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Home My WebLink AboutPR 13007:EDC INVOICE(S)interoffice MEMORANDUM _ To: Mayor, City C,o, uncil, City Manager /~/4//~ From: Igalious Ike Mills, Executive Direcsor EDC//~ Date: January 28, 2005 ~/ ..... Subject: P. R. No. 13007; Council Meeting of February 1, 2005 Attached is P. R. No. 13007 approving an lnvcice or invoices of the Eity of Port Arthur SecL~on 4A Economic Developmen5 Corpora5~on. IM:ts Attachment cc: Director of Finance z.prl3OO7-memo RESOLUTION NO. P.R. NO 13007 01/20/05 ts A RESOLUTION APPROVING AN INVOICE OR INVOICES OF THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION WHEREAS, the City pertaining to the of Port Arthur Section 4A Economic and WHEREAS, expenditures, Council Council approved Ordinance No approval and payment process of the the fcllowing shall approval: · EDC Incentive agreemenss. Ail contracts, regardless of 04-61 City Development Corporation; salaries, supplies; programs, projecns and be expended without additional · dollar amount · All personnel issues including hiring personnel, including Temporary staff. of · Ail expenditures over $1,000, including conLract progress paymenss, except rental paymenss. WHEREAS, additional approval is no5 necessary utilities, malnsenance and necessary and - for office WHEREAS, the invoice or invoices denoned in Exhiblns "A" through "F" and the reques5 for issuance of a purchase order Exhibit "G" are being submitted for approval and are listed as follows: Invoices of Schaumburg & Polk, Inc. for $16,371 Exhibit "A" . Invoice of Arceneaux & Gates for $1,675 (Exhibit Invoice of Excavators & Consnrucnors, Inc. for $25,617.44 Exhibit "C" for the final change order on consLrucElon con, racE II, III, IV, V and VII. Invoice dated January 12, 2005, of Staffing Specialist Services for s539.60 (Exhibit "D" Invoice dated January 19, 2005, of Staffing SpecIalist Services for $391.21 ~Exhibit "E"' Visa Bill in the amoun5 of $1,110.53, (Exhibit "F"). Approve the issuance of a purchase order 5o S~ar Graphics persalning 5o 5hree (3) compusers for a total cos5 of $2,647 Exhibit "G"). NOW, THEREFORE, THE CITY OF PORT ARTHUR: Section 1. That the preamble are urue and correct. BE IT RESOLVED BY THE CITY COUNCIL OF Section 2. That the issuance of a purchase order through "G", are hereby approved. Section 3. That a copy facts and opinions in the invoices and reques5 for the denoted in Exhibit~ "A" of the caps~on of the be spread upon the Minuses of the City Council. Resolution READ, Council of the City of vose: AYES: Mayor City Council ADOPTED AND APPROVED on this day of A.D. 2005, at a Regular Meeting of the City Port Arthur, Texas by the following NOES: ATTEST: OSCAR ORTIZ, MAYOR EVANGELINE GREEN, CITY SECRETARY APPROVED AS TO FORM: ? MARK T. SOKOLOW, C~TY ATTORNEY APPROVED FOR ADMINISTI~%TION: STEPHEN FITZGIBBONS, CITY MANAGER APPROVED FOR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION: EXHIBIT ~A" SCHAUMBURG & POLK, INC, CONSULTING ENGINEERS 8865 COLLEGE STREET BEAUMONT, TEXAS 77707 CITY OF PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION =.O. BOX 1089 PORTARTHUR TX 77641-1089 Project: 0000003602.00 PAEDC BUSINESS PARK ENGINEERING SERVICES FOR PORT ARTHUR BUSINESS PARK Professional services from November 1~ 2004 to November 30, 2004 Fee Phase Fee DESIGN PHASE 360.000.00 CONSTRUCTION PHASE 109,140.00 Total Fee 469,140.00 December 14, 2004 Project No: 0000003602.00 Statement ~C~ Percent Complete 100.00 95.00 Total Earned Previous Fee Billing Current Fee Billing Total Fee DFC ] 6 2004 Earnsd 360,000.00 103.683.00 463.683.00 463,683.00 0.00 0.00 Outstanding Invoices NoN(U0m b e r Dat-"~'- O024 9/5/03 0000~ I 1/3/05 Total Billings to date Fee Consultant Totals Balance~"-~ 6,371.00 Total this Invoice $0.00 Total now due Current Prior Total 0.00 463,883.40 463,683.4~0 0.00 1,980.00 1,980.00 0.00 465,663.40 465,663.40 $16,371.00 Invoice SCHAUMBURG & POLK, INC. CONSULTING ENGINEERS 8865 COLLEGE STREET BEAUMONT, TEXAS 77707 CITY Of PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION P.O. BOX 1089 PORT ARTHUR TX 77641-1089 NOV Novem;~ Project No: 0000003602.00 Statement Project: 0000003602.00 PAEDC BUSINESS PARK ENGINEERING SERVICES FOR PORT ARTHUR BUSINESS PARK Professional services from October 1,2004 to October 31, 2004 Fee Phase Fee DES IGN PHASE 360,000.00 CONSTRUCTION PHASE 109.140.00 Total Fee 469,140.00 Percent Complete 100.00 95.00 Total Earned Previous Fee Billing Current Fee Billing Total Fee Eamed 360.000.00 103.683.00 463,683.00 463,683.00 0.00 0.00 Outstanding Invo - . _ // Number Date ~ 10/6/03 5,467.00 ) 0000026 11/3/03 10,9'14:00 Total 16,371.00 Billings to date Total this invoice Total now due Current Prior Total Fee 0.00 463,683.40 463,683.40 Consultant 0.00 1,980.00 1,980 Totals 0.00 465,663.40 465,663.40 $0.00 $16,371.00 ccounts Receivable Ledger SCHAUMBURG & POLK, INC. Invoice Number Date As of December 3t, 2003 Total Fees Thursday, December 1 I, 2003 9:25:26 AM Relmb. Taxes Interest Other 0000003602.00 PAEBC BUSINESS PARK / HUGHES, JR. / HUGHES, JR. 0000001 6/4/01 30,600.00 30.600,00 Rcpt 0072001 7/20/01 -30,600.00 Invoice Balance 0.00 0000002 7/5/01 27.221.60 27,221.60 Rcpt 0072001 7/20/01 -27,221.60 invoice Balance 0.00 0000003 8/6101 50.178.40 50,178.40 Rcpt 0000928 9/28/01 -50,178.40 Invoice Balance 0.00 0000004 917101 28,800.00 28,800.00 Rcpt 0000928 9/28/01 -28,800.00 invoice Balance 0.00 0000005 10/4/01 . 50,400.00 50,400.00 Rcpt 0001109 11/9/01 -50,400.00 Invoice Balance 0.00 0000006 11/5/01 28,800.00 26,800.00 RcPt 0001127 11/27/01 -28,800.00 Invoice Balance 0.00 0000007 12/5/01 39,600.00 39,600.00 Rcpt 0001226 12/26/01 .39,600.00 invoice Balance 0.O0 0000008 1/8/02 36,000.00 36.000.00 Rcpt O013102 1/31/02 -36,O00.00 Invoice Balance 0.00 0000009 2/8/02 36,000.00 36,000.00 Rcpt 0031502 3115102 -36,000.00 Invoice Balance 0.00 0000010 3/7/02 10,800.00 10,800.00 Rcpt 0032802 3/28/02 -10,800.00 Invoice Balance 0,00 0000011 4/6/02 7.200.00 7.200.00 Rcpt 0042602 4/30/02 -7.200.00 Invoice Balance 0,00 0000012 5/6/02 7,200.00 7.200.00 Rcpt 0052402 5/24/02 .7,200.00 Invoice Balance 0.00 0000013 7/5/02 7,200.00 7.200.00 Rcpt 0091302 9/13/02 -7,200,00 Invoice Balance 0.00 0000014 10/7/02 8,251,20 6,251.20 Rcpt 0102502 10/25/02 -8,251.20 Invoice Balance 0.00 0000015 10/7/02 11/1/02 7,219.80 7,219,80 Rcpt 0112202 11/22/02 -7,219.80 Invoice Balance 0.00 0000016 12/9/02 8.251.20 8,251.20 Selected By: Project v6.2 ($smith) - Page I Accounts Receivable Ledger As of December 31, 2003 December 11, 2003 - 9,'25 AM InvolceNumber 0000003602.00 0000016 0O0OO17 0000018 0000019 0000020 0000021 0000022 0000023 0000025 0000026 0090003603.00 0000001 0000003604,00 0000001 Date Total Fees Relmb. Taxes Interest Other pAEDC BUSINESS PARK/HUGHES, JR, / HUGHES, JR, Rcpt 0011003 1/10/03 -8.251.20 Invoice Balance 0.00 1/6/03 3,094.20 3.094.20 Rcpt 0011703 1/17/03 -3.094.20 Invoice Balance 0.00 2/5/03 9.283.00 9.283.00 Rcp! 0022803 2/28/03 -9.282.60 Rcpt 0052703 5/27/03 -0.40 Invoice Balance 0.00 3/5/03 17.379.60 17,379.60 Rcpt 0031303 3/14/03 -t7.379.60 invoice Balance 0.00 4/4/03 8.731.20 8,731.20 Rcpt 0041103 4/11/03 -6,731.20 invoice Balance 0,00 5/6/03 6.548.40 6.548.40 Rcpt 0052703 5/27/03 -6,548.40 invoice Batance 0.00 6/6/03 7.639.80 7.639.80 Rcp10071403 7/14/03 -7.639.80 Invoice Balance 0.00 8/7/03 5.457.00 5,457.00 Rcpt 0091203 9/12/03 -5.457.90 Invoice Balance o,00 % ~ 9/5/03 5,45---7.00 57.00 11/~3/03 10 914.00... 1 Project Billed 463,683.40 Project Received .441,855.40 Project Retalnage Project Totals 21,828.00 ENTERGY UTILITY EASEMENT / PIERCE / PIERCE 7/3/03 4.250.00 4.250.00 Rcpt 0081503 8/15/03 .4.250.00 Invoice Balance 0.00 Project Billed 4,250.00 Project Received .4,250.00 Project Retalnage Project Totals DUKE PIPELINE EASEMENT/PIERCE / PIERCE 8/8/03 4.100.00 4.100.00 ~/ Rcpt 0091203 9/12/03 .4,100.00 Invoice Balance 0.00 Project Billed 4,100.00 Project Received .4,100.00 Project Retalnage Project Totals Selected By: Project v6.2 ($smith) - Page 2 Accounts Receivable Ledger As of December 31, 2003 Invoice Number Date Total Fees Relmb. 0000003605.00 0000001 0000003606.00 0000001 0000003607.00 0000001 PLAT PREPARATION ! PIERCE / PIERCE 10/6/03 4.365.00 4.365.00 Project Billed 4,365.00 Project Received Project Reta~nage Project Totals 4.365.00 KINDER MORGAN PIPELINE EASEMENT PIERCE/PIERCE 10/6/03 3 985.00 3.985.00 ProJect Billed 3,985.00 Project Received Project Retainage Project Totals 3,985.00 SPUR 93 RAILROAD RIGHT OF WAY I PIERCE / PIERCE 10/6/03 1.116.00 ' 116.00 ProJect Billed 1,116.00 Project Received Project Retalnage ProJect Totals 1,116.00 Total Billed 481,499.40 Total Received -450.205.40 Total Retainage Final Totals 31,294.00 Average Collection Period: 31 Days End of Report December 11, 2003 - 9:25 AM Taxes Interest Other Selected By: Project v6.2 (ssmith) - Page 3 EXHIBIT "B" OI~R G. ORT1Z, MAYOR ~ONN BEARD,.JR., MAYOR PRO-~M ODUNCt~. MEMBERS: ~IX A. ~ UAMIN FlOOO UIC~L "SH~ S~EGAL city Tax. as December 17, 200~ VIA FA~,8-1~4~-.T'~ (409) 962-4445 ~ke Mills Sub~ect: Invoice No. 10111 for $1,675 F~.RK T, $OKOLOW CITY ATTORN~ Dear Mr. Mills: Please proCeSS the a=tached bill of Mr. AroeneaUX. It rela=eS =o a legal description tha~ was needed for the settlement agreemen=. If it has not been approved by your board, please put i= on their agenda. We have previously discussed the cost thereof. Sincerely, Mark T. $okolow City Attorney MTS/jw Attachmen~ 12/2~4 ~0J17 409 5E]3 B~24 a 9624445 INVO ARCENEAUX & GATES CONSULTING ENBINEER$, INC. 350t TURTLE CREEK DR,~102 PORT ARTHUR, TX 77642 PHONE NO, (409) 724-7888 ICE INVOICE DATE INV. NO. PG 10/27/04 lO~ll 1 ~2 CLIENT# 300 QTY CITY OF PORT ARTHUR ATTN: MARK SOKOLOW P.O. BOX 108g PORT ARTHUR, TX 77641-108g JOB ~ ORDER DATE G.F. NUMBER 046PA$40 10/27/04 REQ. COMPLETION TERMS O0/O0/O0 NET 30 UNIT PRICE FOR PROFESSIONAL SERVICES RE: JOB NO, 04-CPA-34D METES AND BOUNDS FOR PROPERTY ADJACENT TO JIMMY JOBNSON BLVO PROPERTY OWNER - MARK HAYES 1,67S.00 1.00 SURVEY SERVICES SUBTOTAL INVOICE 'OTAL BALANCE DUE TOTAL 1,675.00 1,675,~ 1,67§.~ 1,675.00 EXHIBIT "C" ~P APPROVAL OF FINAL CHANGE ORDER FINAL CHANGE ORDER DATE: November 2, 2004 PROJECT: Port Arthur Business Park Contract II - Rough Grading and Site Development Contract III - Underground Utilities Contract IV - Drainage System Improvements Contract V - Road Improvements Contract VII - Landscaping and Final Grading OWNER: Port Arthur Economic Development Corporation P.O. Box 1089 Port Arthur, Texas 77641-1089 CONTRACTOR: Excavators & Constructors, Inc. 8869 S. Hwy. 69 Port Arthur, Texas 77640 TO THE OWNER: Approval of the various contracts' changes is requested. REASON FOR CHANGE: The prime contractor for the EDC Business Park's construction Contracts II, III. IV. V, and VII IS Excavators and Constructors, Inc. At the Owner's representative's direction, this Change Order serves to reconcile all previously completed work performed by this prime contractor for all their construction contracts. These various time sensitive changes have resulted in a net o~erall project cost savings to the Owner and will serve to complete ail their work. F:~PTARTHUR~3602~Ont Doc~ont Vll - Landscapin~(Rcbid)\Vll - Chang¢Ordcrl.doc Schaumburg& Polk, Inc. CONSULTING ENGINEERS Port Arthur Business Park Final Change Order for Excavators and Constructors, Inc. Page 2 of 8 Contract(s) Changes: A. Contract II- Rough Grading and Site Development Original Contract Amount = $257,680.00 Original Contract Time, 100 Calendar Days This Change Order: Contract II Cost Adjustment Item Description Delete silt fence along south property line 4920 L.F. @ .85/L.F. Revised laydo~vn yard Tensar, 854 S.Y. ~ 1.40/S.Y. Limestone, 427 S.Y. ~ 4.75/S.Y. Crushed Rock in lieu of limestone 1409 C.Y. ~ 1.30/C.Y. Revised ditches around laydown yard 675 L.F. ~ 1.75/L.F. Added ditches for drainage Detention Pond 1000 L.F. ~ 1.75/L.F. Drain Levee Areas 3000 L.F. ~ 1.75/L.F. Net Amount Changed for this Contract II Final Contract II Amount Including This Final Change Order (-) $4,182.00 (-) $1,I95.60 (-) $2,028.25 (-) $1,831.70 (+) $1,181.25 (+) $1,750.00 (+) $5,250.00 (-) $1,056.30 --- $256~623.70 Contract II Time Adjustment · Date of Final Completion, July 17, 2003 · Allowable Contract Construction Time, 280 Calendar Days F:\PTARTHUR~3602\Conl Doc\Conl VII - Landscaping(Rebid)\VlI - ChangeOrderl .doc Schaumburg& Polk, Inc. CONSULTING ENGINEERS Port Arthur Business Park Final Change Order for Excavators and Constructors, Inc. Page 3 of 8 B. Contract IH - Underground Utilities Original Contract Amount = $ I, 109,990.00 Change Order Number 1: Trench Safety (No Cost) Change Order Number 2: Extended Bore (+) $25.798.50 Current Contract Amount: $1,135.788.50 Original Contract Time: 120 Calendar Days This Change Order Contract III Cost Adjustment Item Description Pay Item #2 Open cut casings (deleted) storm sewer Bedding, casing areas storm sewer Crushed rock in lieu of limestone 714.2 tons ~ 5.00/ton (-) $4,489.30 (+) $2,897.00 (-) $3,571.00 Pay Item #3 Open cut casings (deleted) for water line Bedding, casing areas Lower lines to avoid obstructions 12" water 16" water (-) $8,728.20 (+) $ 714.50 (+) $6,688.50 (+) $3.162.50 Extend 16" to Sta. (-) 1+90 Spur 93 (125') Pay Item #5 (+) $3,930.00 Extend bore & casing an additional 30 L.F. at Hwy 365 & Jade - avoid City clay p~pe (+) $5,820.00 F:\PTARTHUR~3602~Com Doc\Cont VII - Landscaping(Rebid}\VII - ChangcOrdcrl.doc Schaumburg& Polk, Inc. CONSULTING ENGINEERS port Arthur Business Park Final Change Order for Excavators and Constructors,. Inc. Page 4 of 8 (cont./for Contract III) Pay Item #6 Add 100 L.F. of 4" communication conduit at Spur 93 & Jade Avenue Special backfill (stabilized sand) Limestone Road ~ 93 Limestone Road ~ Jade (+) $ 709.00 (+) $ 624.00 (+) $416.00 Crossings for E. Business Park & Jade (+) $2,360.38 Delete junction boxes (SW Bell to Supply) Additional Non-contract work Railroad License & Fee (-)$19,717.10 (+) $ 883.20 6d Add 195 L.F. of 4" conduit at revised pipelines crossings (+) $ 934.26 Net Amount Changed for this Contract III Final Contract III Amount Including This Final Change Ordei' Contract III Time Adjustment · Date of Final Completion: July 17, 2003 · Allowable Contract Construction Time: 280 Calendar Days (-) $7,366.26 =$1,128~422.24 F:~PTARTHUR~3602\Conl Doc\Corn VII - Landscapmg(Rebid)Wll - ChangeOrderl.doc Schaumburg& Polk, Inc. CONSULTING ENGINEERS Port Arthur Business Park Final Change Order for Excavators and Constructors, Inc. Page 5 of 8 C. Contract IV- Drainage System Improvements Original Contract Amount = $869,310.00 Change Order Number 1: Trench Safety (No Cost) Change Order Number 2: Valves at Outfall No. 2 (+) $15,406.00 Current Contract Amount: $884,716.00 Original Contract Time: 200 Calendar Days This Change Order Contract IV Cost Adjustment Item Description 1. Outfall #1 change in rip-rap 2. Outfall #2 change in rip-rap 3. 72" CMP. special backfill 4. Add 64 L.F. of 30" RCP ~ detention pond 5. Add 32 L.F. of 24" RCP ~ detention pond 6. Manhole w/18" pipe ~ detention pond 7. Add ditches, east side detention pond & haul off spoils/460 L.F. 8. Temporary ditch change/had to double the cut and the haul 9. Revise depth of inlets to clear the water mains Net Amount Changed for this Contract IV Final Contract IV Amount Including This Final Change Order Contract IV Time Adjustment · Date of Final Completion July 17, 2003 · Allowable Contract Construction Time: 280 Calendar Days (-) $1,650.00 (-) $2,392.50 (+) $1,132.70 (+) $1,448.00 (+) $1,221.70 (+) $1,696.00 (+) $3,220.00 (+)$13,308.00 (+) $2,091.00 (+)$20,074.90 = $904,790.90 F 5PTA RTH U R~3602Xl2ont Doc~Conl VII - Landscaping( R ebid)\Vll -ChangeOrder I.doc Schaumburg& Polk, Inc. CONSULTING ENGINEERS Port Arthur Business Park Final Change Order for Excavators and Constructors, Inc. Page 6 of 8 D. Contract V- Road Improvements Original Contract Amount = $887.500.00 Change Order Number 1: Lime Stabilization: (+)$63,000.00 Current Contract Amount: $950,500.00 Original Contract Time: 120 Calendar Days This Change Order Contract V Cost Adjustment Item 1. 2. Descnpuon Surface inlet @ Jade Avenue & Spur 93 Island revisions ~ Spur 93 Delete 160 L.F. curb Additional lime subgrade Additional 7" paving Concrete Test Cylinders (3) Net Amount Changed for this Contract V Final Contract V Amount Including This Final Change Order Contract V Time Adjustment · Date of Final Completion: December 16, 2003 · Allowable Contract Constmcnon Time: 205 Calendar Days (+) $1,800.00 (-) $ 400.00 (+) $ 788.45 (+) $ 4,419.55 (-) $ 255.00 (+) $6,353.00 =$956~853.00 F:\PTARTHUR~3602\Com Doc\Cont VII- Landscapmg(Rebid)\VIl- ChangeOrderl .doc Schaumburg& Polk, Inc. CONSULTING ENGINEERS Port Arthur Business Park Final Change Order for Excavators and Constructors, Inc. Page 7 of 8 Contract VII - Landscaping and Final Grading Original Contract Amount = $597,672.00 Original Contract Time: 120 Calendar Days This Change Order Contract VII Cost Adjustment Item Description 1. Deduct for palm trees 2. Remove and relocate fence 3. Landscaping revisions 4 Change from Stucco to EIFS System Net Amount Changed for this Contract VII Final Contract VII Amount Including This Final Change Order Contract VII Time Adjustment · Date of Final Completion: December 1, 2004 · Allowable Contract Constmcuon Time: 540 Calendar Days (-) $11,500.00 (+)$ 2,700.00 (-) $12,971.50 (-) $ 5oo.oo (-) $ 22,271.80 =$ 575,400.50 F:\PTARTHUR~3602\Conl Doc\Cont VII - Landscaping(Rebid)\VII - ChangeOrderl .doc Schaumburg& Polk, Inc. CONSULTING ENGINEERS Port Arthur Business Park Final Change Order for Excavators and Constructors, Inc. Page 8 of 8 Final Change Order Summary: TOTAL NET PROJECT COST FOR CONTRACT(S) II, III, IV, V, VII = (-) $4~266.16 CONDITION OF CHANGE: "Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change Order represents full compensation for all increases and decreases in the cost of, and the time required to perform the entire work under each Contract arising directly or indirectly from this Change Order and all previous Change Orders. Acceptance of this waiver constitutes an agreement between Owner and Contractor that this Final Change Order represents an all inclusive, mutually agreed upon adjustment to each Contract, and that Contractor will waive ail rights to file a claim on this Final Change Order after it is properly executed." SUBMITT D BY: ConVO~uctors. Inc. Contractor REVIEWED BY: Schaumburg & Polk. Inc. Consulting Eng/neers Engineer Date: Il' 2- oq APPROVED BY: Port Arthur Economic Developmem Corporation Owner Date: Port Arthur Economic Development Corporation Excavators & Constructors, Inc. Schaumburg & Polk, Inc. F:\PTARTHUR\3602~Cont Doc Cont VII - Land$caping(Rebid)\VII -ChangeOrderl .doc Schaumburg& Polk, Inc. CONSULTING ENGINEERS EXHIBIT "D" Port Arthur Economic Development Corporation P. O. gox 3934 ,, Port Arthur. Texas 77642 409/963-0579 · 409/962-4445 fax Email: oortarthuredc~Dortarthur, net® http://www, portartnuredc.com MEMORANDUM Date: January 28, 2005 To: Rebecca Underhill, Director of Finance Ike Mills, Executive Director ,/~ From: Subject: Credit Card Bill The attached information requested is as listed: l. Walgreen' s invoice in the amount of $16.23 was a battery for EDC camera. 2. Invoice for Luby's on December 14, 2004 was luncheon with Board Member to discuss EDC business. 3. The $25.00 Credit Card charge ~s for The Greater Port Arthur Chamber of Commerce Membership Luncheon. Thanks for your assistance. Greater Port Arthur Chamber of Commerce 4749 Twin City Hwy., Ste. 300 Por[ Arthur, TX 77642-6839 www. portarthurtexas.com (409) 965-1407, Fax (409) 962-1997 INVOICE Mr, Ike Mitls Eoonomlc Development Corporation 4t73 39th St. P.O, Box 3934 Port Arthur, TX 77642 , Greater Port Arthur Chamber of Commerce Date: 12/10/2004 Account#: 4112 Invoice#; 17980 Amount Due:' $0.00 Amount Remitted: .... Membership Luncheon 25 Total: $25.00 Applied credit: $25,00 Please p~,y this amoUnt: P~ymcnt of membership does ~ ded~l~ f~ m~t ~r mcm~m ~ ~ ~di~ ~d n~ badness expose. ~b~io~ or gt~ ~ hu ~r ~e not ~ucQble ~ ~ table ~on* f0 ~ral in~c t~ p~os. $0.00 CITY OF PORT ARTHUR, TEXAS FINANCE DEPARTMENT DATE: TO: CC: FROM: RE: 1/27/2005 1KE MILLS. EXECUTIVE DIIklZCTOR PAEDC MAILK T' SOKOLOW' C1TY ATTORNEY 0~ O~ UNDBILi-IILL. CPA, DIRECTOll- ~3I~C1~ REBECCA CREDIT CAILD BILL You submitted a check request in the amount of $1,110.53 to pay the credit card. This amount is the current purchases of $1.i02.61 plus the finance charge of $~ 92. The bill has a balance due of $427.30. I have adjusted the check request $683.23, credited to the EDC travel account number 120- 1429-582.56-00. This amount of overpayment is due rc the EDC failing to take credit for two credits totaling $1,050.00 for the TEDC from the November 2004 statement. This amount was somewhat offset by $366.77 uuder paid during the past year. I asked Mrs. Mitchell, on ar least one occasion, why she was not paying the entire bill, and notified you in May that the bill was nor paid in full. and that you were incurring late less. (See attached) Again. I am reducing the check request $683.23. This should correct the bill and pay it m full. I will continue to monitor the account to try to keep the balance paid correctly. ~[ am remrnin~ the bill to you to provide support for the following. · $16.23 receipt from Walgreen's does not describe what was purchased. · $19.45 receipt from Luby's does not include the information requited, that is who ate, and what was the business nature of the meal Please remm with the support, and it will be paid. Z:\ Pinan ce\ edc\inx_credit card O1.2O05..doc CITY OF PORT ARTHUR CHECK REQUEST PAYEE: CARD SERVICE CENTER P. O. BOX 569100 DALLAS, TX 75356-9100 R£0,£[~/£0 WAN 2 ? 2005 FINANCE DEPARTMEN" Date: January 25, 2005 Department/Division: PAEDC Amount: ~$~.~"qO .'5~~' DESCRIPTION/EXPLANATION: SPECIALHANDLINGINSTRUCTIONS: PLEASE CUT SEPARATE CHECKS PLEASE HOLD FOR EDC TO PICKUP MULTI-ACCOUNT DISTRIBUTION ~,CCOUNT NUMBER AMOUNT 20-1429-582.56-00 120-1429-582.24-00 APPROVED BY: DIVISIONS HEAD: , DEPARTMENT DIRECTOR: 563.77 190.16 ACCOUNT NUMBER AMOUNT 120-1429-582.21-00 356.60 120-1~29-582.~9-01 ACCOUNTING SUPERVISOR: CK. REQ PI. ARTHUR, TEXAS #XXXXXXXXXXX~G88~ CARD # RUTH # 8078%0 12/87/84 22:46 DEALER # 4597982 M D GROCERY PORT ART TM PUMP # 64 UHLD GALLONS ~l.G37 PRICE/GAL $ 1.719 FUEL SALE · 20,88 TOTAL (C) $ 28.88 THAI't~*~OU "~ c D C. · (, - JENNIFER C.. I'm nere to serve yc th our "Service Basics 420 10 6697 03958 02! 420 10 6698 03958 02~ RFN# 0395-8256-6982-0412-1320 JLT 123 2S lA 14,99 SUBTOTAL 14,99 ~=8.25~ SALES TAX 1,24 -O'rAL 18,23 CREDIT CARD 16.23 CHANGE .00 10 Gulf~ay Dr Port Arthur, TX )RE (409)982-1927 THANK YOU FOR FASTER SERVICE, CALL IN YOUR ~RESCRIPTION ORDER OR PLACE I1 ON ~.NALGREENS.COH 24 BOURS ~N ADVANC CHRISTMAS DAY STORE: OPEN PHARMACY: CLOSED mAIN THIB RECEIPT FOR YOUR RECORD8 .... ~'~ PM STN 00~00594 MASTERCARD x×xx×xx×x<××680~ In,,~oice~ 9455043 20.971G ~ $ 1.859 U~i~/Sel~ $ ~8.99 I'm MICHELLE. I'm here to serve you with our "7 Service Basics" 420 I0 046] 02757 001 I'~ MR ERNEST. I'm here to serve you '"'+h our "7 Service Basics" ]4 lO 0483 02757 001 RFN# 0275-7010-4631-0412-1420 'OTOFINISHIN6 1~ 8.99 SUBTOTA~ 8,99 :8.25% BALES TAX ,74 TOTAL 9.73 ACCT#*****~******6806 CREDIT CARD 9.73 CHANGE .00 Gulfwa~ Drive Port Arthur, TX (409)983-2023 THANK~YOU R FASTER SERVICE, CALL IN YOUR SCRIRTION ORDER OR RLACE IT ON ALGREENS.CON 24 HOURS IN ADVAN~ CHRISTMAS DA~ STORE: OPEN PHARHACN: CLOSED RETAIN THIS RECEIPT FOR YOUR RECORDS ~: ~STERCARD ~: XXXXXX×XXXX×6886 i: ECONOitIc/PORf ARTHUR TR~II: tt01 TRAN TYPE: SALE ~UTH~h 889264 ROI;: ~822 TOT~qL: $37. I ~REE TO PAY ABOVE lOl~. AROUNT ACCORDING TO CARO ISSUER A6Rt]E~!~T ,RB74 I"URN R CHEVROLEY 4700 Highway 73, Port Arthur, Texas 77642 (409) 962-8371 FAX (409) 960-5134 tNVOICE DATE INVOICE NO. ~12o~,q104 CTCRBg022 Bp~QN7FMIRT! 741133F 02t03103 146 30091 I 12~fl0104 ,zM L ~L HOURS: 0.50 TECH(S):55 37.50 bUST STALES THAI IHt_ ~INDOWS ARE NOT WORKING BAD CONNECTION IN FUSE BOX REPAIRED JOBl~ I TOTALS ....................................................... ~ 37.50 JOB~ I JOURNAL PREFIX CTCS JOB~ I TOTAL 37.50 ~ ~ cmos ................................................................................. ~ ........... ~Ai~' 7~;i~"-'fi~;',-'~j"'i~AEi;~ ................. - o.ou CIJST STATES THAT THE AC WILL NOT COML UN SEE LINE ONE, .)OB~ 2 TOTALS ............................................................ JOB~ 2 JOURNAL PREFIX CTCS JOB~ 2 TOTAL 0.00 TOTALS .......................................................................................... · [ ] CASH [ ] CHECK CKWO. [ ] ~ · [ ] vISA [ ] MASTERCARD [ ] DISCOVER* * . [ ] ~ER XPRESS [ ] OTHER [ ] CHARGE * THANK yOU FO~ YOUR BUSINESS!! ALMOST HERE DONT FORGET TO HAVE YOUR COOLING SUMMER SYSTEM AND YOUR AIR CONDITION SYSTEMS CHECKED ....... ~6~-~6~ ................. SIm^TUNE TOTAL PARTS .... TOTAL SUBLET... TOTAL HtSC CHG, TOTAL NISC DISC TOTAL TAX ...... TOTAL INVOICE $ 37.50 PAGE I OF 1 [ END OF INVOICE ] 02:19pm ~].d To: CITY {21~ PORT ~'¢RI'HUR FJTY/LIS~' RISC F'RICE At~T FS L]]LOR S/S LTt~! LGL 0.99 O.O(i [I.89 13.35 RIND COKI HIX(<R STANDARD 3.~9 O.OO 3.~9 FS C(tL[kR S/S [.TR~ LE. g.~i9 D.£i} O,&9 I75.95 ~ ~.00 TX 0.00 TO'! ,msterCa~d CKi 0.00 ~GT~ ID CITY 01: POR' ARTHUR ~XX~X~XxxX6806 014225 TOT~ DIS~T: $51.00 C~ 202 TR 1119454 Rtl ;~'A 12/14/04 14:1~ N'ake ].t. Print i't. Pad; it, Oh:Lc, i~. Lg~V$ I0,2 ' PORT R~THUR, IX 7?642 ERC~R~I I~ ~0~78i~ I'~$TEROkRO TOTAL SALE pORlnR~RECOHQHIC ,. $9 Golden Triangle Minority Business Council, Inc. Office Box 21664, Beaumont, Texas 77720-1664 i-0151 FAX 409-835-0269 Email: gtmbc~ih2OOO, net INVOICE 'I"i~i]ii;:EE TCI P2"/ THE Ti ~::i :'llll f lO C:FII;iI) ISS.ER :K:iR ~E ' · J.:H.:,c: :t I'IF:'I~tII' 1 BOTTO!t :: Z:"'? ? I'.:;TO"IER- Trip E 3F",' i"IEF:CHRNT Dec,' 2004 Development Corporation Description Invoice Number: 2004-485-448 Amount GOLDEN TRIANGLE MINORITY BUSINESS COUNCIL, INC. 15th Annual Holiday Awards Banquet Tuesday, December 7, 2004 ~ 6 p.m. # Individual Banquet Ticket ~ $30 per person GOLD Sponsor ~ $500 - Table of Eight (8) # SILVER Sponsor (~ $300 - Table of Eigllt (8) Total: 3 X (For lnhoase ONLY - Ticket No. to ) (GTMBC Taxpayer I.D.# 76-0549413) THANK YOU! $ 390.00 V[ethod of Payment (check one) Terms: Payable Upon Receipt of this Invoice Remit to: Golden Triangle Minority Business Council, Inc. Post Office Box 21664 Beaumom, Texas 77720-1664 (409) 835-0151 FAX: (409) 835-0269 E-Mail Address: gtmbc~ih2000.net Money American Check Order Express Credit Card Number: ~ame of Cardholder (print): I Carte Diner's MasterCard Expiration Date: Signature: V~n Blanche Club JEnglish ~ Please select your currency: ]USD - United States After entering in the quantity and your billing address (next page), you wilt be able to enter your credit-card/debit-card information securely-OR- complete your order by FAX or PHONE without placing your credit-card/debit-card number on the Interest. We also accept checks. Shopping with IncrediMail is safel Gu_a_ra_n._tced! t4 Day Money-Bask Guarantee Thank You for helping us continue to provide you with IncrediProductsl http:~/p~int~biz~h~rd~nvpr~essing/st~re/ime~/~artt.jsp?p=98~662~5~58&~ang=EN&~ust~, t2/15/2004 ~. ~RTHUR, TE~S XXXXXXXXXXXG~6 TH # 00262~ ALER # 45979~ M D GROCERY PORT ART ~LLON$ !ICE/GAL $ 1 IEL SA~E $ 3~ IT6L (C) $ 3~ ORIGINAt. VEHICLE BILL TO : YOUR RENTAL AGREE- E~ OFF~,,~,- ............. C~GE,~ OPTIONAL WAIVbA~ ) COVER ALL OR A P~T OF ~R RES~NSIBILI~ FOR D~- ]ETO ~ LOSS OF ~E VEHI~E, ~ORE DECIDING ~SE THE WAIVER, ~ 1SH TO DE~INE ~R O~ A~OM~ILE INSUR- qCE ~ CREDIT CARD AGREE' E~ PRO'DES YOU COVE~GE 3R RENTAL VEHICLE R LOSS AND DETERMINE MOUNT OF THE DEDUCTIBLE ~ER YOUR OWN INSU~NCE OVERAGE. THE rD PROCESS GI;ARGES ON MY CREblT O~qD($) ' 4E WAIVER IS NOT ~ qE WAI~R IS NOT INSU~NCE, REPLACEMENT VEHICLE OUT qLP NOTICE: BY INITIALING BELOW RENTER ACKNOWLEDGES RECEIPT OF T~P Pn//nwINP, DISCLOSURE' "YOU MAY NOT NEED THE AUTOM~B~_L~E I'~I~I~I~,~E'~C'ERED BY ENT~RPRISE RENT:A_-CAR YOUR TEX(s~,A~!~; TOTAL CHARGES ~i(~URANCE ~LICY PROVIDES COVERAGE FOR YOUR UA~ILH~ WHILE OPERATING A RENTAL VEHICLE AUTOMOBILE POLICIES ISSUED IN EPOSITS OTHER STATES OR COUNTRIES MAY ALSO DUPLICATE THIS COVE~GE. THE PURCI~ASE OF AUTOMOBILE RENTAL LIABILITY INSURANCE IS NOT FUNDS REQUIRE9 A~ A CONDITION OFRE~;;IN.G AN AUTOMOB~E. A~fflO~l IN[g~AI ION . ...... · : ~ _ ional Da nace~e~a[ver _ . . · ~ NO~i~I~URANCE AND IS NOT REQDIRED IN ORDER I0 RENT VEHICLE. loc may purchase optional Damage Waiver (DW) from Owner Ior an additional fee. if Ren~er hoses DW, Ownm agrees, subject ~o ~he i[enrs tlra~ void DW listed below, ~o ~ntractually waive te~% res[~nsibi~ily ~or all m' pad Of the COSt Ct damage to, ~ss ~' ~fl o[, Vehicle ol any I~d or ~s~ and related csIs regardless of laul[ ~' negligeoce. DW does em apply in Mexi~. n dec ding w ether o ~ o purd~ase OW, you ~ ay w sh o check wid~ you~ insm anco mtafive or cr~il card comp~ey to delem ina whether, n ~e eve~ of dan age to, o¢ ida, you have coverage ~ protection fm such damage or Ihe~ and the amount ct your ~,mthe damage is could ia~eehoaally by an authorized dryer or as a resag ol w*ll[ul a~I wa Ion mis~nduc~ of an authorized ddver; ~. Ihe damage arise ~t of ~he use of ~he vehicle while under fi~ i~ueace o~ aI~hd, illegal u s a ~ehol ed subs an~ or any other intoxicant ~a ~a rs driving ability; ;. ~e~ntal ~mpany eatered into the rental transacfion ba~d on fraudule,fl info, motion supplied by Jim renleb t. the damage arises ~t of Ihe use ct fire vehicle whi~e engaged in lhe ~mmission oi a cPme oilier than a b'affic infi'acgon, · sea oL[o e use o he yah cie to carry persons or properly for bfi'e, to :. ~dam~eafisesoutoflheuseo~[t~vehdebyaper~oothe li~na~aufi~ zedddvegor ~. ~e damage adses out of gle LiSa Of file v~Jcle ~[side [he COlltJnen[8~ United SiRius Ihe use is no~ speof~ally authorized by ~e renlal agreemenL ~ption~ntaI L~it~ec[ion E PURCHASE OF SUPPLEMENTAL LIABILITY PRO~CTION IS OPTIO~AL AND NOT QUIRED tN ORDER TO RENT A VEHICLE. 18 k~ A SUMMARY ONLY AND IS SUBJECT TO ALL PROVISIONS, Lg~ITATIONS, EXCEP- }NS A~D ~CLUSIONS OF THE aLP POLICY ISSUED BY E~PIRE I:IRE AND ~ARINE ~U~CE COMPANY. UPON REQUEST, A COPY OF THE POLICY IS AVAILABLE FOR ~EW. 8LP ~AY PROVIDE A DUPLICATION OF COVERAGE ~READY FURNISHED IDER A pERSONAL INSURANCE POLICY, OR SO~E OTHER SOURCE, OWNER'S IPLOYEES, AGENTS ~ ENDORSEES ARE NOT QUALIFIED TO EVALUATE TIlE ADE- lACY OF RENTER'S EXIS~NG COVE~GE. gi~al Sup~menlal Liability ProIec~n (SLP) provi~s Renter ~th minimum financial ~nsibilily ~mgs as outlined n the app cable motor vehicle finandal responsibil~y laws e ~re Vehicle is o~rated AND excess ~sumnce ~ovide~ by Empire Fire Rod Madne ~mn~ Company, which supplies Renter and Addi~onal Authorized Drivers with [hird~a~y Ifa- ' ro em~fl wgh a combined single IJmd per acciden equal Io lhe difference between ~',m financia resaonsib y ms efemnce( above ?d Sq,OOO,O00 Co?b?~ ~mgI~ L '~"~[ SLP w~ll'res~ond to third pa~y a~denl dalms ~hal resulE from b~,y mjue, mClUU ] death, and pr~erly damage ~at adae ~rm~ the use or o~rafion of Vehicle as ~rmil~ ~ ~memenL The Empire Fire and Marine Maumnce policy d~s i~ provide ~vera9e for any ~s adsing lrom lhe use or operation of Vehicle in Mexico. SLP is available J~ an addili~al ~[ge as stipula[~ on Page 1 ~p )r all exclusions, see the SLP policy Issued by Empire Fire and Marine I~surance empa~y. Here are afew key exclusions: ~) Loss a~ out o[ an e~dent ~ch occurs while Renter or Ad~i~ona1 Au[ho~z~ Driver r he m~uen~ of al~h~ or drugs or other substences unless p escgb~ by ~ ~de . ~. - ~ u~, ~. ~ro~rW damage susa ced by Renter ~ Addfiion~l ~ Ddve o a ]y ela~ve o amily member of Ran e o Addgiona Au*horized Driver who ut~ ' - ~-'~ '-~ '-ss a~isin~ OLd Or the operation of Vehicle by any driver who not Ren~er or Addgional AuLhorized gdver; (dj Lmbility arising out ct or benefits payable under ny uninsured Or unCriosumd moloris[ law, in any s~te; (e) Liabilgy arising out o~ or benefits ayable u~er any firs~ parJy benefit law, medical payments, ~-fauJt or any similar law [o ~e )[egoing, in any state; (f) Bodily injury ~o an employee or the spouse, d~ild, pareot, brothe~ or of ~a em Ioyee, ar s ng ou o ~nd in the ~urse of empJoymenl by Remer or Addgional ~zed D~s; (g) P~opedy damage Io properly ffanspoded or in the ~re, cust~y or con- d o[ Renter ~ Addi~ionaJ Aufi]odz~ Ddvers; {h) Damage to Vehicle; (J) Liability arising ~ u~ of Vehicle, which was obtained based on false, misleading ~ fraudulen[ in[ou~ation; ~ss arising out of ~he use of Vehicle when such use is othe~ise in violation of ~e terms nd conditions of the Rental Agreement, Repod BLP Claims to: Cambridge Integrated Servicos Group, Inc. PO Box ~54950 Cleveland, Oil 44101-49g0 Phone: 1-880-51g-3i32 Fax: t A40-914-2903 OI tionaL~£so n a IA cc [~-n-t j--n-s u [an ~ PURCHASE OF PERSONAL ACCIDENT INSUR- ANCE (PA~] I$ OPTIONAL AND ND'F NEQUIRED 1'O R~NT A VEHICLE, THIS iS A SUMMARY ONhY ANB IS SUBJECT TO ALt. PROVISIONS, LIMITATIONS EXCEPTIONS OF tHE PAl POI.ICY ISSUED BY GLILF INSURANCE COMPANY. UPOI,' REQUEST, A COPY OF 'DiP POhlCY IS AVAILABL~ POR REVIEW. PAl MAY PROVIDE/, DUPLICATION OF COVERAGE AI..R~ADY FURNISHED DY A ~ERSONAL INSU ~ANCE POi ICY, COMPREHENSNE HOMEOWNER'S OR TENANT'S POLICY OR SOLVE OTNEF SOURCE. BENEFITS AVAILABLE UNDER THE PAl, HOWEVER, WiLL BE PAID IN ADDI'fIOb TO THOSE RECEIVED FROM ANY OTHER SOURCE, OWNER'S EMPLOYEES, AGENTS OJ ENBORSEES ARE NOT QUALIFIED TO EVALUATE THE ADEQUACY OF RENTER'S lNG (;OVERAGE. PAl provides Rooter and Remei's passengers wdh AccidenLal Death, Acciden{ Medim Ex~nsesandAmbulanceExpensebenefds. PA doesnot~rovidecoverageinMexico. PA]~ available for an addifi~al charge as sfipulated on page 1. Rente~ is the putsch wh° sicns~h Rental AgmemenL Renter Passengel ~enef~sl Acadeela~ Oea~, Nol to ex~d $100,~0 $10,000 AccidenL Medal Ex.rises, Not to ex~ $3,~ $3.5~ A~iden~ Ambulance Expense, Not (o ex~d $150 $150 The above PAl benefits tot Romar apply lo a~denls dudng the Rental Period whether or n, Renter is in Vehicle, Fasseogers are ~vered ~ly for accidents occurri~ while Ihey occu[ Vehicle. ~yone other (han Renter o~upying or opera~ing Vehicle shall be c~nsidm'ed "Passeoger' roi the purposes of PAl ~nehts PAl Exclusions: For ag exclusions, see the PAl & PEg policies issu~ ~ 6ulf In~um~ COre.ny, He re a few ke exc usions' PAt shall not cover any death or injury Cau~ ~ly o~ pad a , ~ - ~ ~ ~n. mn ed suidde or se - nfl cted injury aimrafl travel; corem , · ommJtanassau~tor e~y;ana~den wh~occumwm~un~ertqeml~ ting or attem?gg t9 c ...... ~ ~¢.~h. by a DhvSidan; an acc dent whmh g~urs wh c afin as a ~ cress oral in a prea~anged or organized race or using of a v¢bicle; pad' 'p g . , .~ __ m.~.~ .cm.afion. nor shall this insurm~e be io effec Renter converts Vehicle or during any ~d~ Renter is in violatbn of the Rental Agreenle Rearer shail be deemed Io have corroded Vehicle ~enever Vehicle is not returned to Lessor by the return date ~ by g~e exteoded return date. To fite PAl claims, obtain a claim form from any rental office of Owner, complete g and mtun with a copy this Agreemenl to: Cambridge Integrated Se~ces Group, Inc. P.O. Box ~950 Cleveland, OH 44101-4950 Ph~e: 1-888-515-3132 Fax: 1440-914-2~3 atica Not ce and ~ Veh de ~y be equipped w h OnStar or aoother tek t~. Tg!e~.. ~--.-r.nk~edaes thai such systems utilize ceJlular telephone m~dlor radio hals to b~nsmit data and communication and, therelore, privacy cannot be gumardeed, Re~ authorizes use or d~sc~osure of or access to call location iolormafion ~ace Ring Renter or 0L USq of ~ ...:-L,,-,. s-stem and use of the vehicle ocafion system, Renter releases Ow incidenta~ and/or consequentiaJ damages) to persons (including wiLhoLg limgation Ren~el properly ~qused by [allure of the lelematics syslem [o operate properly. Third pady prov~em are not agents, employees, ~ ~ntf~ctOl'S of ~ner For limitations concerning ranty, privacy and pedormance ol the ~elemafim system in Vehicle, contac~ the telem; providec 19, ~ The headings of ~he numbered paragraphs ct Lhis Agreement ale [or ~n ien~ only, are no~ part oJ this Agreement and do ~t in any way limit, m~ify or ami)BY the and ~ndifions of Ibis Agreemen~ froot'on to Third Pa~ Ruiner agrees Owner may, and Renter exp~ 20 Re ease of IRt9 ...... and AddJt~ ly amhodzes Owner, to provide informat~oa m ~ner s possession about Renle AuLholized Drivers, indud ng bu~ no~ limped ~o snch Ren~e~ and driver's name, addcess Renter and ddver's license information lo: applicable aullqorities, wbere solicited; of o~her goalies, in connection wi~b Owner's enJorcement of ds righls under Lhis Agreement o A :-": :": i:" :': :'.Z :'--':.: ORIGINAL VEHICLE ..... ' -'~' 7'7 Z-"! i: .... )TICE: YOUR RENTAL AGREE- ENT OFFERS, FOR AN ADDITION- CHARGE, AN OPTIONAL WAIVER ~ COVER ALL OR A PART OF )UR RESPONSIBILITY FOR DAM- )E TO OR LOSS OF THE VEHICLE. !FORE DECIDING WHETHER TO IRCHASE THE WAIVER, YOU MAY SH TO DETERMINE WHETHER )UR OWN AUTOMOBILE INSUR--- ICE OR CREDIT CARD AGREE. !NT PROVIDES YOU ~R RENTAL VEHICLE ~ LOSS AND DETERMINE 1CUNT OF THE ACKNOWLEDGMENT OF THE ENTIRE AGREEMENT~ WHICH CONSISTS OF PAGES 1 THROUGH 4, DER YOUR OWN INSURANCE Ilt^VEREADANDAGREETOrIIETERMG~NDCONDiTION$ONPAGESI~rtROUGH40FTHiSAGREEM~r~D BY MY SIC HATURE BELOW lAM 7HE 'RENTER" UNOER THIS AGREEMENT, BY DG~NING BELOW, lAM AUTHORIZING )VERAGE. THE PURCHASE OF ow~,~. TO PROCESS CHAllGES ON ~4¥ CREDIt CARD<S1 ~ ~1~ ~,O~S~ mR ^OV~O~ DEPOSITS. E WAIVER IS NOT M~DATOR~ E WAIVER IS NOT INSURANCE, C~C~LL~O REPLACEMENT VEHICLE DATE DRIVEN NOTICE: BY INITIALING BELOW THE FOLLOWING DISCLOSURE: "YOU MAY NOT INSURANCE OFFERED BY ENTERPRISE RENT-A-CAR YOUR TEXAS AUT£ MOBILE INSURANCE POLICY PROVIDES COVERAGE FOR YOUR LIABILITY WHILE OPERATING A RENTAL VEHICLE AUTOMOBILE POLICIES ISSUED IN DEPOSfTS OTHER COUNTRIES MAY ALSO DUPLICATE TIllS COVERAGE. RENTAL LIABILITY INSURANCE tS NOT REFUNDS iA CONDITION ~ DATE: TOTAL CHARGES CLOSED BY / · :E::' F.L' r'EE r:r:'- ,-' ?--"--,'- ' :' :'":' :AUDITOR COPY ," CFIECK [ CHARG~ AMOIJNT 1 RECEIVED £RI,~ANAFFH.[AIE O~ El ERPRISE RENT-ACAR COMPANY.~A~IICHOWNSALL RIGHIS IOENIFRF~iSF NAMESAND~ARKS. ~) ENTERPRISE LEASING COMPANY ()F HOUSTON. Port Arthur Economic Development Corporation l~ O Box 3934 . Port Arthur. Texas 77642 409/963-0579 · 409/962-4445 fax Emai[: portarthuredc(o)uortarthur, net · nttp://www, portarthuredc.com Memo Date: To: From: Subject: January 25, 2005 c~ Becky Underhill Igalious "lke" Mills, Executive Dire Credit Card Receipts The credit card receipt for $80.12 was for daily logs requested by the Board for Staff. This receipt was misplaced or destroyed. The $37.68 was for gas for EDC Van and was destroyed in washer. EXHIBIT "E" Specialists Serciees (409) 835-1191 INVOICE PAGE~ 1 ACCOUNT # INVOICE # INVOICE DATE 06-005945 IN- 25933 01/12/2005 PAYMENT TERMS AMOUNT DUE IF PAID BY 01/26/05 539.60 ACCOUNT City Of Port Arthur BILLED; ATTN: Bobble Mitchell IF PAID AFTER 01/26/05 547.69 4173 39th St Port Arthur, TX 77640 01/09 Antoine Patricia 40.00 13.49 .00 20.24 539.60 Total Hours ............................... > 40.00 .00 1 6 ECO;q~' PLEASE DETACH AND RETURN WITH YOUR PAYMENT IN- 25933 06-005945 City Of Port Arthur MAIL PAYMENTS TO: Staffing Specialists Services P.O. Box 172 Gadsden, AL 35902-0172 (256) 547-7657 01/26/05 539.60 PLEASE MAKE CHECKS PAYABLE TO: · Staffing Specialists Services N1 the event this account Is placed with an attorney Ior collection, customer agrees to pay all costs end expenses of collection, including attorrmy tees. Accounts not paid within thirty da s will carry interest et I and 1/2 pe~ce~t per month on tl'~ unpaid bs~nce. " FRX NO. :962 4445 Jan. ~.0 2005 FROM : P~C £00~] 3i[Y~ 9~:OO gOO~/~T/TG PURCHASE ORD ER CITY OF PORT ARTHUR FOR PROPER REMITTANCE: ~NVOICES AND BILL OF LADINGS MUST BE r BILLED AND MAILED TO THIS ADDRESS ONLY: m~ I PO Box 1089 / ~ ACCOUNTS PAYABI~E ~ ~PORT ARTHUR TX 77641 ~ STAFFING SPECIALIST SERVICES, 2537 CALDER BEAUMONT TX 77702 DESCRIPTION ORDER~Rt~IBER?'~'~ MUS~'APPEAR ON ALL INVOICES, PACKING USTS & PACKAGES. HR 40.00 ANTOINE PATRICIA ORDER DATE: 1/2o/2oo5 REQUISITION NO, 0000084710 DELIVERY DATE 1/ 8/2oos VENDOR NO. 3 2 6 5 SHIP TO ITY OF PORT ARTHUR 173 39TH STREET ORT ARTHUR TX 77642 TERMS I UNIT PRICE I 13.4900 AMOUNT 539.60 TOTAL 539.60 ~ION, YOLAigDA REQ'~BOBBIE J MITCHEL~R~s°N )elive~y will be accepted at vendor's risk, Goods subject to inspection and return if found In- ~dor to specifications or reasonable quality. 12014295821400 ~ PURCHASING AGENT EXH I BIT "F" Speciali ts Ser ice (409) 835-1191 INVOICE ACCOUNT # INVOICE # 06-005945 IN- 25955 PAGE# INVOICE DATE 01/19/2005 PAYMENT TERMS AMOUNT DUE IF PAID BY 02/02/05 391.21 ACCOUNT City Of Port Arthur BILLED: ATTN: Bobbie Mitchell IF PAID AFTER 02/02/05 397.08 4173 39th St Port Arthur, TX 77640 01/16 Antoine Patricia 29.00 13.49 .00 20.24 391.21 Total Hours ............................... > 29.00 .00 J. N 2 2005 PLEASE DETACHAND RETURN WITH YOUR PAYMENT TN- 25955 06-005945 City Of Port Arthur MAIL PAYMENTS TO: Staffing Specialists Services P.O. Box 172 Gadsden, AL 35902-0172 (256) 547-7657 02/02/05 391.21 PLEASE MAKE CHECKS PAYABLE TO: Staffing Specialists Services th the event this account is placed with an attorney for collection, FEOM :PREDC FP, X NO. :962 4445 .Tan, ~.B 20~5 (~:28P. H P1 XY~ FZ:60 gOO'Z/GT/TO ENDOR PURCHASE ORD ER CITY OF PORT ARTHUR FOR PROPER REMITTANCE: INVOICES AND BILL OF LADINGS MUST BE F! BILLED AND MAILED TO THIS ADDRESS ONLY: BOX 1089 COUNTS PAYABLE RT ARTHUR TX 77641 2 INVOICES R~.Q UIRED. ~TAFFING SPECIALIST SERVICES, 2537 CALDER BEAUMONT TX 77702 L_ QUANTFI'Y HR 29.00 ANTOINE PATRICIA DESCRIPTION INVOICES, PACKING LISTS & PACKAGES. INO, 091900 ORDER DATE: 1/24/2005 REQUISITION NO. 0000084862 DELIVERY DATE 1/24/2oo5 VENDOR NO. 3 2 6 5 77642 ~ITY OF PORT ARTHUR :173 39TH STREET ~ORT ARTHUR TX ERMS NET I UNIT PR[CE I AMOUNT 13.4900 391.21 TOTAL 391.21 ~IAMS, CLIFTON REQ'BYBoBBIE J MITCHEL~ ~E~SON 12014295821400 )elivery will be accepted at vendor's risk. Goods <re subjeCt to inspection and retum If found In- erior to specifications or reasonable quality. PURCHASING AGENT EXHIBIT "G" CITY OF PORT ARTltUR TEXAS BID TABUALTION SHEET DESCRIPTION: COMPUTERS FOR EDC DATE: DECEMBER 14, 2004 NAME OF BIDDER COMPUTER WITH COMPUTER WITH 17" MONITOR · 19" MONITOR STAR GRAPHICS $ 849.00 $ 949.00 DELL $ 979.83 $1,108.46 $1,347.51 INSIGHT HEWLETT PACKARD $1,202.00 01/28/05 0~:07 PR CST Star Graphics, Inc. vZa VSZ-FAX Page 2 oF 2 #61653 Dennis Leboeuf From: Dennis Leboeuf Sent: Friday, December 10, 2004 1:23 PM To: 'City of Port Arthur Pumhasing Dept.' Subject: RE: edc computer Bid Price $949 w/l 9" monitor Bid Price $849 w/17" monitor From: City of Port Arthur Purchasing Dept. [mailto:purchase~portarthur.net] Sent: Friday, December 10, 2004 9:31 AM To: Betty Whitehead; Border Tech; CDWG; Comark; Computer Shak; DeteSouree Media; Dennis Leboeuf; Troy Jones; ANDREW HAYNOND; HP; insight; Dell; Subject= eric computer please subnfit quote by 1:00 today De~ember 10, 2004 Clifton Williams Cit) o[ Port Arthur Tcxa.,¢ Senior Purchasxng Assistant Phone:409-983-8161 www.ix~rtarthur.nct I/28/2005 01/28/05 03:57 Pff CST Star Graphics, Inc. via VSI-FAX Page 2 ef 2 #61652 EbC PC, Specs Peocessor Minimum: P4 Intel Processor 2.4 Hard Delve Minimum: 80 GB RAM Minimum: Ope~rtion System: MS Windows 2000 Pro. Modem: 56K PC'Z v.90 Keyboard: Keyboard Mouse: MS Mouse Floppy: 3.§" combo beive IVW Minimum: 52x24xSgx Video Card: 64 MB Monitor: 17" Flat Ethernet Card: 3Corem 10/100 Sound: Sound c~d and speakers Warrant: iyr. Parts and labor Frotm' ~ 0fPort Arthur Pumhasing Dept. Date: 12/10/04 I6:14:59 To: Eort arthur economic development Subject: Fw: edt computer Page 1 of 1 Clifton Williams City of Port Arthur Texas Senior Purchasing Assistant Phone :409-983 -8161 www. portarthur.net --- Original Message --- From: Dennis Leboeuf To: City of Port Arthur Purchasinq Dept. Sent: Fdday, December 10, 2004 1:23 PM Subject: RE: edc computer Bid Price $949 w/19" monitor ¢/ Bid Pdce $849 w/17" monitor From: City of Port Arthur Purchasing Dept. [mailto:purchase@portarthur. net] Sent: Friday, December 10, 2004 9:31 AM To: Betty Whitehead; Border Tech; CDWG; Comark; Computer Shak; DataSource Hedia; Dennis Leboeuf; Troy .1ones; ANDREW HAYHOND; HP; Insight; Dell; [BH Subject: edc computer please submit quote by 1:00 today December 10, 2004 Clffion Williams City of Port Arthur Texas Senior Purchasing Assistant Phone:409-983-8161 v~vw.portarthur, net · Page 1 of 1 Port Arthur EDC From: City of Port Adhur Pumhasing Dept. [purchase@portar/hur. net] Sent: Wednesday, December 08 2004 8:17 AM To: port arthur economic development Subject: Fw: EDC Computer Quote Clifton Williams City of Port Arthur Texas Senior Purchasing Assistant Phone:409-983-8161 www.portarthur.net Original Message --- From: Dennis Leboeuf To: City of Por~ Arthur Pumhasing Dept. Sent: Friday, December 03 2004 3:00 PM Subject: RE: EDC Computer Quote Cost on these machines will De $848 ea Dennis LeBoeuf Star Graphics. Inc. 409-892-0671 X122 From: City of Port Arthur Pumhasing Dept. [mailto:purchase@portarthur.net] Sent: Thursday, December 02, 2004 1:26 PM To: Troy Jones; Dennis Leboeuf; DataSource Media; Computer Shak; Comark; CDWG; Border Tech; Betty Whitehead; IBH, Dell; Insight; HP; ANDREW HAYMOND Subject: EDC Computer Quote Please return quote by 12:013 PM December 6, 2004 City of Port Arthur Kamn Poullard M I S Coordinator 409-983-8240 (voice) 409-983-8291 (fax) www.portarthur.net 218/2004 Page 1 of 1 Port Arthur I=DC From: City of Port Arthur Purchasing Dept. [pumhase@portarthur. net] Sent: Wednesday, December 08.2004 8:18 AM To: Port arthur economic development Subject: Fw: EDC Comouter Quote Clifton Williams City of Port Arthur Texas Senior Purchasing Assistant Phone:409-983-8161 www.ponarthur.net --- Original Message From: PETER LOUNSBERY To: 'City of Port Arthur Purchasing Dept.' Sent: Thursday, December 02 2004 2:57 PM Subject: RE: EDC Comouter Quote Ea.$1134. Thanks peter From: City of Port Arthur Purchasing Dept. [mailto:purchase@portarthur.net] Sent: Thursday, December 02, 2004 1:26 PM To: Troy 3ones; Star Graphics; DataSource Media; Computer Shak; Comark; CDWG; Border Tech; Betty Whitehea0; IBM; Dell; Insight; HP; ANDREW HAYHOND Subject: EDC Computer Quote Please return quote by 12:00 PM December 6, 2004 City of Port Arthur Karen Poullard M I S Coordinator 409-983-8240 (voice) 409-983-8291 (fax) www.portarthur, net 12/8/2004 Page 1 of 2 DELL Date: 12/10/04 f 1:26:48 AM QUOTE #: Customer #: Contract #: CustomerAgreement #: Quote Date: Customer Name: QUOTA ON 190697046 245621 N1023 92-00151 12/10~4 CITY OF PORT ARTHUR TOTAL QUOTE AMOUNT: $979.83 Product Subtotal: $979.83 Tax: $0.00 Shipping & Handling: $0.00 Shipping Method: Ground Total Number of System Groups: I QUANTITY: 1 SYSTEM PRICE: $979.831 GROUP TOTAL: $979.83 GROUP: I OptlPlex GX280,Sma[l MinltowerPentlum 4 520 12.80G Hz, l M,IntBroadcom Glgablt NtC,800FSB Base Unit: (221-5297) Processor: NTFS File System,Factory Install (420-3699} Memory: $12MB, Non-ECC,400MHz DDR2 2x258,OpflPlex GX280 or SX280 (3tt-3679) Keyboard: Performance USB Keyboard with 8 Hot Keys, OptlPlex (310-2685) Dell EI73FP,17 inch Flat Panel17.0 Inch Vlewable Image Size OpflPlex, Preclslon and Latitude Monitor: 320-3902) Video Card: Integrated Video - Intel DVMT,Dell Opit Plex GX270 or GX280 (3200428) Hard Drive: 80GB SATA, 7200 RPM Hard Drlvewith Data Burst Cacha,OpflPlexGX280 and SX280 (34t-0905) 3.5 Inch,l.44MB,Floppy Drive Dell OpflPlex GX270 end GX280 Small Desktop or MInitower (340- Floppy Disk Drive: 8733) Windows XP Professional Service Pack 1,NTFS,with MedlaDell OptlPlex,English,Factory Install Operating System: 420-2119) Meuse: Dell USB 2-Button Optical Meuse with Scroll (310-4t26) CD-ROM or DVD-ROM Drive: 48X CD*ROM, EIDE,$mall Desktop or Mlnltower, Dell OpflPlex GX280 (313-2484) ! Sound Blaster Llvel 24-bit ADVANCED HD Audio,Full Height 100dB/Dolby Dlg[tal/96KHz/7;l Dell Sound Card: OpflPlex GX280 Small (313-2630) Speakers: Dell Two Piece Stereo Speaker System for Dell Optlplex (313-2316) Factory Installed Software: Ene(1~y Star Labeling for OptiPlex (if applicable) (3t0-4721) Service: Type 3 Contract - Next Business Day Parts and Labor On-Site Response, Initial Year (902-4820) Service: No Warranty, Years 2 and 3 (900.9062) ~ Installation: Standard On-Site Installation Declined {900-~987) SALES REP: I Amanda Hansen EmallAddress:I Amanda_Hansen@Dell.com PHONE: [ 1800-234-9999 Phone Ext: 39089 For your convenience, your sales representative, quote number and customer number have been included to provide you with faster service when you are ready to place your order. Orders may be faxed to the attention of your sales representative to 1-866-844-0532. You may also place your order online at www,._dell.comlquote Page 2 of 2 This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement, Is subject to the applicable Dell terms and conditions agreement. Prices and tax rates are valid In the U.S. only and are subject to change. **Sales/use tax is a destination charge, Le. based on the "ship to" address on your purchase order. Please indicate our taxability status on your PO. ff exempt, please fax exemption certificate to Dell Tax Department at 512-283-9276, referencing your customer number. ff you have any questions regarding tax please call 800-433-9019. ** All product and pricing information is based on latest information available. Subject to change without notice or obligation. LCD panels in Dell products contain mercury, please dispose properly. Please contact Dell Financial Services' Asset Recovery Services group for EPA compliant disposal options at US Dell ARS Requests~dell.com. Minimum quantities may apply. Shipments to California: For certain products, a State Environmental Fee Of Up to $10 per item may be applied to your invoice as early as July 1, 2004. Prices in your cart do not reflect this fee. More Info: or refer to URL w~w.dell.comlenviron mentalfee file q/C:\Dae, rnent~%20and%20 Settin ~s\Admin. ADMIN~Local%20Settines\Temn\lncrediMail\--. 1/4/2005 Page ! of 2 DELL Date: 12/I0/94 1:24:36 PM QUOTE #: Customer #: Contract #: CustomerAgreement #: Quote Date: Customer Name: QUOTATION 190745472 245621 N1023 92-00151 12/10/04 CITY OF PORT ARTHUR TOTAL QUOTE AMOUNT: $1,108.46 Product Subtotal: $1,108.46 Tax: $0.00 Shipping & Handling: $0.00 Shipping Method: Ground Total Number of System Groups: I QUANTITY: '1 SYSTEM PRICE: $1,108.461 GROUP TOTAL: $1,108.46 GROUP: OptiPlex GX280,Small MinltowerPentlum 4 820 12.80GHz, tM,IntBroadcom Glgablt NIC,8OOFSB Base Unit: (221-6297) Processor:. NTFS File System,Factory Install (420-3699) Memory: 512MB,Non-ECC~OOMHz DDR2 2x256,OptiPlex GX280 or SX280 (311-3679) Keyboard: Performance USB Keyboard with 8 Hot Keys, OpflPlex (3t0-2585) Dell EI93FP,19 Inch Flat Panelt9.0 Inch Vlewable Image Size OpflPlex, Precls[on and Latitude Monitor: (320-4086) Video Card: Integrated Video - Intel DVMT, Dell OpflPlex GX270 or GX280 (320-0428) Hard Drive: 80GB SATA, 72(30 RPM Hard DHvewlth Data Burst Cache, OptiPlexGX280 and SX280 (34t-0908) 3.5 Inch,l.44MB,Floppy DHve Dell OptIPlex GX270 and GX280 Small Desktop or Mlnltower (340- Floppy Disk Drive: 8733) Windows XP Professional Service Pack t,NTFS,wlth MedlaDell OptiPlex,Engllsh, Factory Install Operating System: (420-2119) Mouse: Dell USB 2-Button Optical Mouse with Scroll (3¶0-4126) CD-ROM or DVD-ROM Drive: 48X CD-ROM,EIDE,Small Desktop or Minltower, Dell OptJPlex GX280 (3t3-2484) Sound Bleater Llvel 24-blt ADVANCED HD Audio,Full Height 100dBIDolby Dlgltal/96KHz/7.1 Dell Sound Card: OpflPlex GX280 Small (3t3-2530) Speakers: Dell Two Piece Stamo Speaker System for Dell Optlplex (313.2316) Factory Installed Software: Energy Star Labeling for OptiPlex (if applicable) (310-4721) Service: Type 3 Contract- Next Business Day Parts and Labor On-Slto R=~nse, Initial Year (902-4620) Service: NO Warranty, years 2 and 3 (900-0062) Inatollation: Standard On-SIta Installation Declined (900-3987) SALES REP: I Amanda Hansen PHONE: I 1800-234-9999 EmailAddress: Amanda_Hansen@Dell.com Phone Ext: 39089 For your convenience, your sales representative, quote number and customer number have been included to provide you with faster service when you are ready to place your order. Orders may be faxed to the attention of your sales representative to t-866-844-0532. You may also place your order online at www.dell.com/~_u, ote · m~..//r~.~ ..... ~.,+.,n/~'~n,~.Ao/~ne~.,.;.,.,,.\AAm;. AlqhAlq~[.ncal%20gettinc, nXTomn\lncrediMailX-.. 1/4/2005 Page 2 of 2 This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement, Is subject to the applicable Dell terms and conditions agreement. Prices and tax rates are valid in the U.S. only and are subject to change. **Sales/use tax is a destination charge, i.e. based on the "ship to" address on your purchase order. P_lease indicate your taxabilitv status on your PO. ff exempt, please fax exemption certificate to Dell Tax Department at 5f2-283-9276, referencing your customer number. ff you have any questions regarding tax please call 800-433-9019. ** All product and pricing information is based on latest information available. Subject to change without notice or obligation. LCD panels in Dell products contain mercury, please dispose properly. Please contact Dell Financial Services' Asset Recovery Services group for EPA compliant disposal options at US Dell ARS Requests@dell.com. Minimum quantities may apply. Shipments to California: For certain products, a State Environmental Fee Of Up to $10 per item may be applied to your invoice as early as July 1, 2004. Prices in your cart do not reflect this fee. More Info: or refer to URL www. delLcomle nvironmentalfee flln.//c.xr)no,m,.n,eo/~gO~nd%2O~qeftlnvg\Admin ADMTNSLocal%20Settin~s\Temn\lnerediMail\ 1/4/2005 > Material Price > > Descr±pElon Qty Price Ext. > PJ355UA#ABA 803.04 > DY599A 159.40 > DS710B 34.16 > 120 11.40 > VE710B-2 339.51 > > Quore Total 1,347.51 > > PROMO HP DC5000MT P3.0 80G NVIDIA QUADRO NVS 280 HP 1.44MB FLOPPY CBT DESKTO ALTEC 120 2PC BLACK 3WATT S VE710B-2 17IN LCD-12X10 ALO 803.04 159.40 34.16 11.40 339.51 > Please contact me with any further questions you may have, or if > you wish 5o place an order. > KEN RICHTER > 800-467-4448 x5656 > 480-760-~732 fax > > PRINCY JACOB > 888-266-2751 x6812 > > > > Insight Global Finance has a wide variety of flexible financing > options and Eechnology > refresh solutions. Contact your Insight representative for an innovative approach ro > maximizing your technology and developing a s~ra~egy Eo manage your financial options. > > > Subject to Insight Terms and Conditions online at h~-.insight.com/policies > Port Arthur EDC From: Sent: To: Subject: City of Port Arthur Purchasing Dept. [purchase@portarthur.net] Wednesday, December 08 2004 8:17 AM port arthur economic development Fw: Customer auotation-0021538150 Clifton Williams City of Port Arthur Texas Senior Purchasing Assistant Phone:409-983-8161 www.portarthur.net ..... Original Message ..... From: "Ken Richter" <krichter@Insight.com> To: <purchase@portarthur.net> Sent: Friday, December 03, 2004 12:32 PM Subject! Customer quotation-0021538150 > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > Hello Karen, Plenty of stock and free ground shipping. Thanks! Ken INSIGHT 6820 South Harl Avenue TEMPE AZ 85283 Tel. (800) INSIGHT QUOTE CONFIP~4ATION Quotation Number / Quotation Date 21538150 12/03/2004 Est. Ship Date: 12/03 2004 Customer No.: 274440 SALES REP: PRINCY JACOB Company City Of Port Arthur Accounts Payable Port Arthur TX 77641 US Tel. 4099838160 Fax 14099E38719 City Of Port Arthur, Thank you for contacting Insight and allowing us the opportunity assist you with your > needs. We appreciate being considered as the source > computer product requirements > > USD > Terms of payment : 30 Days > Ship Via : UNITED PARCEL SERVICE / Ground > Terms of delivery: DFI for your We deliver according to the following terms and conditions: Currency PRICE QUOTATION Quote Number: 459388 December 02, 2004 Provided by: Jason Carrington Page 1 of 2 Clifton Williams City of Por[ Arthur Contract: TX - WSCA FOR THE STATE OF TEXAS (90-00'151-DIR) Product availability and product discontinuation Is aubJect to change without notice. The prices In this quotation ara valid for 30 days from quote date above, Please Include the quote number and contract from this quote on the corresponding purchase order. Group: 1. 1 $1,202.00 $1,202.00 HP Compaq dx2000 Microtower DR547AV-GEM Product- HP Compaq dx2000 Micmtower DQ784AV#ABAOperating system - Microsoft<< Windows~ XP Home SPla DR555AV#ABA Productivity software - Microsoft<< Office 2003 Basic DV713AV Processor - Intel® Pentium® 4 2.80A GHz/533MHz Chipset - Intel® 865G chipset DR689AV Memory - 512MB DDR 333MHz (2X256) DR667AV Floppy disk drive - Floppy disk drive Video/graphics - Integrated Intel® Extreme graphics2 (64MB equivalent) P9621D-MAX Monitor- HP L1702 17-inch TFT Flat panel display (analog only) DG373AV Hard ddves - 80GB PATA/100 7200RPM DQ813AV Optical drive - 48x/32x/48x CDRW drive DG170AV#ABA Keyboard - Basic PS/2 Windows<( keyboard DG169AV Mouse - HP PS/2 scroll mouse Network card - integrated Intel® Pro/100 networking DT8$7AV Sound card - Integrated Intel~ audio with premium internal speaker AntiVirus software - Norton Antivirus 2004 (on CD with free 60-day subscription) Warranty - 1 year (parts, labor and next business day on-site) limited warranty (does not apply to monitors) SUB TOTAL: TOTAL PRICE: $'1,202.0u $1,202.00 GET MORE FOR YOUR MONEY Make the most of your budget and protect against technology obsolescence. Lease these HP products with a purchase price of $1,202.00 for 36 months for as little as $37.32 per month. At the end of the lease, ser~ the equipment back to HP Financial Services and upgrade to new technology or purchase the equipment at its fair market value.* GET MORE WITH HP FINANCIAL SERVICES For more information, call Hewlett-Packard Financial Services Company at 1-888-277-5942 and talk to a financial services representative who specializes in supporting government and education entities. Note: For detailed warranty information, please link to "URL" for more information ,www. hp.comleolsDeclficwarrantyInfo. Sales taxes added where applicable. Freight is FOB Destination. PRICE QUOTATION Quote Number: 459388 December 02, 2004 Provided by: Jason Carringten Page 2 of 2 Clifton Williams City of Port Arthur Contract: TX- WSCA FOR THE STATE OF TEXAS (90-00151~DIR) Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for 30 days from quote date above. Please Include the quote number and contract from this quote on the corresponding purchase order. * The monthly payment amount is for a lease commencing on or before 1/1/2005 with a term of 36 months and a fair mar value purchase option at the end of the lease term. This and other leasing and financing options are available through Hewlett-Packard Financial Service Company (FIPFSC) or one of its affiliates to qualified education and state and local customers in the U.S. and subject to eradit approval and execution of standard HPFSC documentation. Fees and other restrictions may apply. This is not a commitment to Iease. Rates and payments are subject to change m any time without notice. Leasing and financing options for Federal governmenlal agencies (subject to a $5(~,000 minimum'~ are available fr~ Hewle~:-Pankard Company. Commenta: Note: For detailed warranty Information, please link to "URL" for mom Information www. hp.comloolsesclflcwarrantvinfo. Sales taxes added where applicable. Freight Is FOB Destination. ~ Public Sector Sales December 02, 2004 City of Port Arthur Dear Clifton Williams, Thank you for your recent interest in Hewlett-Packard Public Sector Sales. Award-winning Hewlett-Packard products are designed to deliver high-performance technology, powerful networking and legendary Hewlett-Packard quality - all at a value that your budget demands. From handheld PCs to AlphaServer Supercemputers, Hewlett-Packard provides a single resource for complete solutions that meet all your computing needs. You can rely on Hewlett-Packard for the performance, uptime, and efficiency you need to keep your agency running smoothly and hassle-free. Every Hewlett-Packard product is designed and tested to provide industry-standard compatibility and investment protection. And, with special maintenance services, easy ordering and flexible financing, Hewlett-Packard makes buying the right solution for your organization easier and more convenient than ever. Attached is the pdce quotation you requested. When submitting a purchase order directly to Hewlett-Packard, please be certain to include the requested information on the Ordering Information page attached to this quotation. Including the necessary information will ensure the accurate and timely processing of your order through Hewlett-Packard Public Sector. You may order online at http://welceme.hp.com/ceuntry/us/enq/solufions/pub sector, html or fax in your pumhase order at 800-825-2329. 2Ptease reference this contract: TX - WSCA FOR THE STATE OF TEXAS Contract (90~0151-DIR) ten'ns and conditions. -Toe terms and conditions of the TX - WSCA FOR THE STATE OF TEXAS Contract (90-00151-DIR) will apply to any order placed as a resu(t of this inquiry; no other ten"ns or conditions shall apply. If you should have euesnons regarding this quotation or need any other assistance, olease contact your Public Sector sales representative. Sincerely, Jason Carrington Inside Sales Representative ~ Public Sector Sales Ordering Information It's never been easier to place your direct orders with Hewlett-Packard. Now you can have fast accurate service with special options designed to personalize, process and expedite your shipmerds with higher levels of accuracy. Ordedng Hewlett-Packard oroducts is as s~mple as picking up the phone, using the fax machine, or logging onto the Hewlett-Packard Public Sector website at htto:liwelcome.hn.com/ceunttv/us/eno/solutionsloub sector.html Online orderino With the Hewlett-Packard Online Store, you can cmata ouotes with real-time pricing; place an order using a credit card or purchase order, keen up-to~ata on the latest product promotions and pricing available on your centracl inquire about order status and view product/price information - all from your desktop PC. Visit htto://welcome.ho.comlcountrvlus/eno/solutions/Dub sector.html Faxlnfl Option Foxing your order is convenient, too. Simply fill out your request on the customer ourchase order and send to 1-800-825-2329. Your order will be promptly handled, and you can call a Customer Ser,,ice Representative to confirm your order. Personalized Telesales To provide more personal service to you. our telephone sales and order administration representatives are assigned by territory. This means you can roach s (Jedicated government, education, or medical sales team every time you cell - giving you added value by letting you grow personal relationships with representatives who know your product as well as your special terms and delivery requirements. TO request a quote, check product availability, and other related questions, call your Telesales Representative. Order Accuracy To ensure the accurate and timely processing of your order, please verify that your purchase order includes the following information: o Bill-to address, o Ship-to address, o Purchase order number, o Part number, dssndptton, and price, o Contract # and name o Rsseiter of choice o Contact name, phone number, and emall address, o Special delivery requirements o Requested delivery date o Signature of authorized purchaser o Pleass note the Hewlett Packard must be listed as ~fle vendor. Tax-Exempt Certificate Requirements All tax-exempt accounts should have a tax-exempt cerdflcate on file with Hewlett-Packard to avoid having sa~es tax added to their invoice. This certificate needs to be provided only once. If you am ordelinti for the first time, please include with your order or account application Free Confi,quration Services (excludes non-conflqure to order lPG product) When you purchase Hewlett-Packard products through Public Sector you become ehg[ble for configuration of Hewlett-Packard hardware options and upgrades at NO extra cost. TO request this free service, cready state on your purchase order which options and upgrades you would like installed aed list each configuration separately. Once an order is olaced in-stock items require 2-4 business days for installation. HP Credit Hewlett-Packard's financing programs can help your agency purchasa or lease HP solutions. TO inquire more about a customized financial solution proposal call your Telesstes Representative. Order Tracking and Status All orders are entered within 24 hours of receipt and are scheduled to ship on a first in first out basis. Orders ars shipped within seven days of receipt provided all items are in stock and all necessary information has been properly included on your purchase order. (Remember that ship complete orders can be delayed if a pardcular item is not currently in stock.) To inquire about the status of your order, you can either log on to hffo:lAvelcome.ho.cemlceurdrvlus/eno/sotutions/oub sector, htmlor call your corresponding Customer Service Representative. Returned Merchandise A return matehal authorization number (RMA) Is required for all returc, s to be processed.R.¢turns may be re, quested within 30 ~days of shipment. Please call your Public Sector Customer Service Representative In order to have an RMA assigned. Please have a copy of the packing slip available when you call. Customer Relationship and Sales For Public Sector Sales Fax: 800-825-2329 Education: 800-888-3224 Higher Ed: 877-480~433 STL: 888-202-4682 Returns: 800-888-3224 x1060 Port Arthur EDC From: Sent: To: Subject: City of Port Arthur Pumhasing Dept. [purchase@portarthur. net] Wednesday, December 08; 2004 8:18 AM port arthur economic development Fw: HP Public Sector Quote - 459388 Qu0te_459388,pdf (106 KS) Clifton Williams City of Port Arthur Texas Senior Purchasing Assistant Phone:409-983-8161 www.portarthur.net ..... Original Message ..... From: <jason.carrington@hp.com> To: <purchase@portarthur.net> Sent: Thursday, December 02, 2004 3:14 PM Subject: HP Public Sector Quote - 459388 > The following is the quote that you requested for the desktop. Please > let me know if I can provide anything else. > > Thanks, > > Jason Carrington > HP Public Sector-Texas > 301 Rockrin~mon Blvd South > Colorado Springs, Co 80919 > 888-202-4682 ext 15558 > jason.carrington@hp.com > > > > State & Local order status/ post sales: > Shannon Sankey 800-888-3224 ext 7596 or > shannon.sankey@hp.com > > As always, please let me know if you prefer not to receive these > e-mails from me. For more information regarding HP's privacy policy or to obtain contact information, please see our privacy statement at > > http://thenew.hp.com/country/us/eng/privacy_intent.html >