The URL can be used to link to this page

Home My WebLink AboutPR13059:FIRE LADDER TRUCK GRANTPORT ARTHUR FIRE DEPARTMENT MEMORANDUM TO: FROM: STEVE FITZGIBBONS, CITY MANAGER LARRY D. RICHARD, FIRE CHIEF ~ PROPOSED RESOLUTION 13059 DATE: MARCH 8, 2005 COMMENT RECOMMENDATION We recommend the City Council authorize the City Manager and the Fire Chief to accept the United States Department of Homeland Security's Office for Domestic Preparedness fiscal year 2004 Assistance to Firefighters Grant for an Aerial Ladder Track with equipment for a cost of $829,268, with the federal share being $580,488 (70%) and the City share being $123,780 (30% minus the Motiva Enterprises $100,000 and Exxon- Mobil $25,000 Donation). BACKGROUND City Council approved Resolution 04-111 on March 30, 2004, which authorized the City Manager and the Fire Chief to make application to United States Department of Homeland Security's Office for Domestic Preparedness under the Assistance to Firefighters Grant Program in an amount up to $750,000. The Fire Department applied for an Aerial Ladder Truck to replace the existing Snorkel Truck that is 27 years old. BUDGET/FISCAL EFFECT The Fire Department will be able to replace the 27-year-old Snorkel Truck with a new state of the art 100' Ladder Basket Aerial. The $829,289 Fire Apparatus will cost the City $123,780. STAFFING/EMPLOYEE EFFECT None SUMMARY We recommend the City Council authorize the City Manager and the Fire Chief to accept the United States Department of Homeland Security's Office for Domestic Preparedness fiscal year 2004 Assistance to Firefighters Grant for an Aerial Ladder Truck with equipment for a cost of $829,268, with the federal share being $580,488 (70%) and the City share being $123,780 (30% minus the Motiva Enterprises $100,000 and Exxon- Mobil $25,000 Donation). "REMEMBER, WE ARE HERE TO SERVE 'I'ltE CITIZENS OF PORT ART~IJR" P. R. N~). 13059 3-10~5, LR,MTS Fire Act Grant RESOLUTION NO. A RESOLUTION ACCEPTING THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY'S OFFICE FOR DOMESTIC PREPAREDNESS FISCAL YEAR 04 ASSISTANCE TO FIREFIGHTERS GRANT FOR AN AERIAL LADDER TRUCK IN THE AMOUNT OF $580.488 WITH A REQUIREMENT FOR $248,780 IN MATCHING FUNDS FOR A TOTAL PROJECT OF $829,268, ACCEPTING A COMMITMENT FOR A DONATION OF $100,000 FROM MOTIVA ENTERPRISES. ACCEPTING A DONATION OF $25.000 FROM EXXONMOBIL. THANKING FORMER CONGRESSMAN LAMPSON, SENATOR HUTCHISON. THE CHAMBER OF COMMERCE, SOUTHEAST TEXAS REGIONAL PLANNING COMMISSION. GOVERNOR PERRY AND SENATOR CORNYN FOR THEIR ASSISTANCE. AND AUTHORIZING THE FIRE CHIEF AND THE CITY MANAGER OR THEIR DESIGNEE TO TAKE SUCH ACTION AS TO ACCEPT THE GRANT AGREEMENT WHEREAS, the City Council approved Resolution 04-I 11 on March 30,200z[ which authorized the City Manager and the Fire Chief to make application to the United States Department of Homeland Security's Office for Domestic Preparedness under the Assistance to Firefighters Grant Program in an amount up to $750,000; and WHEREAS, the Fire Chief has received notification from United States Department of Homeland Security's Office for Domestic Preparedness that the application has been approved; and WHEREAS, the approved project will cost a total of $829,268 with the federal share being $580,488 (70%) and the City cost being $248,780 (30%); and WHEREAS, Motiva Enterprises has agreed to fund $100,000 of the City's portion, reducing the City's cost share to $148,780; and WHEREAS, ExxonMobil has agreed to fund $25,000 of the City's portion, further reducing the City's cost share to $123,780; and WHEREAS, the project will provide funding for the purchase of an Aerial Ladder Track and Equipment; and WHEREAS, the City wishes to express its appreciation to fonner Congressman Lampson, Senator Hutchison, the Chamber of Commerce, Southeast Texas Regional Planning Commission, Governor Perry, and Senator Cornyn for their support in obtaining the grant as delineated in the letters of support as attached in Exhibit "A", and WHEREAS, the City wishes to express its appreciation to Motiva Enterprises and ExxonMobil for their sponsorship as delineated in Exhibits "B" and "C". NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Council authorizes the acceptance of the United States Department of Homeland Security's Office for Domestic Preparedness Assistance to Firefighters Grant in the amount of $580,488, with the City funding $123,780, Motiva Enterprises funding $100,000 and ExxonMobil funding $25,000 for a total project of $ 829,268. THAT, the City Council authorizes the City Manager, the Fire Chief or their designee to take such action as to accept and to approve the grant agreement in substantially the same form as attached as Exhibit THAT, the City Council appreciates former Congressman Lampson, Senator Hutchison, the Chamber of Commerce, Southeast Texas Regional Planning Commission, Governor Perry, and Senator Comyn for their support of this Grant. THAT, the City Council appreciates Motiva Enterprises for its willingness to provide $100,000 in funds and appreciates ExxonMobil for providing $25,000 in fimds. THAT, the City Secretary shall send a copy of this Resolution to Congressman Lampson, Senator Hutchison, the Chamber of Commerce, Southeast Texas Regional Planning Commission, Governor Perry, Senator Comyn, Motiva Enterprises and ExxonMobil. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council of the City of Port Arthur. READ, ADOPTED, AND APPROVED, this__ day of March, 2005, AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: ATTEST: Mawr Evangeline Green. City Secretary APPROVED AS TO FORM: Mark Sokolow. City Attorney APPROVED FOR ADMINISTRATION: Steve Fitzgibbons, City Manager Larry Richard- F' Chief ROVED AS TO THE AVAILABILITY OF FUNDS: Rebecca Underhill, Director of Finance EXHIBIT "A" NICK LAMPSON March 23.2004 Ms. C Suzanne Mencer. Director Office of Domestic Preparedness Department of Homeland Security 810 7th Street. NW Washington. DC 20531 COMMITTEE ON TRANSPORTATION AND NFRASTBUCTURE COMMI~EE ON SCIENCE RANKING MEMBER. SUBCOMMITFEE ON SPACE AND AERONAUTICS CHAIRMAN AND FOUNDER, CONGRESSIONAL CAUCUS ON M SSING AND EXPLOITED CHILDREN Dear Ms. Mencer: I write in support of the grant application submit[ed by the Port Arthur Fire Department (PAFD) for $850,000, They wish to replace the outdated Snorkel truck on which it currently relies with a unit that has a 100' ladder basket/quint including certified repelling accessories, continuous evacuation capabilities, two 1000GPM nozzles and a 2250 gallons per minute pump and the additional equipment requested to expand response capability. This grant is imperative to the safety and welfare of the residents within the PAFD response area. PAFD has the unfortunate circumstance of having cutting-edge, forward think ng, can-do responders depending upon twenty-seven year old. outdated equipment for which they cannot even obtain brake parts because the manufacturer Is no longer in business. This request would be cost-effective if the Department of Homeland Security I DHS) were only to consider the safety and welfare of the 57.755 residents of Port Arthur. The request amounts to $14.72 for every man. woman and child living in the area. However. consider that PAFD is a regional responder for the South East Texas region which consists of 385.090 residents, and the cost per person for the unit is $2.21. I am sure that you will agree that saving even one life is worth the return on such an investment. Once again, I strongly urge you to grant this funding request for $850,000. Sincerely, NICK LAMPSON Member of Congress NVL/ap WASHINGTON OFFICE: 405 CANNON HOUSE OFFICE BUILDING, WASHINGTON, DC 20515-4309 (202) 225-8568 HOME OFFICES: 300WiLLOW. SUITE322, BEAUMONT TX77701 14091838-0061 601 ROSENBERG. SUITE 216, GALVESTON, TX 77550 409) 762~877 1350 NASA ROAD 1. SUITE 224, HOUSTON TX 77058 (281~ 333-4884 TOLL FREE 888~938~061 www.hou se.g ov/lampson '. THIS STATIONERY PRINTED ON PAPER MADE OF RECYCLED FIBERS KAY B~,ILEY HUTCHISON TEXAS nited tat s enate WASHINGTON, DC 20510-4304 COMMITTEES: APPROPRIATIONS COMMERCE, SCIENCE, AND TRANSPORTAI'ION RULES AND ADMINISTRATION VETERANS' AFFAIRS April 22, 2004 Mr. Stephen L. Curran, Fire Chief Port Arthur Fire Department P.O. Box 1089 Port Arthur, TX 77641-1089 Dear Chief Curran: Thank you for your recent letter providing information on the grant proposal submitted to the Deparm~ent o fHomeland Securityby the Port Arthur Fire Department. I appreciate your letting me know about your department's plans in this regard. I am pleased to contact the Department on your behalfi Specifically, I have encouraged the Department to carefully consider the merits o fthis grant proposal and evaluate the positive impact it will have on Port Arthur. While the Department reviews this application, you may be certain that [ will continue to monitor it. I am committed to ensunng that this application receives a fair and thorough review. As the process moves forward, please do not hesitate to contact me ifI can provide further assistance. Sincerely, Kay Bailey Hutchison KBI-I/had Reply to: 1919 Smith Street #800 Houston, Texas 77002 Web=http://hutchlSOn.senate.§ov Greater p RT cham r o .Commerce April 2, 2003 Ms. C. Suzanne Mencer, Director Office of Domestic Preparedness Department of Homeland Security 810 7m Street, NW Washington, DC 20531 Dear Ms. Mencer: The Port Arthur Chamber of Commerce supports the efforts of the Port Arthur Fire Department to obtain $850,000 in funding to replace an outdated Snorkel truck which the department currently i'~lies upon to provide protection within the City of Port Arthur. The approval of this grant will help to ensure tile. safety of osr residents and others within ~u'r Fire Department's large response area. As you know, Port Arthur ii a highly industrialized area, with petrochemical facilities located thr0ughout the city. It is of extreme importarice for our Fire Department to be prepared -- to the greatest extent possible, to provide protection for our residents should an emergency situation occur around those facilities. We also have a vast amount of waterfront property within the city, making homeland security provisions of utmost importance to us. The cmgribution of $100,.000 from one petrochemical facility emphasizes the importance of this type of equipment, and ~t shows that our Fire Department has outstanding relationships with private business, enhancing their ability to maximize public funds made available to them. Port Arthur's Fire Department personnel take great pride in properly maintaining their equipment to extend the lifetime of these valuable pieces of equipment; however, the existing snorkel truck is outdated and is in dire need of replacement. Please do not hesitate to contact me if I can assist you, or provide further information, as you move forward with approval of this grant. "~F re~,n ~eRr ~therf°rd ' ~J E-mall paec@portarthurtexas.com · Home Page http://www.portarthurtexas.com PI~EBIDBNT BOY MCDONALD Mayor City of West Orange 1*~ VICE-PRESIDENT MARK DOMINGUE County Commissioner Jefferson County 2"D VICE-PRESIDENT BOBBY FRANKLIN County Commissioner Hardin County 3~ VICE-PRESIDENT JOHN DUBOSE County Commissioner Ora, nge County TREASURER CRAIG HANNAH City Councilman City of Port Arthur SECRETARY SUZANNE SIMMONS City Counc{Iwoman City of Sour Lake LEGAL COUNSEL JOE ALFORD City Attorney City of West Orange EXECUTIVE DIRECTOR CHESTER R JOURDAN, JR. 2210 Eastex Freeway Beaumont Texas 77703-4929 Telephone (409) 899-8444 FAX (409) 347-0138 setrpc~setrpc.org http://www.set rpc.org March 17, 2004 C. Suzarme Mencer. Director Office of Domestic Preparedness Department of Homeland Security 810 7th Street. NW Washington, DC 20531 Dear Ms. Mencer: The South East Texas Regional Planning Commission (SETRPC) fully supports and strongly requests granting the Port Arthur Fire Department (PAFD) funding request of $850,000 to replace the outdated Snorkel truck on which it currently relies with a unit that has a 100' ladder basket/quint including certified repelling accessories, continuous evacuation capabilities, two 1000GPM nozzles and a 2250 gallons per minute pump and the additional equipment requested to expand response capability. This grant is imperative to the safety and welfare of the residents within the PAFD response area. PAFD has the unfortunate circumstance of having cutting-edge, forward thinking, can-do responders depending upon twenty-seven year old, outdated equipment for which they cannot even obtain brake parts because the manufacturer is no longer in business. This request would be cost-effective if the Department of Homeland Security (DHS) were only to consider the safety and welfare of the 57, 755 residents of Port Arthur. The request amounts to $14.72 for every man, woman and child living in the area. However, consider that PAFD is a regional responder for the South East Texas region which consists of 385,090 residents, and the cost per person for the unit is $2.21. We are sure that you will agree that saving even one life is worth the return on such an investment. The SETRPC strongly urges you to grant this funding request for $850,000. Please contact Sue Landry, Director, Homeland Security and Emergency Management Planning Division (HSEMPD) at (409) 899-8444, extension 401 or slandr¥~setrpc.org should you need additional information about the importance of this funding request to the South East Texas region. Executix e Ih'rector OFFICE OF THE GOVERNOR April 1,2004 Ms. C. Suzanne Mencer Director Office of Domestic Preparedness Department of Homeland Security 810 7'" Street. NW Washington, DC 20531 Dear Ms. Mencer. The Texas Office of Homeland Security would UKe to extend our enaorsement for the approval of grant funding requested by the City of Port Arthur Fire Deoartment for a new Snorkel truck. This grant money will be weu served for the residents of the Port Arthur area because the existing equipment is in dire need of repair and the replacement parts are no longer manufactured. Please give their funding request for $850.000 your full consideration one if you nave any duestions. please feel free To call me at (512) 475-0645 and I will De glao To speak w~tn you, Sincere y, ×/' / J~'~im~ugh / {,,._ ~l~irector · Office of Homeland Security CC: Stepnen L. Curran Fire Chief Port Arthur Fire Department P. O. Box 1089 Port Arthur. Texas 77641-1089 EXHIBIT "B" w.'r. purves Refinep/Manager lVlOTIVA ENTERPRISES LLC City of Port Arthur Fire Chief Steve Curran P O Box 1089 Port Arthur. Texas 77640 Attn: Chief Curran Dear Steve: After a recent briefing from Sue Parsley, Motiva's Community Relations Coordinator, it is my understanding that eflbrts are underway to find local commitments toward the purchase ora new Snorkel Truck for the PAFD response area. Understanding the importance of having local commitments to better enhance the oppornmity for obtaining grant dollars, Motiva will commit to $100.000.00, in partnership with the City of Port Arthur's 30% conunitment, in reaching the goal of approximately $850.000.00. It is my understanding that very shortly you will be applying for these grants in order to complete the dollars needed for the actual purchase. Since 9-11, it is of utmost importance to be prepared for all emergency situations and, where as, the Port Arthur Fire Departmem and its employees are depended upon by the citizens of Port Arthur and surrounding areas (i.e., industry, Local Emergency Planning Commission) - it is important to Motiva to help make this effort happen! Please accept our appreciation for your efforts in this important matter and. our hopes are for a quick approval of gram dollars te ensure that the purchase ora snorkeI truck can be made. Sincerely, ~ Tom Purves Refinery Manager, Motiva Enterprises cc: Mayor Oscar Ortiz City Manager Steve Fitzg~bbons WTP/sep 2100 Houston Avenue P.O. Box 712 pbr~Arthur TX 77641-0712 EXHIBIT "C" ExxonMobil Refining & Supply Company Beaumont Ref~Rery RO Box 3311 Beaumon[ Texas 77704-3311 February 25, 2005 E; onMobil Refining & Supply Mayor Oscar Ortiz City of Port Arthur P. O. Box 1089 Port Arthur, TX 77641-1089 Dear: Mayor Ortiz: Enclosed is a check from ExxonMobil in the amount of $25,000 payable to the City of Port Arthur in support of the purchase of a 100 foot aerial ladder Fire Truck. We ask that you acknowledge receipt of this grant by completing the attached form, "Acknowledgement of Funds Received" and returning the form to me in the self-addressed envelope provided. Please be advised that ExxonMobil may include information on this grant in its public reports, and may refer to the grant in a press release. In the latter case, a copy of the release would be sent to you in advance. We also request that you credit ExxonMobil for its support wherever appropriate. We are pleased to be an integral part of this worthwhile program, and wish you continued success in your efforts. Sincerely, Kathleen Jackson Public Affairs Manager Beaumont Complex Enclosure EXHIBIT "D" ~ Page 2 of 8 · panel Review U.S. Department of Homeland Security Office for Domestic Preparedness Washington, D.C. 20531 Mr. Larry D Richard Port Arthur Fire Department P. O. Box 1089 port Adhur. Texas 77641-1089 Re: Grant No. EMW-2004-FG-19228 Dear Mr. Richard: Congratulations, on behalf of the Department of Homeland Security and the Office for Domestic Preparedness. Your grant application submitted under the FY 04 Assistance to Firefighters Grant has been approved. The approved project costs amount to $829,268.00, The Federal share is 70 percent or $580,488.00 of the approved amount and your share of the costs is 30 percent or $248,780.00. As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the Articles as they outline the terms and conditions of your Grant award. Maintain a copy of these documents for your official file. You establish acceptance of the Grant and Grant Agreement Articles when you request and receive any of the Federal Grant funds awarded to you. The first step in requesting your grant funds is to confirm your correct Direct Deposit Information. Please go on- line to the AFG eGrants system at https://podal.fema.gov and if you have not done so, complete and submit your SF 1199A, Direct Deposit Sign-up Form. Please forward the original, completed SF 1199A, Direct Deposit Sign-up Form, signed by your organization and the banking institution to the address below: Department of Homeland Security Emergency Preparedness and Response Directorate (FEMA) Grants Management Branch 500 C Street, SW, Room 334 Washington, DC 20472 Attn: Assistance to Firefighters Grant Program After your SF 1199A is reviewed and you receive an email indicating the form is approved, you will be able to request payments online. If you have any questions or concerns regarding the process to request your grant funds, please call 1477-510-6762. Sincerely, Matt A.Mayer Acting Executive Director Office of State and Local Government Coordination and Preparedness http s ://portal, fema.gov/firegrant/j sp/fire_admin/awards/spec/view_award_package.do?agree... 3/7/2005 .., · Eanel Review Page 4 of 8 Agreement Articles U.S. Department of Homeland Security Washington, D.C. 20531 AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Firefighting Vehicle program GRANTEE: Port Arthur Fire Department PROGRAM: Firefighting Vehicle AGREEMENT NUMBER: EMW-2004-FG-19228 AMENDMENT NUMBER: TABLE OF CONTENTS Article I Article II Article III Article IV Article V Article VI Article VII Article Vlll Article IX Article X Article XI Article Xll Project Description Grantee Concurrence Period of Performance Amount Awarded Requests for Advances or Reimbursements Budget Changes Financial Reporting Performance Reports DHS Officials Other Terms and Conditions General Provisions Audit Requirements Article I - Project Description The grantee shall perform the work described in the approved grant application's Program Narrative. That narrative is made a pad of these grant agreement articles by reference. The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and flrefighting personnel against fire and fire-related hazards. After careful consideration, DHS has determined that the grantee's project, as detailed in submitted project narrative and budget information, submitted as part of the grantee's application (and considered part of this agreement by reference), was consistent with the program's purpose and worthy of award. As such, any material deviation from the approved program narrative must have prior written approval. Article II - Grantee Concurrence ht~ps://p~rta~~fema~g~v/~regrant/jsp/~re-admin/awards/spe~/view-award-pa~kage~d~?agr~~.~ 2/25/2005 · - ,. l~.anel Review Page 5 of 8 By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees to abide by the terms and conditions of the grant as set forth in thi§ document and the documents identified below. All documents submitted as part of the application are made a part of this agreement by reference. Article III - Period of Performance The period of performance shall be fram 18-FEB-05 to 17-FEB-06. The grant funds are available to the grantee for obligation only during the period of performance of the grant award. The grantee is not authorized to incur new obligations after the expiration date unless the grantee has requested, and DHS has approved, a new expiration date. The grantee has 90 days after period of performance to incur costs associated with closeout or to pay for obligations incurred during period of performance. Award expenditures are for the purposes detailed in the approved grant application only. The grantee cannot transfer funds or assets purchased with grant funds to other agencies or departments without prior written approval from DHS. Article IV - Amount Awarded The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following are the budgeted estimates for object classes for this grant (including Federal share plus grantee match): Personnel $0.00 Fringe Benefits $0.00 Travel $0.00 Equipment $829,268.00 Supplies $0.00 Contractual $0.00 Construction $0.00 Other $0.00 Indirect Charges $0.00 Total $829,268.00 ArUcte V - Requests for Advances or Reimbursements Grant payments under the Assistance to Firefighters Grant Program are made on an advance or reimbursable basis for immediate cash needs. When the grantee needs grant funds and has obtained a user account, the grantee fills out the on-line Request for Advance or Reimbursement. if the grantee has not obtained a user account, an account may be obtained by calling the help desk at 1-886-274-0960. Article VI - Budget Changes Generally, changes in the budget-line items are permitted, as long as the original program narrative is accomplished. The only exception to this provision is for grants where the Federal share is in excess of $100,000.00. in grants where the Federal share exceeds $100,000.00, the budgeted line items can be changed, but if the cumulative changes exceed ten (10) percent of the total budget, Changes must be pre-approved. Article VII - Financial Reporting The Request for Advance or Reimbursement mentioned above, will also be used for interim financial reporting purposes. At the end of the performance period, or upon completion of the grantee's program narrative, the grantee must complete, on-line, a final financial report that is required to close out the grant. The Financial Status Report, is due within 90 days after the end of the performance period. https://p~rta~~fema.g~v/~r~grant~jsp/~re-admin/awards/spe~/view-award-pa~kage~d~?agre~~~ 2/25/2005 · - l~anel Review Page 6 of 8 Article Viii - Performance Reports The grantee must submit a semi-annual and a final performance report to DHS. The final performance report should provide a short narrative on what the grantee accomplished with the grant funds and any benefits derived there from. The semi-annual report is due six months after the award date. Article IX - DHS Officials Program Officer: Tom Harrington, Deputy Chief of the Grants Program Office, is the Program Officer for this grant program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. Grants Assistance Officer: Christine Torres, is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsib[e for negotiating, administering, and executing all grant business matters. Grants Management Branch POC: Sheila Parker Darby is the point of contact for this grant award and shall be contacted for ali financial and administrative grant business matters. If you have any questions regarding your grant please call 202-646-3655. Article X - Other Terms and Conditions Pre-award costs directly applicable to the awarded grant are allowable if approved in writing by the DHS Program Office. Article ×1 - General Provisions The following are hereby incorporated into this agreement by reference: 44 CFR, Emergency Management and Assistance Part 7 Part13 Part17 Pad 18 Nondiscrimination in Federally-Assisted Programs Uniform administrative requirements for grants and cooperative agreements to state and local governments Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-free Workplace (Grants) New Restrictions on Lobbying 31 CFR 205.6 Funding Techniques OMB Circular A-21 Cost Principles for Educational Institutions OMB Circular A-87 Cost Principles for State/local Governments, Indian tribes OMB Circular A-122 Cost Principles for Non-Profit Organizations OMB Circular A- Uniform Administrative Requirements for Grants and Agreements With State and Local 102 Governments Assistance to Firefighters Grant Application and Assurances contained therein. Un form Adm n strative Requ rements for Grants and Agreements With Institutions of Higher OMB Circular A- Education, Hospitals, and Other NonProfit Organizations Ass stance to F refighters Grant 110 Application and Assurances contained therein. Article Xll- Audit Requirements https://p~rta~~fema~g~v/~regran~jsp/~re-admin/awards/s~ec/view-award-pa~kage~d~?agr~~~~ 2/25/2005 · ,- · · Panel Review Page 7 of 8 All grantees must follow the audit requirements of OMB Circular A-133, Audits of States, Local Govemments, and Non-Profit Organizations. The main requirement of this OMB Circular is that grantees that expend $500,000.00 or more in Federal funds (from all Federal sources) must have a single audit performed in accordance with the circular. As a condition of receiving funding under this grant program, you must agree to maintain grant files and supporting documentation for three years upon the official closeout of your grant. You must also agree to make your grant files, books, and records available for an audit by DHS, the General Accounting Office (GAO), or their duly authorized representatives to assess the accomplishments of the grant program or to ensure compliance with any reouirement of the grant program. Additional Requirements if applicable https://p~rta~fema~g~v/~regrant/jsp/~re-admin/awards/spe~/view-award~t>ackage.d~?agre... 2/25/2005 · , 'Panel Review la. AGREEMENT NO. EMW-2004-FG-19228 6. RECIPIENT NAME AND ADDRESS Port Arthur Fire Department 300 Waco Avenue Port Arthur Texas, 77640-6458 9. NAME OF RECiPiENT PROJECT OFFICER LaITy D Richard 11. EFFECTIVE DATE OF THIS ACTION 18-FEB-05 FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT 2. AMENDMENT 3. RECIPIENT NO. NO. 74~001885 0 7. ISSUING OFFICE AND ADDRESS CDP/Financial and Grants Management Division 500 C Street, S.W., Room 350 Washington DC, 20472 POC: Sheila Parker Darby 202-646-3655 PHONE NO. 409-983-8738 4. TYPE OF ACTION AWARD 8, PAYMENT OFFICE AND ADDRESS CDP/Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20472 10. NAME OF PROJECT COORDINATOR Tom Hatting(an 12. METHOD OF PAYMENT Sf-270 13. ASSISTANCE ARRANGEMENT Cost Shadng Page 8 of 8 5. CONTROL NO. W397589N PHONE NO. (202) 307-27g0 14. PERFORMANCE PERIOD Frem:18-FEB- TO:17-FEB-06 05 Budget Pedod From:01-OCT- TO:30-SEP-05 04 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM CFDA NO. ACCOUNTING DATA NAME (AACS CODE) ACRONYM XXXX-XXX-XXXXXX-XXXXX- XXXX-XXXX-X AFG 97.044 2005-62-0364RE-63000000- 4101-R PRIOR AMOUNT CURRENT CUMMULATIVE TOTAL AWARDED THIS TOTAL AWARD NON- AWARD ACTION FEDERAL + OR (-) COMMITMENT $0.00 $580,488.00 $580,488.00 $248,780.00 TOTALS $0.00 $580,488.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16 a. FOR NON-DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) Assistance to Firefighters Grant - Fire Prevention and Safety Program recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 18b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions a~Lached to this award notice or by incorporated reference in program legislation cited above. DATE 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) N/A N/A DATE 18. CEMA SIGNATORY OFFtCIAL (Name and Title) 14-FEB-05 Richard Gooeman $580,488.00 $248,780,00 https://p~rta~.fema~g~v/~regrant/jsp/~re-admin/awards/spec/view-award-pa~kage.d~?ag~... 2/25/2005 · 'Award Status Award Status Page 1 of 1 Congratulations! Your grant a~plication has been been selected for an award. View Award Package Award Number: EMW-2004-FG-19228 Award Amount: $580.488 You establish acceptance of this award when you expend any grant funds available to you. You should fill out your Direct Deposit Form 1199A immediately; however, submit your request for funds when you are ready to spem; the money, it is a federal requirement to minimize the time between you receiving the funds in your bank account and your spending of those funds. For planning purposes, you can estimate that it could take up to three weeks for the funds to be transferred to your account. https://portal.fema.gov/firegrant/jsp/fire/awards/award_status.jsp 2/25/2005 · ' Mail Center ~age To: scurran Date: 02/25/2005 Subject: Award Notification (Application Number: EMW-2004-FG-19228) From: firegrants@dhs.gov Congratulations! Your grant application submitted under the Emergency Preparedness and Response Directorate's (EP&PJFEMA of DHS) FY 04 Assistance to Firefighters Grant Program has been approved for award. Please go to https:#portal.fema.gov. This will take you to the Assistance to Firefighters eGrants system. Enter your User Name and Password as requested on the Iogin screen (on the left). Your User Name and Password are the same as those used to complete the application on-line. Once you are in the system, the Status page will be the first screen you see. On the right side of the Status screen, you will see a column entitled Action. in this column, you will see a link that says View Award Package. Click this link. This link will take you to your award package. Please print your award package for your records. While you are in the system, you will see a link that says Update 1199A in the Action column. Click this link. This link will take you to the SF-1199A, Direct Deposit Sign-up Form. Please complete the SF-1199A on-line if you have not already done so. Submit the form electronically. If you have not already mailed a copy of your SF 1199A to FEMA, print the form (using the Print 1199A button),write your grant number on the form, and take it to your bank to have the bottom portion completed and mailed to the following address: Department of Homeland Security Emergency Preparedness and Response Directorate (EP&R/FEMA of DHS) Attn: Assistance to Firefighters Grant Grants Management Branch Room 350 500 C Street, SW. Room 350 Washington, DC 20472 Due to delays in delivery of regular USPS mail to government offices, we suggest that you use USPS priodty mail or a commercial overnight delivery service to decrease the amount of time that elapses between our request for information and your response. Please allo~ mree weeks for the processing of your SF 1199A. You will receive an email when your form has been aaeroved. If you have any auestions regarding your SF-1199A, please call 1-866-274-0960 or 1-877-510-6762. https://portal.fema.gov/firegrant/jsp/mail/mailBody.jsp?msgid=308990 2/25/2005