HomeMy WebLinkAboutPR 16717: AUTHORIZING PAYMENT OF INVOICE FOR $30,471 FOR FY 2012 COMPUTER SERVICES FROM HOUSTON AREA LIBRARY AUTOMATED NETWORK CITY OF PORT ARTHUR
PUBLIC LIBRARY
Memo
To: Mayor, City Council and City Manager
From: Jose' D. Martinez, Library Director
Date: October 3, 2011
Re: P. R. No. 16717 — HALAN INVOICE; Council Meeting for October 18, 2011
Attached Is Proposed Resolution No. 16717 authorizing payment of an invoice for $30,471
for FY 2012 computer services from the Houston Area Library Automated Network
(HALAN).
P.R. NO. 16717
10/3/11 JM
RESOLUTION NO.
A RESOLUTION AUTHORIZING PAYMENT OF AN INVOICE
FOR $30,471 FOR FY 2012 COMPUTER SERVICES FROM
THE HOUSTON AREA LIBRARY AUTOMATED NETWORK
(HALAN)(ACCOUNT NO. 001 - 1403 - 551.59 -00)
WHEREAS, the Port Arthur Public Library's affiliation with
HALAN and its predecessors spans more than 30 years; and
WHEREAS, HALAN provides and maintains a comprehensive library
software package and the security to insure integrity of catalog
records, patron records, and circulation transactions; and
WHEREAS, HALAN also provides administrative support staff to
negotiate with vendors, staff support for all areas of the
library's computer needs, financial and organizational support for
grants, and databases providing downloadable audio books and
collection development tools, and
WHEREAS, the cost of HALAN services during FY 2011 was
$38,546; and
WHEREAS, the cost for FY 2012 is $30,471, as delineated in the
invoice attached hereto as Exhibit "A "; and
WHEREAS, continued membership in HALAN saves the library
approximately $135,000 in associated costs in the form of
professional staff with formal computer training and library
experience, in the purchase and maintenance of specialized
software, and the purchase and maintenance of hardware to run the
programs; and,
WHEREAS, per Resolution No. 06 -063, a one year agreement with
HALAN was approved, with an automatic renewal clause for 10
successive years; and
WHEREAS, the payment of the invoice will cover the annual
connection fee for FY 2012 (September 1, 2011 to August 31, 2012).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. The facts and opinions in the preamble are true
and correct.
Section 2. That the fifth automatic renewal payment to
HALAN for $30,471, as denoted in the invoice attached hereto as
Exhibit "A," is hereby approved.
Section 3. That funds are available in the Library General
Fund, Account No. 001 - 1403 - 551.59 - 00.
Section 4. That a copy of the caption of this Resolution
shall be spread upon the Minutes of the City Council.
READ, ADOPTED, AND APPROVED, this day of
2011 AD, at a Meeting of the City Council of the City of Port
Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
City Secretary
APPROVED AS TO FORM:
ity Att47 ey
APPROVED FOR ADMINISTRATION:
City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Director of Finance
EXHIBIT "A"
Houston Area Library Automated Network
500 McKinney Suite 300; Houston, Texas 77002 -5000
(832)393 -1405 Fax: (832)393 -1427
E -mail: judith.hiott@cityofhouston.net
DATE: 9/29/2011
INVOICE #: PA/12/Annual
CUSTOMER: Jose Martinez Director
Port Arthur Public Library
4616 Ninth Avenue
Port Arthur, TX 77642
ITEM TOTAL
TEM
COST
HALAN Annual Connection Fee for FY 2012
September 1, 2011 - August 31, 2012 $30,471.00
TOTAL AMOUNT DUE $30,471.00
Please Mail Payment to: Houston Area Library Automated Network
c/o Judith Hiatt
500 McKinney
Houston, Texas 77002