HomeMy WebLinkAboutPR 16631: PROVIDING AND HAULING OF SOILS CONTRACT PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO Stephen B. Fitzgibbons, City Manager
FROM Ross E. Blackketter, P.E., Director of Public Works
SUBJECT P.R. #16631 — Providing and Hauling of Soils Contract
DATE 15 August 2011
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 16631,
authorizing the 3 year (2 renewal) of the contract for the providing and hauling of
soils materials (Fill sand, 60/40, and Clay) to Redwine Enterprises, Inc. of Port Arthur,
Texas. This service will be provided on an AS- NEEDED BASIS.
BACKGROUND:
This is 3 year (2 renewal) of an annual contract for the providing and hauling of soils
for the Public Works Department and other City departments. Historically, the City
landfill, the Streets Division, and Parks Department have been the major users of this
service.
The first year of this contract was awarded to Redwine Enterprises, Inc. for fill sand,
60/40, and clay. The contract included the stipulation that each year's unit price
would be adjusted according to the Consurner Price Index category "Transportation ".
This reflects a 3.1% increase based on the June 2010 and June 2011 (most recent
month available) values. The price increases are shown as follows:
Redwine Enterprises, Inc. of Port Arthur, Texas
ITEM ITEM UNIT UNIT UNIT
NO. COST COST
-- __ 2010 2011
Soils Delivered Within
the City of Port Arthur
_ 1 Fill sand CY $4.59 $4.73
2 60/40 CY $4.59 $4.73
3 Cla CY $3.88 $4.00
Soils Picked Up by City
of Port Arthur Trucks
_ 1 Fill sand CY $1.93 $1.99
2 60/40 _ CY $1.93 $1.99
—3 Cla CY $1.57 $1.62
The contractor is not guaranteed any minimum amount of work under this contract.
BUDGETARY /FISCAL EFFECT:
Funds are provided in the Public Works Budget and other departmental budgets.
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EMPLOYEE /STAFF EFFECT:
Acceptance of this recommendation will have no effect on staffing levels at this time.
SUMMARY
It is recommended that the City Council approve Proposed Resolution No. 16631,
authorizing the 3 year (2 " renewal) of the contract for the providing and hauling of
soils materials (Fill sand, 60/40, and Clay) to Redwine Enterprises, Inc. of Port Arthur,
Texas.
Ross E. Blackketter P. .
Director of Public Works
REB /reb
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NEVUS RELE ASE flLR[AU Of LABOR STATISTICS U.S. [3E PAR T \1ENT OF LABOR
Transmission of material in this release is embargoed until USDL -11 -1035
8:30 a.m. (EDT) Friday, July 15, 2011
Technical information: (202) 691 -7000 • Reed.Steve @b1s.gov • www.bls.gov /cpi
Media Contact: (202) 691 -5902 • PressOffice @b1s.gov
CONSUMER PRICE INDEX - JUNE 2011
The Consumer Price Index for All Urban Consumers (CPI -U) decreased 0.2 percent in June on a
seasonally adjusted basis, the U.S. Bureau of Labor Statistics reported today. Over the last 12 months,
the all items index increased 3.6 percent before seasonal adjustment.
The gasoline index declined sharply in June, falling 6.8 percent. While this decrease was the major
factor in the seasonally adjusted decline in the all items index, the index for household energy declined
as well. In contrast, the index for all items less food and energy increased 0.3 percent for the second
consecutive month. The indexes for shelter, apparel, new vehicles, used cars and trucks, and medical
care all continued to rise in June.
The food index increased as well, although the 0.2 percent rise was the smallest of the year. The index
for food at home increased 0.2 percent, with major grocery store food groups mixed. The indexes for
fruits and vegetables and for meats, poultry, fish, and eggs both declined, and while the other major
grocery store food group indexes all increased, none rose more than 0.6 percent.
The 12 month change m the all items index remained at 3.6 percent. The change in the index for all
items less food and energy edged up to 1.6 percent, its highest level since January 2010. The food index
has increased 3.7 percent over the last 12 months while the energy index rose 20.1 percent.
Chart 1. One-month percent change in CPI for All Urban Consumers (CPI -U), seasonally adjusted, June 2010 - June 2011
Percent change
0.5
0.5 0.5
0.4 0.4 0.4 0.4
0.3
0.3 _ r.
02 0.2 0 " 0.2
0.2
0.1 . �
0.0 :'�
-0.1 y
-0.2
0.2 -0.2
Jun'10 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun'11
Chart 2. 12 -month percent change in CPI for All Urban Consumers (CPI -U), not seasonally adjusted, June 2010 - June 2011
Percent change
x
7,,,,,,,,,,,,,,
3I
2
„,-
•
0
Jun'10 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun'11
All items - ---- -' All items less food and energy
Table A. Percent changes in CPI for All Urban Consumers (CPI -U): U.S. city average
Seasonally adjusted changes from preceding month Un-
adjusted
Dec. Jan. Feb. Mar. Apr. May June 12-mos.
2010 2011 2011 2011 2011 2011 2011 ended
-_ -- June 2011
All items .4 .4 .5 .5 .4 .2 -.2 3.6
Food .1 .5 .6 .8 .4 .4 .2 3.7
Food at home .2 .7 .8 1.1 .5 .5 .2 4.7
Food away from home 1 .1 .2 .2 .3 .3 .2 .3 2.3
Energy 4.0 2.1 3.4 3.5 2.2 -1.0 -4.4 20.1
Energy commodities 6.4 4.0 4.8 5.5 3.1 -1.9 -6.3 35.1
Gasoline (all types) 6.7 3.5 4.7 5.6 3.3 -2.0 -6.8 35.6
Fuel oil 1 4.9 6.8 5.8 6.2 3.2 -.8 -2.2 37.3
Energy services .6 -.6 1.1 .2 .6 .6 -1.1 1.0
Electricity .3 -.5 .4 .7 .2 .8 -1.6 1.5
Utility (piped) gas service 1.7 -1.2 3.4 -1.4 1.9 -.3 .4 -.8
All items less food and energy .1 .2 .2 .1 .2 .3 .3 1.6
Commodities less food and energy
commodities -.1 .2 .2 .1 .4 .5 .5 1.6
New vehicles -.1 -.1 1.0 .7 .7 1.1 .6 4.0
Used cars and trucks -.1 -.3 .1 .8 1.2 1.1 1.6 5.1
Apparel .1 1.0 -.9 -.5 .2 1.2 1.4 1.9
Medical care commodities 1 .1 .5 .7 .5 .5 .0 -.1 2.9
Services Tess energy services .1 .1 .2 .2 .1 .2 .1 1.6
Shelter .1 .1 .1 .1 .1 .2 .2
:- Transportation services .2 .6 .5 .5 .2 .1 -.3 - -
Medical care services .3 -.1 .4 .1 .3 .3 .3 .9
1 Not seasonally adjusted.
-2-
P.R. 16631
08/04/10 reb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE 3 YEAR (2 RENEWAL)
FOR THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR
AND REDWINE ENTERPRISES, INC. FOR PROVIDING AND
HAULING OF SOILS ON A UNIT COST BASIS, WITH PRICES
ADJUSTED ACCORDING TO THE TRANSPORTATION
CONSUMER PRICE INDEX. FUNDING IS AVAILABLE IN
ACCOUNT NO. 403-1274-533.59-02.
WHEREAS, the City requires the services of a contractor to provide soils for various
projects within the different departments; and,
WHEREAS, on August 11, 2009, per Resolution 09 -364; the City entered into a one
year agreement with the option to renew for two (2) additional years with Redwine Enterprises,
Inc. for the Providing and Hauling of Soils; and,
WHEREAS, the prices will be indexed by using the Consumer Price Index category
"Transportation ", which reflects a 3.1% for this year, said unit price increase is shown in this
year's agreement, attached as Exhibit "A "; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to execute the third year of a contract
attached hereto as Exhibit "A" for providing soil materials (fill sand, 60/40, and clay) with
Redwine Enterprises of Port Arthur, Texas with the price adjusted according to the Consumer
Price Index category "Transportation "; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P.R. 16631
Page 2
READ, ADOPTED, AND APPROVED this the day of , A.D. 2011 at
a —__ _ meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
Noes:
Mayor
ATTEST:
City Secretary
APPROVED AS TO -0 M:
//'
City Attorney E� /
t
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
4 C—e 2■(
Stephen B. Fitzgibbons Deborah Echols, CPA
City Manager Director of Finance
,,2 n
Ross E. Blackketter, P.E. Shawna Tubbs, CPPB
Director of Public Works Purchasing Manager
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EXHIBIT A
CONTRACT FOR PROVIDING AND HAULING OF SOILS
THIS AGREEMENT, made this 30 day of August , 2011, by
and between the City of Port Arthur, a municipal corporation organized under the
laws of the State of Texas, hereinafter called "OWNER" or "CITY" and
Redwine Enterprises, Inc. a(n) Corporation herein acting
Individual, firm, partnership, or corporation
by and through Pat Redwine _ hereinafter called "CONTRACTOR ".
WITNESSETH: That, for and in consideration of, the payment terms, conditions,
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 09 -364, the City entered into a one -year contract
with the option of renewal for two additional years. The parties hereby agree to
exercise said option for the third and final year.
2. The term of this Contract shall be from 31 August 2011 to 30 August 2012 .
3. During the term of this Contract, the CONTRACTOR will furnish at his own
expense all of the materials, supplies, tools, equipment, labor, and other services
necessary to connection therewith, excepting those supplies specifically not
required of CONTRACTOR in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the
Specifications and contract documents and comply with the terms therein for unit
prices as stated below:
SOILS DELIVERED WITHIN THE CITY OF PORT ARTHUR
Item Unit Cost
Fill Sand $ 4.73/CY
60/40 $ 4.73/CY
Clay $ 4.00 /CY
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SOILS PICKED UP BY CITY OF PORT ARTHUR TRUCKS
Item Unit Cost
Fill Sand $ 1.99/CY
60/40 $ 1.99/CY
Clay $ 1.62 /CY
5. The term "Contract Documents" means and included the following:
(A) Agreement
(B) Advertisement for Bids*
(C) General Information*
(D) Specifications*
(E) Bid*
(F) Bidder's Information Sheet*
6. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors, and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, the Agreement in two (2) copies, each
of which shall be deemed an original on the date first above written.
OWNER CONTRACTOR
BY: E3Y:
City Manager
Stephen B. Fitzgibbons
Printed Name Printed Name
* These items were attached to the original letting contract. The
agreement only is included for this renewal.
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