HomeMy WebLinkAboutCONTRACT WITH URS CORPORATION TO PROVIDE TECHNICAL SERVICES - FAIR HOUSING ACTIVITY STATEMENT INTEROFFICE MEMORANDUM
HOUSING AND NEIGHBORHOOD REVITALIZATION
To: Steve Fitzgibbons, City Manager
From: Mike Mason, Director of Housing and Neighborhood Revitalization
Date: September 1, 2011
Re: P.R. 16668
RECOMMENDATION:
It is recommended that City Council adopt PR No. 16668, authorizing the execution of a contract
between the City of Port Arthur and URS Corporation, 7389 Florida Blvd. Baton Rouge, Louisiana
70806 -4657 to provide technical services in compiling a Fair Housing Activity Statement -Texas
(FHAST) not to exceed the amount of $8,000.
BACKGROUND:
URS Corporation will provide the City of Port Arthur with technical services in compiling a Fair
Housing Activity Statement -Texas (FHAST) form assistance group, gathering required
documentation, guiding the group in answering the FHAST form questions and producing a final
product. The City is required as a subrecipient /grantee to fill out the State's Fair Housing
Activity Statement that is intended to stimulate discussion among the Work Group so fair
housing issues can be identified and clarified based on local circumstances; leading to a Fair
Housing Action Plan that will be a "good fit" for the jurisdiction as well as ensure the jurisdiction
can meet its obligation to abide by Fair Housing laws and regulations and to Affirmatively
Further Fair Housing ( "AFFH ").
The FHAST form will accompany the methods of distribution under Round 2 of the State's CDBG
Disaster Recovery program. All applicants for Round 2.2 funding must have a FHAST form to
accompany their application. The State of Texas will provide training, technical assistance, and
support.
BUDGETARY /FISCAL EFFECT:
Funding will be provided by the Federal Community Development Block Grant, (CDBG /HOME)
Program funds.
STAFFING /EMPLOYEE EFFECT:
Housing Administration staff will be responsible for administering the contract with URS
Corporation.
SUMMARY:
It is recommended that City Council adopt PR No. 16668, authorizing the execution of a contract
between the City of Port Arthur and URS Corporation to provide technical services in compiling a
Fair Housing Activity Statement -Texas (FHAST) not to exceed the amount of $8,000.
rr. 16668
P. R. 16668
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RESOLUTION NUMBER
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT BETWEEN THE CITY OF PORT ARTHUR
AND URS CORPORATION TO PROVIDE TECHNICAL SERVICES
IN COMPILING A FAIR HOUSING ACTIVITY STATEMENT
(FHAST) NOT TO EXCEED THE AMOUNT OF $8,000; FUNDING
AVAILABLE IN ACCOUNT NO. 117- 1404 - 621.59 -00
WHEREAS, the City of Port Arthur is applying for Round two (2) of the State's
Hurricane CDBG Disaster Recovery program; and
WHEREAS, all applicants for Round 2.2 funding must have a FHAST form to
accompany their application; and
WHEREAS, the URS Corporation will provide professional services to assist the
City in compiling a FHAST form group, gathering required documentation, guiding the group in
answering the FHAST form questions and producing a final product; and
WHEREAS, the cost for their services shall not exceed the amount of $8,000.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. THAT the facts and opinions in the preamble are true and correct.
Section 2. THAT the City Manager is authorized to execute a contract with
URS Corporation in an amount not to exceed $8,000 to provide professional services in support
of assisting the City to complete the State's Fair Housing Activity Statement — Texas Form
( "FHAST Form ") in substantially the same form as attached hereto as Exhibit "A ".
Section 3. THAT a copy of the caption of this Resolution be spread upon the
minutes of the City Council.
PR 16668
READ, ADOPTED AND APPROVED this day of September, A.D., 2011 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES:
MAYOR:
COUNCILMEMBERS:
NOES:
MAYOR
ATTEST: p ROVED FOR AVAILABILITY OF
1
U DS:
IC� • ..� .
ACTING CITY SECRETARY DIRECTOR OF FINANCE ciV")
APPROVED FOR FORM:
C ATTSRNEY/
APPROVED FOR ADMINISTRATION:
CITY MANAGER
MIKE MASON, MANAGER
NEIGHBORHOOD & COMMUNITY DEVELOPMENT
PR 16668
EXHIBIT "A"
PR 16668
CITY OF PORT ARTHUR
CONTRACT FOR
TECHNICAL ASSISTANCE SERVICES
STATE OF TEXAS
COUNTY OF JEFFERSON
PARTIES TO THE CONTRACT
This contract and agreement is made and entered into by and between the City of Port Arthur,
Texas (hereinafter called the "City ") acting herein by its City Manager, duly authorized by
Resolution of the City Council of the City of Port Arthur and URS Corporation, (hereinafter called
"URS ") Jefferson County, Texas. The parties hereto agree, by the execution hereof, that they
are bound to the mutual obligations and to the performance and accomplishment of the tasks
described herein.
Contract Period
This contract and agreement shall commence September 7, 2011 and shall terminate on
September 30, 2011, unless otherwise specifically provided by the terms of this contract.
Scope of Services
URS Corporation contracts to provide the City of Port Arthur, Texas ( "the City ") with technical
services in assisting the City of Port Arthur with the FHAST form.
Specifically:
1. Assist the City of Port Arthur with developing a FHAST Form Group that meet
requirements stated in the FHAST Form Guide.
2. Gather all relevant documentation and present to FHAST Form Group.
3. Host FHAST Form Work Session and guide the FHAST Form Group in answering
the necessary questions.
4. Prepare a final draft of the City of Port Arthur FHAST Form.
Payment Schedule, Terms and Conditions
The City agrees to pay URS for services rendered on the following schedule, terms and conditions.
PR 16668
A. The parties agree that the expense costs, which includes the cost of all project
personnel associated with the project, documentation, and all other costs incurred
during the course of the performance of the outlined scope of work. All expenses
shall be supported by original receipts and shall be subject to the following
limitations.
B. URS shall not proceed with the training until the Technical Assistance Provider
receives notice that such services are necessary by the City's Housing Programs
Administrator.
C. This agreement can be terminated at the convenience of the City with ten (10) days
notice.
D. URS shall be permitted to invoice the City once each month during the contract
period for reimbursement of labor and expenses incurred by URS during the previous
thirty days.
E. The total not to exceed price for all elements of the contract shall be Eight Thousand
Dollars and no /100, ($8,000).
APPROVED IN FORM:
Val Tizeno, City Attorney
Signed and Agreed to on the day of , 2011.
CITY OF PORT ARTHUR
By:
Stephen Fitzgibbons, City Manager
ATTEST:
By:
Sherri Bellard, Acting City Secretary
PR 16668
Signed and agreed to on the day of , 2011.
URS Corporation
B y : By: —
Jennifer Mattingly, JD Mike Richardson, P.E.
Project Manager Vice President
PR 16668