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Home My WebLink AboutPR 16626: CHANGE ORDER NO. 1 TO CONTRACT BETWEEN EDC AND APAC-TEXAS FOR CONSTRUCTION OF UTILITY ACCESS ROAD AT BUSINESS PARK Interoffice MEMORANDUM To: Mayor, City Council, City Manager From: Floyd Batiste, CEO Date: October 10, 2011 Subject: P. R. No. 16626; Council Meeting on October 18, 2011 A RESOLUTION AUTHORIZING CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION AND APAC- TEXAS, INC. FOR CONSTRUCTION OF A UTILITY ACCESS ROAD TO SERVE THE PORT ARTHUR BUSINESS PARK, CONTRACT NO 1 (JOB NO. EDC -160) - I P.R. No. 16626 10/10/2011 cs RESOLUTION NO. A RESOLUTION AUTHORIZING CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION AND APAC - TEXAS, INC. FOR CONSTRUCTION OF A UTILITY ACCESS ROAD TO SERVE THE PORT ARTHUR BUSINESS PARK, CONTRACT NO 1 (JOB NO. EDC -160) WHEREAS, on April 6, 2011, the City of Port Arthur, Texas (the "City ") received three (3) sealed bids for the construction of a utility access road to serve the City of Port Arthur Section 4A Economic Development Corporation (the "PAEDC ") Business Park, Contract No. 1, Job No. EDC -160 (the "Project"); and WHEREAS, the lowest, responsive bid for the Project was presented by APAC- Texas, Inc. of Beaumont, Texas in the amount of $100,191.00 as denoted in the recommendation of award and bid tabulation; and WHEREAS, on April 18, 2011, the Board of Directors of the PAEDC approved the bid for the construction of a utility access road to serve the PAEDC Business Park located at 9555 W. Port Arthur Road to APAC - Texas, Inc., of Beaumont, Texas, in the amount of $ 100,191.00; and WHEREAS, per Resolution #11 -157, the City Council approved of the PAEDC awarding the contract for the Project to APAC - Texas, Inc. on the basis of their total amount bid resulting in a contract price of $ 100,191.00 on May 3, 2011 (the "Contract"); and WHEREAS, on August 8, 2011, the Board of Directors of the PAEDC approved a change order no. 1 to the Contract extending the Contract time by an additional thirty (60) calendar days to enable APAC - Texas, Inc. to contact licensed electrical contractor, facilitate meetings between its electrical contractor and Entergy, Texas, procure the necessary City permits and install the underground conduit. The Contract original expiration date was June 30, 2011, the new expiration date will be August 29, 2011; and WHEREAS, on October 10, 2011, the Board of Directors of the PAEDC approved a change order to the Contract to decrease the original Contract amount by $450.00 for the storm sewer manhole riser. The original Contract amount was $100,191.00, the new Contract amount including change order no. 1 is $99,741.00; and WHEREAS, pursuant to Section 8.19 of the Bylaws, the PAEDC has to submit projects to the City Council for review and approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council authorize change order no. 1 to the Contract for the construction of a utility access road to serve the PAEDC Business Park located at 9555 W. Port Arthur Road extending the contract time form June 30, 2011 to August 29, 2011 and decreasing the Contract amount by $450.00 for the storm sewer manhole riser. The original Contract amount was $100,191.00, the new Contract amount including change order no. 1 is $99,741.00. Section 3. That a copy of the caption of the Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of A.D., 2011, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: #857998 Page 2 1 Mayor Councilmembers NOES: Deloris "Bobbie" Prince, Mayor ATTEST: Sherri Bellard,inB City Secretary APPROVED: Floyd Batiste, PAEDC CEO APPROVED S T • ORM: I f/ Guy N. Goodson, PAEDC Attorney APPROVED AS TO ORM: flt/4//r Valecia R. ` • : , City Att or y #857998 Page 3 One Turtle Creek Square ARCENEAUX 3501 Turtle Creek Drive, Suite 102 & Port Arthur, Texas 77642 GATES (409) 724 -7888 FAX (409) 724-1447 RE�EIVE� SEP 2 /V CONSULTING ENGINEERS, INC. LETTER OF TRANSMITTAL DATE: September 12, 2011 PROJECT NO.: EDC -160 TO: PORT ARTHUR E.D.C. ATTENTION: Ms. Krystal Villarreal 4173 39 Street Port Arthur, TX 77642 RE: Utility Access Road to Serve the Port Arthur Business Park WE ARE SENDING YOU QAttached ❑ Under Separate Cover via Hand - Delivery the following items: ❑ Memorandum ❑ Prints ❑ Plans ❑ Invoice ❑ Specifications ❑ Copy of Letter El Change Order ❑'Form Q Other Monthly Estimate COPIES DATE DESCRIPTION 1 ea. 08/30/2011 Monthly Progress Report No. 2 1 ea. 08/30/2011 Change Order No. 1 THESE ARE TRANSMITTED as checked below: ❑For approval ❑ Approved as submitted ❑ Resubmit copies for approval ❑ For your use ❑ Approved as noted ❑ Submit copies for distribution 0 As requested ❑ Returned for corrections ❑ Submit corrected prints ❑ For review and comment ❑ Execute and return original ❑ ❑ FOR BIDS DUE , 2011 ❑ PRINTS RETURNED AFTER LOAN TO US REMARKS: Received By: r , - COPY TO: A &G File SIGNED: / '1 ` L d t Ilia I : belle Drake Revised 12 -5 -97 CB ARCENEAUX GATES CONSULTING ENGINEERS, INC. Memo To: Mr. Floyd Batiste, CEO, PAEDC From: Joe M. Wilson, Jr., PE CC: Project File Date: September 12, 2011 Email: fbatiste @paedc.org Fax (409) 962 -4445 Re: Monthly Estimate No. 2 Job: CONSTRUCTION of UTILITY ACCESS ROAD, Contract 1 A &G PROJECT NO. EDC -160 Mr. Batiste, Attached is Monthly Progress Payment No. 2, for the Construction of Utility Access Road for the Port Arthur Business Park, Contract 1. This estimate will pay APAC, Inc. for all the work performed on the project through substantial completion. The amount due APAC, Inc. is $13,766.45. Also attached is Change Order No. 1. This change order adjust the bid quantities to reflect the actual amounts used on the project. Change Order No. 1 should be acted upon separately from this monthly estimate and if approved will be include on the final close out documentation for the project. If you have any questions or require further information please contact me at my office. ARCENEAUX GATES CONSULTING ENGINEERS, INC. CHANGE ORDER No. 1 DATE: September 12, 2011 JOB NO. EDC -160 AGREEMENT DATE: May 10, 2011 NAME OF PROJECT: Utility Access Road to serve the Port Arthur Business Park OWNER: PORT ARTHUR ECONOMIC DEVELOPMENT CORP. CONTRACTOR: APAC - TEXAS, INC. The following amendments are hereby made to the CONTRACT DOCUMENTS: 1. Modify the following Bid Items: a. Bid Item No. 4 Delete 1 ea. Storm Sewer Manhole Riser $ [450.001 TOTAL $ 450.00 CHANGE ORDER NO. 1 September 12, 2011 ARCENEAUX Job No. EDC -160 GATES CONSULTING ENGINEERS, INC. CHANGES TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $100,191.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER (S): $100,191.00 The CONTRACT PRICE due to this CHANGE ORDER will be Raefea=30€1] [decreased] by: $450.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $99,741.00 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 60 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 60 Calendar Days CURRENT DATE OF COMPLETION: July 30, 2011 CONTRACT TIME due to this CHNANGE ORDER will be increased by 30 Days The New DATE OF COMPLETION: August 29, 2011 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCEN - & GAT - [CONTRACTOR, OFFICER OR OWNER] CONS ING ENGINEERS, INC. APAC- TEXAS, INC. ACCEPTED BY: PORT ARTHUR ECONOMIC DEVELOPMENT CORP. 2 of 2