The URL can be used to link to this page

Home My WebLink AboutPR 12928: MC-O CONSTRUCTION PUBLI'C WORKS DEPARTMENT COUNCZL ACTZON MEMO TO Steve Fitzgibbons, City Manager FROM John A. Comeaux, P.E., Director of Public Works SUBJECT P.R. #12928 - Change Orders for the Boardwalk Elevator Tower DATE November 30, 2004 RECOMMENDATION: ! recommend that the City Cound~ approve Proposed Resolution No. 12928, authorizing Change Orders 03, 04, & 05 to increase the contract amount by $3,084.88 to a new total of $286,282.03. BACKGROUND: A contract was awarded to MC-O for the construction of the Boardwalk Elevator Tower on 12 Hay 2004 with a notice to proceed as of 01 June. The original amount for this contract was $286,197.15, which was reduced by $3,000 by Change Order 01 to $283,197.15. Subsequent work and unforeseen requirements of the project have resulted in additional change orders that will increase the contract by an amount of $3,084.88 to a new total of $286,282.03. These change orders are attached to the resolution and are summarized below: Change Order 03 - removed certain fixtures ($1,064.25) Change Order 04 - install additional items for safety $4,004.48 Change Order 05 - add a grating over the sump $145.65 TOTAL $3,084.88 BUDGETARY/F?SCAL EFFECT: Funding is available in account number 303-1603-591.89-00. EMPLOYEE/STAFF EFFECT: None SUMMARY T recommend that the City Cound~ approve Proposed Resolution No. 12928, authorizing Change Orders 03, 04, & 05 to increase the contract amount by $3,084.88 to a new total of $286,282.03. .]oUn A Comeaux, P.E. Director of Public Works ~AC/reb Z:\engineer\Documents\Cams\NcO-CO345.doc P.R. No. 12928 11/30/04 reb RESOLUT1'ON NO. A RESOLUTtON AUTHOR/ZTNG THE MAYOR AND Ci'TY MANAGER TO EXECUTE CHANGE ORDERS 03, 04, AND 05, TNCREASI'NG THE CONTRACT AMOUNT BY $3,084.88 TO A NEW CONTRACT AMOUNT OF $286,282.03 FOR THE CONTRACT DATED MAY 12, 2004 BETWEEN THE CiTY OF PORT ARTHUR AND Mc-O CONSTRUCT:~ON OF BEAUMONT, TEXAS FOR CONSTRUCTZON OF THE BOARDWALK ELEVATOR TOWER. WHEREAS, a contract for construction of the Boardwalk Elevator Tower was executed between the City of Port Arthur and Mc-O Construction of Beaumont, Texas on May 12, 2004; and, WHEREAS, the original contract amount of $286,197.15 was subsequently reduced by Change Order No. 0! by $3,000 to $283,197.15; and, WHEREAS, changes during construction have resulted in Change Order No. 03, reducing the cost by another $1,064.25; Change Order No. 04 with an increase in cost of $4,004.48, and Change Order No. 05 with a further increase in cost of $144.65, resulting in a net increase in cost of $3,084.88 to a new total contract amount of $286,282.03; and, WHEREAS, these change orders are due to unforeseen circumstances and are necessary to the timely completion of this project; and, WHEREAS, approval of Change Order Nos. 03, 04, and 05 (attached as Exhibits "A", "B", & "C") to increase the project budget by an amount of $3,084.88 to a new amount of $286,282.03 is herein deemed an appropriate action; now, therefore, BE I'T RESOLVED BY THE C1'TY COUNC'rL OF THE CTTY OF PORT ARTHUR: P,R. No. 12928 Page 2 THAT, Change Order Nos. 03, 04, and 05 are herein approved and the City Manager is authorized to execute said Change Orders; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the __ day of , A.D. 2004 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: __ Mayor: Councilmembers: Noes: Mayor Attest: APPROVED AS TO FORM: City Secretary City Attorney APPROVED FOR ADMINI'STRAT[ON: Steve Fitzgibbons 3ot~n A. Comeaux, P.E. Director of Public Works Manager Rebecca Underhill Director of Finance Z:\engineer\Documents\Resolutions\PR:[2928.doc EXHIBIT A 11/24/2004 WED 16:09 FAX 4095600198 [.ABIC~ ARCHITECTT,.~RAL .,,~.-, ROSS BLAOt~.;'I'I't:;R ~]002 CHANGE ORDER PROJECT: Boardwalk Tower and Bddge CHANGE ORDER NO: 3 For~e City o~' Port A~thur, Texas CONTRACTOR: Mc-O Construction DATE: 09/10/04 P. O. Box 13072 ARClll ~ ~-CT'S PROJECT NO.: 03008 Beaumont, Texas 77726 CONT~a~CT DATE; 05/11/04 CONTR:ACT FOR: New ConstruCtion The Cont,'act is changed as follows: 1. Deduct Type A Light Fixture DEDUCT ($985.00) 2. Deduct Entry Knob Lookset DEDUCT (62.00) 3. Deduct Door Threshold DEDUCT (17.25) TOTAL ($1,064.25) '*See attached breakdown Not valid m~l signed by the Owner, Architect, and Contractor. The o~gina~ Contract Sum was ............................................................................................................................ $ 286,197,15 Net change by Pre~ously eu~orized Change Orders ........................................................................................... ($ The Cor~ra~ Sum prior to this Change O~ler was ............................................................................................... $283,197.15 The ContTact sum will be increased by lflis Char~je Order in the amount of ......................................................... ($1,064.25) The new Contract Sum ine. Juding this Chat~ge O~er will be .................................................................................. $"282,132,90 The Contract Time will be increased zero (0) days. The date of Substanlial Completion as of the date of Wis Change Order therefor, is October 29, 2004. NOTE: The summary does not reflect changes in the Contract Sum or Contract lima which have been authorized by Construction Change Directive. The LaBic.~e Architectural Group Mc-O Constru~Jon City of Po~t At.ur 7~;~9 Gladye Avenue, Suite 101 P. O, Box 13072 P.O. Box 1089 Beaumont, Texas 77706 13eaumont, Texas / ~/z6 Port Arthur, Texas 77641 By: By: By:. Date: Date: Date: EXHIBIT B CHANGE ORDER PROJECT: Boardwalk Tower and Bddge CHANGE ORDER NO: 4 For the City of Port Arthur, Texas CONTRACTOR: Mc-O Construction DATE: 10/14/04 P. O. Box 13072 ARCHITECT'S PROJECT NO.: 03006 Beaumont, Texas 77726 CONTRACT DATE: 05/11/04 CONTRACT FOR: New Construction The Contract is changed as follows: 1. Install Plywood Above Elevator Shaft ADD $677.90 2. Install Gypsum Board at Top of Elevator Shaft ADD 400.61 3. Install Phone Line to Service Elevator ADD 1,433.55 4 Install Fiber-Cement Board over Exposed Floor Framing ADD 317.29 Members 5. Install Cane Detection Barrier ADD 195.39 6. Install New Section of Handrail at Tower ADD 979.74 TOTAL $4,004.48 **See attached breakdown Not valid until signed by the Owner, Architect, and Contractor. The original Contract Sum was .......................................................................................................... $ 286,197.15 Net change by previously authorized Change Orders .......................................................................... ($4,064.25) The Contract Sum pdor to this Change Order was ............................................................................. $282,132.90 The Contract sum will be increased by this Change Order in the amount of ........................................ $4,004.48 The new Contract Sum including this Change Order will be .............................................................. $286,137.38 The Contract Time will be increased zero (0) days. The date of Substantial Completion as of the date of this Change Order therefore is October 29, 2004. NOTE: The summary does not reflect changes in the Contract Sum or Contract Time, which have been authorized by Construction Change Directive. The LaBiche Amhitectural Group Mc-O Construction City of Port Arthur 7999 Gladys/Av~nue, Suite 101 P.O. Box 13072 P.O. Box 1089 Beaumont, ~.ex~s~/~,,, 77706 Beaumont, Texas 777267 ~ ~/' Port Arthur, Texas 77641 :The Dohn H. LaBiche, AIA - President Greg Wall, AIA ~ LaBiche Architectural 7999 Gladys Avenue, Suite 101 Beaumont, Texas 77706 Group, Inc. (409) 860-0197 · Fax (409) 860-0198 October 14, 2004 Mr. Ross Blackketter City of Port Arthur, City Hall 444 4"' Street Port Arthur, Texas 77641-1089 RE: Port Arthur Tower and Bridge, Project No. 03008 Review of Resubmitted Change Order Requests Dear Mr. Blackketter: After my initial change order review on October 7, 2004, Mc-O Construction has agreed to all of my corrections but has resubmitted on two of my recommendations. The two recommendations in question concern the installation of the plywood above the elevator shaft and the installation of the gypsum board at the top of the elevator shaft. A proposed change order for the revised design for the cane detection barrier is submitted as $195.39, for review, the original design would have cost $889.53. The $195.39 figure is reasonable and fair in my opinion. Mc-O Construction also submitted a proposed change order for installation of steel angles at the corner of the versa lam beams. Regarding that request, I personally spoke with Van RaUiff with Ratliff Industries and that cost shall be washed out and the owner will not be subject to that add. The following breakdown includes clarifications from my October 7 letter thus comprising all outstanding issues in Change Order No. 4. 1. Installation of pl.vwood above elevntor shaft Mc-O Construction is requesting $990.33 to perform this work but it has been modified as described herein. They have done a better job of explaining their labor hours and are requesting 22 hours at $22.78 an hour. t have spoken to Wyman Ogden with Mc-O and he is acceptable to my suggestion to reducing this figure to 16 hours and also to eliminating the scaffolding cost. Revised breakdown: Material: $225.00 Labor $22.78 @ 16 hours $364.48 Mark-up: ~88.42 Total: $677.90 2. Instnllntinn of gypsum board nt top of elevator shaft Mc-O Construction is requesting $536.71 to perform this work but has been modified as described herein.. Labor costs are better explained and they are requesting 15 hours at $22.78 an hour. I spoke with Wyman and he has agreed to lower this figure to 12 hours and to eliminate the scaffolding cost. Revised breakdown: Material: $75.00 Labor $22.78 @ 12 hours $273.36 Mark-up: $52.25 .. Total: $400.61 3. Installation of phone line to service elevator Mc-O Construction is requesting a total of $1,433.55 to perform this work. After reviewing their change order request, I have no objections. 4. Installation of fiber-cament board over exposed floor framing members Mc-O Construction is requesting $317.40 to perform this work. This amount is approved with the exception of a minor mathematical error which would make the correct amount $317.29. 5, Installation of cane detection barriers to satisfy, the Texas Accessibility. Standards Use 2x6 treated material and attach the members to the face of the post at 5 ½ inches above the concrete, Material; $56.00 Labor $22.78 @ 5 hours $113 90 Sub-Total $169.90 Mark-up @ 15% $25.49 Total: $195.39 6, Installaticm of 5'-0" section of handrail at the west side of the stair opening It is reasonable to assume Mc-O Construction is requesting $979.80 to perform this work although they have $993.00 listed in the opening sentence and $979.80 at the bottom of the equation. Under the assumption that $979.80 is the correct amount of the change order request, there was a minor mathematical error and the correct ar:count is actually $979.74. Otherwise I have no objection. Attachments Wyman Ogden EHc J. McGuire ESTIMATING MANAGER PRESIDENT Mobile: 409.284.2648 Mobile: 409264.3810 Pager: 409.813,0092 U(.'TICN Pager:. 409.654.0953 October 11,2004 Mr. Greg Wall,AIA The LaBiche Architectural Group 7999 Gladys Avenue, Suite 101 Beaumont, Texas77706 Subject: Change Orders I for one can certainly understand your concern of the hours and appreciate that as a professional and an interested representative of the City Of Port Arthur and Me-O Coustructiun that it is necessary to review and justify the hours in question. l) Installation ofpl~'wood above elevator shaft The scaffolding is not necessary for the placing of the studs and could only be used as a means to climb up into the joist. The studs eun and will be placed by 1 eraflsman measuring and nailing while one craflsman cuts studs to length and passes them to the other. This method will be the most economical approach. With this in perspective I am sure that one must believe that the same would apply to installing the plywood and it does not and this is the reasoning behind it. · The placing of the plywood will require the scaffolding and at least three era~men. The craftsmen will not be able to climb up in the joist for the plywood will have to be cut in four foot lengths and shoved between the joist by one era~man on the ground and two up on the scaffold. The plywood will be fiat in this position and have to be rolled up by craftsmen on each end. There is not enough room for the craftsmen and the plywood up in the joist at the same time and scaffolding is needed. · The scaffolding will aced to reach all four sides and the area in the stair wells will require special attention and be labor intensive. · The final consideration for the additional hours is that we are dealing with an elevated area and all material must be transported by hand. Break down of hours · 6 mh- to place scaffolding ,cribbing and plywood to elevated area · 6 mb. - to erect scaffolding and cribbing · 10 mh - to install plywood on all four sides I respectfiflly request that this explanation be given consideration and that the hours and scaffolding charges be allowed to read as follows. · Material $ 225.00 · Labor $22.78 ~ 22 hours $ 501.16 · Scaffolding $135.00 · Subtotal $ 861.16 · Mark-up ~ 15 % $129.71 · Total $ 990.33 4) Richard Schredl did mention that the top of the elevator could be used for placing the gypsum in the ceiling of the elevator shafl and this will save some effort but Iiaesa additional steps are required. · The elevator will have to be locked out at the second floor and at least two sections of scaffolding will be required to reach the ceiling. · The task to be performed will require three eraflsmen, two on scaffold one on the deck Cutting and passing material. · There will be two layers of gypsum required for fire proofing. * The gypsum must be installed in such a manner that the edges are very tight in order to seal and fire proof the elevator shaft. * The gypsum must be sealed by taping and ftoating. · Remove all materials from deck. I have given due consideration to tho charges and am in agreement that they be reduced to read as follows. · Material $ 75.00 · Labor 15nga ~ $22.78 S341.70 · se~oldin~ $ 50.00 · Sub tol~l $466.70 · Mark-up ~ 15% $ 70.01 · Total $536.71 5) Cane detection: If the 2x6 treated material is used and the members are attached to the face of the post at 5 'A inches above the concrete the cost will be: · Material $ 56.00 · Labor5mh~22.78 $ .113.90 · Subtotal $ 169,90 · Mark-up~ 15 % $ 25.49 · Total $ 195.39 I would like to request that consideration be given as to the angles that were installed at the corners of the versa lama beams. The method of installation was discussed but a change order was never placed by Mc-O considering the amount of time that has elapsed I would accept the charges for the angles and no labor for installation. · The charges fi.om Ratliffare $ 309.00 · Mark-up ~15 % $ 46.35 · Total $ 355.35 I request that you give these adjusm~ents your fair consideration. Best Regards Mc-O Construction .~_ .~0 // Estimating Manager cc: Estimating File Mid Caaa~ Offi~ l~mmom:Off~ Oraage Office 409.722.0901 Voice Post Ofti~ Box 13072 409.670.0739 Voio~ 409.722.1904 F~eximile Beammmt, T~//~z6 409.886.2658 Facsimile 409.753.1273/Voice 409.753.3543 Mc-O Construction Wym~ Ogdea ED ;,,m'cln g 1W...mm get Don Labiche F_,.,~imming F'fie JEFFERSON ELECTRIC CO.., INC. 4730 lVIBRCANTII,E ST. BEAUMONT, TEXAS 77705 409-842-9696 FAX: 409-842-4401 Septeanber 16, 2004 MC-O P.O. Box 1.;072 Bcaumoar Texas 77725~3072 Artn: Eric ~,lcGuire Re: Pt Arthar Bridge ~nd Tower Dear Sir.. The addixi¢.n~i pricing :hat you requeszed is as follows: Add for phoae wire sleeve S75.00. S57 O0 .~id~)~2 f~n th~.lliost~.l.s Si~er~ty, J~fferson ELectric Mid Co~t-y Office B,..-,~mt ~ Orauge Office 409.722.0901 Voi~ Post Offic~ Box 13072 '409.670.0739 Voice 409.722.1904 Fa~imfle Beaumont, Texas 77726 409.87,6.2658 Facsimile 409.753.1271 Voic~ 409.753.3543 Fa<:aSmile September 26. 20L'4 Gxeg WaU TI~ r -a Riche Amhitecraral Group. hac. 7999 ~ Av~, S~ 101 S~j~ A~fioa ~ / Re~o~ ~m ~d ~e ~ a ~1 ~ ~ ~a m~mn~ Bm ~d ~ ~ ~ to ~e mm~ of ~e el~r ~ for ~ ~ ~ [~ ~ quote for ~ ~ of wo~ ~ ~e H~ N~ ~ ~ ~d No C~ (~93.~). ~ of Wo~ · ~llafim by Mc~ Comon ~ a c~ ~e or $22.78 ~ 7.68 ~-~ ~ 17~.~ Mc-O Construction Wyn~n Ogdea 'F_.-; hi ,~,ring Man a get Don Labich¢ .F_..,a'immin g F-de p,A%I F I OdsCs' I c. 9.0. BeX 8359 ~L~be~O~ Te~ 77657 409) 755-1~30 E-~~ ~ .... 10tl/04 Mc-O ?.0. Box 130'/2 Beaumonk 'TX 7W26 ~ you ~sb ~o proc~d w{~ t~ plebe s~ ~d ~e~ ~S ~e re~ ~e ¢~ m r~¢w t~s quo~ ~ ~30~y pe~od. A~ shop ~h~u~g wo~d be d¢~e~ed m ~¢ of or~ pi~em~t comm{~t of shop sp~e, I~ yon Mve my qu~fiom pl~ do not hesitate to ~. To pla~ ~ ~d. plebe si~ ~d rmm ~e acc~t~ce below: Acc~ By:. __ - ~ ~Sm i~id Coaut~ Off~ Be~maut ~ Orauge Offiee 409.722.090[ Voic~ Post Of~e Box 13072 409.670.0739 Voice 409.722. ~904 Fac~m~e Beaumont, T~ms 77726 409.886.2658 Facs"imile 409.753.1271 Voice ~9.753.3~3 Facsimile September 26. 2004 Greg Wail The LaBiche Arch~ecmml Group. Inc. 7999 Gtadys Avenue. Suite 101 Beaumonk Texas 777,06 Subject: Hardi Panel Gemlemen, The i~ide band above the versa t~rna beams were left opera thus lea'ring a.a unsightly ~md ~Lofess/onal appem~uce. At ~e direction of TLAG, Nc., Mc-O Conslraction ix~alled [he left over Flardi Panel in this area. Our quote for this amotmt of work is Three Hrmdxed Seveat~a Dollars and No C~ts (.317.00). * Mater/al $26.00 · Labor~a~,=~rareof$2278~I0.97man-hours _~ Z~.~'o Scope of Work: L C ut and' Pl'2ce Hardi P:met that l:tad aL'-~dY been Putctmsed am:t in~talI ~ place 2. ¢~.n~ jotn~ vfi~ Imex cardk 3. Pant to match existing Be.st regardz, ~Ic-O Comaruclion Wyma, Ogden E.s'timating Manager cc: Don Labiche Estimating F-fie EXHIBIT C CHANGE ORDER PROJECT: Boardwalk Tower and Bridge CHANGE ORDER NO: 5 For the City of Port Arthur, Texas CONTRACTOR: Mc-O Construction DATE: 10/27/04 P. O. Box 13072 ARCHITECT'S PROJECT NO.: 03008 Beaumont, Texas 77726 CONTRACT DATE: 05/11/04 CONTRACT FOR: New Construction The Contract is changed as follows: 1. Add Grating that Covers the Sump ADD $'144.65 TOTAL $144.65 **See attached breakdown Not valid until signed by the Owner, Amhitect, and Contractor. The original Contract Sum was .......................................................................................................... $ 286,197.15 Net change by previously authorized Change Orders ............................................................................... ($59.77) The Contract Sum prior to this Change Order was ............................................................................. $286,137.38 The Contract sum will be increased by this Change Order in the amount of ........................................... $144.65 The new Contract Sum including this Change Order will be .............................................................. $286,282.03 The Contract Time will be increased zero (0) days. The date of Substantial Completion as of the date of this Change Order therefore is October 29, 2004. NOTE: The summary does not reflect changes in the Contract Sum or Contract Time, which have been authorized by Construction Change Directive. The LaBiche Architectural Group Mc-O Construction City of Port Arthur 7999 Gladys Avenuxe, Suite 101 P.O. Box 13072 P.O. Box 1089 Port Arthur, Texas 77641 Beaumont, Texas 77726 Beaumon~,af706 By: /,,~,//4// By: /,,~-//~ ~ ,,~--~ ~-~' By: Date: I Yi/"'~'~.~ Date: ,~2/,~,~/ ~ Date: Wyman Ogden Eric J. McGuire ESTIMATING MANAGER PRESIDENT Mobile: 409.284.2648 Mobile: 409284.3810 Page~ 409.813.0092 Pager: 409.654.0953 Octol~r 11,2004 Mr. Greg WalI,AIA The LaBich¢ Architectural Group 7999 Gladys Avenue,Suite 101 Beaumont, Texa~77706 Subject: Change Orders Greg I have one other change order that we discussed and it is for the grating that covers the sump and the cost is: Labor 1 rah. @ 22.78 $ 22.78 Trinity const. $ 103.00 Sub-total $ 125.78 Mark-up ~ 15 % $ 18.87 Respectfully Submitted Totil Cos~ $1~.oo