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HomeMy WebLinkAboutPR 16585: 8 MONTH EXTENSION TO EXISTING CONTRACT WITH SOUTHEAST TEXAS BUILDING SERVICES FOR JANITORIAL SERVICES FOR TRANSIT MEMORANDUM PORT ARTHUR TRANSIT DEPARTMENT TO: Stephen Fitzgibbons, City Manager FROM: Tom Kestranek, Transit Manager DATE: August 4, 2011 RE: Proposed Resolution NO. 16585 RECOMMENDATION The Transit Department recommends the City Council approve a proposed resolution authorizing an extension not to exceed eight (8) months to the original contract with Southeast Texas Building Services of Nederland, Texas in an amount not to exceed $8,640.00. BACKGROUND On July 1, 2008, the City entered into a contract with Southeast Texas Building Services for Janitorial Services for the Transit Department Complex. The contract was for three (3) years ending July 1, 2011. However, the Transit Department Complex will be undergoing renovations beginning within the near future and the original scope of work, job specifications and square footage from the renovations will change. Mr. Bodin, President of Southeast Texas Building Services, has agreed to the monthly price of the current contract for this period and until new scope of work and job specifications can be completed and submitted. Upon completion of the renovations, new bid specifications will be available and advertised. BUDGET /FISCAL EFFECT Funding is available in Accounts 401 - 1503 - 561.32 -00 and 401 - 1505 - 561.32 -00. STAFFING EFFECT None SUMMARY The Transit Department recommends the City Council approve a proposed resolution authorizing a eight (8) month extension to the original contract with Southeast Texas Building Services of Nederland, Texas in an amount not exceed $8,640.00. P. R. NO.16585 07/26/2011 ja /ts RESOLUTION NO. A RESOLUTION AUTHORIZING AN EIGHT (8) MONTH EXTENSION TO THE EXISTING CONTRACT WITH SOUTHEAST TEXAS BUILDING SERVICES, NEDERLAND, TEXAS FOR JANITORIAL SERVICES FOR THE TRANSIT DEPARTMENT COMPLEX IN THE AMOUNT NOT TO EXCEED $8,640, CHARGED TO ACCOUNT NUMBERS 401 - 1503 - 561.32 -00 AND 401 - 1505 - 561.32 -00 WHEREAS, on July 1, 2008, per Resolution 08 -266, the City entered into a one (1) year contract with Southeast Texas Building Services for Janitorial Services for the Transit Department Complexes; and WHEREAS, this contract has been extended by the City Council for two (2) additional years and was up for renewal as of July 1, 2011; and WHEREAS, due to the changing of the original scope of work and job specifications to allow for the additional square footage, it is estimated that the renovations to the Transit Department Complex will be completed on or about April, 2012; and WHEREAS, City desires to extend the contract for Janitorial Services for the Transit Department Complex for an eight (8) month period; and WHEREAS, the expected costs for the eight (8) month extension is not expected to exceed $8,640. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council hereby approves an eight (8) month extension to the existing contract with Southeast Texas Building Services for Janitorial Services for the Transit Department Complex. Section 3. That the contract price shall not exceed Eight Thousand Six Hundred and Forty Dollars ($8,640) for the time period of July 1, 2011 to April 1, 2012. Section 4. That s duly authorized technical representative of the company shall sign this Resolution agreeing to the terms hereof. Section 5. Than a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this day of , A.D. 2011 at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: MAYOR COUNCILMEMBERS: NOES: MAYOR ATTEST: Sherri Bellard, Acting City Secretary APPROVED AS TO ORM AND LEGALITY: A■ 3 Val izeno, City • ttorn-y �' APPROVED FOR ADMINISTRATION: Stev itzgibb6ris, Cit � n4ger x , / Aid Colleen Russe11 Dir: tor o Pla int awna Tubbs, Purchasing Tom Kestranek, Transit Manager AP,ROVED AS TO AVAILABILITY OF FUNDS: _ (_. 2,,L,,LI,_ _ ebecca n e , Finance Director 1 AGREED TO: SOUTHEAST TEXAS BUILDING SERVICE BY: