HomeMy WebLinkAboutPR 16667: AUTHORIZING PAYMENTS TO CITY OF BEAUMONT WEEKEND LANDFILL USE PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO Stephen B. Fitzgibbons, City Manager
FROM Ross E. Blackketter, P.E., Director of Public Works
SUBJECT P.R. #16667 — Authorize Use of Beaumont Landfill
DATE 07 October 2011
RECOMMENDATION:
I recommend that the City Council approve Proposed Resolution No. 16667, authorizing the use
of the City of Beaumont landfill on a weekly basis for a not to exceed amount of $50,000 per
year.
BACKGROUND:
With the closing of the landfill on the weekends, and in order to prevent issues regarding odors,
health , and the safety of the surrounding environment, in Resolution 10 -394, the City Council
authorized the use of the City of Beaumont landfill. This is the only landfill in the area that is
open on Saturdays. Two (2) commercial garbage units will be sent to Beaumont's landfill on
Saturdays on a regular basis. In addition, garbage will be sent to Beaumont on an as- needed
basis for special events, holidays, etc. The cost will be $6.40 per cubic yard for a not to exceed
amount of $50,000 for this year.
BUDGETARY /FISCAL EFFECT:
Funds are available in account 403 - 1273 - 533.59 -00.
EMPLOYEE /STAFF EFFECT:
None.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 16667, authorizing the use
of the City of Beaumont landfill on a weekly basis for a not to exceed amount of $50,000 per
year.
Ross E. Blackketter, P.E.
Director of Public Works
REB /reb
S: \engineer \Documents \Cams\ BeaumontLF- yr2.docx
P.R. 16667
10/06/11 reb
RESOLUTION NO.
A RESOLUTION AUTHORIZING PAYMENTS TO THE CITY OF
BEAUMONT FOR WEEKEND LANDFILL USE IN THE NOT TO EXCEED
AMOUNT OF $50,000 PER YEAR. ACCOUNT 403 -1273- 533.59 -00.
WHEREAS, in Resolution 10 -394, the City Council authorized the payment of
landfill fees to the City of Beaumont for Saturday landfill use; and,
WHEREAS, this expenditure is necessary to allow our landfill to remain closed
on the weekends; and,
WHEREAS, authorizing an additional year of weekend use of the City of
Beaumont landfill is herein deemed an appropriate action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City of Port Arthur is hereby authorized to utilize the landfill belonging
to the City of Beaumont, Texas for another year at a rate of $6.40 per cubic yard of
waste for a not to exceed annual cost of $50,000 without additional authorization; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2011
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
•
P.R. 16667
Page 2
Noes:
Mayor
Attest:
City Secretary
APPROVED AS TO FORM:
Ulm
City Attorney
APPROVED FOR ADMINISTRATION:
,
Stephen B. Fitzgibbons Shawna Tubbs, CPPB
City Manager Purchasing Manager
Ross E. Blackketter, P.E.
Director of Public Works
APPROVED AS TO AVAILABILITY OF FUNDS:
Deborah Echols, CPA
Director of Finance
S: \ engineer\ Documents \Resolutions \PR16667.docx
EXHIBIT A
$
P.R.16090
09/2/10 aw
RESOLUTION NO. /O c 3 94
A RESOLUTION AUTHORIZING PAYMENTS TO THE CITY OF
BEAUMONT FOR WEEKEND LANDFILL USE IN THE ESTIMATED
AMOUNT OF $30,000.00 PER YEAR. ACCOUNT NO. 403 -1273-
533.59 -00.
WHEREAS, the City of Port Arthur's landfill is closed on weekends; and,
WHEREAS, two (2) commercial units need to dispose of garbage in the City of
Beaumont landfill on Saturday in order to prevent issues with odor, health, and safety
of the environment; and,
WHEREAS, the City of Port Arthur desires to utilize the City of Beaumont, Texas
landfill on Saturdays; and,
WHEREAS, this authorization shall be for one year; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City of Port Arthur is hereby authorized to utilize the landfill belonging
to the City of Beaumont, TX, in accordance with the terms detailed in attached Exhibit
"A "; and,
THAT, the cost for each commercial unit (40yd) will be $6.40 per cubic yard of
garbage for an estimated annual cost of $30,000.00; and,
THAT, funding for these materials is provided for in account number 403 -1273-
533.59 -00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
1
P.R.16090
09/2/10 aw
READ, ADOPTED AND APPROVED th theuu day of _ , A.D. 2010
at a . .P 1,t .) meeting of the City of Port Arthur, Texas by the following
vote:
Ayes: I. Mayor: � /42CQ ) 4/1fiti )3
dUYL, `b)
4
Councilmembers: 1/_ 111 • j d !Al eI \ ` �_% L I
►. .A
/J/In )air of a '
Noes: L •u ! _
//
Mayor
Attest: APPROVED AS TO FORM:
le
7 1/a, City Secretary A c n s City Y Ci Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
, , -
Stephen B. Fitzgibbons Deborah Echols, CPA
City Manager Director of Finance
i!,//.!"4
Ross E. Blackketter, P.E. Shawna Tubbs
Director of Public Works Purchasing Manager
1.40.11 Wass O3.1
.
T+E *. A *S
August 25, 2010
City of Port Arthur — Solid Waste
444 4th Street
Port Arthur TX 77641
To whom it may concern
This letter is to inform you that your application for credit with the City of Beaumont Landfill has been approved. The
account has been set up in the system with the account number 158667. Please reference this number when attempting to
use the landfill in the future:
CONDITIONS OF ISSUE
1. Applicants agree to observe all applicable federal state, and city laws and policies.
2. A $25.00 permit fee will apply to each vehicle using the Landfill. No other vehicles may enter under the same permit
number.
3. Applicants will notify the Landfill Division at (401) 842 -5686 immediately if any application information
changes
4. All trips made by the permitted vehide will be charged to the applicant will written notification is received
from the applicant that the permit is to be cancelled.
5. AU permits expire December 31" of the calendar year.
6. Payments on the account are due upon receipt of the billing.
7. If die payment is not made by the 15th day of the second month following the month in which the
trips occurred (approximately 45 days) all trips by the applicant will be on a cash basis only.
8. If payment is not received by the end of the third month following the month in which the trips
occurred (approximately 90 days), all permits of the applicant will be cancelled-
9. Petroits trust be affixed to the left side of the windshield of the vehicle identified on the application.
10. Landfill rates and fees are subject to change without notice.
11. Trailers which will be attached to the vehicle may be included as part of the vehicle's volume without
application for a separate permit however, the total volume will be charged for all trips with the assigned
permit number.
12. Parties charging on the account must sign an invoice stating invoice number, date, time, and charge amount. It
is the responsibility of that person to turn in all invoice receipts to your accounting department
A monthly notice will be mailed to you each month reflecting charges from the prior month- If you have any
questions, please contact the City of Beaumont Landfill at (409) 842 -5686.
Linda Frank
Cash Management
801 Mai St Ste 110
(409) 880 -3772