The URL can be used to link to this page

Home My WebLink About(3) STREET & ALLEY REPAIRSCITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT MEMORANDUM To: Steve Fitzgibbons, City Manager From: Kelly Eldridge. Director of Utility Operations Date: March 11, 2005 File: KEMR1105 Subject: Street & Alley Repairs. Wastewater Rehabilitation Projects This report is to bdng you and the City Council up to date with the progress our contractor is making on the proposed street repairs as a result of sewer construction As you may recall, Bob Shaw's first report to City Council on October 26. 2004 detailed several street repair options that would provide a better finished product than a simple patch down or across an old chip seal street. Those options had estimated costs associated with each, and the Council's consensus leaned toward a double surface treatment over the entire street width for longitudinal repairs. Mr. Shaw also discussed delays ALLCO was having getting firm quotes from its asphalt subcontractor, CMM Construction, due to the death of two of their managing partners/owners. Bob Shaw provided the City Council's feedback to the contractor in order to get an actual change order price. ALLCO's subcontractor came back with a price for the double surface treatment that rivals the costs for an entire hot mix asphalt street ($655,500 over the contract amount). Bob Shaw and ALLCO both acknowledge that this price is much higher than what one would expect for this type work. Bob Shaw asked ALLCO to check with other potential vendors to get quotes for this same work. Since that time, ALLCO has tentatively partnered with APAC, a local paving contractor. Bob Shaw also obtained the City's latest (1995) Street Inventory, which details each street's construction, to use in determining the method of repair, and forwarded a copy to ALLCO. The City, Bob Shaw, ALLCO, and APAC have subsequently been in routine contact to better define which streets/street segments will receive which kind of repair, in order to keep everyone on the same page. For example, we want to maintain hot mix patches on hot mix streets. The Change Order has been prepared (copy attached), but early next week ALLCO and APAC are scheduled to review each street individually on-site, make any revisions to the Street Inventory and perhaps the Change Order, and get with Bob Shaw and the City to verify what we want to accomplish. Once we all agree, we will proceed with the execution and processing of the Change Order. I will address restoration of improved alleys and unimproved alleys/easements separately. Most sewer work in improved alleys is being performed in the SIMCO project (downtown area). SIMCO has usually restored public use, improved alleys (used for sanitation collection) as soon as practicable after construction. Unimproved alleys and easements are a lower priority, as rainfall will consolidate the trench backfill and provide for the re-growth of vegetation. Through experience, we have found that leveling off after backfill results in the formation of depressions or Iow spots that hold water and become a source of nuisance and complaints. If you let the trench receive a few rainfalls, it will settle naturally and you can produce a better finished grade. There are no separate pay items for cleanup, except where improvements are restored (pavement, limestone, etc.). Cleanup is a part of the contract paid for only by the release of retainage for work complete and accepted. During the course of these projects, we will undoubtedly perform many final inspections due to the projects' size and length. As each area/sub-area is complete, we will inspect it for acceptance. At this time, cleanup is the major item we look at, since most of the actual work is buried. The contractor is anxious for acceptance so his guarantee period can begin. This, along with the retainage on that portion of the work, is enough incentive for the contractors to complete this task. For the last couple of months, cleanup, even in improved alleys, has been next to impossible due to the frequency of rainfall and Iow temperatures. Our crews still have a long list of sites to clean up. Once the weather begins to warm up, the ground will dry much faster than when cold, and this type work can be much more easily accomplished. As bad as these easements and alleys may look to some, most people in this profession are amazed on how good both of these contractor are doing with cleanup. I have asked that Bob Shaw attend the next City Council meeting to address any questions. I will be available to discuss this matter with you at your convenience. xc: John Comeaux. Director of Public Works Bob Shaw. Bob Shaw Consulting Engineers FRGM : BOB SHAW CONSULTING ENGINEERS FAX NO. : 409 963-5101 CHANGE ORDER NO. 3 Mar. 09 ~0~5 ll:llAM P5 PAGE 1 OF 2 DATE: February 25, 2005 AGREEMENT DATE: March 10, 2004 NAME OF PROJECT: Wastewater Collection System Rehabilitation Gritting Park and Pioneer Park Areas OWNER: City of Port Arthur, Texas CONTRACTOR: Alice, Ltd. The following changes are hereby made to the CONTRACT DOCUMENTS: Add 113,212 S.Y. of full street width double asphalt surface treatment, TxDOT Item 316~ including scarifying and grading asphaltic pavement, @ $5.80/S.Y ..................................$656,629.60 Delete 21,759 S.Y. to remove asphaltic pavement and replace with HMAC @ $17.00/S.Y ........................................................... $369,903.00 CHAN.GE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $9,203,324.71 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER: $9,479,532.96 The CONTRACT PRICE due to this CHANGE ORDER will be increased by: $286,726.60 The new CONTRACT PRICE including this CHANGE ORDER will be $9,766,259.56 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 800 Consecutive Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 958 CURRENT DATE OF COMPLETION: December 16, 2006 CONTRACT TIME due to this CHANGE ORDER will be.increased by: 0 Calendar Days New cONTRACT TIME including this CHANGE ORDER will be 958 calendar days The DATE FOR COMPLETION of all work will be December 16, 2008. FROM : BOB SHAW CONSULTING ENGINEERS FAX NO. : 409 965-5101 Maw. 09 2005 11:1lAM P6 DATE: February 25, 2005 CHANGE ORDER NO.: 3 NAME OF PROJECT; Wastewater Collection System Rehabilitation Griffing Park and Pioneer Park Areas PAGE 2 OF 2 No other Terms and Conditions of the Contract.are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves City of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY: Bob Shaw Consulting Engineers REQUESTED BY: AIIco, Ltd,' CONTRACTOR, OFFICER, OR OWNER ATTEST FOR CONTRACTOR CORPORATE SEAL ORDERED BY: ACCEPTED BY: CITY OF PORT ARTHUR CITY OF PORT ARTHUR, MAYOR CITY OF PORT ARTHUR, MANAGER CITY SECRETARY CITY SEAL CITY ATTORNEY APPROVED AS TO FORM