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HomeMy WebLinkAboutPR13049:ENGINEERING CONTRACT MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: Steve Fitzgibbuns, City Manager FROM: Kelly Eldridge, Director o f Utility Operations DATE: February 22, 2005 SUBJECT: Proposed Resolution No. 13049 COMMENTS RECOMMENDATION ~ I recommend that the City Council approve Proposed Resolution No. 13049 mending the engineering contract between the City and Bob Shaw Consulting Engineers for servtces related ~o the desi~ and construction phase services for the Wastewater Collection System Rehabilitation projects. This change order increases the contract's not-to-exceed amount by $18,000 to $1,545,700. BACKGROUND In March 2000, City Council awarded an engineering contract to Bob Shaw Consulting Engineers for professional services related to the Wastewater Collection System Rehabilitation projects. In October 2004, the City Council approved the abandonment of Stilwell Blvd. between Procter Street and Lakeshore Dr./4th Street in order for Lamar State College Port Arthur to construct a pedestrian mall. In order to maintain existing utilities within the abandoned Stilwell Blvd. right-of-way, and construct planned drainage improvements according to the City's Master Drainage Plan, we are working with LSCPA to obtain an easement for these utilities. Our Wastewater Collection System Rehabilitation project already calls for the replacement of the sanitaxy sewer line in this area, and we are also working on relocating/improving the water line to coincide with LSCPA's recent water line improvements performed during their last two building projects. Also, the City's Master Drainage Plan calls for a 30" storm sewer to alleviate the flooding problems along Procter Street in front of LSCPA. Since Bob Shaw has already performed the bulk of the field Work for the sewer project and will already a resident project representative on site to inspect the work, we feel it is in our best interest to add the additional design work to his current contract. Due to time constraints in getting all this work done during the Surm~ner break, our plan is to add the storm sewer construction along Stilwell Blvd. to our current sanitary sewer construction project. While we may be able to use T'~VDB bond funds for the design work, we will have to fund the construction separately. BUDGET/FISCAL EFFECT This change order increases the contract's not-to-exceed amount by $18,000.00 to $1,545,700. STAFF/EMPLOYEE EFFECT City crews will install the water line and the storm sewer along Lakeshore Dr. to Stilwell Blvd. in order to reduce construction costs. City staff will continue to monitor the progress of this project. SUMMARY I reconmlend that the City Council approve Proposed Resolution No. 13049 amending the engineering contract between the City and to Bob Shaw Consulting Engineers. John Comeaux. P.E.. Director of Public Works Ross Blackketter, P.E., Asst. Director of Public Works/City Engineer P. R. No. 13049 02/22/05 aw RESOLUTION NO. , A RESOLUTION AIvIENDENG THE ENGINEERING CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND BOB SHAW CONSULTING ENGINEERS, 1NC. RELATED TO THE DESIGN AND CONSTRUCTION PHASE SERVICES FOR THE WASTEWATER COLLECTION SYSTEM REHABILITATION PROJECTS. (INCREASES CONTRACT AMOUNT BY $18,000). FLrND NO. 426- ~ 1625-532.53-00, PROJECT NO. 426002. WHEREAS, the City Council of the City of Port Arthur has awarded the engineering contract to perform design and construction phase services for the Wastewater Collection System Rehabilitation projects as directed by Texas Commission on Environmental Quality (TCEQ), in Resolution No. 00-269; and, WHEREAS, Bob Shaw Consulting Engineers does hereby request authorization, in the mount not to exceed $18,000.00, to perform additional services for the redesign and/or design of sanitary and storm sewer in Stilwell Blvd.; and, WHEREAS, Bob Shaw Consulting Engineers has provided a letter requesting said additional services, dated Febmary 22, 2005 (Exhibit A), describing the proposed cost of the additional services not-to-exceed $18,000.00; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur be and is hereby authorized and directed to approve the additional services required for this work in the Wastewater Collection System Rehabilitation project, increasing the not-to-exceed amount by $18,000.00; and, THAT this contract Change Order will be contingent upon TWDB funding approval; and, THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council.. REAl), ADOPTED AND APPROVED THIS .day of ,2005 P. R. No. 13049 02'22/05 aw Page 2 of 2 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor ' Coun¢ilmembers NOES: ATTEST: Oscar Ortiz Mayor Evangeline Green City Secretary APPROVED AS TO FORM: Mark Sokolo~6' I/~ q) CityAttomey [g?M ~Tg?/'l~ APPROVED FOR ADMINISTRATION: Steve Fitzgibbons City Manager APPROVED AS TO AVAILABILITY OF FUNDS: Rebecca Underhill Director of Finance Account No. 426-1625-532.53-00 Project No. 426002 Kelly Eldridge ~ Director of Utility Operations EXHIBIT A BOB SHAW Consulting Engineers February 22, 2005 Mr, Kelly]~ldfidge Director of Utility Operations City, of Pert Arthur P. O. Box 1089 Port ArtAur, Texas 77641-1089 Drainage Improvements hakeshore Dr. at Stilwcll Blvd. Job No. CPA-095 ' Dear Mr. Eldridge: Wc ~re plmming m rehabilitate the existing sanitary sewer in the west lane of Stilwell Boulevard in June. Performing the work at this time will coordinate witt~ [he plans of Lamer Stare Colleee m convert the boulevard into a plaza. The Ci~' of Port Arth~ has also planned to provide drainage nuprovements in this same area. T~s would be an opportune time to install the needed drainage impmvemcms so as not to conflict with the impending construction of Sfilwell Plaza. ff the drai~tage work was added to the on-going sanitary sewer rehabilitation as a ¢lmnge order~ the drainage work could also be p~fermed in June. We believe the total projec~ would be better coordinated and it would make it possible to comu'uct all of the improvements at the same We would welcome an opportunity re design these City of ¥og Arthur drayage ~mprovements The estimated conslzuction cos: of:he City of Pox Arthur drainage improvements is $150,000, Tko basic engineering se,wices are esmnated at $18,000. These services fie not include pmpe~ surveys and estabhshment ofbotmdaries, preparation afproper~ and easement descriptions or the services of a resident projec~ repre~enrauvo. We respectively request your approva~ to amend our Contra~ for Professional Services to add these e~gincering services. Be/cc Sincerely, Bob Shaw, P.E. Bob Shaw' Consulting Engmeer~ Texas 775~2 Phone. ,~9; 1962-0263 ~, ----, 9~3-310!