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Home My WebLink AboutPR 13034:THOMAS BLVD HIKE& BIKEPUBI.ZC WORKS DEPARTMENT COUNCt'L ACT[ON MEMO TO FROM SUB3ECT DATE Steve Fitzgibbon$, City Hanager _lohn A. Comeaux, P.E., Director of Public Works P.R. #13034 - Revising Plans for Thomas Blvd. Hike 8t Bike Februa~ 9, 2005 RECOMMENDAT/ON: ! recommend that the City Council approve Proposed Resolution No. 13034, authorizing the IVlayor and City Manager to execute a contract with Fittz & Shipman, ThC. for revising the existing plans for a Hike & Bike Trail in Thomas Boulevard to current TxDOT standards. This contract will be for a not to exceed amount of $7,800. BACKGROUND: Some time ago, sidewalk improvements were planned for both a Hike and Bike Trail along Thomas Boulevard and for a Safe Routes to Schools project. Tnitially, both projects were approved for funding under Congestion iVlitigation for Air Quality (CMAQ) funds, with the Hike and Bike Trail being designed and approved for construction. This project was found to cost significantly more than anticipated, and was subsequently dropped. Recently, a major CMAQ project in Beaumont was removed from this year's list of projects - fleeing up funding for both the Thomas Boulevard Hike and Bike Trail and the Safe Routes to Schools. Because the original Hike and Bike Trail design was accomplished several years ago, the construction documents (plans and specifications) need to be updated to current TxDOT standards. BUDGETARY/F:ZSCAL EFFECT: Funding is available in CIP 507, 303-1603-591.89-00. EMPLOYEE/STAFF EFFECT: 'qone SUMMARY ! recommend that the City Council approve Proposed Resolution No. 13034, authorizing a contract with Fittz & Shipman, ThC. for updating the oreviously approveo p~ans for the Thomas Boulevard Hike & Bike Trai for an amount not to exceed $7,800. ]ohn~A. Comeaux, P.E. Director of Public Works 3AC/reb Z:\engineer\Documents\Ca ms\F&S-T&B.doc P.A. 13034. 02/09/05 reb RESOLUTt'ON NO. A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE A CONTRACT FOR PROFESSIONAL SERVTCES BETWEEN THE CITY OF PORT ARTHUR AND FIT1'Z & SHIPMAN, INC. OF BEAUMONT, TEXAS TO PROVIDE ENGINEERING SERVICES FOR REVISING EXISTING PLANS FOR THE THOMAS BOULEVARD HIKE & BIKE TRAIL TO CURRENT TxDOT STANDARDS; SAID CONTRACT NOT TO EXCEED AN AMOUNT OF $7,800. WHEREAS, a Hike & Bike Trail in Thomas Boulevard was previously designed to take advantage of Federally-funded Enhancement Program funds and approved under Congestion Mitigation Air Quality (CMAQ) funding; and, WHEREAS, the project was postponed due construction costs; and, and, to higher than anticipated WHEREAS, additional CMAQ funding has now become available for this project; WHEREAS, the original design plans must be revised to be in compliance with current Texas Department of Transportation (TxDOT) standards; and, WHEREAS, Fittz & Shipman, [nc. of Beaumont, Texas designed the previously approved plans for the Thomas Boulevard Hike & Bike Trail and, WHEREAS, Fittz & Shipman, Inc. has submitted a proposal for revising the construction drawings and documents to current TxDOT standards in an amount not to exceed $7,800; and, WHEREAS, necessary funding is available in CTP507, 303-1603-591.89-00; now, therefore, BE ZT RESOLVED ARTHUR: P.R. ~.3034 Page 2 BY THE CTTY COUNCI~L OF THE CTW OF PORT THAT, the facts and opinions in the preamble are true and correct; and, THAT, the Mayor and City Manager are hereby authorized to execute a contract with Fittz & Shipman, Inc. for engineering services to update and revise the existing Thomas Boulevard Hike & Bike Trail construction drawings and documents; in an amount not to exceed $7,800, funding being available in CIP507, 303-:~603-591.89-00, a copy of said contract being attached hereto and made a part hereof as Exhibit "A"; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the __ day of ., A.D. 2005 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: __ Mayor: Councilmembers: Noes: P,R. 13034 Page 3 Attest: Mayor City Secretary APPROVED AS TO FORM: City Attorney ~)~t;,d ~d h~l APPROVED FOR ADMINISTRATION: Steve Fitzgibbons City Manager Rebecca Underhil Director of Finance Comeaux, P.E. Director of Public Works Z:\engineer\Documents\Resolutions\PR13034.doc EXHIBIT A Feb 10 05 11:54a p.~ Fittz & Shipman INC January 31,2005 Mr. Ross E. Blackketler, P.E. City Engineer City of Port Arthur P, O. Box 1089 Por~ Arthur, Texas 77641-1089 ENGAGEMENT L~-I I ER '" Consulting Engineers a;~l Land Surveyors We Value LO LAMAR UNIVERSIT~ RE: BIKE ROUTES - CITY OF PORT ARTHUR FS Pro~. No. 97180 Revise Drawings & Documents to Current TxDOT Standards Dear Mr. Blackketter: FITTZ& SHIPMAN, INC. is pleased to provide this "ProocsaF for civil engineering services for the revision of construction drawings and specification documents for the City of Port Arthur's Hike & Bike Route proposed to be constructed within the median of Thomas Boulevard from Houston Avenue to WoocJwonlh Boulevard. [t is our understanding this proiect [s proposed to be tunded and bid by the Texas Department of Tr~nspo~ation (TxDOT). Construction plans for Hike & Bike Route improvements along Thomas Boulevard were originally prepared 1998-2000 to the requirements of TxDOT. Revisions ware made following review and comments from TxDOT and other state agencies with final approval being received in 2002. During this time TxDOT required construction plans preparation us;ng metric units and 1995 TxDOT Metric Specifications. Contract and bidding documents were prepared using City of Port Arthur documents along with additions and modifications required by TxDOT reviewers. Bids for the project were hetd in December 2002. Since only one bid was received with the bid cost being higher than the budgeted funds, the bid was rejected. Since the time of plan approval and bidding, TxDOT has changed their standards for preparation of construction plans and documents. TxDOT only allows construction plans printed on 1/2 size (11" x 17'') sheets (original plans were 55emro x 860mm [22"x34~ ). All TxDOT standard detail drawings used by the project will require updating Eom metric to current TxDOT standard drawings. Since the project will be bid by TxDOT, general notes and other references to City o! Port Arthur contract documents will require modifications. FtTT-Z & SHIPMAN, INC. proposes the felfowing Civil Engineering Services to update the construction drawings and documents for the Thomas Boulevard Hike & E~ike Facilities to meet current TxDOT requirements: Revise Construction Plans to current TxDOT drawing standards a. Redraw or import all construction plan sheets to 11" x 17" format b. Update all drawings to standard units (feet, inches) c. Review original design & update as required to meet current TxDOT or ADA requirements. d. Compute project quantity estimates based on revised plans. 2. Download & plot selected TxDOT Standard Construction Detail Sheets Update Contract Documents a. Select TxDOT standard specifications (2004 edition). 1405 Cornerstone Court · Beaumont, Texas 77706 · (409) 832-7238 · fax (409) 832-7303 Feb 10 O5 11:54a p.3 Mr. Ross E, Blackketter, P.E. January 31, 2005 Page 2 Bike Route Plan Revisions City of Port Arthur b. Sel~t TxDOT special sp~ifications (2004 edition). c. Select TxDOT So~ial Provisicns (2004 edition), d. Prepare General Notes correspcnolng with sainted TxDOT specifications e. Obtain curr~t we~ decisi~. Submit & obtain approval of plans and s[~ecifications - revise as required. a. ADA/Texas Dept Lic & Rag (TDLR) b. Texas Commission for the Blind and other agencies, as reqd. c, TxDOT District & Austin offices. Costs for the outlined Basic Engineering Services will be billed at hourly rates for a total not to exceed $7,800.00. Fittz and Shipman, Inc.. snail submit monthly statements of hours logged for Services rendered based on Fittz & Shipman, Inc. Schedule of Reimbursable Rates, Addressing initial renew comments and pick-ups are included in our fee estimate. Activities required for re-design and continuing govemmen[ agency reviews are no[ included as a par~ of the Basic Engineering Services. but will be considered as reimbursable expenses and invoiced at standard hourly rates following notification to the City of Port Arthur. We appreciate the oppo~lunity to work with you. If you wish to discuss our oroposed scope of services or fees, please feel free to contact me. "this proposal meets with your approval please sign porn cop~es and return one original to signify your approval and acceptance, Sincerely, FFI-FZ & SHIPMAN. lNG, CITY OF PORT ARTHUR. TEXAS Dc(ald R. Kir~g, P.E.,/ // for the fi~ / by: Date Fil~z. & Shicm=~, lnc.· 1405 Cornerstone Court · Beaumont, Texas 77706 · {409) 832-7238 fax (409) 832-7303 Feb 10 OS 11:S4a Fittz & Shipman, Inc. - Consulting Engineers and Land Surveyors SCHEDULE OF REIMBURSABLE RATES ENGINEERING AND SURVEYING SERVICES accordance with the foltowing sche~ ule: Classification Rate {do,ar~ oar hour) Overtime Rate (dot,ars per hour~ Princloa~ $125.00 same Dii', el Engineering $95.00 same Enginee~ IV $80.D0 same Engineer III $70.00 same Engineer II $55.00 same Engineer I $45.00 same Engineer Technician $30.00 $39.00 CAD Ooerator IV $50.00 CAD O~erator III $45.00 $58.50 CAD Operator I S40.00 $520~ CAD Operator I 535.00 $45.50 Su~eying ~5.00 Equipment Services Reglsteted Professional Land SuP/ey Technician Survey Party Chief [nsb'ument Man Rod Man Two-Man Survey Crew Three-Man Survey Crew Two-Man Sun~ey Crew w/GPS Equipmen! Three-Man Survey Crew w/GPS Equipment Equipment Charqes $45.50 st10.50 $175.50 Rate Four-Wheeler/ATV Small Boat wftt~ Motor Concrete Monumenls $75.00 per day $50.00 per oay $100,00 each Overr~t Delivery Cost plus 15% Houfty rotes are I:)a~sed on eigrtt~eer wo~(ing oays which /r~ude travel t~me between our office and I~e site bldude standam equipmef~t, ftir~e benefits, ~nsurance. overhead and profit. REIMBURSABLE EXPENSES 1405 Cornerstone Court * Beaumont, -Texas · 7770~ · (4~)) 832-7238