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Home My WebLink AboutA. PURCHASE SCHAEFER RESIDENTIAL TOTER CARTS CITY OF PORT ARTHUR, TEXAS MAYOR and CITY COUNCIL COMMUNICATION DATE REFERENCE SUBJECT: Authorizing the Purchase of 427 each of 95 PAGE NUMBER gallon Residential Toter Carts for the Amount of September 1, 2010 403 1272 - 533.92 - 00 $21,065.00 1 RECOMMENDATION The Solid Waste Division recommends that the City Council authorize the purchase of 427 each of 95- gallon Schaefer carts from Waste System Equipment, Inc. of Houston, Texas under HGAC pricing in the amount of $21,065.00. The price includes hot - stamped City logos on each side, freight, and no processing fee. BACKGROUND Replacements and additions for the residential garbage carts are required due to increase in customers in the north Port Arthur area, Pleasure Island, and small businesses, as well as damage and theft. The toter carts come with a ten (10) year warranty. TOTER COST BREAKDOWN 427 each 95- gallon Toters carts @ $45.00/ea = $19,215.00 Freight = $1,850.00 $21,065.00 BUDGETARY/FISCAL EFFECT Funds for purchase of residential garbage carts approved in the Public Works Solid Waste Division Account No. 403-1272-533.92-00. EMPLOYEE /STAFF EFFECT None SUMMARY The Solid Waste Division recommends that the City Council authorize the purchase of 427 each of 95 gallon Schaefer carts under HGAC pricing in the amount of $21,065.00 from Waste System Equipment, Inc. of Houston, Texas. The total price quoted includes hot - stamped City logos, freight, and no additional processing fees. aA laki-dgi -1- 52;ti,k Aliitra Alexander -Smith Ross E. Blackketter, P.E. Solid Waste Superintendent Director of Public Works _do _ -11/ Vt4, 70_ Deborah Echols Shawna Tubbs Director of Finance Purchasing Manager PREPARED BY:JAC /GWR/aw DISPOSITION BY COUNCIL: PROCESSED BY: APPROVED BY CITY SECRETARY CITY MANAGER [ ] APPROVE [ ]OTHER (Describe) DATE Waste Systems Equipment, Inc. DATE 08- 18-2010 'DO Box 40878 Hous.on, TX 77240 Phone (713) 939 -0200 Fax (713) 939 -071 QUOTATION FOR: CITY OF PORT ART1dUkt P.O. BOX 1089 PORT ARTHUR, TX 77641 -1059 Comments or Special Instructions: SALESPEFSt N P,O. NUNISER De /Nary Data F.O.B. POINT TERMS [Bob Eait1anA 2 - Weekp ARO , - Fort Ax... , . QUANTITY DESCRIPTION UNIT PRICE AMOUNT 427 SCHAEF.> !t CARTS, 95 GAL, USD —C MODEL 45.00 19, 215.00 HOT STAMPED WITH CITY LOGO AND SERIAL NUMIBER, FREIGHT 1,850.00 HGAC PRICING 10 Yet WARPANTY SUBTOTAL 21 .055_00 TAX RATE 0.X% SALES TAX OTHER - TOTAL $2 .065.0Q , SCHIMEIFIER VT 1i33AN TV Original Purchaser: Date of Purchase: Residential /Recvcling Cart Warranty SSI Schaefer warrants the component parts of SSI Schaefer manufactured ref se /recycling containers from failure in normal and regular use due to improper or inadequate materials or defective workmanship for a period often (10) years from the above date. The warranty extends only to the first purchaser of the containers. In the event containers are sold through a registered SSI Schaefer distributor, the warranty will extend to the first purchaser from the distributor. Warranty Considerations Warranty considerations are divided into three (3) parts and will be determined, each on its own merit, jointly by the Buyer and Manufacturer. The manufacturer shall have the right to inspect, test and reclaim the allegedly defective containers. 1) Normal wear and tear: • "Normal use" of a residential refuse /recycling cart is considered to be the collection of residential solid waste /recyclables in conjunction with an approved semi or fully automated mechanical lining device o Scratches, dirt or accumulation of, or any other substance • Normal deterioration and possible discoloration due to atmospheric exposure 2) Operator Error: • Operating lifter, fully and semi- automated, while container lifter and blade are operating jointly .__ • Excessive shaking of containers during the dumping cycle • Forcing the container into the packing blade • Dropping the container into the hopper • Extraordinary impacts into the curb or street • Being used other than for storage, transport and dumping of normal household residential solid waste /recyclables • Unwarranted dumping and use of container for solvents, petrochemicals, paints, acids or other chemicals. Liquid storage/transport, bulk solids, construction and industrial remnants SOCIFIAIEFIEIR .tor • Proper orientation of cart in conjunction with lifter • Failure to follow instructions imprinted on cart lids • Dropping stacks off delivery trucks, improper stacking, allowing water to freeze in stacked carts • Operator tampering oflifter speeds • Any alterations, additions andlor structural changes made to any components of a SSI Schaefer refuse /recycling container immediately voids, cancels and nullifies this warranty 3) Improper working condition of equipment • Excessive cycle times oflifters • Incorrect pressure settings of trucks and lifters • Cuts, creases, scores caused by improper lifter pressures and the presence o fworn belts, pads and sharp pinch points • Improperly installed lifters • Scratches, cuts, creases, scores, punctures Administration of Warranty SSI Schaefer must be notified in writing immediately of any and all warranty issues and send to the following: Schaefer Systems International, Inc. 10021 Westlake Drive Charlotte, NC 28273 WTD Customer Service Dept. Warranty Replacement Upon agreement of parts determined to be defective by SSI Schaefer, said parts shall be repaired or replaced at SSI Schaefer's option. Repaired or replaced parts are warranted for the balance ofthe original warranty period ofthe original part. Repair or replacement is the sole remedy under this warranty. This warranty is in lieu of any other warranty; expressed or implied, including warranty of merchantability. In no event shall SSI Schaefer be liable for incidental or consequential damages or delay in performance resulting from the defect. Under this warranty, SSI Schaefer shall not be liable for any transportation or other direct or indirect charges.