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MEMORANDUM
TO: Mayor, City Council, City Manager
From: Mark T. Sokolow, City Attorney //~z~ ~
Date: January 14, 2005
Subject: P. R. No. 12996; Council Meeting of January 18, 2005
Attached is P. R. No. 12996 authorizing the City
_Manager to sign an agreement with Smith, Jackson, Boyer & Bovar
to do a forensic audit.
MTS:ts
Attachment
cc:
Director of Planning
Director of Housing
VIA FACSIMILE (&09) 880-3121
Tyron Cooper
City Attorney
CITY OF BEAUMONT
z .pr12996 .memo
P. R. No. 12996
01/11/2005 ts
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
SIGN AN AGREEMENT WITH SMITH, JACKSON, BOYER
& BOVAR TO DO A FORENSIC AUDIT, ACCOUNT NO.
105-1431-552.54-00; PROJECT NO. C30144
WHEREAS,
("HUD") has
the Housing and Urban Development Corporasion
requested a forensic audit be conducted of
Southeast Texas Community Development Corporation (~SETCDC"
the City of Port Arthur and Beaumons; and
WHEREAS, it
to authorize the
Jackson, Boyer
Dallas, TX 75231,
WHEREAS,
the
by
is deemed in the best interests of the citizens
City Manager 5o employ the law firm of Smith,
& Bovar, 9400 N. Central Expressway, #420,
to'conduct the forensic audit; and
the initial phase is
$6,000 with the full potential cosns
an initial review of the records.
NOW THEREFORE, BE IT RESOLVED BY THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions
are true and correct.
Section 2. That the City Manager
'to sign an agreement fora forensic audit
estimated no5 5o exceed
~o be delineated based on
CITY COUNCIL OF THE
the preamble
is herein authorized
of Southeast Texas
Community Development Corporation ("SETCDC") to be conducted by
Smith, Jackson, Boyer & Bovar, as denoted in Exhibit "A".
Z .pr12996
Section 3.
the Minu~es of the City Council.
READ, ADOPTED AND APPROVED on this day of
, A.D., 2005, a% a Regular Meeting of 5he City
Council of the City of Port Arthur, Texas, by the following
vo~e: AYES: Mayor
Council Members
That a copy of the capsion be spread upon
NOES:
ATTEST:
MAYOR
CITY SECRETARY
APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED FOR ADMINISTRATION:
CITY MANAGER
APPROVED AS TO THE AVAILABILITY OF FUNDS:
DIRECTOR OF FINANCE
Z .pr12996
EXHIBIT "A"
SMITH, JACKSON, BOYER & BOVARD
A h-o~'c,slonal Lknited Liability Company
CERTIFIED PUBLIC ACCOUNTANTS
Oaf~ll NCX, Suite a20. 9400 N. Central Expressway
Dallas, Texas 75231-5098
214/373-8900, FAX 214/375-9300
TO; Tyrone Cooper
(409) 880-312t
Mark Sokolow
(409) 983-8124
DATE: January q 4, 2005
RE; Engagement Letter
FROM: James A. Smith
PAGE: t of 2
Following, you will find the engagement letter per our discussion. Should you have questions,
please call me.
Thank you. . , .'.,u ~.,
Jim Smith
January 14, 2005
SMITH, JACKSON, BOYER & BOVARD
CERTIFIED PUBLIC ACCOUNTANTS
Ga~rc, T. t?,ovKa. CpA.
jotnq A EXDs, CPA
[mtn C I'ItC, s, CEA }O
Mr. Tyrone Cooper,
City Attorney,
City of Dem~mont, Tcxaa
P,O, Box 3827
Beaumool. Texas 77704-3827
Mr. Marl< Sokolow,
City Attorney
City of Port Arthur, Texas
P.O. Box 1089
Po~ ArthuT, Tex~.s 77641-1089'
Re: Forensic Examination of the Southeast Texas Community Development gorporaoon
dentJemeD:
This shall constitute an ~gr~m~nt ~r engagement by your two cities of our tirm to perfonna preliminary
investigation of Ihe records
you of a comprehenswc forensic examination of the above referenced ~ntity. tt is expressly uuderStood that this
initial cngugemcnl ia not designed to and will not re~h an} eonchminnt regarding the accounting records of the
above referenced entity nor its compliance with. ~ts contractual obligations to your cinas It will enable us to prcpa~
a detailed fee estimate for the performance of file comprehensive Forensic mvemgation For Ih~ approval of ym~r
respective City
Our fees to ~erform this preliminary examination, including out-of-~cket travel and relaed expenses will not
exceed I;6,000, in terM, to be allocated between the two cities. The fees and expenses w~ll Oe Oue and payable upon
delivery of our proposal. We cnn be prepared to commence this work witk[n two weeks of your approval of thi~
engagement.
We will be happy to discuss this engagement with you at any time.
Very truly y_ours, .
SMITH ',fffKsoN, BOYER & BOVAI~, Pl~.C
-TffSm it h,~P~,
~ above engagement is accepted under its expressed terns and Smith, Jackson, Boyer &
Bovard, PLLC, is approved to proceed.
City of Beaumont, Texas
City of Port Arthur, Texas
By
TiUe
Date
By_
Title
Date"
9400 NC_X, Suite 420 * 9400 N. Central Expr~sway ' Dallas, Texas 75231-5063
214/373-8900 ' Pax ZI.4/378-93o0