HomeMy WebLinkAboutPR 16585: 8 MONTH EXTENSION TO EXISTING CONTRACT WITH SOUTHEAST TEXAS BUILDING SERVICES FOR JANITORIAL SERVICES FOR TRANSIT MEMORANDUM
PORT ARTHUR TRANSIT DEPARTMENT
TO: Stephen Fitzgibbons, City Manager
FROM: Tom Kestranek, Transit Manager
DATE: August 4, 2011
RE: Proposed Resolution NO. 16585
RECOMMENDATION
The Transit Department recommends the City Council approve a proposed resolution
authorizing an extension not to exceed eight (8) months to the original contract with Southeast
Texas Building Services of Nederland, Texas in an amount not to exceed $8,640.00.
BACKGROUND
On July 1, 2008, the City entered into a contract with Southeast Texas Building Services for
Janitorial Services for the Transit Department Complex. The contract was for three (3) years
ending July 1, 2011. However, the Transit Department Complex will be undergoing renovations
beginning within the near future and the original scope of work, job specifications and square
footage from the renovations will change. Mr. Bodin, President of Southeast Texas Building
Services, has agreed to the monthly price of the current contract for this period and until new
scope of work and job specifications can be completed and submitted. Upon completion of the
renovations, new bid specifications will be available and advertised.
BUDGET /FISCAL EFFECT
Funding is available in Accounts 401 - 1503 - 561.32 -00 and 401 - 1505 - 561.32 -00.
STAFFING EFFECT
None
SUMMARY
The Transit Department recommends the City Council approve a proposed resolution
authorizing a eight (8) month extension to the original contract with Southeast Texas Building
Services of Nederland, Texas in an amount not exceed $8,640.00.
P. R. NO.16585
07/26/2011 ja /ts
RESOLUTION NO.
A RESOLUTION AUTHORIZING AN EIGHT (8) MONTH
EXTENSION TO THE EXISTING CONTRACT WITH
SOUTHEAST TEXAS BUILDING SERVICES, NEDERLAND,
TEXAS FOR JANITORIAL SERVICES FOR THE TRANSIT
DEPARTMENT COMPLEX IN THE AMOUNT NOT TO EXCEED
$8,640, CHARGED TO ACCOUNT NUMBERS 401 - 1503 - 561.32 -00
AND 401 - 1505 - 561.32 -00
WHEREAS, on July 1, 2008, per Resolution 08 -266, the City entered into a one
(1) year contract with Southeast Texas Building Services for Janitorial Services for the
Transit Department Complexes; and
WHEREAS, this contract has been extended by the City Council for two (2)
additional years and was up for renewal as of July 1, 2011; and
WHEREAS, due to the changing of the original scope of work and job
specifications to allow for the additional square footage, it is estimated that the
renovations to the Transit Department Complex will be completed on or about April,
2012; and
WHEREAS, City desires to extend the contract for Janitorial Services for the
Transit Department Complex for an eight (8) month period; and
WHEREAS, the expected costs for the eight (8) month extension is not expected
to exceed $8,640.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby approves an eight (8) month
extension to the existing contract with Southeast Texas Building Services for Janitorial
Services for the Transit Department Complex.
Section 3. That the contract price shall not exceed Eight Thousand Six
Hundred and Forty Dollars ($8,640) for the time period of July 1, 2011 to April 1, 2012.
Section 4. That s duly authorized technical representative of the company
shall sign this Resolution agreeing to the terms hereof.
Section 5. Than a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED this day of , A.D.
2011 at a Meeting of the City Council of the City of Port Arthur, Texas,
by the following vote: AYES: MAYOR
COUNCILMEMBERS:
NOES:
MAYOR
ATTEST:
Sherri Bellard, Acting City Secretary
APPROVED AS TO ORM AND LEGALITY:
A■ 3
Val izeno, City • ttorn-y �'
APPROVED FOR ADMINISTRATION:
Stev itzgibb6ris, Cit � n4ger
x
, / Aid
Colleen Russe11 Dir: tor o Pla int awna Tubbs, Purchasing
Tom Kestranek, Transit Manager
AP,ROVED AS TO AVAILABILITY OF FUNDS:
_ (_. 2,,L,,LI,_
_
ebecca n e , Finance Director 1
AGREED TO:
SOUTHEAST TEXAS BUILDING SERVICE
BY: