HomeMy WebLinkAboutPR 12988:ANNUAL STAN CONTRACTMemorandum
To:
From:
Date:
Re:
Steve Fitzgibbons, City Manager
John Owens, Deputy Chief of Police
January 5, 2005
Proposed Resolution No. 12988
RECOMMENDATION:
It is recommended that the City Council adopt Proposed Resolution No.
12988 authorizing the payment of the annual STAN contract in the amount
of $5,827.22 and charged to account number 001-1101-521.61-03.
BACKGROUND:
STAN (Southeast Texas Alerting Network) is a call-in, dial-down system
that allows public officials to make important information available to
Southeast Texas residents. The STAN system is a one-of-a-kind, custom-
built, public awareness system designed to commumcate important
information to the people of Southeast Texas.
]~he annual service contract period is from 12/01/04 thru 11/30/05 for the
STAN network. The renewal amount is $25,879.25, with the City of Port
Arthur's portion of the cost being $5,827.22. Payment should be made to
First Call Network, Inc., 5423 Galeria Drive, Baton Rouge, Louisiana
70816. In previous years, the cost for the STAN Network was paid through
a Grant through Jefferson County. The City of Port Arthur did not receive
notification of the annual contract renewal until 12/29/04, and Jefferson
County was unable to renexv their portion of this contract through Resolution
in Commissioner's Court until January 10, 2005.
BUDGETARY/FISCAL EFFECT:
Funds are available in account number 001-1101-521.61203 for the renewal
of this contract in the amount of $5,827.22. These funds were budgeted
during the budget process when it was learned that the Grant had matured
and funds were no longer available through the County.
STAFFING/EMPLOYEE EFFECT:
Adoption of this resolution should have no effect on staffing.
SUMMARY:
It is recommended that the City Council adopt Proposed Resolution No.
12988 authorizing the payment of the annual STAN contract in the amount
of $5,827.22 and charged to account number 001-1101-521.61-03.
J~'fi Owens, I~eputy Chie~ of Police
Deputy Emergency Management Coordinator
JO:sz
P.R. 12988
JO/sz
1/5/05
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PAYMENT OF THE ANNUAL STAN
CONTRACT (SOUTHEAST TEXAS ALERTING NETWORK), A PUBLIC
AWARENESS SYSTEM DESIGNED TO COMMUNICATE IMPORTANT
INFORMATION TO THE PEOPLE OF SOUTHEAST TEXAS. IN THE
AMOUNT OF $5,827.22 AND CHARGED TO ACCOUNT NUMBER
001-1101-521.61-03
WltEREAS, Southeast Texas Alerting Network (STAN) is a one-of-a-kind,
custom-built, public awareness system, is designed to communicate important
information to the people of Southeast Texas; and
WHEREAS, STAN is a calMn, dial-down system that allows public officials to
make important information available to Southeast Texas residents; and
WHEREAS, the annual service contract period is from 12/1/04 thru 11/30/05 for
the STAN (Southeast Texas Alerting Network), in the amount of $25,879.25, with the
City of Port Arthur's portion of the cost to be in the amount of S5,827.22; and
WHEREAS, this is the final year of a three-year contract; and
WHEREAS, in the two prior years, the portion owed by Jefferson County, the
City of Beaumont, and the City of Port Arthur was paid via a Bioterrorism Grant by
Jefferson County; and
WHEREAS, the above-listed grant has matured and the funding is no longer
available through this source; and
WHEREAS, the City of Port Arthur was notified on December 29, 2004 that the
following amounts are now due and payable by Jefferson County, Beaumont, and Port
Arthur in order to fulfill its final obligations under the contract: Jefferson County,
$8,753.23; Beaumont, $11,298.80; Port Arthur, $5,827.22,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT the City Council of the City of Port Arthur hereby authorizes the renewal
of the armual contract.
THAT the City Council of the City of Po~t AI'chur hereby authorizes that payment
be made to First Call Network, Inc., 5423 Galeria Drive, Baton Rouge, Louisiana 70816
in the mount of $5,827.22.
THAT a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED, AND APPROVED this the __ day of A.D.
2005, at a Meeting of the City of Port Arthur, Texas by the following
vote:
AYES: MAYOR
COUNCILMEMBERS
NOES:
Mayor Oscar Ortiz
Attest:
Evangeline Green
City Secretary
APPROVED AS TO FORM:
Mark Sokolow 67
City Attorney C 0 vq b e~C,._\~- ODD')
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons
City Manager
John L. Tyler
Chief of Police
APPROVED AS TO AVAILABLITY OF FUNDS:
Rebecca Underhill
Finance Director