HomeMy WebLinkAboutPR 12902:EDC/LAWN MAINTENANCEinteroffice
MEMORANDUM
TO: Mayor, City Council & City Manager
From: Mark T. Sokolow, City Attorney ~ ~
Subject: P. R. No. 12902 Council Meeting November 23, 2004
Date: November 18, 2004
Attached is P2 R. No. 12902 authorizing the execution of a
conurac5 with Hebert Lawn Maintenance Service for lawn maintenance
for the City of Pore Arthur Section 4A Economic Developmenu
Corporation for 4173 39th Street.
MTS:ts
Attachment
PR N0.12902
11/18/04 ts for bjm
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EXECUTION OF A
CONTRACT WITH HEBERT LAWN MAINTENANCE
SERVICES FOR LAWN MAINTENANCE FOR THE CITY
OF PORT ARTHUR SECTION 4A ECONOMIC
DEVELOPMENT CORPORATION FOR 4173 39~ STREET
WHEREAS, quotes were obtained for grass cutting, as
denoted in Exhibit "A"; and
WHEREAS, pursuant to Section 8.19 of its bylaws, the
City of Port Arthur Section 4A Economic Development
Corporation has to submit projects to the City Council for
review and approval.
NOW THEREFORE, BE IT RESOLVED BY THE CITY cOUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That uhe faces and opinions in the
preamble are urue and correcE.
Section 2. That the City Council authozizes uhe
City of Port Arthur Section 4A Economic Development
Corporauion ~o award the bid to HeberE Lawn Servzce for
grass cutting services au 4173 39th Street, and 5hat the
Executive DirecEor of nhe City of Port Arthur Section 4A
Economic Developmen5 Corporauion shall sign uhe lawn
mainEenance agreemenE as denoued in Exhibit "B", with an
effective dane being December 1, 2004.
z.pr12902
Section 3. That a copy of the caption of this
Resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED on this day of
, A.D., 2004, at a Regular Meeting of the City
Council of the City of Port Arthur, Texas, by the following
vote: AYES: Mayor
City Council ,
NOES:
Mayor Oscar Ortiz
ATTEST:
EVANGELINE GREEN, CITY SECRETARY
APPROVED AS TO FORM:
MARK T. SOKOLOW, CITY ATTORNEY
APPROVED FOR ADMINISTRATION~
STEVE FITZGIBBONS, CITY MANAGER
EXHIBIT ~A"
CITY OF PORT ARTHUR
PURCHASING DIVISION
MEMORANDUM
TO:. STEPHEN FITZGIBBONS, CITY MANAGER ~,,<~
FROM: JOSEPH BROUSSARD, PURCHASING COORDiNATOR
SUBJECT: PURCHASING POLICY
DATE: 11/18/04
CC: REBECCA UNDERHILL, CPA, DIRECTOR OF FINANCE
In researching the lawn maintenance for EDC facility located on 39t~ street, I found the
following: GoldStar Lawn of Beaumont, Texas was the contractor maintaining the EDC
building prior to EDC signing a lease in 2003. Mr. Ike Mills allowed GoldStar Lawn to
continue the lawn maintenance after EDC moved in the building. GoldStar initially
charged a fee of $40 per cut twice a month for approximately four (4) months after which
time GoldStar increased its price to $80 per cut twice a month.
Recently I met with Mr. Mills and suggested allowing the Purchasing Division to assist
him with bids for lawn maintenance at the building. We solicited quotes for EDC lawn
maintenance and Hebert Lawn of Port Arthur was the lowest bid with $50 per cut twice a
month. The contract for Hebert Lawn is on the City Council agenda for approval
November 23. 2004. By using the City's Purchasing Policy, EDC will actually save
money and put a Port Arthur contractor to work.
In addition, the Purchasing Division is currently working on a scope of work for the
landscape maintenance for the EDC Business Park. This will be a formal bid process
with advertisement.
EXHIBIT ~B"
FROM ;I~P~DC ~'I:IX NO, :962 4445 Nov.
LA~ ~~ CoN.CT
~ - . ~ _- .~ _ -
~C~ & p~LIS ~ERT
' '. O~S C~O
~AT~O B~EW~KB, D~WA~S, ~S ~ ~RBEDS
~0 L~A~ A~ G~9S CL~
B~O ~IDEW~KS~ D~wAYS
~ - , ~' . - ,~
~E ~TAL COST OF CON--CT IS BASED ~ ~ER O~ C~OS ~. YO~ SC~D~E ~CL~E~ ~ FOLdeD ~ ~
BY SlONINO THIS cONTRA~ 1 AOR~E TO ~ TEl;l~$ AND $cH~DUL~ OF SERVICES,
· ~ / ~ t~ ' ~ ;;~ pAYABLE ~ EACH MONTH
MONTNZ,Y pAVMENT.: ' ~ .
NOTE: Effective date December 1, 2004