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HomeMy WebLinkAboutPR 12968:JANITORIAL SERVICES City o£Po t Arthu Parks & Recreation Department Memo£andum TO: Stephen B. Fitzgibbons, City Manager FROM: Dr. Albert Thigpen, Interim Director, Parks & Recreation DATE: 12/22/04 Proposed Resolution No. 12968, A Resolution Authorizing the City Manager to Rollover the ConWact for Janitorial Services to McLemore Building Maintenance, Inc. of Houston, Texas for the Parks & Recreation Department Recreation Center, exercising the one- (1) year renewal option Funding: Account no. 001-1402-551.32- 00 COM31ENT I recommend that the City Council adopt Proposed Resolution No. 12968, A Resolution Authorizing the City M~nager to Rollover the Contract for Janitorial Services to McLemore Building Maintenance, Inc. of Houston, Texas Maintenance, Inc. of Houston, Texas for the Parks & Recreation Department Recreation Center, exercising the one- (1) year renewal option. Funding: Account no. 001-1402-551.32-00 The bid received from McLemore Builffng Maintenance, Inc. is the lomest and best bid even after the 3% L~ea/ p~fference rule is taleen into consideration. 13ar k round The City Council pursuant to Reso!ufion No. o*-o~r~ awarded a bid to McLemore Building Maintenance, Inc. to provide janitorial services (including a part-time "porter" [on-site custodian]. This arrangement was recommended as an alternative to filling the janitor vacancy previously in the Parks & Recreation Department budget. Thus far, it has proven a successful answer to the department's building upkeep needs. The company hired a Port Arthur resident to fill the "porter" position. Service provisions have been satisfactory. B udveta~ / Fiscal E ~ct Approval of this recommendation would authorize expenditure of funds in the amount of $21,864. Funds are available in the current budget for this purpose, account number 001- 1402-551.32.00. _S t~in£ / Emplo~¥ee Effect None I recommend ~hat the City Council adopt Proposed Resolution No. 12968, A Resolution Authorizing the City Manager to Rollover the Contract for Janitorial Services to McLemore Building Maintenance, Inc. of Houston, Texas Maintenance, lxm. of Houston, Texas for the Parks & Recreafon Department Recreation Center, exercising the one- (1) year renewal option. Funding: Account no. 001 4402-551.32-00 The bid received from McLemore Builddng Maintenance, Inc. is the lo~est and best bid even after the 3% Local preference role is taken into considerauon. RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO CONTRACT FOR THE PROVISION OF JANITORIAL SERVICES P. R. #12968 12/15/04 - cg ROLLOVER THE TO MCLEMORE BUILDING SERVICES, INC., 110 FARGO, HOUSTON, TX 77006 FOR THE PARKS AND RECREATION DEPARTMENT RECREATION CENTER EXERCISING THE ONE (1) YEAR RENEWAL OPTION. FUNDING: ACCOUNTNO. 001-1402-551.32-00. WHEREAS, the City Council awarded the janitorial contract to the McLemore Building Services, Inc. pursuant to Resolution No. 04-045 and, WHEREAS, said resolution had the option to renew for one (1) year; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT the City Council of the City of Port Arthur hereby renews the contract for Janitorial Services for the Port Arthur Parks and Recreation Department Recreation Center at 1308 9th Avenue to the lowest responsible bidder, to wit: McLemore Building Service, 110 Fargo, Houston, TX 77006 for a period from April 1, 2005 ~to April 30, 2006. THAT McLemore Building Services shall sign this Resolution agreeing to the terms hereof, and, THAT the usage of this contractor during the portion of fiscal year 2005/2006 is subject to the availability of funds and the budget process. THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS __ day of ., A.D., 2005, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES: NOES: P. R. #-12968 12/15/04-cg ATTEST: MAYOR CiTY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY APPROVED AS TO ADMINISTRATION: CITY MANAGER DIRECTOR OF PARKS AND RECREATION APPROVED AS TO THE AVAILABILITY OF FUNDS: DIRECTOR OF FINANCE AGREED TO: McLemore BuilcYtng Services. Inc.