HomeMy WebLinkAboutPR 13070: SANSERVE CITY HALL PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO Steve Fitzgibbons, City Manager
FROM John A. Comeaux, P.E. Director of Public Works
SUBJECT P.R. #13070 - SanServe Building Services, City Hall Contract (4th Year)
DATE March 18, 2005
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 13070 awarding the
fourth year of a four (4) year contract to CCAP, Inc. d.b.a. SanServe Building Services of
Beaumont Texas for Janitorial Services at City Hall and City Hall Annex Buildings in the
amount of $37,433.04. Funds are available in the FY 2005 City Hall Budget, Account No.
001 - 1206-531.32-00.
BACKGROUND
Bids for Janitorial Services at City Hall and City Hall Annex buildings were received and
opened on May 1, 2002 with two (2) bids submitted. CCAP, Inc. d.b.a. SanServe Building
Services of Beaumont, Texas was determined to be the best value for the City of Port
Arthur at a rate of $2,727 per month or $32,964 for the first year, $2,829.41 per month or
$33,952.92 for the 2nd year, $2,970.88 per month or $35,650.56 for the 3rd year, and
$3,119.42 per month or $37,433.04 for the 4th year.
Yearly contract renewals within the four-year term are contingent on approval by City
Council.
BUDGETARY/FISCAL EFFECT
Funds are available in the FY2005 Budget, Account No. 001-1206-531.32-00.
STAFFING/EMPLOYEE EFFECT
None.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 13070 awarding the
fourth year of a four (4) year contract to CCAP, Inc. d.b.a. SanServe Building Services of
Beaumont Texas for Janitorial Services at City Hall and City Hall Annex Buildings in the
amount of $37,433.04. Funds are available in the FY 2005 City Hall Budget, Account No.
001-1206-531.32-00.
o,
J meaux, P.E.
Director of Public Works
file c:word\cam~janitoria105
P.R. 13070
03/18/05 psb
RESOLUTION NO,
A RESOLUTION AUTHORIZING THE FOURTH YEAR OF THE
EXISTING FOUR (4) YEAR CONTRACT TO CCAP, INC. DBA
SANSERVE BUILDING SERVICES OF BEAUMONT, TEXAS FOR
3ANITORIAL SERVZCES FOR CITY HALL AND ANNEX BUILDINGS
IN THE AMOUNT OF $37,433.04. FUNDS ARE AVAILABLE IN THE
FY2005 CITY HALL DIVISION BUDGET, ACCOUNT NO. 001-
1206-531.32-00.
WHEREAS, the bids for Janitorial Services at City Hall and City Hall Annex
buildings were received and opened on May 1, 2002 with two (2) bids being submitted;
and,
WHEREAS, the bid of CCAP, Inc. d.b.a. SanServe of Beaumont, Texas was
determined to be the best value for the City of Port Arthur at a rate of $2,727 per
month or $32,964 for the first year, $2,829.41 per month of $33,952.92 for the 2nd
year, $2,970.88 per month or #35,650.56 for the 3~d year, and $3,119.42 per month or
$37,433.04 for the 4th year; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the fourth year of the four (4) year contract for janitorial services with
CCAP, Inc., d.b.a. SanServe Building Services, THC., for City Hall and City Hall Annex
Buildings, renewable in one (1) year increments by the City Council, is hereby approved
in the amount of $37,433.04 or $3,119.42 per month; and
THAT, funds for the contract are available in the FY 2005 Budget for City Hall;
and,
P.~. No.
Page
THAT a duly authorized representative of SanServe Building Services shall sign
this Resolution agreeing to the terms hereof; and
THAT a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the __ day of. ., A.D. 2005
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: __ Mayor:
Councilmembers:
Noes:
Mayor
Attest:
City Secretary
APPROVED AS TO FORM: APPROVED AS TO ADMINISTRATION:
City Attorney Steve Fitzgibbons
City Manager
P.R.No. 13070
P~ge #3
Comeaux, P.E.
Director of Public Works
AGREED TO:
APPROVED AS TO AVAILIBILITY OF
FUNDS:
San-Serve Building Services
Services Rebecca Underhill
Director of Finance
file c:\resolutions~danitorial05