) vendors were contacted and two (2) quotes were received. BUDGETARY /FISCAL EFFECT: Funds are available in account 133 - 1021- 555.54 -00, SSBG -1. EMPLOYEE /STAFF EFFECT: None SUMMARY I recommend that the City Council approve Proposed Resolution No. 16075, authorizing a contract with NVT Construction, LLC of Port Arthur, Texas in the amount of $45,000 for the renovation of Room 150 on the second floor of the City Health Department Building. / A/ 41-zi Ross E. Blackketter, P.E. Yoshi Alexander Director of Public Works `Director of Health Department REB /rtb S: \Roe \Health Department \Room 150 \Council Action Memo - Agreement Rm 150 P.R. 16075 08/30/10 rtb RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH NVT CONSTRUCTION, LLC OF PORT ARTHUR, TEXAS FOR THE RENOVATION OF ROOM 150 ON THE SECOND FLOOR OF THE CITY OF PORT ARTHUR HEALTH DEPARTMENT FOR THE AMOUNT OF $45,000; FUNDING AVAILABLE IN ACCOUNT NO. 133- 1021 - 555.54 -00, SSBG -1. WHEREAS, THE City of Port Arthur has received Social Service Block Grant funding to renovate Room 150 on the second floor of the Health Department located at 449 Austin Avenue; and, WHEREAS, a mandatory pre -bid meeting was held on 27 August 2010 for the renovation of office space in Room 150 on the second floor of the Health Department; and, WHEREAS, four (4) vendors were contacted and two (2) quotes were received and opened on 31 August 2010 for the above referenced contract and have been evaluated by Public Works and Purchasing (see Exhibit "A "); Whereas, due to grant funding requirements, this project must be completed by September 24, 2010; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager is hereby authorized to execute a contract with NVT Construction, LLC of Port Arthur, Texas (attached as Exhibit "B ") for the renovation of Room 150 on the second floor in the City Health Department Building located at 449 P.R. 16075 08/30/10 rtb Austin Avenue in the amount of $45,000, funding being available in 133- 1021 - 555.54 00, SSBG -1; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2010 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Mayor Attest: City Secretary P.R. 16075 Page 3 APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: DS Stephen B. Fitzgibbons Deborah Echols, CPA City Manager Director of Finance ( ( Al . ‘, . r _ / iL_ L/ XX��?? • 1 I Ross E. Blackketter, P.E. Shawna Tubbs Director of Public Works Purchasing Manager V4vfL kfuojiy._-- ' pshi Alexander /"572. Director of Health Department S: \Roe \Health Department \Room 150 \PR16075 -Rm 150 APPROVED AS TO FORM: CITY ATTORNEY EXHIBIT A Ci of '11� ._, , CITY OF PORT ARTHUR QUOTE SHEET o rt rat u k (Specifications are attached) Texas Date of Request: August 26, 2010 Department Requoting Quote: Public Works Services Needed: Renovation on the 2 " Floor of Health Building Quote Due Date & Time: Tuesday, August 31, 2010 by 10:00 A.M. Mandatory Pre -Bid Date: Friday, August 27, 2010 @ 9:00 A.M. @ Health Department, 449 Austin, Port Arthur, TX 77640 Delivery: Quotes are to be faxed to (409) 983 -8291, E- mailed to cwilliams@nortarthur.net Delivered to the Purchasing Div., 2 " floor, City Hall. Questions, Please contact: Clifton Williams, Senior Purchasing Assistant, (409) 983 -8160 Rawetts Baaheth, Assistant City Engineer, (409) 983 -8184 Item. # ,Description Room 150 Room 1.51 1 Cost for tabor. 2 Estimate4 cost for materials _ $ M g"`I .2'69 n $ i © D 3 Estimated time for com•letion Calendars Calendar days S iam( U /4) -,� . . . . r , : : . Signature Company Name 6 cxraSC r r G1 Printed Name E-mail 91H C2 ? _LI' psvT IT -1 (-0 — 7.2 -l 3 2 Address 1 Phone Po- City, State, Zip ( 5;:e s_.t.-..7"""-0 (dii,C._.p.a._ .5_,...c_1()_,Lo___ Shawna Tubbs, iurchasing Manager_ Date • Aug 31 10 07:OOa NVTCONSTRUCTION 4099827501 P. / ',': cry of °' CITY OF PORT ARTHUR '..' QUOTE SHEET ort rrhu (Specifications are attached) Texas Date of Request: August 26, 2010 Department Requesting Quote: Public Works Services Needed: Renovation on the r Floor of Health Building Quote Due Date & Time: Tuesday, August 31, 2010 by 1.0:00 A.M. Mandatory Pre -Bid Date: Friday, August 27, 2010 @ 9:00 A.M. @ Health Department, 449 Austin, Port Arthur, TX 77640 Delivery: Quotes are to be faxed to (409) 983 -8291, E- mailed to cwillis.Po. --- eset Delivered to the Purchasing Div., am r 2 "P floor, City Hall. Questions, Please contact: Clifton B on Williams, Senior sistan City Engincer, 983-8)84 160 Rawetts aaheth, ,A. Descri' don Room 150 Room 151, Item # 1 Cost for Labor $ ' e (50/D / 2 Estimated cost for materials $ 3 ' Es' Es amti�ted ti memEetaora 0 Calendar days Calendar days Company Name Sig `r •. pal 1���`T- l� �c.� t o c� � , (.�a -�a� - Co I'll �.r � J � C Printed Name E -mail AI . - -1) t � — � � Sle rift ' Phone Address Lf 7 D , ity, State, Zip Fax e . ........T- Date Shawna Tubbs, n. chasing Manager SIGN -IN SHEET FOR PRE -BID MEETING Renovation on the 2 Floor of Health Building August 27, 2010 — 9:00 a.m. PLEASE PRINT CLEARLY 1) Name: /c/A7 /4! 44 /4--/Y Phone:(/ l - 6 Fax: 73 6'— ,/- 73 Address: ��/ /)/ O /W /' ' Cit /state /Zip: / ./- fr/zTH- -7---A 77Cfd Cell: ,-'/ — D / )- ' N 6 / . . / 3 � 2 i ' / i � : 5 , . = / � l G E m a il: G-1 -- rr6� 1 6C-T RR Company: ` 2) Name: .f3Gv/A/ . v ; Ynl cAv 2 ' Phone: /e) 9 1 Lo / Fax: z--/c9 ' 7L Y 7 3 � Address: C- 1 / s k` y City /State /Zip: '027 Q2 N " ei t°{ Cell: e z. 9 /�.? 9 Company: s J`oive(vv?`c »C Email: fC gv tcnirj ,0 4 , Co y0---7 Phone: 0 ' ll'o, -2 3) Name: !` / / ' '7 . r� tI . . Fax: a D 9 �g 7 / Address: 2 ,S / � /�,/� ' / /� ✓ ` v r l t "' ��0 . 7� 4 z- Cell: (� o 0 qco 1(7"71/ • City /State /Zip: � 4 / � Company: A/v r ( ^f � . G.�- �' Phone: 6 . G caz 4)Name: A d 1l t Vp hnsiyl Fax: Address: _ 7 w, l g 5_ 'T City /State /Zip: 7 y, - A r,t /u Cell: Company: (" Re NO de//;/c7 Email: ROO Phone: 5) Name: Fax: Address: City /State /Zip: Cell: Email: Company: Phone: 6) Name: Fax: Address: City /State /Zip: Cell: Email: Company: pg. 1 EXHIBIT B CONTRACT FOR RENOVATION OF 2 FLOOR AT HEALTH DEPARTMENT THIS AGREEMENT, made this 8 day of September, 2010, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY ", and by and through One Stop Construction and Restoration hereinafter called "CONTRACTOR ". WITNESSETH: That, for and in consideration of, the payment terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The Contract shall commence within one (1) day of the ttl0 OWNER . The work to be performed under this Contract will be completed within days of commencement. 2. The CONTRACTOR will perform the work as delineated in the Scope of Work and Specifications attached hereto. 3. During the term of this Contract, the Contractor will furnish at necessar eense all of the materials, supplies, tools, equipment, labor and other excepting those supplies specifically not required of Contractor in the Specifications and Scope of Work. 4. The CONTRACTOR agrees to perform all the work b specifications nd contract documents and to comply with the terms therein a. $15,000 Down Payment b. $30,000 After the project is completed 5. The CONTRACTOR will commence the work required by the Contract Documents upon Receipt of a Notice to Proceed 6. The term "Contract Documents" means and includes the following" a. Agreement b. Specifications c. Quote d. Notice to proceed 7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 8. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first above written OWNER: BY: Stephen B. Fitzgibbons City Manager CONTRACTOR: BY: NVT Contractors , CITY OF PORT ARTHUR QUOTE SHEET )4 (Specifications are attached) ort rthu�_ Te xas Date of Request: August 26, 2010 Department Requesting Quote: Public Works Services Needed: Renovation on the 2" Floor of Health Building Quote Due Date & Time: Tuesday, August 31, 2010 by 10:00 A.M. Friday, August 27 2010 @ 9:00 A.M. @ Health Department, Mandatory Pre -Bid Date: 449 Austin, Port Arthur, TX 77640 Delivery: Quotes are to be faxed to (409) 983 -8291, E- mailed to cwilliams(a�portartur.n Delivered to the Purchasing Div., 2nd floor, City Hall. Questions, Please contact: Clifton Williams, Senior Purchasing Assistant, (409) 983-8160 Rawetts Baaheth, Assistant City Engineer, (409) 983 -8184 1. Cost for Labor 2. Estimated cost for materials Calendar Days 3. Estimated time for completion 4. Cost for Ceiling Tile Installation in Storage Room 151 Company Name Signature Printed Name E -mail Phone Address City State, Zip Fax ii d Date Shawna Tubbs, Purchasing Manager Port Arthur Public Works Department SPECIFICATIONS FOR OFFICE RENOVATIONS ON THE SECOND FLOOR OF THE CITY HEALTH DEPARTMENT For this project contractor shall provide the "Material Takeoff" and approximate cost for materials. A City representative shall accompany the contractor representative to the building supplier (to be chosen by the City) and pay for the construction materials. All remaining unused building materials shall of building over to the City. The contractor is responsible for the transportation materials to the job site. The contractor shall complete this project by September 24, 2010. General Construction Notes: a) Contractor shall be responsible for removal e o all d tools ndclean n gio f in , or w on a daily basis. Do not any corridor. b) Contractor shall vacuum dust on a daily basis to prevent tracking throughout the building. c) Contractor shall work whatever hours are nan any e of the building shall be meet the deadline given. Access to and y g coordinated with the Public Works Department personnel and Director of Health Department. water d) Contractor shall not use any sinkfor cleaning tools. For larger consumptions, use the exterior faucets. e) All work to be in accordance with the current appropriate building, fire, and ADA codes. f) Final bid must include: 1) Cost for labor u 2) Estimated cost for materials (for tracking purposes) ) 3) Estimated completion time for project 4) Provide separate bid for the ceiling tile installation in Storage Room 151. Room 150: Office 1.0 Remove existing walls as shown on plans. 2.0 Construct new dividing wall as shown on plans: a) Framing to consist of metal studs. b) Walls to extend 9'6" from the floor. c) Walls to be clad in 5/8" drywall. ng d) Walls to be insulated with d orange led xtu e) Drywall to be taped, floated, and peate coats red. e latex paint; color to be f) Walls to be primed and painted with two (2) selected by the City personnel. Walls shall be completely painted before drop ceiling installed. shall be selected by City personnel. g) Paint color for the walls and door framing 3.0 Install six (6) wooden door frames with 3' -0" by 8' -0 "solid wood doors: a) Hardware to be commercial grade, handles brushed b) Latch mechanisms to be lever with key locks compatible with existing keys for each Health Department doors. Contractor ster keyee (3) y lock and shall be keyed to Heal c) Contractor shall coordinate with City p erf finish hhe existing color fos the new doors. The new doors shall have the sam approved by the appropriate d) Style of hardware, doors and door finish to be app Y City personnel. 4.0 Suspended ceiling shall be an acoustic tile ceiling with 2'x 4'panels and shall be installed at 9' -0" from the floor throughout the entirboxes e City personnel will install all electrical items, telephone, dat with and Citys throughout construction phases. Contractor must Department for installations. 6.0 Flooring: room. a) Carpeting shall be commercial grade installed nel andi nstalled by Carpet shall be chosen by City H ealth Department person the contractor. City personnel. b) Contractor shall install Vinyl Wall base selected by y p 7.0 HVAC: e a) Contractor shall install new air ducts and ceiling hall be in accordance compatible w the latest specifications and codes. Vent type vents throughout the building. Room 151: Storage anels and shall be 1.0 Suspended ceiling shall be acoustic l throughout ceiling the entire room. 4 p installed at 9' -0" from the floor 2.0 Contractor shall install new air ducts and ceiling shall be compat b e with t e ex t i sting latest specifications and codes. Vent type vents throughout the building. , data and boxes 3.0 City personnel will install all electrical, telephone coordinatellwith the City's throughout construction phases. Contractor Electrical Department for installations. Ci ty of ; 'fir' \ \ ` M CITY OF PORT ARTHUR cam,_ QUOTE SHEET o rt rth u r (Specifications are attached) Texas Date o Request: August 26, 2010 Department Requesting Quote: Public Works Services Needed: Renovation on the 2 " Floor of. Health Building Quote Due Date & Time: Tuesday, August 31, 2010 by 10:00 A.M. Mandatory Pre -Bid Date: Friday, August 27, 2010 @ 9:00 A.M. @ Health Department, 449 Austin, Port Arthur, TX 77640 Delivery: Quotes are to be faxed to (409) 983 -8291, E- mailed to cwilliams@portarthur.net Delivered to the Purchasing Div., 2nd floor, City Hall. Questions, Please contact: Clifton Williams, Senior Purchasing Assistant, (409) 983 -8160 Rawetts Baaheth, Assistant City Engineer, (409) 983 - 8184 ■ Item # Description Room 150 Room 151 1 Cost for Labor $ $ 2 Estimated cost for materials $ $ 3 Estimated time for completion Calendar days Calendar days Company Name Signature Printed Name E -mail Address Phone City, State, Zip Fax ,./4 ' __ ��o (a Shawna Tubbs, Purchasing M q Manager Date • CITY OF PORT ARTHUR, TEXAS � cit of ADDENDUM NO. ONE (1) or! Nhu Tea" DATE: AUGUST 30, 2010 Bid Proposal For: Renovation on the 2nd Floor of Health Building The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows: 1. For this project contractor shall provide the "Material Takeoff' and approximate cost for materials. A City representative shall accompany the contractor's representative to the building supplier (chosen by the City) and pay for the construction materials. All remaining unused building materials shall be turned over to the City. The contractor is responsible for the transportation of building materials to the job site. The contractor shall complete this project by September 24, 2010. 2. Replace bid sheet with the attached bid sheet. 3. Room 150: Office a) Add to 2.0 a) (20 gauge metal) b) Add to 2.0 h) Install 1 '/2" Hat Channels and 5/8" Geoboard on outside walls. c) Change Specification 3.0 to Install six (6) 3' -0 "x 7' -0 ", One (1) Hour Rating Solid Laminated Plastic Clad Doors with Hollow Metal Frames." d) Omit Specification 3.0 c). e) Add 3.0 e) Replace existing corridor doors to One (1) hour fire rated doors of same type. f) Ceiling Tiles and Grids shall not be fire rated. (shall be standard tiles and grids) g) Install dampers in AC Duct through east side wall. 1 4. Room 151: Storage a) Patch all breaches in brick wall leading into the mechanical room to maintain one hour rating. b) Install wall in small hallway at phone room area with two (2) sheets of 5/8" Type X sheetrock from floor to ceiling. c) Replace existinz corridor doors to One (1) hour fire rated doors of'same type. If you have any questions, please contact the Purchasing Division at 409- 983 -8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. Shawna Tubbs, Purchasing Manager Signature of Proposer Date SOUTEX Engineering & Surveying 3 737 Doctors Drive — Port Arthur, Texas 77642 Ph 409.983.2004 Fx 409.98 3.2005 Change Order A llco Date: 7 -- 8 - 10 P.O. Box 3684 Owner: City of Port Arthur Beaumont, TX 77704 Project name: Dr. Rev. Ransom Howard Phi 409-860-4459 Soutex Job No: 09 -1066 Change Order No: 03 Original contract date: First cal. day to be counted 8/25/09 to tin il.e:, the tali < }wingcltatigts to this rtini Sec attached sheet for change from estimated to final quantities. Add $5,500.00 to construct surface inlet on exist. 18" RCP Add estimated asphalt fabric 1100 SY (r.% $7.00 /SY = $7,700.00 The original contract sum was: $ 917,677.75 Net amount of previous change orders: $ 175,468.74 Total original contract amount plus or minus net change orders: $ 1,093,146.49 Total amount of this change order: $ (79,494.38) The new contract amount including this change order will be: $ 1,013,652.11 The contract time will be changed by the following number of (\ working) (calendar) days- (strike one) The date of completion as of the date of this change order is: Engineer: Contractor: Owner: Soutex Surveyors, Inc. Allco Ciy of Port Arthur, TX Company' name Company name Name 3737 Doctors Drive P.U. Box 3684 444 4 Street -- -- --- - -- ---..........-- - Address Address Address Port Arthur, Texas 77642 Beaumont, TX 77 704 Port Arthur, TX 77641 City, State, Zip City, State, Zi City, State, Zip 711 d/ /p � - 7-g-&5 Da f Date Date 7 sign Signature Signature