Press Alt + R to read the document text or Alt + P to download or print.
This document contains no pages.
HomeMy WebLinkAboutPR 16632: CONTRACT WITH CARROLL & BLACKMAN FOR STORM WATER PERMITTING PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO Stephen B. Fitzgibbons, City Manager
FROM Ross E. Blackketter, P.E., Director of Public Works
SUBJECT P.R. #16632 — Approve Contract with Carroll & Blackman for Storm Water
Permitting
DATE 12 August 2011
RECOMMENDATION:
I recommend that the City Council approve Proposed Resolution No. 16632, approving a
contract with Carroll & Blackman, Inc. for the implementation of the TPDES Phase II
Storm Water Discharge Permit for FY 2011 -2012 for a total amount of $13,824.50.
BACKGROUND:
This is a continuation of the previous contract with Carroll & Blackman, Inc. for
implementation of the Texas Pollutant Discharge Elimination System (TPDES) Phase II
Storm Water Discharge Permit. Continuing to employ Carroll & Blackman, Inc., in
conjunction with the other coalition partners, will allow a comprehensive, common
approach to any issues arising from the permit, simplifying the development and
enforcement of the program.
BUDGETARY /FISCAL EFFECT:
Funding is available in account 001 - 1204- 531.59 -01.
EMPLOYEE /STAFF EFFECT:
None.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 16632, approving a
contract Carroll & Blackman, Inc. for the implementation of the TPDES Phase II Storm
Water Discharge Permit for FY 2011 -2012 for a total amount of $13,824.50.
1 ,. ,; _
Ross E. Blackketter, P.E.
Director of Public Works
REB /reb
S:\ engineer \Documents \Stormwater - MS4 \C &B MS4 Cont- 12.docx
P.R. 16632
08/15/11 reb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT
FOR PROFESSIONAL /TECHNICAL SERVICES BETWEEN THE CITY
OF PORT ARTHUR AND CARROLL & BLACKMAN, INC. ACTING
THROUGH KIM L. CARROLL, P.E., PRESIDENT, FOR CERTAIN
PROFESSIONAL ENGINEERING SERVICES RELATED TO THE
TEXAS POLLUTANT DISCHARGE ELIMINATION SYSTEM PHASE II
STORM WATER DISCHARGE PERMIT IN THE AMOUNT OF
$13,824.50. DRAINAGE ACCOUNT NO. 001 - 1204 - 531.59 -01.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute on behalf of the City, a Contract between the City of Port Arthur and Carroll &
Blackman, Inc. of Port Arthur, Texas acting through Kim L. Carroll, P.E., President, to provide
certain professional engineering services related to the Texas Pollutant Discharge Elimination
System Phase II Storm Water Discharge Permit as detailed in the Scope of Services on said
contract, copy attached and made a part hereof as Exhibit "A ";
THAT said Contract is an exact duplicate of a standard form Contract previously
approved by the City Law Department except for the provisions as shown in the Certificate of
Standard Form Contract, a copy of which is attached hereto and is hereby incorporated by
reference as Exhibit "B "; and,
THAT, the above listed deletions ancl alterations or modifications shown in the
Certificate of Standard Form Contract are hereby approved; and,
THAT, the total contract amount is not to exceed $13,824.50, and funding for the
engineering services contract is provided for in Drainage Account No. 001 - 1204 - 531.59 -01; and,
P.R. 16632
Page 2
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED this the day of , A.D. 2011 at
a —_ meeting of the City of Port Arthur, Texas by the following vote: Ayes:_
Mayor:
Councilmembers:
Noes:
Mayor -
Attest: APPROVED AS TO FORM:
Gi Of 1 C
City Secretary City Attorney G�
APPROVED FOR ADMINISTRATION:
,a / - 1//
/ ,, ___
Stephen B. Fitzgibbons Ross E. Blackketter, P.E.
City Manager Director of Public Works
APPROVED AS TO AVAILABILITY OF FUNDS:
i
• ._,L il tec_c_
Deborah Echols, CPA
Director of Finance
S:\engineer\Documents\Stormwater-MS4\PR16632.docx
EXHIBIT A
Exhibit A
Total of 17 pages
THE STATE OF TEXAS §
COUNTY OF JEFFERSON
CONTRACT
FOR PROFESSIONAL SERVICES
(NON - FEDERAL FORM)
PART I - AGREEMENT
THIS AGREEMENT, entered into as of this 30 day of August 20 11 , by
and between the City of Port Arthur, Port Arthur, Texas (hereinafter called the "CITY ")
acting herein by its Mayor, duly authorized by Resolution of the City Council of the City
of Port Arthur and Carroll & Blackman, Inc. (hereinafter called the "ENGINEER ")
acting herein by Kim L. Carroll, P.E., President hereunto duly authorized:
WITNESSETH THAT:
WHEREAS, the CITY desires to engage the Engineer to (1) render certain technical
and professional services hereafter described in "Scope of Services" or (2) perform
certain work hereafter described in "Scope of Services ": NOW, THEREFORE, the Parties
hereto do mutually agree as follows:
1. EMPLOYMENT OF ENGINEER
The CITY hereby agrees to engage the ENGINEER and the ENGINEER hereby
agrees to perform the "Scope of Services" hereinafter set forth. This contract shall be
performed in Jefferson County, Texas.
2. SCOPE OF SERVICES
A. BASIC SERVICES
SEE ATTACHMENT "1" ATTACHED HERETO AND MADE A PART HEREOF.
ENGINEER'S compensation for Basic Services shall be as set forth in Paragraph 5.
Page 1
B. ADDITIONAL SERVICES
All work performed by ENGINEER at request of CITY which is not included in the
Basic Services defined above, shall constitute Additional Services. Unless included in
said Basic Services, Additional Services may include but are not limited to the following:
(1) Studies, tests, and process determination to establish basis of design for
water and waste treatment facilities.
(2) Land surveys, and establishment of boundaries and monuments, and
related office computation and drafting.
(3) Preparation of property or easement descriptions.
(4) Preparation of any special reports required for marketing of bonds.
(5) Small design assignments (estimated construction cost Tess than
$100,000).
(6) Appearances before regulatory agencies.
(7) Assistance to the CITY as an expert witness in any litigation with third
parties, arising from the development or construction of the Project,
including preparation of engineering data and reports.
(8) Special investigations involving detailed consideration of operation,
maintenance and overhead expenses; preparation of rate schedules;
earnings and expense statements; special feasibility studies; appraisals;
evaluations_ _and_material audits or inventories required for certification of
force account construction performed by the CITY.
(9) Special soil and foundation investigations, including field and laboratory
tests, borings, related engineering analyses, and recommendations.
(10) Detailed mill, shop and /or laboratory inspection of materials or equipment.
(11) Travel and subsistence required of the ENGINEER and authorized by the
CITY to points other than CITY'S or ENGINEER'S offices and Project site.
(12) Additional copies of reports over ten (10) sets and additional sets of
Contract Document over twenty (20) sets.
(13) Preparation of applications and supporting documents for government
grants or planning advances for public works projects.
(14) Preparation of environmental statements and assistance to CITY in
preparing for, and attending public hearings.
(15) Plotting, computing, and filing plats of subdivisions; staking of lots; and
related land planning and partitioning functions.
(16) Revision of contract drawings after a definite plan has been approved by
the CITY, redrawing of plans to show work as actually constructed.
(17) Services after issuance of Certificate of Completion.
(18) Services to investigate existing conditions or facilities or to make
measured drawings thereof, or to verify accuracy of drawings or other
information furnished by Client.
(19) Preparation of operating instructions and manuals for facilities and training
of personnel and assistance in operation of facilities.
(20) Additional or extended services during construction made necessary by
Page 2
work damaged by fire or other cause during construction, defective or
neglected work of contractor; services rendered after prolongation of
construction contract time by more than 20% acceleration of work
schedule involving services beyond normal working hours; or default
under construction contract due to delinquency or insolvency.
(21) Providing any other service not otherwise included in this Agreement or
not customarily furnished in accordance with generally accepted
engineering practice.
(22) Any other special or miscellaneous assignments specifically authorized by
CITY.
ENGINEER'S compensation for Additional Services shall be as set forth in
Paragraph 5.
3. TIME OF PERFORMANCE
ENGINEER will proceed immediately upon execution of this Contract with
performance of the services called for under the Basic Services with completion within
365 days after execution, unless delayed by causes outside the control of ENGINEER,
and will proceed with subsequent work only on authorization by CITY. ENGINEER shall
immediately submit to CITY in writing evidence of delay satisfactory to the City
Engineer's reasonable discretion, upon which _an - extension _ of_ time_ equal to the _per_iod________________
of actual delay shall be granted in writing.
4. INFORMATION AND SERVICES TO BE FURNISHED ENGINEER
It is agreed that the CITY will furnish, without charge, for the use of the Contract
information, data, reports, records, and maps as are existing, available, and necessary
for the carrying out of the work of the ENGINEER as outlined under "Scope of Services."
The CITY and its agencies will cooperate with the ENGINEER in every way possible to
facilitate the performance of the work described in this Contract.
5. COMPENSATION AND METHOD OF PAYMENT
A. COMPENSATION
City will pay ENGINEER for work performed and services rendered under
Paragraph 2 "Scope of Services ", (Basic Services and Additional Services) at the hourly
rates shown in ATTACHMENT "2" ATTACHED HERETO AND MADE A PART
HEREOF. Attachment "2" will be changed at the beginning of each calendar year
according to the ENGINEER'S standard procedure and as described in Attachment "2 ".
It is agreed that total fees for Basic Services(including subcontracted engineering
services as described herein) under this Contract, as defined in Paragraph 2A and based
on the preceding schedule, shall not exceed the sum of $13,824.50, without prior
written authorization.
Page 3
B. PAYMENT
ENGINEER will invoice CITY Monthly for its services and charges incurred by
ENGINEER for subcontracted engineering services performed under the direction and
control of ENGINEER as described herein.
CITY agrees to pay ENGINEER at his office the full amount of each such invoice
upon receipt or as otherwise specified in this Agreement. A charge of one percent per
month shall be added to the unpaid balance of invoices not paid within 31 days after
date of invoice. The engineer shall pay any subcontractors no later than the tenth day
after he receives payment as required under Chapter 2251 Government Code of the
Revised Civil Statutes of Texas.
6. RECORDS
ENGINEER shall keep accurate records, including time sheets and travel
vouchers, of all time and expenses allocated to performance of Contract work. Such
records shall be kept in the office of the ENGINEER for a period of not less than five (5)
years and shall be made available to the CITY for inspection and copying upon
reasonable request.
7. OWNERSHIP OF DOCUMENTS
All documents, including original drawings, estimates field notes
and data are property of CITY. ENGINEER may retain reproducible copies of drawings
and other documents.
All documents, including drawings and specifications prepared by ENGINEER are
instruments of service in respect to the project. They are not intended or represented
to be suitable for reuse by CITY or others on extensions of the Project or on any other
project. Any reuse without written verification or adaption by ENGINEER for the
specific purpose intended will be at CITY'S sole risk and without liability or legal
exposure to ENGINEER and CITY shall indemnify and hold harmless ENGINEER from all
claims, damages, losses and expenses including attorneys' fees arising out of or
resulting therefrom. Any such verification or adaption will entitle ENGINEER to further
compensation at rates to be agreed upon by CITY and ENGINEER.
8. INSURANCE
All insurance must be written by an insurer licensed to conduct business in the
State of Texas, unless otherwise permitted by Owner. The ENGINEER shall, at his own
expense, purchase, maintain and keep in force insurance that will protect against injury
and /or damages which may arise out of or result from operations under this contract,
whether the operations be by himself or by any subcontractor or by anyone directly or
indirectly employed by any of them, or by anyone for whose acts any of them may be
liable, of the following types and limits (no insurance policy or certificate of insurance
required below shall contain any aggregate policy year limit unless a specific dollar
amount (or specific formula for determining a specific dollar amount) aggregate policy
Page 4
year limit is expressly provided in the specification below which covers the particular
insurance policy or certificate of insurance):
1. Standard Worker's Compensation Insurance(with Waiver of Subrogation in favor
of the City of Port Arthur, its officers, agents and employees.)
2. Commercial General Liability occurrence type insurance. (No "XCU" restrictions
shall be applicable.) Products /completed operations coverage must be included, and
the City of Port Arthur, its officers, agents and employees must be named as an
additional Insured.
a. Bodily injury $500,000 single limit per occurrence or $500,000 each
person /$500,000 per occurrence.
b. Property Damage $100,000 per occurrence.
c. Minimum aggregate policy year limit $1,000,000.
3. Commercial Automobile Liability Insurance(including owned, non -owned and
hired vehicles coverages).
a. Minimum combined single limit of $500,000 per occurrence for bodily injury
and property damage.
b. If individual _ limits are _.pr limits ar e $300,000 per_ person,___ _
$500,000 per occurrence for bodily injury and $100,000 per occurrence for property
damage.
4. Contractual Liability Insurance covering the indemnity provision of this contract
in the same amount and coverage as provided for Commercial General Liability Policy,
specifically referring to this Contract by date, job number and location.
5. ENGINEER also agrees to maintain Professional Liability Insurance coverage of
$250,000 minimum per occurrence /claim /policy year aggregate limits against
ENGINEER for damages arising in the course of, or as a result of, work performed
under this Contract. Coverage shall continue for a minimum of two (2) years after the
ENGINEER'S assignment under this Contract is completed. Additional Professional
Liability Insurance required is $0
ENGINEER shall cause ENGINEER'S insurance company or insurance agent to fill
in all information required (including names of insurance agencies, ENGINEER and
insurance companies, and policy numbers, effective dates and expiration dates) and to
date and sign and do all other things necessary to complete and make into a valid
certificate of insurance the CERTIFICATE OF INSURANCE Form attached to and made
a part of this Contract, and pertaining to the above listed Items 1,2,3,4, and 5; and
before commencing any of the work and within the time otherwise specified,
ENGINEER shall file said completed Form with the CITY. None of the provisions in said
Form shall be altered or modified in any respect except as herein expressly authorized.
Page 5
Said CERTIFICATE OF INSURANCE Form contains a provision that coverages afforded
under the policies will not be altered, modified or cancelled unless at least fifteen (15)
days prior written notice has been given to the CITY. ENGINEER shall also file with
the CITY valid CERTIFICATE(s) OF INSURANCE on like form from or for all
Subcontractors and showing the Subcontractor(s) as the Insured. Said completed
CERTIFICATE OF INSURANCE Form(s) shall in any event be filed with CITY not more
than ten (10) days after execution of this Contract.
Deductible on policy for Professional Liability shall not exceed $5,000 unless
specifically approved by the Owner.
9. PROFESSIONAL LIABILITY
A. ENGINEER shall be responsible for the use and employment of reasonable skill
and care befitting the profession in the designs, drawings, plans, specifications, data,
reports and designation of materials and equipment provided by ENGINEER for the
Project covered by this Contract. Approval by CITY shall not constitute nor be deemed
a release or waiver of the responsibility and liability of ENGINEER for the accuracy and
competency of such designs, drawings, plans, specifications, data, reports and
designation of materials and equipment. Contractor will be responsible for the actual
supervision of Construction operations and safety measures involving the work, his
employees and_the public, but the ENGINEER will advise the Contactor of any items
requiring the attention and action of the Contractor.
B. If services include periodic visits to the site to inspect work performed by another
Contractor, ENGINEER is responsible for exercising reasonable care and skills befitting
the profession to assure that the Contractor performs the work in accordance with
Contract Documents and to safeguard the C][TY against defects and deficiencies in the
work; provided, however, ENGINEER does not guarantee or insure the work completed
by the Contractor. During visits to the construction site, and on the basis of the
ENGINEER'S on -site observations as an experienced and qualified design professional,
he will keep the CTTY informed on the extent of the progress of the work, and advise
the CITY of material and substantial defects and deficiencies in the work of material
and substantial defects and deficiencies in the work of Contractors which are discovered
by the ENGINEER or otherwise brought to the ENGINEER'S attention in the course of
construction, and may, on behalf of the CITY exercise whatever rights the CITY may
have to disapproved work and materials as failing to conform to the Contract
Documents.
Page 6
C. In connection with the services of Resident Project Representatives, ENGINEER
will use the usual degree of care and prudent judgement in the selection of competent
Project Representatives, and the ENGINEER will use its best efforts to see that the
Project Representatives are on the job to perform their required duties. In performing
these duties and services (described in this sub- paragraph), ENGINEER is responsible
for exercising reasonable care and skill befitting the profession the assure that the
Contractor performs the work in accordance with Contract Documents and to safeguard
the City against defects and deficiencies in the work; provided, however, ENGINEER
does not guarantee or insure the work completed by the Contractor.
D. In performing these services the ENGINEER will at all times endeavor to protect
the CITY on the Project and work sites and safeguard the CITY against defects and
deficiencies in the work of the Contractor; provided, however, ENGINEER does not
guarantee or insure the work completed by the Contractor, nor is ENGINEER
responsible for the actual supervision of construction operations or for the safety
measures that the Contractor takes or should take.
E. ENGINEER shall not be responsible for any excess of construction costs over an
amount estimated.
_ _ 10, _ -INDEMNIFICAIIQN
ENGINEER shall comply with the requirements of all applicable laws, rules, and
regulations in connection with the services of ENGINEER and shall exonerate, indemnify
and hold harmless the CITY, its officers, agents and all employees from any and all
liability, loss or damage arising out of noncompliance with such laws, rules and
regulations; without limitation, ENGINEER shall assume full responsibility for payments
of Federal, State and Local taxes or contributions imposed or required under the Social
Security, Worker's Compensation, and Income Tax Laws with respect to ENGINEER'S
employees. Further, ENGINEER shall exonerate, indemnify and hold harmless the CITY,
its officers, agents and all employees from any and all liability, loss, damages, expenses
or claims arising out of negligence of ENGINEER, its officers, agents and employees in
connection with any of the work performed or to be performed under this Contract by
ENGINEER or as a result of ENGINEER'S failure to use and employ reasonable skill and
care befitting the profession in accordance with paragraph 9 hereof. Further, ENGINEER
shall exonerate, indemnify and hold harmless the CITY, its officers, agents, and all
employees from any and all liability, loss, damages, expenses or claims for infringement
of any copyright or patents arising out of the use of any plans, design, drawings, or
specifications furnished by ENGINEER in the performance of this Contract.
The foregoing indemnification provision shall apply to ENGINEER regardless of
whether or not said liability, loss, damages, expenses, or claims is caused in part by a
party indemnified hereunder.
Page 7
11. ADDRESS OF NOTICE AND COMMUNICATIONS
CITY: ENGINEER:
City of Port Arthur Carroll & Blackman, Inc.
Public Works Department
P. 0. Box 1089 3120 Fannin St.
Port Arthur, Texas 77641 Beaumont, TX 77701
Attn: Ross E. Blackketter, P.E. Attn: Kim L. Carroll, P.E.
Director of Public Works President
All notices and communications under this Contract shall be mailed or delivered to
CITY and ENGINEER at the above addresses.
12. CAPTIONS
Each paragraph of this Contract has been supplied with a caption to serve only
as a guide to the contents. The caption does not control the meaning of any Paragraph
or in any way determine its interpretation or application.
13. SUCCESSORS AND ASSIGNMENTS
The CITY and the ENGINEER each binds himself and his successors, executors,
-- - -
administrators, _and _ assigns_to_ the other party_of_this Contract and to the successor
executors, administrators and assigns of such other party, in respect to all covenants of
this Contract. Except as above, neither the CITY nor the ENGINEER shall assign,
sublet, or transfer his interest in this Contract without the written consent of the other.
Nothing herein shall be construed as creating any personal liability on the part of any
officer or agent of any public body which may be a party hereto.
14. TERMINATION OF CONTRACT FOR CAUSE
If, through any cause, the ENGINEER shall fail to fulfill in timely and proper
manner his obligations under this Contract, or if the ENGINEER shall violate any of the
covenants, agreements, or stipulations of this Contract, the CITY shall thereupon have
the right to terminate this Contract by giving written notice to the ENGINEER of such
termination and specifying the effective date thereof, at least five(5) days before the
effective date of such termination. In such event, all finished or unfinished documents,
data, studies, survey, drawings, maps, models, photographs, and reports prepared by
the ENGINEER under this Contract shall, at the option of the CITY, become its property
and the ENGINEER shall be entitled to receive just and equitable compensation for any
work satisfactorily completed hereunder.
Notwithstanding the above, the ENGINEER shall not be relieved of liability to the
CITY for damages sustained by the CITY by virtue of any breach of the Contract by the
ENGINEER and the CITY may withhold any payment to the ENGINEER for the purpose
of setoff until such time as the exact amount of damages due the CITY from the
ENGINEER is determined.
Page 8
15. TERMINATION FOR CONVENIENCE OF THE CITY
The CITY may terminate this Contract at any time by giving at least thirty(30)
days notice in writing to the ENGINEER. If the Contract is terminated by the CITY as
provided herein, the ENGINEER will be paid for the time provided and expenses
incurred up to the termination date. If this Contract is terminated due to the fault of
the ENGINEER, Paragraph 14 hereof relative to termination shall apply.
16. CHANGES
The CITY may, from time to time, request changes in the scope of the services of
the ENGINEER to be performed hereunder. Such changes, including any increase or
decrease in the amount of the ENGINEER'S compensation, which are mutually agreed
upon by and between the CITY and ENGINEER shall be incorporated in written
amendments to this Contract.
17. PERSONNEL
A. The ENGINEER represents that he has, or will secure at his own expense, all
personnel required in performing the services under this Contract. Such
personnel shall not be employees of or have any contractual relationship with the
CITY.
B. All of the services required hereunder shall be performed by the ENGINEER or
under his supervision and all personnel engaged in the work shall be fully
qualified and, if applicable shall be authorized or permitted under State and local
law to perform such services.
C. None of the work or services covered by this Contract shall be subcontracted
without the prior written approval of the CITY. Any work or services subcontracted
hereunder shall be specified by written Contract or agreement and shall be subject to
each provision of this Contract.
18. REPORTS AND INFORMATION
The ENGINEER at such times and in such forms as the CITY may require, shall
furnish the CITY such periodic reports s it may request pertaining to the work or
services undertaken pursuant to this Contract, the costs and obligations incurred or to
be incurred in connection therewith, and any other matters covered by this Contract.
19. CIVIL RIGHTS
Under Chapter 106 Civil Practice and Remedies Code of the Revised Civil Statutes
of Texas, no person shall, on the grounds of race, religion, color, sex or national origin,
be excluded due to discrimination under any program or activity of the CITY.
The ENGINEER will carry out its work under this Contract in a manner which will
permit full compliance by the CITY with the Statute.
Page 9
20. INTEREST OF ENGINEER AND EMPLOYEES
The ENGINEER covenants that he presently has no interest and shall not acquire
any interest, direct or indirect, in the study area or any parcels therein or any other
interests which would conflict in any manner or degree with the performance of his
services hereunder.
The ENGINEER further covenants that in the performance of this Contract, no
person having any such interest shall be employed.
21. INCORPORATION OF PROVISIONS REQUIRED BY LAW
Each provision and clause required by law to be inserted into the Contract shall
be deemed to be enacted herein and the Contract shall be read and enforced as though
each were included herein. If through mistake or otherwise any such provision is not
inserted or is not correctly inserted, the Contract shall be amended to make such
insertion on application by either party.
EXECUTED IN TWO (2) counterparts (each of which is an original) on behalf
of ENGINEER by Kim L. Carroll , P.E., its President (Name and Office or Position)
shown below, and on behalf of the CITY by its Mayor and City Manager.
ACCEPTED: PROPOSED AND AGREED TO:
CITY: ENGINEER:
CITY OF PORT ARTHUR, TEXAS Carroll & Blackman, Inc.
MAYOR PRESIDENT
DATE: DATE:
ATTEST ATTEST:
City Secretary
Page 10
APPROVED AS TO FORM:
City Attorney
ACCEPTED:
City Manager
DATE:
Page 11
ATTACH M ENT 1
Page 12
WORK AUTHORIZATION
Project Name: City of Port Arthur — Phase II MS4 Permit Implementation
Services
Contract Reference: General Services Contract between the City of Port Arthur
and Carroll & Blackman, Inc.
The City of Port Arthur authorizes Carroll & Blackman, Inc. to perform the following tasks
in connection with the City of Port Arthur — Phase II MS4 Storm Water Permit
implementation
Scope of Services:
The detailed scope is outlined in Attachment A
Cost of Services:
The proposed scope will be compensated for on a time and materials (hourly) basis with a
services estimate of $13,824.50, not to be exceeded without- prior-authorization by the City
of Port Arthur. Hourly rates will be according to the attached Engineering Fee schedule.
Qualifications:
The services estimate is based on the scope which is outlined in Attachment A. Any
change in scope may necessitate a supplement to this work authorization.
Carroll & Blackman, Inc. City of Port Arthur
Authorized By: Accepted By:
Date: ` /fit Date:
RECEIVED
AUG 5 2011
PUBLIC WORKS
Admin. m City Hall
Jefferson County Storm Water Quality Coalition
Permit Implementation for Permit Year 5
Scope of Services
Task 1
I. Conduct public education and outreach media campaign.
A. Provide 2 types of educational materials on the impacts of illegal dumping and littering
B. Provide 1 type of educational material to be distributed to local schools
C. Maintain multi jurisdiction stoiiu water website
D. Provide Public Service Announcements to be aired by local media.
Task 2
II. Public Involvement and Participation
A. Provide assistance with Storm Water Hotline calls
- R. Prepare pub -liz meetingmaterials.
C. Conduct annual public meeting to discuss program status and ordinance related issues.
Task ; -
III. Conduct dry weather screening of 25% of all outfalls included in the outfall inventory map.
A. Update outfall inventory map
B. Field work — Dry weather screening (25% of outfalls)
C. Enter the dry weather screening data into the MS4 Web site for each permittee.
Task 4
IV. Continue implementation of construction site runoff program.
A. 'Training for plan review and inspection personnel
B. Conduct construction site inspections according to local regulations
C. Conduct contractor training and outreach program
D. Conduct self -audit of permittee owned construction projects.
Task 5
V. Assist in the implementation of the post construction site runoff program.
A. Training for plan review and inspection personnel
B. Conduct inspections of post construction control measures
C. Provide assistance for ordinance enforcement
Task 6
VI. Implement required BMPs for Good Housekeeping MCM.
A. Conduct self - audits for permittee owned facilities with SPCC plans
B. Conduct self - audits for permittee owned facilities with SWPPPs
C. Employee training program
Task 7
VII. Year 5 Annual Report Developrnent /Permit Renewal Efforts.
A. Coordinate data collection efforts.
B. Assemble draft annual report.
C. Preparation and submission of final annual report.
D. Permit Renewal Efforts (Stakeholder Meetings, Permit Negotiations, etc.)
* Ali services sinctuded in scope of worrlw to invo ed om to exceed $13,824.50.
Additional services if required will be completed under a separate authorization agreed upon by both
parties.
South County Storm Wager Quality Coalition
Nederland, Port Neches, Groves, Port Arthur, Jefferson County, DD7
Estimated Budget
Permit Implementation Combined Actvitities (Regional Storm Water Initatives)
Key Implementation Activities by MCM Permit Year 2 Permit Year 3 Permit Year 4 Permit Year 5
1.0 Public Education and Outreach ; "„
Development of Public Education Materials 53,840.00 $1,360.00 $0.00 $0.00
Media Campaign $2,560.00 $4,080.00 54,200.00, 53,320.00
Reproduction Costs for Brochures, Flyers and other materials $5,000.00 511,00.00
Standard Operating Procedures, Documentation and Training 5640.00 $1,360.00 $1,400.00 52090.00
20 Public involvement and Pertlapation ( r , .
Public Meetings (Annual Presentation of Program Status) 53,840 00 $2,720.00 $2,800.00 52 880.00
Standard Operatin. Procedures, Documentation and Training $640.00 $1,360.00 51,400.00 $09O 00
3.0 Nlic4 Discharge Detection and Eliminatwt 1
Development of Illicit Discharge Prohibitions Ordinance $5,120.00 51,360.00 50.00 ` $4.00
Outfall Screening $5,120.00 $2,720.00 52,800.00 55,850.00
Field Inspection Procedures and Documentation 52,560.00 $1,360.00 $1,400.00 52,440.00
Training Programs $1,280.00 $1,360.00 $1,400.00 $ 090,D0
4,0 Construction Site Runoff Program
Development of Construction Ordinance $6,400.00 52,720.00 50.00 9 $0.00
Development of Guidance Documents (Erosion and Sediment Control Specifications) $3,840.00 $1,360.00 $0.00 50.00
Training Programs for Insepction Personnel $2,560.00 $1,360.00 51,400.00 1090.00
Contractor Training and Outreach Program $3,840.00 $1,360.00 $1,400.00 $ 090.00,
Documentation Assistance $1,280.00 $1,360.00 $1,400.00 $ ,090.00
Conduct Construction Inspection and Enforcement $0.00 522,880 -00 $24,024.00 $19,225.00
Audit Permittee Owned Construction Projects Compliance Records $0.00 $10,560.00 $11,088.00 $4,642..00
5.0 Post tonstruotiorr Site Runoff Program
Development of Post - Construction Ordinance $3,840.00 $2,720.00 $0.00 $0.00
Devetcpmentzst •' •� �- : •• • - .- _ • -- • � • - • � • iuleasuresj- - - - $3,040.00. $1,360.00 $0.00 _ 40 -00;
Training Programs for Plan Review and Inspection Personnel $3,840.00 51,360.00 $1,400.00 $ 090.00
Developer and Engineering Community Training Program $3,840.00 $1,360.00 $1,400 -00 5
Documentation Assistance $1,280.00 $1,360.00 51,400.00 $2'09000
6.0 Good Housekeeping
Development of Employee Training Programs $6,400.00 $1,360.00 $1,400.00 $2,00o,00
Conduct Employee Training Programs 55,120.00 $5,440.00 $5,600.00 $4,610.00
Pollution Prevention Plan Inspections $0.00 $0.00 50.00 $5,000.00
Documentation Assistance $1,280.00 $1,360.00 $1,400.00: $2,090.00
7.O Armtted Ong _ .: _
Development of Annual Reporting Templates 57,680.00 $2,720.00 $2,800.00 $3,880.00
Preparation of annual report sections for combined activities $6,400.00 $6,800.00 $7,000.00 51,200.00
Submission of annual reports $2,560.00 $2,720.00 52,800.00 $2!880:00
Permit Renewal Efforts $0.00 $0.00 $0.00 50.00
Total Annual Cost for Combined Activities 594,800.00 $87,840.00 579,912.00 582,947.00
Cost per participant (based on 6) - $15,766.67 $14,640.00 $13,318.67 513,824.50
ENGINEERING FEES
2011 — Preferred Client Discount
Principal- Registered Professional Engineer $166.00 per hour
Senior Project Engineer $152.00 per hour
Senior Electrical Engineer $165.00 per hour
Project Engineer and Registered Professional Land Surveyor $133.00 per hour
Computer Programming Specialist $152.00 per hour
GIS Specialist $117.00 per hour
Senior Environmental Scientist $152.00 per hour
Environmental Project Manager $124.00 per hour
Environmental Scientist $111.00 per hour
Environmental Technician $ 90.00 per hour
Engineer In Training (EIT)
Level 1 $ 91.00 per hour
Level 2 $107.00 per hour
Technician VI (Project Manager, Sr. Designer, Real Property Spec.) $122.00 per hour
Technician V (Designer, Survey Coordinator)... $101.00 per hour
Technician IV (Autographics Operator, Office Survey Technician) $ 87.00 per hour
Technician III (Jr. Autographics Operator, Field Survey Party Chief) $ /2.00 per hour
Technician II (Data Entry/Field Survey Technician) $ 62.00 per hour
Resident Project Representative $ 89.00 per hour
Secretary/Typist $ 54.00 per hour
Reimbursable expenses such as outside reproduction services, courier service, photo
processing, and sub - consultant services will be invoiced at cost plus 10 %.
Rates are adjusted as necessary at the beginning of each calendar year to reflect increases
in cost of operation, inflation, etc.
Invoices based on these rates or on any other contractual arrangements with Carroll &
Blackman, Inc. are NET 30 DAYS unless specific arrangements /agreements are made. If
payment is not received within 30 days, project work will proceed at our discretion. Finance
charges will be assessed on overdue accounts at the rate of 2% per month
compounded daily.
EXHIBIT B
(Oily al Fort Arthur)
(Law Department)
(Required Form)
(7j8 /88)
(10/5/89)
(3/15/90)
(p.2 Revised 9/18/90)
CERTIFICATE OF STANDARD FORM CONTRACT. FOR LAW •
DEPARTMENT REVIEW AND CITY COUNCIL AGENDA •
I certify that the contract (hereinafter called said contract ") affixed to the attached proposed City Council Resolution
No. Is an exact duplicate of an applicable standard form contract (the title of which is shown below)
previously approved by the Law department and adopted as a standard form by City Council Resolution, except for the,' -
blanks that have been filled in with all necessary information and except for the changes described below.
The title of the applicable standard form contract is :
[ ] Federally Funded Construction Contract, Revised 1/5/88, 7/89, 8/89 .
[ j Non - Federally Funded Construction Contract, Revised 1/5/88, 7/89, 8/89
(J Federal - Professional Services - Engineering Contract, Revised 1/5/88, 5/89 ( §10) 7/89/(§8)
Non - Federal - Professional Services - Engineering Contract, Revised 1/5/88, 5/89( §10), 7/8968), 4/91
[ ] CDBG - Professional Services - Engineering Contract,- Revised 1/5/88, 5/89 ( §10), 7/8968)
[ ] Federal - Professional Services - Non - Engineering (Consultant) Contract, Revised 1/5/88, 5/89( §10), 7/8968).
[ J Non - Federal - Professional Services - Non - Engineering (Consultant) Contract, Revised 1/5/88, 5/89( §10),
7/8968),
[ ] CDBG - Professional services Non- Engineering (Consultant) Contract, Revised 1/5/88, 5/89( §10), 7/8968).
[ ] Other Standard Form Contract, described as follows:
The changes are as follows: (Put an "X" in the appropriate t 1) •
None. •
[ j The following described provisions at the indicated page, section, etc. of the standard form have been deleted
from said contract:
DELETIONS
•
Page Number Section or Paragraph No. Subsection or
Where and Caption Subparagraph No.
Deleted Provision Which and Caption
Is Contains Provision Which Contains Provision Description of
Found On Standard Form Deleted From Form Deleted From Form Provision Deleted
•
(p.2 Revi tad 9/18/90)
(Certificate of Standard Form Contract, page 2)
[ j The following described provisions at the indicated page, section, etc. of the standard form have been altered,
modified, replaced or otherwise changed:
ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC. ,
Page § & caption
Sub § or Sub I No. , sub § & caption, etc.'
of said contract
Page No,
§ or 11 No. & Caption & Caption Description which contains
Where of of of altered, etc.
Provision Found Standard Form Standard Form Provision provision; &
on which which In Description of
Standard Form Contains Provision Contains Provision Standard Form Alteration etc.
•
•
[ j The following provisions have been added to Said Contract:
•
•
Page, Section and Caption
Subsection and Caption, etc. of Said Contract Which
Contains the Added Provision and Description Thereof
•
•
- - 1 further certify that said attached proposed City Council Resolution contains the following provision:
That said contract Is an exact duplicate of a City Standard Form Contract except for the changes described in the
Certificate of Standard Form Contract, a copy of which is attached hereto as Exhibit "B" and is hereby incorporated• by
reference, and said changes are hereby approved."
I understand that this certificate will be relied on by the Law Department in reviewing and approving (or rejecting)
as to form and by the City Council in reviewing and adopting (or rejecting) said Resolution and Contract.
Signed this � 7 "I k day of A l- , .1 -rxo /( .
• i22
Department Head or