HomeMy WebLinkAboutPR 12993:JANITORIAL SERVICES MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO:
FROM:
DATE:
SUBJECT:
Steve Fitzgibbons, City Manager
Kelly Eldridge. Director of Utility Operations
January 7.2005
Proposed Resolution No. 12993
COMMENTS
RECOMMENDATION:
I recommend that the City Council authorizing the second year of the janitorial services contract to
Southeast Texas Building Services. Inc.. Nederland. Texas for the Utility Operations Department. Service
Center. located at 111 H. O. 1Mills Blvd.. in the amount of $5.880.00.
BACKGROUND:
This contract is for the janitorial services of the warehouse and office buildings of the Water Utilities
Service Center.
BUDGET/FISCAL EFFECT:
Funds for this contract are available in the Utility Stores Division's 2004-05 fiscal year budget for
maintenance and contractual services. Account No. 410-1254-532.59-00}.
STAFF/EMPLOYEE EFFECT:
Staff will administer this contract and monitor the contractor's performance.
SUMMARY:
I recommend that the City Council approve Proposed Resolution No. 12993 will authorize the second year
of the existing janitorial services contract with Southeast Texas Building Services, Inc., for the Utility'
Operations Service Center.
/aw
P. R. No. 12993
01/07/05 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR OF THE
EXISTING JANITORIAL SERVICES CONTRACT FOR THE UTILITY
OPERATIONS DEPARTMENT SERVICES CENTER APPROVED ON
DECEMBER 9. 2003 WITH SOUTHEAST TEXAS BUILDING
SERVICES OF NEDERLAND. TEXAS, FOR A SUM NOT TO EXCEED
$5,880.00 ACCOUNT NO. 410-1254-532.59-00.
WHEREAS. the City Council awarded a Janitorial Services contract to Southeast
Texas Building Services of Nederland, Texas on December 9, 2003 per Resolution No. 03-
361; and,
WHEREAS, the comract commenced on December 12, 2003 ~vhen the agreement
was signed; and,
WHEREAS, the City retained the option to renew the contract for two subsequent
years; and,
WHEREAS, the Director of Utilities had authorized the interim usage of
Southeast Texas Building Services of Nederland from December 12. 2004 until the present
date; and,
WHEREAS. the City Council desires to renew the contract for an additional year.
NOW THERFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT the City Council of the City of Port Arthur hereby authorizes the second year
of the existing contract between the City of Port Arthur and Southeast Texas Building
Services for an additional year for Janitorial Services, for the Utility Operations Department
Service Center, for the yearly contract amount of Five Thousand Eight Hundred Eighty
Dollars ($5,880) with a term ending December 12, 2005; and,
P. R. No. 12993
Page 2 of 3
THAT Southeast Texas Building Services shall sign this resolution agreeing to the
terms hereof; and,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ. ADOPTED AND APPROVED this day of ,
A.D.. 2005 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor
Councilmembers:
NOES:
ATTEST:
Mayor
Evangeline Green
City Secretary
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons
City Manager
Director of Utility Operations
APPROVED AS TO FORM:
/
Mark Sokolow
City Attorney
AGREED TO:
Southeast Texas Building Services
P. R. No. 12993
Page 3 of 3
APPROVED AS TO THE
AILABILITY OF FUNDS:
Rebecca Underhill
Finance Director