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Home My WebLink AboutPR13054:EDC/INVOICE(S)INTER OFFICE MEMO To: Mayor, City Co City Manager From: Deborah Echols,\~ssist@nt Director of Finance Subject: P. R. No. 13054 Council, Meetzng March 1, 2005 Dane: February 23, 2005 Attached is P.R. No. 13054 pertaining to the Jimmy Johnson EDC Business Park, the Spur 93 EDC Business Park, approving an invozce or invoices of the City of Port Arthur Section 4A Economic Development Corporation, which includes $3,842.64 to Dikita as ,~ pertains to the Jimmy Johnson Business Park, $3,018.72 to Placo, Ltd. on Contract VI for the Spur 93 EDC Business Park, $10,047.25 5o Placo fox nhe release of reEainage for the Spur 93 EDC Business Park, S2,342.14 for property 5axes for Lccs 1-5, and a porsmon of Lot 8, F. D. Mabry, Lot 6, Block 152, a Change Order No. 3 to the Placo ConcracE VI Agreement, and $3,055 for the overhead powertine application au the Spur 93 Buszness Park. DE:ts Attachment Copy ~o: City At%orney z .pr13054 .memo p. R. No. 13054 02/25/05 ts RESOLUTION NO. A RESOLUTION PERTAINING TO THE JIMMY JOHNSON EDC BUSINESS PARK, THE SPUR 93 EDC BUSINESS pARK, APPROVING AN INVOICE OR INVOICES OF THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION, WHICH INCLUDES $3,842.64 TO DIKITA AS IT PERTAINS TO THE JIMMY JOHNSON BUSINESS PARK, $3,018.72 TO PLACO, LTD. ON CONTRACT VI FOR THE SPUR 93 EDC BUSINESS PARK, $10,047.25 TO pLACO FOR THE RELEASE OF RETAINAGE FOR THE SPUR 93 EDC BUSINESS PARK, $2,342.14 FOR PROPERTY TAXES FOR LOTS 1-5, AND A PORTION OF LOT 8, F. D. M~BRY, LOT 6, BLOCK 152, A CHANGE ORDER NO. 3 TO THE pLACO CONTRACT VI AGREEMENT , AND $3 , 055 FOR THE OVERHEAD PoWERLINE APPLICATION AT THE SPUR 93 BUSINESS PARK WHEREAS, the City Council approved ordinance No. 04-61 pertaining to the approval and payment process of 5he City of Port Arthur Section 4A Economic Development Corporation; and, WHEREAS, the following programs, projects, and expenditures shall not be expended without additional Council approval: · EDC Incentive Agreements. · Ail contractS, regardless of dollar amount. · All personnel issues, including hiring of personnel, including temporary staff. Ail expenditures over $1,000, including contract progress paymentS, except rental payments. WHEREAS, additional approval is not necessary for salaries, utilities, maintenance, and necessary office supplies; and, WHEREAS, the invoice or invoices denoted in Exhibit "A" are being submitted for approval and are listed as follows: z.pr13054 Invoice of the Jefferson County Tax Office for propersy 5axes zn the amoun5 of $2,242.14 Invoice 911389 of Placo in the amoun5 of $3,018.72 on Con,racE VI for the Spur 93 Business Park Invoice ~11390 of Placo in the amount of $10,047.25 for the release of resalnage for the Spur 93 Business Park Invozce ~27601.G023 of Dikita Engineering in the amoun5 of $3,842.64 as ~u persains 5o the Jimmy Johnson Business Park WHEREAS, the Union Pacific stauement for the the overhead powerline application a5 the Spur 93 for $3,055 is attached hereto as Exhibit "B". NOW, THEREFORE, CITY OF PORT ARTHUR, relocation of Business Park BE IT RESOLVED BY THE CITY COUNCIL OF THE TEXAS: Section 1. are true and correct. Section 2. That the invoices That the facts and opinion in the preamble or statement in Exhibits "A" and "B" are hereby approved, which includes (1) the approval of Change Order No. 3 to the Placo Contract VI Agreement as to contract time, (2) the final payment of $10,047.25 as to the Placo Contract VI Agreement, (3) the release of the retainage as to the Placo Contract VI agreement, (4)the payment of $3,842.64 to Dikita as to Jimmy Johnson Business Park, (5)$3,055 payment to Union Pacific as to apply for the relocation of the electric lines, and (6) $2,342.14 for the payment of property taxes. z .pr13054 Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED ANDAPPROVED this day of · A.D., 2005 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor ; City Council Noes: ATTEST: Mayor CITY SECRETARY APPROVED AS TO FOBM: CITY ATTORNEY APPROVED FOR ADMINISTRATION CITY MANAGER APPROVED BY CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION ~SSISTAN~ DIRECTOR OF FINANCE z.pr13054 EXHIBIT "A" VENDOR DESCRIPTION DATE OF BILL /a~IOUNT OF BILL JEFFERSON COUNTY TAX OFFICE TAXES 12/10/04 $2,342.14 PLACO INVOICE 11389 4/21/2004 $3,018.72 PLACO INVOICE 11390 4/21/04 $10,047.25 DIKITA ENGINEERING INVOICE 27601.00 23 2/25/2004 $3,842.64 TOTAL $19,250.75 *A copy of the invoices are located in the Director of Finance Office These invoices has been approved by the EDC Director and by the Chairman of Finance Committee, and are within the budgetary line items. Deborah Echols, City Manager Designee Eli Roberts,Finance Chairman CITY OF PORT ARTHUR CHECK REQUEST PAYEE: JEFFERSON COUNTY TAX OFFICE P. O. BOX 2112 BEAUMONT, TX 77704 Date: February 25, 2005 Department/Division: PAEDC Amount: $ 2,342.14 DESCRIPTION/EXPLANATION: Property taxes SPECIAL HANDLING INSTRUCTIONS: PLEASE CUT SEPARATE CHECKS PLEASE HOLD FOR EDC TO PICKUP )UNT DISTRIBUTION ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT 120-1429.582.59-02 $2,342.14 039060-000/001)100 APPROVED BY: DIVISIONS HEAD: DEPARTMENT DIRECTOR: ACCOUNTING SUPERVISOR: CK.REQ 'FE~-24-~005 09: i? 3'EFF, COUNTY TI:IX 4~9 98~8508 P.01 DELINQLrENT TAX STATEMENT FOR ACCOUNT: JEFFERSON COUNTY TAX OFFICE P.O. BOX 2112 BEAUMONT, TX 77704 (409) 835-8516 PARCEL ADDRESS: OWNER PORT ARTHUR SEC 4A ECONOMIC DEVELOPMENT CORP 444 4TH ST PORT ARTHUR TX 77640-6450 039060-000/000100-00000 o2/24/2oo5 C~ YF~ VA.LU~: $30,090 LEO.~J~ LTS 1-5 & PT OF L8 F D MABRY LT 6 B152 CITY OF PORT ARTHUR 1.443 AC 1.4430 ACRES PRINTSD FOR (Y/M): 2005/02 I I IF PAID IN IF PaID IN IF PaID IN I TaX I F BROm Y I m mcH I T~aR Ti~LTNIT L~ZY[ ....................................................... IDUE~TEI~ININ~ ~P~TYa TOT~ [P~TY& TOT~ PEN~TYa TOT~ I I [I~EREST [I~ST I~EREST 2003 01 0402 109.83 48.05 157.88 49.32 159.15 50.~$ 160.40 2003 09 0402 451.35 197.47 648.82 202.66 654.01 207.84 659.19 2003 35 2003 43 2003 51 2003 55 2004 01 2004 09 2004 35 2004 43 2004 51 0402 0402 0402 0402 0502 0502 0502 0502 0502 0502 233.20 39.38 56.60 9.59 127.88 488.71 233.20 36.68 56.60 9.33 102.03 17.23 24.76 4.20 8.95 34.21 16.32 2.57 3.96 0.65 335.23 56.61 81.36 13.79 136.83 522.92 249.52 39.25 60.56 9.98 104.70 17.68 25.42 4.30 11.51 43.98 2O.99 3.30 5.09 0.84 337.90 57.06 82.02 13.89 139.39 532.69 254.19 39.98 61.69 10.17 107.38 18.13 26.06 4.42 14,07 53.76 25.65 4.03 6.23 1,03 340.58 57.51 82.66 14,01 141.95 542.47 258.85 40.71 62,83 10.36 2004 55 TOTAL AMOUNT DUE 2312.75 2342.14 2371.52 FEBRUARY AMOUNT MARCH AMOUNT APRIL AMOUNT TaX CODES: 01 JEFFERSON COUNTY 43 PORT OF PORT ART/~JR 09 PORT ARTHUR ISD 51 DRAINAOE DISTRICT %7 35 CITY OP PORT ARTHUR 55 NAVIGATION DISTRICT TOT~qL P.01 RELEASE ORDER RE: PURCHASE ORDER NO. ~Z~$~/'O ~-- D~ATE ISSUED: j~,/~ ~ ~:oum coo~: ~o¥-/~ ~/-~-~Z ~5-[~ ~ ~/o~ - ACKNOWLEDGEMENT - ~ ~o/~, Please release the attached invoices totaling $ ~ 8/,~, ~,-~-~for payment against the above referenced Blanket Pumhase Order. I certify that the City has received the goods or services being invoiced. cmange umer No. 1 Trench Safety Change Order No. 2 Installation of electrical conduit Material on Hand: Total Work & Matedal on Hand Less: Retainage 5% Less: Previous Estimates Amount Due This Estimate 50 LF 0.10 50 I LS 2640.00 100% 0.00 5.00 2640.00 200945.00 10047.25 187879.03 3018.72 ,,~Approval: P-urrent Month's; Totals: Job Tolal Work to Date Leas: Work to Date Previous Est. rotal Work Current Estimate .es~: 5% Retainage , ~,mount Due This Estimate 158.8S 3,018.72 John R. I~ake, Iil, -Owner Owner. ~ Date: Engineer://~,,~ ~ 4/21/04INVOICE ESTIMATE Porl Arthur 22-45 PLA, CO, LTD. P. O. BOX 8120 LUMBERTON, TX 77657 (409) 755-3878 RECEIVED ByEC ~L~~m C0~p Invoice No. Project: Port Arthur Business Park Contract VI Lift Station & Force Main Date: 4/21/04 11389 Bill To: Port Arthur Economic Development Corp. Original Contract Amt: $198,300.00 P. O. Box 1089 Revised Amount: $200,945.00 Port Arthur, TX 77'641-t089 Estimate No. 7 FINAL Item Description c~uanlty una Unit Price %cmq~.te Amount Due ' 1 Mobilization 1 LS 6000.0C 100% 6000.00 · 2 ' Co,crate Box for Wet Well - i LS t7894.0{3 100% 17894.0C 3 Concrete Bottom Slab- Wet Well I LS 4800.00 100% 4800.0~ 4 ~oncmte Invert I LS 576.043 100% . 576.0C 5 Concrete Top Slab I LS 7200.00 100% 7200.0C 6 Pump Pad I LS 346.00 100% 346.0~ 7 Thrust'_n!_n~_.s 1 LS 240.00 100% 240.0(3 I LS 8640.00 ' 100~ 8640.0~ 8 Suction Piping .. g Discharge Piping I t.8 8400.00 100%' 8400.~ 10 A _~_ _ _~_~ Hatch . I LS 1920.00 100~ 1920.00 11 Coal Tar Coating on Wet Well I LS 4320.00 100% 4320.00 12 Guide Rails 1 LS 2000.00 100~ 2000.00 13 Submersible Pump · I LS 4356.00 100~ 4356.00 14 Self Primer Pump 1 LS 6600.00 100% 6600.00 15 Electrical 1 LS 26880.00 100% 26880.00 16 Painting - Pipe I LS 1728.00 100% 1728.00 17 Hose Bibb I LS 100.00 100% 100.00 18 Force Main Bores 1 LS 27500.00 100~ 27500.00 4/21/04INVOICE ESTIMATE Port Arthur 22-45 RELEASE ORDER ACKNOWLEDGEMENT /, /-/ . Please release the attached invoices totaling $, ~, !i j ~' ~ qfor payment agalr~t the above referenced Blanket Purchase Order. I certify that the City has received the goods or services being invoiced. CITY OF PORT ARTHUR CHECK REQUEST PAYEE: DIKITA ENGINEERING 1420 W MOCKINGBIRD LANE SUITE 600 DALLAS, TX 75247 Date: February 25, 2005 Department/Division: PAEDC Amount: $ 3,842.64 Account No: 120-1429-582.59-05 EDC110 DESCRIPTION/EXPLANATION: Invoice 27501.00 23 SPECIAL HANDLING INSTRUCTIONS: PLEASE CUT SEPARATE CHECKS PLEASE HOLD FOR EDC TO PICKUP ;COUNT DISTRIBUTION ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT APPROVED BY: DIVISIONS HEAD: DEPARTMENT DIRECTOR: ACCOUNTING SUPERVISOR: CK.REQ Invoice F'.O, BoJ~,fO~I Managec, Kw~Ul!e Mwan/~ P;E. We~r Transm ission ~faln imp~vemM~ts City of Port Artilur ph-,le Billing 2760f.00 23 $116,869.' SO. S3,842. SO. $3,M2.I RELEASE ORDER DA'I~ RE: PURCHASE ORDER NO. ~?.~._~ ~/O 5~ DATE ISSUED: /~//~///~ ~ - ACKNOWLEDGEMENT - ~.~,. _~//£g~p ~.lease release the ~ I~ t~ling $ /~, ~ ~or ~em a~in~ ~e ~ ~ .... ~ ~ank~ Pum~ ~ I ~ ~t ~e Ci~ ~ r~i~ t~ ~s or ~ces ~ -7-': .......... ~ ng ~nv~c~. Change Order No. 2 Installation of electrical conduit Material on Hand: Total Work & Material on Hand Add: Retainage 5% Less: Previous Estimates Amount Due This Estimate 1 LS 2640.00 100% 2640.00 200945.00 10047.25 190897.75 10047.25 Approval: John R~ Plake, III, Owner Owner. Date: I~- z. (.-~ ~.. Date: .Engineer: ~,~ ~ / - Date: PLACO, LTD. P. O. BOX 8120 LUMBERTON, TX 77657 (409) 755-3878 RECE! fED JAN 0 6 2005 Invoice No. ProjeCt: Port Arthur Business Park Contract VI Lift Station & Force Main Date: 4/21/04 11390 Bill To: Port Arthur Economic Development Corp. Original Contract Amt: $198,300.00 P. O. Box 1089 Revised Amount: $200,945.00 PortArthur, TX 77641-1089 Estimate No. 7 RETAINAGE Item Description Quan~ ~Jnlt unit ~rlce '/,Complale Amount Due 1 Vlobilization I LS 6000.00 100~ 6000.00 2 cOncrete. Box for Wet Well I LS 17894.0C 100% 17894.00 3 Concrete Bottom Slab- Wet Well I LS 4800.0~ 100% 4800.00 4 Concrete Invert I LS 576.0; 100% 576.00 5 Concrete Top Slab I LS 7200.0; 100% 7200.00 6 Pump Pad I LS 346.0; 100%= 346.00 7 Thrust Blocks 1 LS 240.0~ 100% 240.00 8" Suction Piping 1 LS 8640.0~ 100~ 8640.00 9 Discharge Piping 1 LS 8400.0C 100~ 8400.00 10 Access Hatch 1 LS 1920.0{:] 100% 1920.00 11 Coal Tar Coating on Wet Well I LS 4320.00 . 100% 4320.00 12 Guide Rails 1 LS 2000.0~ 100~ 2000.00 13 Submersible Pump I LS 4356.00 100% 4356.00 14 Self Primer Pump 1 LS 6600.00 100% 6600.00 15 Electrical I LS 26880.00 100~ 26880.00 16 Painting-Pipe 1 LS 1728.00 100% 1728.00 17 Hose Bibb 1 LS 100.00 100% 100.00 18 Force Main Bores I LS 27500.0.0 100% 27500.00 Schanmburg & P°lk, Inc. CONSULTING ENGINEERS 8865 College Street, Suite 100 Belumont, Texts 77707 ]Phone (409)866-034 1 Fax (409)866-0337 December 20, 2004 Mr. William E. Diamolid Diamond Consulting 11 Crambrel Oak Place Houston, Texa~ 77380 Port Arthur Business Park Codtract VI - Lift Station'and Force Main Certificate of Completion 8¥ Mr. Upon further review.of the contract documents and 6nul in~,~tion we find Contract VI to be complete in the amount of $200,945. We recommend final payment to the conWactor and release of all retalnage. Please contact me if you have any quest/om. Sincerely, Schamburg & Polk, Inc. Jim Hughes Construction Aamlnistrator Attachments lite Mills, Executive Director- Port Arthur EDC Port Artliur Business Park Project File c~o Diamond Consulting SPI File No. 3602 Schaumburg & Polk, Inc. EXHIBIT "B" FRO~I :PAEDC 962 4445 ~ NO. :9~,~ 4445 Feb, l~ 2005 10:18RH P1 RUSH RUSH.... RUSH .... RUSH RUSH '" We cannOt begin processing your RUSH request until the Application is completed in Its entirety- Failure to do so adds to our prOCeSsing time. Examples of projects that cANNOT be handled as RUSH: ProjeCts that do not meet oar mimmum engineering requirements or require a detailed engineering review. Longitudinal encroachmentS, Environmental right of entry. Drainage modificatton. Road crossings. YESI! This is a rush project. Enclosed is my check in the amom~t of $3055.00. Please process this request promptly. I understand that this is a non-refundable $3,055 00 handling charge, and for this amount you will review my request and forward a response to me within five (5~ business days. This handling charge is m addition to any license fees or charges, and by accepting this fee UPRR is not making a commitment to approve this request I understand that a fully-executed License ts still needed befor~ construction can begin; I must still provide the Railroad's local representative a 10-day notice before construction, and I must also contact the Railroad's Fiber Optic Deparlment at 1-800~336-9193. Thru ~s tho date the Ltcense is to be mailed from uPRR for execution. (Minimum two (2) business day~ after receipt of a completed application.) I would like the agreement sent to me by next day delivery. I would like the agreement faxed to me for execution. My fax number ~s Duplicate originals will follow m the mail for eXecuuon Company '~igued Union pacific Railroad Company Real Estate Department t400 Douglas Street STOP 1690 Omaha~ NE 68179-1690 Please ~ndicate "RUSH" on the outside of your envelope. RUSH .....RUSH ... RUSH .... RUSH .... RUSH F~OH :P~EDC F~b. 15 2005 10:iSAM P2 APPLICATION Naroc of LicenSee: ------ ' ~ to be~h~wn on Do~-~ument) a) Ifacorporati°n '-- (Exact Na~ a corporation of the Slate of'__ ------- (State of incorporation) NOTE: The corporate name of a company should be exactly as stated in its Articles of Incorporation. Type of Corporation, if other than a normal business corporation, MUST be shown: (Municipal, q a a~i. m unicipaL h~-o~Y-'~y p el ktic, b) If an Individual (Name of ~ -- ~City & State) ¢) !f an individual or corporation doing business under a trade name; (Doing Business As or Trade Name) d) If a partnership a partnership consisting of: (Name of 15armership) and all of -- 2). Address of Licensee: ~-~City & State) 3). Name and mailing address of individual to whom instrument is to be sent for execution if different than shown in Item 2:~ 4) Billing address if different than shown in Item 2: 5). 6). (Name & Address) (Address) Name and phone number of individual to coniact in event of questions: FAX #_ a) Doyouplant°utilizetheright'°f'wayf°rapublicuse(t°rautilitycr°ssing)? ( )Yes ( )No b) Do yeti have authority to utiliTe the right-of-way for a public usc by condemnation? ( ) Yes ( ) No c) Will you initiate co,detonation proceedings to acquire the subject property in thc . ( ) Yes ( ) N~ e ven~ negotiations are unsuCCessful? F~OM : PAEDC PLA~. AR~O~ INDiCaTING NO~TH O~ECTION RELATIVE TO C~0551N6 FAX NO. NO SCALE 4445 Feb. 15 2005 10:lgAM PS CROSSING OVERHEAD WIRELINE OVER 750 VOLTS NOTE: ALL AVAILABLE DIMENSIONS MUST BE FILLED IN TO EXPEDITE THIS APPLICATION. __FT. --__FT,~s~£ NOT~ 5) )l ~qO~PL~ClL~NT OF euY ~oa~ ~" EXHIBIT UNION PACIFIC RAILROAD CO. M.P .... E.S. OVERHEAD WIRELINE CROSS!N FOR . RR FILE NO.,, DATF WARNING __PT, {MIN. 50'I ~ ~ FT, (~IN. 50')- ; POLES (INCLUDIN0 STEEL STRUCTURES) MUST BE LOCATED MIN, 50' ! ~OO' F~R LIN~S CARRING IOO KV OR MORE} OUT FROM [ OF OUR MA:~