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Home My WebLink AboutPR 16072: PM CONSTRUCTION & REHAB, LP CHANGE ORDER #2 MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: Stephen Fitzgibbons, City Manager FROM: Kelly Eldridge, Director of Utility Operations it DATE: August 30, 2010 � SUBJECT: Proposed Resolution No. 16072 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 16072 authorizing the execution of Change Order No. 2 to the contract between the City and PM Construction & Rehab, LP, of Pasadena, Texas, in the amount of $39,233.71 for the Sanitary Sewer Rehabilitation by the Pipe Bursting and Sliplining Methods, Basins EV75, PR78, LV49, LV56, & N127, Contract No. 8, City Project No. 404PB8. This change order does not increase the contract time. BACKGROUND This project is for the rehabilitation of approximately 80,000 feet of sanitary sewer mains, plus every service connection served by these main lines. This project has proceeded at a remarkable rate and is well below the authorized funding due to savings on several line items in the existing contract. This proposed change order addresses two additional `cost' items. The first is that we asked the contractor to upgrade certain service lines from the specified SDR -26 PVC to a heavier Schedule 40 PVC. This change adds $26,388.12. The second item provides pay items that were not in the bid schedule (but that were on the plans) for a DD #7 concrete ditch crossing with casing. This items totals $12,845.59. More importantly, the change order adds several additional line segments at no additional cost. During the course of these projects, we have found seven new lines totaling about 9,000 feet that are eligible for this type rehabilitation. All of these line segments are in SSES defined basins that require rehabilitation, and a couple of these lines have current failures. BUDGET/FISCAL EFFECT Funds are available in City Bond/EDA Grant Fund No. 404 - 1625 - 532.83 -00, Project No. 404PB8. STAFF/EMPLOYEE EFFECT City staff and our consulting engineer, Arceneaux & Gates, will oversee this project. SUMMARY I recommend that the City Council approve Proposed Resolution No. 16072 authorizing the execution of Change Order No. 2 to the contract between the City and PM Construction & Rehab, LP, of Pasadena, Texas, in the amount of $39,233.71 for the Sanitary Sewer Rehabilitation by the Pipe Bursting and Sliplining Methods, Basins EV75, PR78, LV49, LV56, & N127, Contract No. 8, City Project No. 404PB8. This change order does not increase the contract time. P.R. No. 08/30/1 0 RESOLUTION NO. A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER NO. 2 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND PM CONSTRUCTION & REHAB, LP IN THE AMOUNT OF $39,233.71 FOR THE SANITARY SEWER REHABILITATION BY THE PIPE BURSTING AND SLIPLINING METHODS PROJECT, BASINS EV75, PR78, LV49, LV56, & N127, CONTRACT NO. 8, ACCOUNT NO. 404-1625-532.83-00, Project No. 404PB8. WHEREAS, the City is currently under an Agreed Order with the TCEQ to rehabilitate its sanitary sewer system; and, WHEREAS, there exists a need to reduce flows and eliminate sanitary sewer overflows in our collection and treatment systems; and, WHEREAS, on November 3, 2009, by Resolution No. 09 -506, the City Council awarded the Sanitary Sewer Rehabilitation by the Pipe Bursting and Sliplining Methods, Basins EV75, PR78, LV49, LV56, & N127, Contract No. 8, City Project No. 404PB8 to PM Construction & Rehab, LP in the amount of $3,085,560; and, WHEREAS, the City and its consulting engineer have discovered additional sewer lines in need of rehabilitation, and have provided additional pay items for work that was omitted from the bid documents; and, WHEREAS, Arceneaux & Gates Consulting Engineers, Inc. requested and recommends changes to the bid schedule as delineated in Change Order No. 2 in the amount of $39,233.71, increasing the contract amount from $3,430,944 to $3,470,177.71, and not increasing contract time; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT the City Council of the City of Port Arthur hereby authorizes the City Manager to execute Change Order No. 2 (attached as Exhibit "A ") to the contract between the City of Port Arthur and PM Construction & Rehab, LP for the Sanitary Sewer Rehabilitation by the Pipe Bursting and P.R. No. 16072 08/30/10 Page 2 of 3 Sliplining Methods, Basins EV75, PR78, LV49, LV56, & N127, Contract No. 8, City Project No. 404PB8 in the amount of $39,233.71, increasing the contract amount from $3,430,944 to $3,470,177.71, and not increasing contract time; and, THAT this Change Order No. 2 be sent to the TWDB for processing and approval; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of 2010 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Deloris Prince Mayor ATTEST: Sherri Bellard Acting City Secretary P.R. No. 16072 08/30/10 Page 3 of 3 APPROVED FOR ADMINISTRATION: Stephen Fitzgibbons City Manager Jr/ Ross Blackketter, P.E. Director of Public Works Kelly Eldr e d g Director of Utility Operations APPROVED AS TO AVAILABILITY OF FUNDS: Deborah Echols Director of Finance Account No.: 404 - 1625 - 532.83 -00 Project No.: 404PB8 APPROVED AS TO FORM: / CITY AT ORNEY EXHIBIT A (Change Order No. 2) ARCENEAUX GATES CONSULTING ENGINEERS, INC. CHANGE ORDER No. 2 DATE: August 30, 2010 JOB NO. CPA -490 -8 AGREEMENT DATE: November 13, 2009 NAME OF PROJECT: SANITARY SEWER REHABILITATION by PIPE BURSTING and SLIP LINING METHODS, BASINS EV75, PR78, LV49 & LV56 OWNER: City of Port Arthur CONTRACTOR: PM Construction & Rehab, LP The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Sanitary Sewer Lines to the Contract and Scope of Work: a. Evergreen Dr. MH GP54 to MH GP54A (200 If) [ +J $ 0.00 b. Gulfway Dr. crossing (Walgreens to Buccaneer Seafood) MH SE250 to MH SE297 (790 If) [ +J $ 0.00 c. 10 Ave. (North of Dryden to Dryden /Gulfway Esmt.) MH SE290 to MH SE317 (650 If) [ +J $ 0.00 d. 11 Ave. / KCS (Dryden to Meadow Esmt.) MH SE350 to MH SDE (1120 If) [ +J $ 0.00 e. Rosedale Dr. (Dryden to Lewis Dr.) MH SE94 to MH SE172 (2470 If) [ +J $ 0.00 f. Jefferson City rear (39 to 32 St.) MH Sy4 -SY5A -SDE (2500 If) [ +J $ 0.00 g. 11 Ave. / Rosedale (Rosedale to Lewis Dr.) MH SE SE154A -NDE (12001f) [ +J $ 0.00 CHANGE ORDER NO. 2 ARCENEAUX August 30, 2010 & Job No. CPA -490, Contract No. 8 GATES CONSULTING ENGINEERS, INC. 2. Add the following Items to the Contract and Scope of Work: a. Remove and Replace Aerial Crossing With 8" HDPE in a 10" Steel Casing + O $ 8,845.59 b. Remove & Replace existing MH with New City Standard MH with seal Coating + (l $ 4,000.00 3. Add the following Items to the Contract: a. Cost to upgrade sanitary Sewer Services to Schedule 40 PVC ( +) $ 26,388.12 TOTAL $ 39,233.71 2 of 3 CHANGE ORDER NO. 2 ARCENEAUX August 30, 2010 & Job No. CPA -490, Contract No. 8 GATES CONSULTING ENGINEERS, INC. CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: '.3 085 560.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $3,430,944.00 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] {deceased] by: '.39 233.71 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $3,470,177.71 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 550 Calendar Da s CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 550 Calendar Days CURRENT DATE OF COMPLETION: Au • ust 13 2011 CONTRACT TIME due to this CHANGE ORDER will be increased by 0 Days The New DATE OF COMPLETION: Au • ust 13 2011 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENEAUX & GATES CONSULTING ENGINEERS, INC. [CONTRACTOR, OFFICER OR OWNER] PM Construction & Rehab, LP ACCEPTED BY: CITY of PORT ARTHUR 3 of 3